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1 Municipality of Low - Council meetings 1 of 2 12/02/ :07 AM Home About Us Our History Community News Contact Us Français The Council Message from the Mayor Elected Officials Meeting Schedule Minutes & Agendas Municipal Services Waste & Recycling Public Safety Municipal Library Bylaws & Permits Our Employees Job Postings View the Assessment Roll Professionnal Access Public Access Budget & Taxes Budget Estimates & Taxes Mayor Annual Report Financial Statements Notices Minutes 2015 Minutes 2014 Minutes 2013 Minutes January 10, 2013 Minutes January 14, 2013 Minutes February 4, 2013 Minutes March 4, 2013 Minutes March 26, 2013 Minutes April 8, 2013 Minutes April 25, 2013 Minutes May 2, 2013 Minutes May 6, 2013 Minutes June 3, 2013 Minutes July 8, 2013 Minutes August 6, 2013 Minutes Sept. 9, 2013 Minutes Oct. 1, 2013 Minutes Nov. 12, 2013 Minutes Dec. 2, 2013 Minutes - Budget Dec. 19, 2013 Minutes 2012 Minutes 2011 Meeting Dates January 12 February 2 March 2 April 13 May 4 June 1 July 6 August 3 September 14 October 5 November 2 December 7 Meetings are held at 7 p.m. at Heritage Hall. Agendas February 2nd, 2015 agenda >> Public Notices Tenders & Contracts For your Information Low Road Map List of Local Services List of Businesses Links & useful Numbers Newcomers Forest Fires Fire danger Sopfeu Forecast : Today Outaouais-Labelle To check about open fires or forest traffic bans, click above on or (preventive measures) (news releases) Copyright All rights reserved - Municipality of Low Home About Our History Community News Contact Us

2 CANADA PROVINCE OF QUEBEC DISTRICT OF HULL Minutes of the extraordinary meeting of the Council of the Municipality of Low held on the 10th of January, 2013 at 6PM in Heritage Hall. All have been duly convened to the meeting. Those present are: Mayor, Councillors: Morris O Connor Theresa van Erp Albert Kealey (absent) Amanda St. Jean Maureen Rice Carole Robert Charles Kealey (absent) The Secretary Treasurer-Director General, Franceska Gnarowski, is also present. CALL TO ORDER The meeting is called to order by Mayor Morris O Connor at 6PM. AUTHORIZATION # MOVED BY Theresa van Erp SECONDED BY Amanda St-Jean AND UNANIMOUSLY RESOLVED that Michael Desmarais and/or Maureen Rice be authorized to sign on behalf of the Municipality for the purposes of submitting a request for a federal grant for Canada Day celebrations in ADJOURNMENT # MOVED BY Maureen Rice SECONDED BY Carole Robert AND UNANIMOUSLY RESOLVED that the meeting adjourn at 6:10PM. ADOPTED ADOPTED Mayor Secretary Treasurer-Director General

3 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 14th day of January 2013 at 7:00 p.m. in Heritage Hall. Those present are : His Worship the Mayor Councillors Morris O Connor Theresa van Erp (absent) Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of December 3 th 2013 be accepted as presented. MOVED BY Councilor Charles Kealey SECONDED BY Carole Robert (3) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented, and that it remain open for the duration of the meeting. MOVED BY Amanda St. Jean SECONDED BY Carole Robert (4) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $169, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Amanda St-Jean SECONDED BY Charles Kealey CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 1

4 6.1 ADMINISTRATION (6.1.1) MAYOR S REPORT Mayor's verbal report of December and January activities. (6.1.2) ADDITIONAL EXPENSES # BE IT RESOLVED THAT expenses in the amount of $ and $ be added to the expenses for December 2012 for a total amount of expenditure in the amount of $ 219, MOVED BY Amanda St. Jean SECONDED BY Maureen Rice (6.1.3) MODIFICATIONS TO THE 2013 CALENDAR OF COUNCIL MEETINGS WHEREAS April 1 st is Easter Monday; # BE IT RESOLVED THAT the date for the regular Council meeting in April be moved to April 8, 2012 at Heritage Hall at 7PM. MOVED BY Albert Kealey SECONDED BY Amanda St- Jean (6.1.4) DONATION SUICIDE DÉTOUR WHEREAS the Municipality of Low recognizes the positive role that Suicide Détour plays in our community; # BE IT RESOLVED THAT the Municipality of Low offer a $100 donation to Suicide Détour for MOVED BY Carole Robert SECONDED BY Albert Kealey (6.1.5) ACCOUNTING SERVICES WHEREAS the Municipality of Low must undergo an audit of its finances on an annual basis; WHEREAS the preparation of the Municipality s books requires accounting expertise available only to designated accountants; # BE IT RESOLVED THAT the Municipality approve the hiring of Henri-Claude Gagnon, accountant, on a contract basis for the amount of $1600, to assist with the preparation of the Municipality s books for the audit. MOVED BY Carole Robert SECONDED BY Amanda St-Jean (6.1.6) CHAMBER OF COMMERCE WHEREAS the Maniwaki Chamber of Commerce and Industry does not exclusively represent business located in Maniwaki, but rather all businesses in the MRCVG; # THEREFORE, BE IT RESOLVED THAT the Municipality request that the name of the chamber of commerce in Maniwaki, which serves all of the MRCVG, be changed to that of Regional Chamber of Commerce of the MRCVG; that this resolution be expedited to the MRCVG, its municipalities and its provincial MNA, Stéphanie Vallée. MOVED BY Carole Robert SECONDED BY Amanda St-Jean 2

5 (6.1.7) MODIFICATION OF RESOLUTION # WHEREAS resolution # concerning the purchase of recycling bins, omitted a clause concerning the reimbursement of the provincial grant to the Working Fund; # THEREFORE, BE IT RESOLVED THAT the amount of $47, from the province, be reimbursed to the municipality s Working Fund. MOVED BY Carole Robert SECONDED BY Amanda St-Jean (6.1.8) ADAPTED TRANSPORT WHEREAS the Municipality continues to benefit from the services offered by Para transit; # THEREFORE, BE IT RESOLVED THAT the Municipality subscribe to the Para Transit service in 2013 at a cost of $5004 and as approved by Council in the 2013 budget. MOVED BY Carole Robert SECONDED BY Amanda St- Jean (6.1.9) CALENDAR PRINTING WHEREAS the Municipality prints a waste and recycling calendar which is sent out to residents in February of each year; # THEREFORE, BE IT RESOLVED THAT the Municipality approves the expense of approximately $800 for said printing. MOVED BY Amanda St- Jean SECONDED BY Carole Robert (6.1.10) ECONOMIC DEVELOPMENT COMMITTEE WHEREAS Council resolved to re-establish the Economic Development Committee (EDC) in September of 2012; WHEREAS the EDC is now operational; # THEREFORE, BE IT RESOLVED THAT Council recognizes that the EDC is meeting regularly; that the work of the EDC is that of providing a forum for those who have ideas to ameliorate our economy; to communicate our economic potential as well as the Municipality s assets within and without the Municipality; to represent the community s interests ; to offer assistance and information to those requesting such; to support efforts to develop a sustainable identity for Low; to submit activity reports regularly to Council. MOVED BY Carole Robert SECONDED BY Charles Kealey FRENCH LANGUAGE CHARTER WHEREAS the Charter of the French Language ( Charter ) was adopted by the Quebec national Assembly in 1977 and over 80 municipalities throughout the Province of Quebec were recognized as having bilingual status pursuant to the provisions of Section 29.1 of the Charter, and WHEREAS the original provisions of the Charter allowed those municipalities that had a majority of residents who spoke a language other than French to be officially recognized under Section 29.1; and WHEREAS the Municipality of Low has been recognized as having bilingual status 3

6 under Section 29.1 of the Charter since 1977 and wishes to retain such bilingual status, and WHEREAS currently the Charter does not allow the recognition of bilingual status under Section 29.1 to be removed from a municipality or borough except at the request of such municipality or borough; and WHEREAS the Quebec National Assembly adopted Bill 170 imposing forced municipal mergers on municipalities in 2000 and simultaneously adopted companion legislation Bill 171 which drastically changed the criteria to obtain recognition under Section 29.1 of the Charter, from a majority of residents of a municipality or borough who spoke a language other than French to a majority of residents whose mother tongue was English; and WHEREAS the revised criteria under Bill 171 was imposed without consultation with municipalities recognized under Section 29.1 and adopted the narrowest and most inaccurate definition of the English-speaking communities within said municipalities or boroughs; and WHEREAS the current Quebec Government has now proposed Bill 14 which would allow for the removal of Section 29.1 recognition from municipalities or boroughs by decree and against the will of the municipality or borough concerned, its duly elected council and its residents; and WHEREAS the Municipality of New Carlisle is firmly opposed to the proposed amendments to Section 29 of the Charter as set out in Bill 14; # THEREFORE, BE IT RESOLVED the Municipality of Low hereby declares that it wishes to retain its bilingual status recognition under Section 29.1 of the charter now and in the Future and wishes to do so irrespective of any fluctuations in its population shown in census numbers now or in the future. THAT the residents and Council of the Municipality of Low view the recognition of our municipality under Section 29.1 as fundamental to the character of the municipality and as a testament of the historical presence of the both English and French speaking communities in the municipality; THAT the Municipality of Low vigorously opposes the proposed modifications to Section 29 of the Charter set out in Bill 14 and demands that the Quebec National Assembly continue to recognize the acquired rights of all municipalities and boroughs that currently possess such status and refrain from adopting any legislations that allows Section 29.1 recognition of bilingual status to be removed from a municipality or borough except at the initiative of and express request of said municipality or borough; THAT the Municipality of Low calls upon all of the members of the Quebec National Assembly to remove the provision of Bill 14 that propose to amend Section 29 of the Charter or to vote against and defeat such provisions since we view such provisions as an attack on the fundamental rights and intrinsic Character of all municipalities and boroughs that currently possess Section 29.1 recognition; THAT the Municipality of Low send copies of this resolution to all of members of the Quebec National Assembly, to all other municipalities in Quebec officially recognized under Section 29.1 of the Charter and to the local Federal Member of Parliament, Mr. Philip Toone, Member of Parliament for the electoral district of Gaspesie-Iles-de-la-Madeleine; Mr. Graham Fraser, the Commissioner of Official Languages of Canada, Union of Quebec Municipalities, Fédération Québécoise des Municipalities and the Federation of Canadian Municipalities. MOVED BY Amanda St- Jean SECONDED BY Albert Kealey 4

7 6.2 ROADS (6.2.1) REPORT No report. 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s December activities. (6.3.2) REPORT No report was submitted by the Regional Service Centre. (6.3.3) SALAIRE ADMINISTRATION WHEREAS the Municipality of Low recognizes that here is an administrative burden in the responsibilities of the Deputy Fire Chief; WHEREAS the Schéma de couverture de risque is more and more demanding in terms of reports and follow ups; # THEREFORE, BE IT RESOLVED THAT a maximum salary of $320 per month be allocated for Ghyslain Robert, Deputy Fire Chief, to complete administrative duties as required. MOVED BY Albert Kealey SECONDED BY Charles Kealey 6.4 HYGIENE (6.4.1) REPORT No report. 6.5 URBANIZATION (6.5.1) REPORT Councillor St. Jean presents the urbanization activities report for the month of December. 6.6 RECREATION & CULTURE (6.6.1) REPORT Councillor Rice presents the December activities. (6.6.2) REPORT LVBRA No report. (6.6.3) REPORT BIBLIO No report. 7.0 VARIA (7.1) DONATION WHEREAS citizens of Low have benefitted from services offered by the Wakefield Hospital for several years; WHEREAS the hospital is located about 15 minutes from Low and the Maniwaki hospital located at one hour from Low; WHEREAS its proximity is an invaluable asset for citizens of Low requiring emergency care and other; 5

8 WHEREAS the Wakefield Hospital Foundation requests a contribution from the Municipality every year; # THEREFORE, BE IT RESOLVED that the Municipality of Low approve a donation of $500 for 2013, that is the equivalent of 50 cents per person. MOVED BY Carole Robert SECONDED BY Amanda St- Jean (7) QUESTION PERIOD From 8 p.m. to 8:20 p.m. (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:00 p.m. MOVED BY Councilor Charles Kealey SECONDED BY Carole Robert Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 6

9 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 4th day of March 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey (absent) Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of January 14 th 2013 be accepted as presented. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (3) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented, and that it remain open for the duration of the meeting. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert (4) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $96, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Charles Kealey CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 1

10 6.1 ADMINISTRATION (6.1.1) MAYOR S REPORT Mayor's verbal report of January activities. (6.1.2) NOTICE OF MOTION Notice of motion is given by Charles Kealey, seconded by Theresa van Erp, concerning a bylaw on Rules and procedures of Council. (6.1.3) SUMMER STUDENT WHEREAS the Low Library is usually open every day for six weeks during the summer; # BE IT RESOLVED THAT a student be recruited to the position under the auspices of the federal Summer Employment program. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (6.1.4) GATINEAU VALLEY SKATING CLUB # BE IT RESOLVED THAT the Municipality of Low offer a $150 donation to purchase a one-page ad in the Gatineau Valley Skating Club Program. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Maureen Rice (6.1.5) FEASIBILITY STUDY WHEREAS the Municipality of Low is the owner of the building at 400, Route 105; WHEREAS the current municipal offices are getting quite crowded and do not have any meeting space; WHEREAS the Fire Department required new administrative offices; WHEREAS the current Library is not considered accessible for seniors or handicapped people; WHEREAS the Library could be relocated in the municipal offices iif they were vacant; # THEREFORE, BE IT RESOLVED THAT the Municipality approve a feasibility study concerning the relocation of the municipal offices to 400, Route 105. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert 6.2 ROADS (6.2.1) REPORT No report. (6.2.2) DONOVAN ROAD # THEREFORE, BE IT RESOLVED THAT the Municipality find a solution to improve the intersection at Donovan Road and route 105. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Maureen Rice 2

11 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT No report was submitted by the Regional Service Centre. (6.3.3) RESIGNATION WHEREAS the Municipality of Low received a letter of resignation from Fire Chief, David Fitzpatrick; # THEREFORE, BE IT RESOLVED THAT David Fitzpatrick s resignation be accepted by Council and that a letter of thanks for his services be expedited to his home. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.4) WORKING CONDITIONS WHEREAS the Fire Department benefits from having a working conditions policy in place; # THEREFORE, BE IT RESOLVED THAT Council mandate the Public Security Committee to develop a comprehensive policy including job descriptions, procedures, and the roles and responsibilities of each member of the department. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.5) 1979 TANKER REPAIRS WHEREAS the municipality of Low could greatly benefit from having a second tanker during an emergency; # THEREFORE, BE IT RESOLVED THAT Council accept the cost of $5, for repairs to the 1979 tanker and the cost of $1250 for ULC certification. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice 6.4 HYGIENE (6.4.1) REPORT No report. 6.5 URBANIZATION (6.5.1) REPORT Councillor St. Jean presents the urbanization activities report for the month of January. 6.6 RECREATION & CULTURE (6.6.1) REPORT Councillor Rice presents the January and February activities of the Library and the Low Cultural Association. (6.6.2) INCREASE OF HOURS # BE IT RESOLVED THAT Council approve the addition of one hour to the total number of hours allocated to the Library Coordinator. MOVED BY Councillor Maureen Rice 3

12 SECONDED BY Councillor Carole Robert (6.6.3) NOTICE OF MOTION Notice of motion is given by Amanda St. Jean, seconded by Charles Kealey, concerning a Bylaw for Library Operations. 7.0 VARIA (7) QUESTION PERIOD From 8 p.m. to 8:20 p.m. (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:00 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Maureen Rice Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 4

13 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 4th day of March 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey Amanda St. Jean (absent) Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of February 4 th 2013 be accepted as presented. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (3) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented with the addition of item concerning supplemental winter salary for fire fighters and that it remain open for the duration of the meeting. MOVED BY Councillor Carole Robert SECONDED BY Councillor Charles Kealey (4) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $189, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 1

14 6.1 ADMINISTRATION (6.1.1) MAYOR S REPORT Mayor's report of February activities. (6.1.2) SUPPORT FOR RESOLUTION WHEREAS THE Municipality of Amqui has requested support for their resolution concerning the fluoridation of potable water; WHEREAS THE mandatory fluoridation of water is controversial from both a health and an ethical perspective, among others; WHEREAS THE quality of water in Low is excellent; # THEREFORE, BE IT RESOLVED that the Municipality of Low supports the resolution from Amqui; and that this resolution be forwarded to Amqui, to the MNA and to the MRCVG. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice (6.1.3) LEGAL COUNSEL WHEREAS THE Municipality of Low has availed itself of Nerio de Candido s services for several years; WHEREAS THE Municipality is satisfied with the services offered by Nerio de Candido; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low retain legal services as offered by Nerio de Candido for the year MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey OPPOSED BY Councillor Albert Kealey ADOPTED (6.1.4) SOS VALLÉE DE LA GATINEAU # BE IT RESOLVED THAT the Municipality of Low offer a $250 donation to SOS Vallée de la Gatineau as a contribution to the costs of cleaning trails damaged by the storms of December. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (6.1.5) COMMONWEALTH PLYWOOD WHEREAS the Municipality of Low benefits from having Atlas (Commonwealth Plywood) as a major employer; WHEREAS the company is employer of several residents of Low; WHEREAS the company has been cutting employees for five years and again this year; WHEREAS the company is requesting an increase in its quotas from Quebec s Ministry of Natural Resources; WHEREAS an increase in quotas for pine would reinforce the viability of the company; # THEREFORE, BE IT RESOLVED THAT the Municipality support Commonwealth Plywood s request of the Ministry of Natural Resources for larger quotas for pine and that this resolution be sent to the appropriate parties, the local MNA and to the president of the company. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey 2

15 (6.1.6) REQUEST CPTAQ WHEREAS the applicant is the co-owner of lot 48A-1, range 3 with her daughter; WHEREAS the property in question is a residence and the landscape is mountainous, wooded and the soil is classed as 7, or very poor for agriculture; WHEREAS the consequences of an authorization will not impede or affect other agricultural activity on neighbouring lands; WHEREAS the CPTAQ has previously authorized the construction of a residence on this land in 1993 (file CPTAQ); WHEREAS the request confirms with the Municipality of Low s zoning bylaw; # THEREFORE, BE IT RESOLVED THAT the Municipality endorses the request concerning lot 48A-1, range 3 property # without reservation. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert (6.1.7) REQUEST SUPPORT WHEREAS the Comité consultatif en matière de forêt de proximité (Committee) has developed a strategy for crown lands and implemented a public consultation process, leading to improvements to the strategy as part of a consensus driven approach; WHEREAS the Committee has prepared a business case for the crown lands strategy for the Quebec s Ministry of Natural Resources consideration; WHEREAS this proposal is of major significance for the socio-economic development of the Municipality of Low; # THEREFORE, BE IT RESOLVED THAT the Municipality endorses the Committee s project for crown lands expansion and for a delegation of authority to manage those lands locally. MOVED BY Councillor Carole Robert SECONDED BY Councillor Theresa van Erp OPPOSED BY Councillor Albert Kealey ADOPTED (6.1.8) PROPOSAL CIMA WHEREAS THE Municipality of Low must complete a report in its consumption of potable water in 2011 for MAMROT; WHEREAS THE Municipality risks losing its gas tax contribution if it does not confirm to the demands of the ministry; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low retain the professional services of CIMA who will complete the submit the report as soon as possible. MOVED BY Councillor Carole Robert SECONDED BY Councillor Theresa van Erp (6.1.9) SEASONAL EMPLOYEES # BE IT RESOLVED THAT the Municipality of Low employ the following individuals on a seasonal basis from May until October/November: Fern Rochon for the waste depot at $65/day; Steve Kelly for roads and Albert Maloney as general labour for the Municipality. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (6.1.10) LINE OF CREDIT 3

16 # BE IT RESOLVED THAT the Municipality of Low authorizes the renewal of a line of credit of $600, at the Caisse Desjardins. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert (6.1.11) REQUEST CPTAQ WHEREAS the applicant is the owner of lot 36B-2, range 5; WHEREAS the property in question is wooded, sloping and is surrounded by residences making the agricultural potential of this and neighbouring lots nonexistent; WHEREAS the closest agricultural activity or use (pasture)is 2-3 kilometres away from the lot in question, and so the building of a residence will have no impact on existing agricultural activity; WHEREAS the request will have no negative impact on the nature of the surrounding community; WHEREAS the request confirms with the Municipality of Low s zoning bylaw; # THEREFORE, BE IT RESOLVED THAT the Municipality endorses the request concerning lot 36B-2, range 5 property # for the construction of a new residence without reservation. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Albert Kealey (6.1.12) RENOVATIONS # BE IT RESOLVED THAT the Municipality of Low authorizes an expenditure of up to $2500 for the renovation of the old Caisse to be used for meetings and as a space for the mayor; that $ (balance left) be liquidated from the reverse surplus for office renovations for this renovation. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp 6.2 ROADS (6.2.1) REPORT A brief report is provided by the Mayor. (6.2.2) SUPPORT FOR RESOLUTION # BE IT RESOLVED THAT the Municipality of Low supports resolution AR from the Municipality of Cayamant concerning a request to the MTQ to install catch basins and manholes near Lake Cayamant. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (6.2.3) FIELDVILE REIMBURSEMENT # BE IT RESOLVED THAT the Municipality of Low approves a final request for the remainder of the grant ($9,000) for the paving of Fieldville Road. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Albert Kealey 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. 4

17 (6.3.2) REPORT No report was submitted by the Regional Service Centre. (6.3.3) ANNUAL REPORT WHEREAS the Fire Department has completed its annual report on the implementation of the Risk Management Plan in the Municipality; # THEREFORE, BE IT RESOLVED THAT the Municipality accept the report as tabled. MOVED BY Councillor Carole Robert SECONDED BY Councillor Albert Kealey (6.3.4) WINTER RATE WHEREAS the Fire Department responds to emergencies year-round: # THEREFORE, BE IT RESOLVED THAT Council approve an hourly winter rate of one dollar more per hour for hours worked by firefighters from November 15 until March 15 only. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice 6.4 HYGIENE (6.4.1) REPORT A report on the success of the recycling program, which has risen 37% in 5 months is provided by Councillor Albert Kealey. 6.5 URBANIZATION (6.5.1) REPORT No report. 6.6 RECREATION & CULTURE (6.6.1) REPORT Councillor Rice presents the activities for the month. ` (6.6.2) ANNUAL GENERAL MEETING # BE IT RESOLVED THAT Council approve the costs associated with attending the Réseau Biblio s AGM for Lise Legros and Sherrill Owen Saturday, June 8 th, MOVED BY Councillor Maureen Rice SECONDED BY Councillor Carole Robert (6.6.3) DESK # BE IT RESOLVED THAT Council approve a cost of up to $500 for the purchase of a desk for the library. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice 7.0 VARIA (7) QUESTION PERIOD From 8 p.m. to 8:20 p.m. 5

18 (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:00 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 6

19 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the special meeting of members of the Council of the Municipality of Low, held this 26th day of March, 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp (absent) Albert Kealey (absent) Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) ST.MICHAEL S PROPOSAL WHEREAS THE Municipality of Low has benefitted from having St. Michael s Elementary since 1935, which became St-Michael s High School in 1951, within its boundaries; WHEREAS THE relationship between the school and the community has always been a very positive and constructive relationship; WHEREAS THE school is a multi-purpose public institution that is the bedrock of the community and a critical asset for the Anglophone population of the region; WHEREAS THE Council of the Municipality of Low has previously stated its opposition to the closing of the school via resolution # ; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low s Council is also committed to supporting a renewal of the school through new investment in accordance with its financial capacity and that it will continue to play an active and constructive role in the development of a plan for the future of St. Michael s. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:00 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 1

20 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 8th day of April 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Morris O Connor Councillors Theresa van Erp Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of March 4 th 2013 and of the special meeting held March 26 th be accepted as presented. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (3) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented with the addition of item concerning the call forwarding of emergency calls on weekend. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (4) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $114, be hereby accepted as presented; 1

21 AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 6.1 ADMINISTRATION (6.1.1) MAYOR S REPORT Mayor's report of March activities. (6.1.2) NOTICE OF MOTION Notice of motion is hereby given by Councillor Charles Kealey that, at an ulterior meeting of council, he will present a borrowing bylaw for the execution of road works on chemin de la Rive and Baie des Canards. (6.1.3) NOTICE OF MOTION Notice of motion is hereby given by Councillor Theresa van Erp that, at ulterior meeting of council, she will present a bylaw to establish a library committee. (6.1.4) NOTICE OF MOTION Notice of motion is hereby given by Councillor Carole Robert that, at an ulterior meeting of council, she will be presenting a modification to bylaw # concerning the establishment of a fire service. (6.1.5) WORKING FUND # BE IT RESOLVED THAT the Municipality approves the reimbursement of $120, , $41,030 of which is from RecycQuebec, to the working fund. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Amanda St. Jean 2

22 (6.1.6) SUPPORT FOR RESOLUTION # BE IT RESOLVED THAT the Municipality will advise the MRCVG of its support of Lac-Ste- Marie s resolution which calls for the establishment of a local committee made up of representatives from Low, LSM, Denholm and Kazabazua to consider all aspects of the crown land expansion management plan. MOVED BY Councillor Carole Robert SECONDED BY Councillor Charles Kealey (6.1.7) SUPPORT FOR RESOLUTION # BE IT RESOLVED THAT the Municipality supports the Municipality of Moncerf-Lytton s resolution concerning their demand to access the municipal court in the MRC des Collines. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert ADOPTED (6.1.8) BYLAW # COUNCIL PROCEDURES MUNICIPALITY OF LOW BY-LAW NUMBER REGARDING COUNCIL DECORUM AND PROCEDURES WHEREAS articles 490 and 491 of the Municipal Code allow Council to apply rules of conduct for proceedings in order to maintain good order; WHEREAS Council recognizes the current timeliness of adopting such legislation; WHEREAS notice was given during the regular sitting of Council held February 4 th, 2013, that this By-law proposal would be tabled for adoption; # THEREFORE, BE IT RESOLVED by Councillor Amanda St. Jean, seconded by Councillor Theresa van Erp and opposed by Council Albert Kealey, that the Council of the Municipality of Low decrees and instates the following: ARTICLE 1 - ABBREVIATIONS Council: Low Municipal Council or Committees; also designates the whole of the Members of Council. ST/DG: Secretary-Treasurer / Director General of the Municipality of Low. ARTICLE 2 RULES OF CONDUCT DURING PROCEEDINGS 3

23 This By-law is applicable during Council proceedings at all times where it becomes necessary to re-establish order to the debating behaviour or content. CHAPTER 1: DATE, TIME, LOCATION OF COUNCIL SITTINGS QUORUM ARTICLE 3 MEETING DATES Council holds regular sittings on the first Monday of every month. If the designated Monday is a statutory holiday, the sitting is held on the next Monday of the following week. ARTICLE 4 MEETING LOCATION - Municipal Code art. 145 Council sits at the Heritage Hall, located at 4C d Amour Road, Low, Quebec, J0X 2C0. ARTICLE 5 MEETING TIME Council sittings begin at 7:00 PM. However the Mayor may, to allow for special circumstances, change sitting times. The ST/DG must give written notice of changes of the meeting time to the other Council members. ARTICLE 6 QUORUM - Municipal Code art. 147 Including His Worship the Mayor, Council quorum is a majority of its members. CHAPTER II: AGENDA ARTICLE 7 REGULAR ORDER OF BUSINESS Regular business of the Council is normally considered in the following order: 1. Opening of the sitting a. Consultation Plenary, if applicable b. Adoption of the agenda c. Public Question Period d. Public Petitions e. Notice of motion, if applicable f. Adoption of minutes g. Statement of Accounts h. By-laws and other business requiring resolutions i. Unfinished business from previous sittings j. Question period k. Adjournment of the sitting 4

24 The Chairperson will address questions in the order they are received, except if to establish monetary amounts or to specify dates, in which case the highest amount and the furthest date will be given priority. ARTICLE 8 AGENDA PREPARATION The agenda is prepared by the ST/DG. His Worship the Mayor or Councillors may add but not remove business from the agenda, unless prior consent is given by the ST/DG. Councillors submit accompanying documents to be considered to either by the Mayor or the ST/DG. ARTICLE 9 CONVENING A REGULAR COUNCIL SITTING The ST/DG will forward the sitting agenda and accompanying documents to the home or address of each Council Member at least two (2) days prior to the sitting date. All correspondence, notice or certified mail delivered to this address, as stated on the member s Official Candidate Declaration Form, is considered to be received by the member unless they have otherwise notified the ST/DG. The ST/DG is not required to read regular or special sitting minutes aloud if they have been received by the members two (2) days prior to the sitting where they are to be adopted. The ST/DG will diligently produce minutes for all sittings of Council, preferably immediately following the sitting, which will be tabled for adoption at the next scheduled sitting. CHAPTER III: ADVERTISEMENT OF MEETINGS ARTICLE 10 AGENDA PUBLIC DISTRIBUTION The ST/DG may distribute the agenda to citizens and journalists; accompanying documents must have first been received by Council members before being released publicly. ARTICLE 11 PUBLIC NATURE OF SITTINGS - Municipal Code art. 149 Municipal Council sittings are public and last for a single sitting, unless adjourned. ARTICLE 12 RIGHT TO CHOOSE LANGUAGE OF EXPRESSION WORKPLACE LANGUAGE NORMS All persons given the right to speak at Council sittings may do so in their choice of English or French. Workplace communications may be undertaken in both official languages internally and externally as the case requires as per articles 26 and 29.1 of the Charter of the French Language. However, the language of all official documentation on record is French. 5

25 CHAPTER IV: PUBLIC QUESTION PERIOD ARTICLE 13 PUBLIC QUESTION PERIOD LENGTH - Municipal Code art. 150 The sitting of the council includes a period during which the persons attending may put Verbal questions to the council members. The council may, by By-law, prescribe the length of the period, the time at which it is held and the procedure to be followed in putting a question forward. A maximum of thirty (30) minutes X 2 are reserved for citizen s questions to Council regarding municipal or public affairs. The Chairperson reserves the right to censure by veto any inappropriate lines of questioning. ARTICLE 14 PUBLIC QUESTION PERIOD PROCEDURE - Municipal Code art. 150 Citizens wishing to express themselves, ask a question or make a recommendation are allowed five (5) minutes speaking time, after which the Chairperson may choose to conclude and hear the next speaker. It is mandatory that speakers: 1. Move to the designated place for speakers (if applicable); 2. Formulate their remarks so as to directly address the Chairperson and to avoid lengthy presentations. The Chairperson answers all questions and may request that other members of Council add details verbally or in written form, or during an ulterior meeting with municipal administrators; i. First introduce themselves by name and address (if applicable); ii. Present different issues as separate questions, with only one (1) rebuttal or clarification question by the citizen per issue. The Chairperson may grant a single person the right to ask several questions consecutively after all other questions have been asked; iii. Refrain from making injurious comments or using foul language; iv. Only issues relating the public interest will be acceptable, as opposed to matters between private parties which do not involve the Municipality or its business. ARTICLE 15 EXTENDING THE PUBLIC QUESTION PERIOD The duration of the Public Question Period may be lengthened by a unanimous or majority vote of Council members present. CHAPTER V: COUNCIL GOVERNANCE ARTICLE 16 CALL TO ORDER Upon quorum at the designated meeting time, the chairperson calls for order and the meeting begins. Council reserves the right to record meetings, but must advise the chamber at the beginning of the session. All others wishing to record the meeting must first advise the ST/DG or the presiding chairperson (mayor or other). 6

26 ARTICLE 17 CHAIRPERSON - Municipal Code art. 158 Council sittings are chaired by its head or by the acting mayor. In their absence, the sitting is chaired by the ST/DG and immediately elects one of its members among those present by resolution, duly moved and seconded. ARTICLE 18 LACK OF QUORUM - Municipal Code art. 155 When quorum cannot be observed, two (2) members of Council may adjourn the sitting at the expiration of one (1) hour from the time it is established that there is no quorum; The hour of the adjournment and the names of the members present must be entered in the minutes of the sitting. Special written notice of the adjournment is given by the ST/DG according to the prescriptions of Law. ARTICLE 19 PRESENTATION OF MEETINGS BUSINESS Business to be resolved upon is considered in the order presented in the agenda, unless a majority of Council members present propose otherwise. CHAPTER VI: CHAIRING COUNCIL SITTINGS ARTICLE 20 OBSERVANCE OF ORDER AND DECORUM - Municipal Code art. 159 The officer presiding over the sitting of the Council maintains good order. They may order that any person, disturbing a sitting of the council, be removed from the place where the sitting is held. ARTICLE 21 EXCUSING THE CHAIRPERSON FROM PROCEEDINGS - Municipal Code art. 158 If the Chairperson must excuse themselves temporarily from the proceedings, proceed as described previously in article 17. ARTICLE 22 POINT OF ORDER - Municipal Code art. 159 The Chairperson decides questions of order, saving appeal to the Council. In cases where the Chairperson provides guidance on good order and due process, the applicable by-law or authority must also be quoted. ARTICLE 23 OBSERVING THE RIGHT TO ADDRESS THE FLOOR - Municipal Code art. 159 The Chairperson maintains the healthy functioning and progression of Council sittings, and protects the right of each speaker to address the floor. ARTICLE 24 RIGHTS OF THE CHAIRPERSON 7

27 The Chairperson may state observations, establish official record, give an opinion on points of order, participate in proceedings, move or second a motion and give notice of motion. CHAPTER VII: VOTING ARTICLE 25 SPLIT VOTES - Municipal Code art. 160 & 161 Every disputed question is decided by a majority of the votes of the members present, excepting in cases where a provision of law requires a greater number of concordant votes. However, a local municipality may, by by-law, specify the cases in which a disputed question must be decided by a majority greater than the majority required under the first paragraph. If Council remains equally divided, the motion is considered defeated. ARTICLE 26 MEMBER VOTING PRIVILEDGES AND SANCTIONS - Municipal Code art. 161 The head of the Council, or any person presiding at a sitting of the Council, shall be entitled to vote but not obliged to do so. Other Members of Council present must participate in voting, or be liable under the provisions of the Law, except in cases of selfexclusion for cause of personal conflict of interest, according to the Act respecting elections and referendums in municipalities art. 361: Every member of the council of a municipality who is present at a sitting, when a matter in which he has a direct or indirect pecuniary interest is taken up for consideration, shall disclose the general nature of his interest before discussions on the matter are begun and abstain from participating in the discussions and from voting or attempting to influence the vote on that matter. Where the matter is taken up for consideration at a sitting not attended by the member, he shall disclose the general nature of his interest at the first sitting attended by the member after becoming aware of that fact. All decisions resolved upon by Council must receive a majority vote among members present, unless where Law or By-law requires an absolute majority or the majority of elected members, in such case, the majority required is that of elected members of Council. The first paragraph also applies to a sitting of any board, committee or commission of the municipality or of a municipal body of which the council member is a member. When Council deliberations are closed to the public, the member, in addition to complying with the requirements of the first paragraph, shall, after disclosing the general nature of his interest, leave the sitting while the matter is being discussed and voted on. ARTICLE 27 VOTING METHOD - Municipal Code art. 161 & 164 All members attending council must vote and do so verbally. A decision not to vote will be fined $10. Members of Council are free at all times, before the adjournment of the 8

28 sitting, to have their dissidence towards a vote or its consequences officially logged in the sitting minutes. CHAPTER VIII: PROCEEDINGS OF COUNCIL ARTICLE 28 CALL TO ORDER - Municipal Code art. 159 The Chairperson directs deliberations so as to uphold polite, calm, dignified behaviour and clear, articulate speech. Disregard of these prescriptions will be interrupted by a call to order, issued by the Chairperson. When a call to order is issued specifically against one person, they are allowed a brief moment to provide explanations and may appeal the Chairperson s intervention. In such case, the remaining Members of Council vote without deliberating on whether the call to order is stayed or repealed. If no appeal is made, the Chairperson is considered having judiciously exercised their privilege to call members to order and proceedings resume. ARTICLE 29 ASSIGNED SEATING Members of Council are assigned a seat at the regular meeting location. Voting occurs from this seat; members may not excuse themselves from their seat during voting (except in cases of conflict of interest), nor make undue noise or disorder from their seats. ARTICLE 30 PARTICIPATING IN PROCEEDINGS Members of Council wishing to speak, signal the Chairperson. When given the floor, they must address the Chair; make a relevant point; and avoid pejorative connotations or libellous statements. In cases where more than one member speaks simultaneously, the Chairperson will name who will speak first. ARTICLE 31 SPEAKING PRIVILEGES OF THE ST/DG READING OF MOTIONS Members of Council may exercise their privilege at any time, but without interrupting the person speaking, requiring that the motion wording be read aloud. Upon request from the Chairperson, the ST/DG may give their opinion, present observations, request explanations from staff, or issue timely suggestions for mediating the business under discussion. ARTICLE 32 RIGHT OF REPLY Council may not consider a motion if it is similar in spirit to another, so as to consider business only once per sitting. Exception is made for verifying understanding of core considerations subsequent to the deliberations, so long as no new commentary is made by the speaker. 9

29 Right of reply is granted to those tabling major resolutions or those fundamental to the Council s functioning; right of reply is not granted to those tabling amendments, previous question requests or instructions issued to Committees. ARTICLE 33 TIME LIMIT FOR INTERVENTIONS BY COUNCIL Members of Council must respect a ten (10) minute limit for each intervention, unless otherwise permitted by the Chair. CHAPTER IX: RESOLUTIONS AND BY-LAWS ARTICLE 34 TABLING BY-LAW PROPOSALS AND GIVING NOTICE OF MOTION In order to be included on the agenda, notices of motion must be given in writing to the ST/DG at least three (3) working days prior to the date of the Council sitting. ARTICLE 35 3-BUSINESS DAY MINIMUM REQUIREMENT Motions to be tabled should be given in writing to the ST/DG within the timeframe described previously in Article 34. ARTICLE 36 BY-LAW PROPOSALS TABLED HEREWITH Notwithstanding Articles 35 and 36, Council may choose to consider motions tabled during sittings by a majority vote of council members. If passed the item is added to the agenda. ARTICLE 37 DELIBERATING BUSINESS IN THE FORM OF MOTIONS Resolutions are subject to discussions and put to vote only after its wording a motion - has been duly expressed, moved and seconded, upon which the motion is read aloud by the ST/DG and turned over to plenary discussion. ARTICLE 38 UNANIMOUS VOTE OF COUNCIL Council may request, at any time, that its unanimous consent or dissidence towards a motion be officially logged in the sitting minutes, contrary to the prescriptions described previously in Article 38, so as to highlight unity and solidarity between its Members towards a particular issue. In such case, the motion does not need to be moved and seconded; and is proposed with the following preamble: BE IT UNANIMOUSLY MOVED, SECONDED AND RESOLVED BY COUNCIL. ARTICLE 39 RESCINDING A MOTION A proposed motion may be rescinded by mutual consent between its sponsor and seconder, with consent from a majority of Council members present. 10

30 ARTICLE 40 MOTIONS TO SUSPEND OR POSTPONE PROCEEDINGS Motions to the effect of adjourning the sitting are receivable at any time except: 1. When someone is speaking 2. During a vote ARTICLE 41 ADJOURNMENT Motions to adjourn proceedings have priority over other business; Motions to adjourn proceedings are not subject to deliberations and immediately put to vote. ARTICLE 42 POSTPONING A SITTING Motions to postpone the sitting are not subject to deliberations, except in determining a date convenient for resuming the sitting. ARTICLE 43 BUSINESS UNDER DISCUSSION When in the course of deliberations, a question requires answering so as to responsibly decide on the tabled business, no motions are receivable until answer is provided, unless: 1. It is to amend the motion; 2. It is to refer the business to a Committee 3. To table a related document 4. To postpone voting on the matter 5. To request the previous question 6. To propose that the sitting be adjourned or postponed ARTICLE 44 REVIEWING BUSINESS After business has been considered by resolution(s), it cannot be reconsidered until the next sitting, or any other appropriate Council sitting. ARTICLE 45 REFERRING BUSINESS TO A COMMITTEE Motions to refer business to its own committee are not subject to deliberations. Adopting a motion to refer business to its own committee does not conclude the consideration of other relevant motions. ARTICLE 46 AMENDING OR SUB-AMENDING A MOTION Amendments or sub-amendments to a motion may be moved and seconded, except in the following cases: 1. They do not relate to the business under discussion; 2. The amendment modifies the type of motion being proposed; 3. The amendment distorts the spirit of the main motion; 4. The amendment s effect is to nullify the main motion; 11

31 Sub-amendments may not be further amended. Further guidelines may be applicable to the eligibility of sub-amendments. ARTICLE 47 EDITING BY AMENDMENT RETRACTIONS/ADDITIONS When amendments are proposed in order to omit, rewrite or add an item to the main motion s wording, the amendment must first be read aloud; then the words to substitute and their replacements; and finally the wording as amended. When amendments are proposed, Council must consider it before other motions. If the amendment wins favour by a majority vote, the main motion is allowed further plenary discussion time or put to vote. Voting for or against amendments observes the same procedure as voting on regular motions. ARTICLE 48 BLOC VOTING ON AMENDMENTS Amendments often accumulate as members read and scrutinize the wording of the motion. If one or more amendments are made to a motion that has not yet been decided on, voting shall proceed on the last amendment made and follow with each previous amendment until the main motion can be put to vote. If an informal consensus is observed on the whole of the suggested amendments, Council may choose to put them all to vote simultaneously (ie bloc voting). ARTICLE 49 ORDER PRIOR TO VOTING When the Chairperson calls the Council to order for voting, silence must be observed. Those voting for and against the motion are called and officially recorded in the sitting minutes. ARTICLE 50 RAISING A QUESTION OF PRIVILEGE Questions of privilege may be raised at any time and take precedence on all other matters being considered. The intervention expressed must relate to presumed or perceived injurious comment made against the speaker or their rights. The Chairperson must agree to consider the matter injurious or the proceedings are resumed. ARTICLE 51 BY-LAWS - Municipal Code art. 445 By-laws must be introduced by notice of motion, even if tabled herewith, read aloud and considered at a later sitting. ARTICLE 52 GIVING NOTICE OF MOTION Notices of motions must clearly explain the overall spirit of the By-law proposal. ARTICLE 53 PETITIONS 12

32 All petitions to Municipal Council must be presented bearing the name of the petitioner and the object of the petition on the back, so as to be legible by the ST/DG who acknowledges and certifies its object and dates it. CHAPTER X: SPECIAL SITTINGS ARTICLE 54 CONVENING SPECIAL SITTINGS OF COUNCIL - Municipal Code art. 152 A special sitting of Council may be convened at any time by the chair, by the secretarytreasurer or by two members of such council, by giving special notice in writing of such sitting to all the members of the council, other than those convening the same. All special sittings will convene at the regular meeting location as described in Article 4. ARTICLE 55 NOTICE OF CONVOCATION TO MEMBERS OF COUNCIL - Municipal Code art. 156 The notice of convocation of a special sitting of the council must be given to each member of the council at least two (2) days before the date fixed for the sitting. ARTICLE 56 ELIGIBLE BUSINESS DURING SPECIAL SITTINGS - Municipal Code art. 153 At a special sitting, only the subjects or matters mentioned in the Council convocation notice may be taken into consideration, except with the unanimous consent of the members of the Council if they are all present. ARTICLE 57 SITTINGS WITHOUT NOTICE OF CONVOCATION If all members of Council are present, they may convene a special sitting without prior notice of convocation. The agenda must be agreed upon unanimously, or the sitting cannot be opened. CHAPTER XI: COMMITTEES ARTICLE 58 CREATING A COMMITTEE - Municipal Code art. 82 The Council may appoint committees composed of as many of its members as it deems advisable, with power to examine and study any question whatever. His Worship the Mayor names the Councillors who will sit on a Committee by tabling a motion to this effect. Committees may be permanent or ad hoc, and may be charged with investigating any of the following subjects or any other subject deemed of interest to the Municipality: Administration, Public Works, Accounting and Tax Collection, Culture and Recreation, Environment and Development, Public Safety, Human Resources, Public Hygiene and Waste Management, Roads, Fire Protection, Library service, Heritage. According to the mandate entrusted to the Committee, nominations are made among Members of Council or selected representatives. Committees may call upon any member of the Municipality s Staff. The ST/DG nominates Municipal Staff representatives, if applicable. 13

33 The Mayor may replace any Committee Member according to his best judgment. Members having been absent from three (3) consecutive Committee meetings are recalled by the Mayor. Permanent Committees are deemed created for the duration of the current fiscal year. Ad hoc Committees are given mandates with specific deadlines. ARTICLE 59 COMMITTEE GUIDELINES Quorum is formed with a majority of Committee members. The Chairperson is considered as a full member. His Worship the Mayor sits ex officio on all Committees, where he may exercise his voting privileges if he chooses. The ST/DG also sits on all Committees, but may not take part in voting. Councillors who do not sit on a Committee may attend its meetings, but may not intervene. Committees report to Council on their work via their Chairperson or via a written report authored by a majority of its members; and no report of a committee has any effect whatever until it has been adopted by the Council at a regular sitting. ARTICLE 60 INTERPRETATION 1. No disposition of this By-law may be interpreted so as to restrict the powers conferred to members of Council by Law; 2. The preamble to this By-law, as tabled for adoption, constitutes an integral part of its text and structures its interpretation. ARTICLE 61 GENDER NEUTRALITY Where possible, terminology employed in this text was chosen so as to not express discrimination towards either gender. If the masculine form was used exclusively such as to shorten the text, it should be understood that the regulation equally applies to women. CHAPTER XII: ABROGATION & ENTRY INTO FORCE ARTICLE 62 Adoption of this By-law effectively abrogates and replaces all By-laws regarding the same subject. ARTICLE 63 This By-law will enter into force upon meeting the requirements of the Law. 14

34 Franceska Gnarowski Secretary-Treasurer and Director General Morris O Connor Mayor ADOPTED (6.1.9) BUILDING REPORT WHEREAS THE library has suffered a severe infiltration of water; WHEREAS THE library must be closed indefinitely; WHEREAS THE level of mould is high due to ongoing moisture in the basement; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low seek a professional opinion on the integrity of the building. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean (6.1.10) AIR QUALITY # BE IT RESOLVED THAT the Municipality of Low authorizes an expenditure of up to $1500 to have an air quality report done of the basement and the first floor, by EcoPlus. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.1.11) CALL TRANSFER # BE IT RESOLVED THAT the Municipality transfer its emergency calls from the weekend to Normand Schnob s cell number. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Albert Kealey 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) CALCIUM WHEREAS THE municipality received two submissions to a call for a supply of calcium: Sel Warwick Somavrac $/1000kg $/1000kg # THEREFORE, BE IT RESOLVED THAT the Municipality of Low authorize the purchase of calcium from Sel Warwick at a cost of $360/ton. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Albert Kealey (6.2.3) CULVERTS WHEREAS THE municipality received three submissions to a call for a supply of culverts and collars: McClelland $ plus taxes 15

35 H. Lafrenière $ plus taxes Métal Gosselin $ plus taxes # THEREFORE, BE IT RESOLVED THAT the Municipality of Low authorizes the purchase of culverts and collars from McClellands, at a cost of $ MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) LOAN OF THE 1979 TANKER WHEREAS THE Kazabazua Fire Department has requested the loan of the 1979 tanker while they get their tanker repaired; WHEREAS THE Municipality of Low s insurance permits this as long as Kazabazua proves that they are covered by a comprehensive plan; # THEREFORE, BE IT RESOLVED THAT the Municipality approve the loan of the tanker; that the municipality send a copy of the resolution to the insurer and to the municipality of Kazabazua. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Theresa van Erp (6.3.4) REPAIRS 1979 TANKER # BE IT RESOLVED THAT Council approve the transfer of the costs plus applicable taxes from the reserved surplus for the fire truck for the repairs and ULC testing of the tanker. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.5) WORKING CONDITIONS WHEREAS THE Low Fire Department is a service of the municipality; WHEREAS THE fire fighters are employed by the municipality as volunteer fire fighters; WHEREAS any employee has a right to understand his/her working conditions; WHEREAS THE Director General in collaboration with the Security Committee developed a working conditions policy; WHEREAS THE security Committee recommends that council adopt it; # THEREFORE, BE IT RESOLVED THAT Council adopt the document known as Working Conditions For The Employees Of The Fire Department In Low as an official policy of the Municipality of Low. MOVED BY Councillor Carole Robert SECONDED BY Councillor Amanda St. Jean OPPOSED BY Councillor Albert Kealey and Councillor Maureen Rice ADOPTED (6.3.6) PROMOTION FIRE CHIEF 16

36 WHEREAS Ghyslain Robert is currently registered for the officer course that will be completed at the end of 2013; WHEREAS once he complets the course, he will meet the exigencies of the Risk Management Plan; WHEREAS the Public Security Committee has recommended the promotion of Ghyslain Robert to the position of Chief of the Low Fire Department for theprobationary period of 18 months; # THEREFORE, BE IT RESOLVED THAT Council accept the Security Committee s recommendation and that he Ghyslain is hereby promoted to the position of Chief for a probationary term of 18 months. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice OPPOSED BY: Charles Kealey ADOPTED (6.3.7) PROMOTION DEPUTY FIRE CHIEF WHEREAS the Public Security Committee has recommended the promotion of Jim Routliffe to the position of Deputy Chief of the Low Fire Department for the probationary period of 18 months; # THEREFORE, BE IT RESOLVED THAT Council accept the Security Committee s recommendation and that Jim Routliffe is hereby promoted to the position of Deputy Chief for a probationary term of 18 months. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Amanda St. Jean (6.3.8) PROMOTION LIEUTENANT WHEREAS the Public Security Committee has recommended the promotion of Jesse Tait to the position of Lieutenant of the Low Fire Department for the probationary period of 18 months; # THEREFORE, BE IT RESOLVED THAT Council accept the Security Committee s recommendation and that he Ghyslain is hereby promoted to the position of Chief for a probationary term of 18 months. MOVED BY Councillor Amanda St.Jean SECONDED BY Councillor Maureen Rice (6.3.9) EQUIPMENT PURCHASE # BE IT RESOLVED THAT Council approve the purchase of 2 bunker suits; 2 coveralls; 100 feet of 4 inch hose and 300 feet of 1.5 inch hose as well as 4 helmets for a total of $6500 including applicable taxes. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Maureen Rice (6.3.10) FIRST RESPONDERS # BE IT RESOLVED THAT Council approve the establishment of a committee of volunteers to look into the matter of a first responder service in Low; that the committee submit a report by September 20 th 2013 and that Albert kealey be named Chair of the committee. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Maureen Rice 17

37 (6.3.11) GROUP PURCHASE # BE IT RESOLVED THAT Council approve the group purchase of an air compressor for the fire services of Low, Kazabazua, LSM, Denholm, and Gracefield, facilitating the process of re-filling tanks and cutting costs. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice 6.4 HYGIENE (6.4.1) REPORT A meeting is requested and that Liette Hickey be present to explain the finances around the blue bins. 6.5 URBANIZATION (6.5.1) REPORT No report. 6.6 RECREATION & CULTURE (6.6.1) REPORT Councillor Rice presents the activities for the month. (6.6.2) ADOPTION OF BYLAW # ON THE OPERATIONS OF THE LIBRARY BYLAW # MUNICIPAL LIBRARY OF LOW WHEREAS the Municipality of Low established a library by virtue of a contract; WHEREAS the municipality can, by virtue of the Loi sur le ministère de la Culture et des Communications, define the conditions and rules by which the library will operate via resolution of council; # THEREFORE, BE IT RESOLVED by Councillor Carole Robert and seconded by Councillor Charles Kealey that the following be adopted: 1. LIBRARY MANAGEMENT The library committee is a team of individuals that assumes responsibility for the daily business of the library; for the promotion of the library and its development. The committee is responsible for planning, for the promotion and control of services, and for the activities and resources of the library as ratified by the Municipality. The library committee has no legal status. The committee assumes the following responsibilities: Ensure there is access to the goods and services of the library; plans the activities and services of the library; develops activities and services; promotes the library; ensures optimal use of the expertise and services of the CRSBP. The members of the library committee are volunteers. The remunerated personnel, responsible for fulfilling other tasks, must support the committee. 18

38 2. MEMBERSHIP Membership in the library is free of charge for the resident population. Each membership is individual. A member must have a card in order to borrow books or DVDs or to use the services of the library. 3. FEES FOR SERVICES The library may charge fees for the following services: Photocopies 0.30$ or 0.50$ (colour) 4. MEMBERSHIP CATEGORIES The YOUTH category includes those who are 14 years of age or less. The ADULT category includes those who are 15 years of age and over. 5. HOURS OF OPERATION The hours of operation are: Monday Wednesday Friday Saturday 8-12PM 8-12PM 6-8PM 10-1PM 6. CONSULTING DOCUMENTS Members may consult documents held by the library free of charge. Member should return documents to the circulation desk for shelving. 7. CIRCULATION OF DOCUMENTS Members may borrow up to 5 books, up to 3 magazines, 2 DVDs at a time. Members may borrow books and magazines for up to three weeks. Members may borrow DVDs for up to three days. Members may borrow passes for up to two weeks. Members may renew their item by phone or in person up to three times as long as it is not reserved by another member. A member may reserve up to three items. The reservation stays valid for up to ten days, after which the item is returned to circulation. 8. LIBRARY FINES Members who are late returning items are subject to a fine of 0.10 per book per day. The late fee shall not exceed the cost of replacing the item. Should an item be lost or damaged the fine issued will be in accordance with CRSBP policy, which is accessible in the library. 9. RESPONSIBILITIES OF THE MEMBER The borrower is fully responsible for the items registered in his/her name. Members must respect all the library s rules and conditions of membership. It is forbidden to smoke, drink or eat in the library. 10. RESPONSIBILITIES OF THE LIBRARY The library reserves the right to revoke the privileges of a member in cases where there are unpaid fines, where damages to library property 19

39 are ongoing or following in appropriate behaviour as judged by the library committee. This bylaw has been adopted at a regular sitting of Council April 8, (6.6.3) ANNUAL REPORT # BE IT RESOLVED THAT Council accept the annual report on the activitiesof the library given by the President of the Library Committee, Sherrill Owen. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Maureen Rice 7.0 VARIA (7) QUESTION PERIOD From 8 p.m. to 8:30 p.m. (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:30 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 20

40 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the special meeting of members of the Council of the Municipality of Low, held this 25th day of April, 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp (absent) Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) ST.MICHAEL S PROJECT WHEREAS THE Council of the Municipality of Low has previously stated its commitment to participating in new investment in the school # ; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low in collaboration with its partners, commits to contributing 1/3 of the funding required for a new facility accessible to students of St-Michael s for a variety of activities such as, but not limited to physical education, cultural activities (i.e., library) and educational facilities for adult learning (i.e., trades and agriculture); THAT this financial commitment shall not exceed $800,000; THAT the Municipality of Low and its partners will contribute financially on the condition that the Western Quebec School Board commit to bringing the school s building up to date (boiler, toilets etc.); THAT the Municipality of Low in collaboration with its partners will contribute financially on the condition that the other two thirds of the cost are covered by provincial and/or federal funds; MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean (3) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:30 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 1

41 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the special meeting of members of the Council of the Municipality of Low, held this 2 nd day of May, 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) AUDITED FINANCIAL STATEMENT WHEREAS the Council of the Municipality of Low contracted the Maniwaki firm, Piché- Lacroix Inc. to conduct the annual audit of the municipality s finances; WHEREAS the audited financials were presented by Michel Lacroix; WHEREAS council is satisfied that the presentation represents an accurate description of the Municipality s finances; # THEREFORE, BE IT RESOLVED THAT the council of the Municipality of Low accepts the audited financial statement as presented. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Amanda St. Jean (3) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:42 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 1

42 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 6th day of May 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING The meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of April 8th, 2013 and the special meeting of April 25 and May 2 nd, 2013 be adopted as presented. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remains open. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Amanda St. Jean (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $133, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 6.1 ADMINISTRATION (6.1.1) MAYOR S REPORT 1

43 The Mayor provides a report on April s activities. (6.1.2) NOTICE OF MOTION Notice of motion is hereby given by Councillor Amanda St. Jean that, at a subsequent meeting of council, she will present bylaw # on Community Standards. (6.1.3) NOTICE OF MOTION Notice of motion is hereby given by Councillor Albert Kealey that, a subsequent meeting of council, he will present bylaw # , amending bylaw # on waste collection, eliminating article 1.9 on property inspection. (6.1.4) NOTICE OF MOTION Notice of motion is hereby given by Councillor Carole Robert that, at a subsequent meeting of council, she will be presenting the following harmonized bylaws from the SQ: #SQ (parking), #SQ (alarms), SQ # (public potable water) #SQ (animals), #SQ (nuisances), #SQ (door-to-door solicitation), #SQ (security, peace, order). (6.1.5) FORMATION # BE IT RESOLVED THAT the Municipality approves the attendance of the Director General at a course for new directors of elections to be given in Montreal and that associated costs be assumed by the municipality. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Maureen Rice (6.1.6) MAPAQ GRANT WHEREAS the MAPQ program Volet 1, Appui aux projets collectifs favorisant la multifonctionalité de l agriculture» is accesible to agricultural producers who care to take advantage of it; WHEREAS that a grant from the program mentioned above could be accorded to the municipality; WHEREAS the consultant, Adèle McKay, is already in contact with local farmers who want to benefit from this program; WHEREAS Ms. McKay has successfully submitted to MAPAQ and completed several projects for La Pêche and Pontiac; WHEREAS Ms. McKay proposes to coordinate a project for Low; # THEREFORE, BE IT RESOLVED THAT the Municipality will assume the consulting fees of Ms. McKay up to $15,000 plus taxes in the short term; that once the grants are approved by MAPAQ, the consulting fees will be reimbursed. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.7) RED CROSS # BE IT RESOLVED THAT the Municipality approves the payment of $150 to the Red- Cross as an annual fee covering victims of disaster for the period from June 7, 2013 to June 7, MOVED BY Councillor Albert Kealey SECONDED BY Councillor Amanda St. Jean ADOPTED (6.1.8) RENDERING OF ACCOUNTS # BE IT RESOLVED THAT the Municipality inform Quebec s Ministry of Transport about its use of provincial compensations granted to cover the costs of maintaining local route 1 and 2 as well as the bridges located on these routes and that such maintenance is in conformity with the objectives of its programs. 2

44 MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp ADOPTED (6.1.9) SPECIAL ADVISOR WHEREAS Pierre Dionne has been involved in the file on saving St. Michael s School as the person in charge of financial development; WHEREAS Mr. Dionne will represent the municipality when reaching out to provincial and federal ministries for funding for the St. Michael s project; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low authorizes Pierre Dionne to represent the municipality as Special Advisor for the development of the St. Michael s proposal. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (6.1.10) ACCOUNTING # BE IT RESOLVED THAT the Municipality of Low authorize that the sum of $68, , already paid out to Aero-feu for the purchase of the auto pumper in 2012, be allocated from the surplus reserved for this purpose. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.1.11) TRAINING # BE IT RESOLVED THAT the Municipality authorize an expense of $ for training on the PG Solutions program for Liette Hickey. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) GRANT WHEREAS the Municipality has plans to pave parts of Burrough, Lacharity. Sullivan, Lac Pike and McLaughlin roads; WHEREAS the cost of paving is high; WHEREAS the municipality wants to take advantage of all resources that could be applied to improving roads for its citizens; # BE IT RESOLVED THAT the Municipality of Low authorize that a request for a grant for road works be sent to the provincial MNA, Stephanie Vallée. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT

45 Included in the general report. (6.3.3) RESIGNATIONS # BE IT RESOLVED THAT council accept the resignations, for personal reasons, of the following fire fighters: Michael Desmarais, Gene Salisbury and Denis Drouin and that the Municipality send them letters of thanks for their commitment. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Carole Robert (6.3.4) HIRE # BE IT RESOLVED THAT Council approve the hiring of Sebastien Lalonde and Guillaume Sanscartier as fire fighters for the Municipality of Low and that the municipality send copies of the Working Conditions. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.5) CLEANING BUDGET WHEREAS THERE is a provision of $2 400 for cleaning the fire hall in the municipality s 2013 budget; WHEREAS THE fire fighters have made purchases that have been applied to this budget item; # THEREFORE, BE IT RESOLVED THAT Council authorize that a cheque for the balance remaining ($2 070) be made out to the Low Fire Fighters Association. MOVED BY Councillor Carole Robert SECONDED BY Councillor Albert Kealey 6.4 HYGIENE (6.4.1) REPORT No report. 6.5 URBANIZATION (6.5.1) REPORT No report. (6.5.2) SUPPORT FOR A CPTAQ REQUEST WHEREAS an offer to purchase a farm of 700 acres has been accepted by the vendor of the property in question (reference number ); WHEREAS the vendor has been a resident of Low for 35 years; WHEREAS the property is partially zoned agriculture; WHEREAS the buyer resides less than an hour from the property in Low; WHEREAS the buyer has demonstrated his intention to exploit its agricultural potential by hiring the services of a consulting agronomist who is tasked with outlining the agricultural potential of the land in question; developing a plan to improve agricultural practice and increase production; WHEREAS the buyer has family ties in the municipality 4

46 WHEREAS the intentions of the buyer s plans for the property will benefit the local economy by increasing employment opportunities; WHEREAS the size and price of the property already acts as a deterrent for most farmers, the fact that a professional agronomist has declared that only 20% of the land is arable, also has a negative impacts on its viability; # THEREFORE, BE IT RESOLVED THAT Council support the sale of the land to the buyer in question and that it requests the CPTAQ to approve the transaction as proposed. MOVED BY Councillor Carole Robert SECONDED BY Councillor Amanda St. Jean 6.6 RECREATION & CULTURE (6.6.1) REPORT Councillor Rice presents the activities for the month. (6.6.2) ADOPTION OF BYLAW # ON THE ESTABLISHMENT OF A LIBRARY COMMITTEE Municipality of Low Bylaw # Library Committee WHEREAS the Municipality of Low established a public municipal library by virtue of bylaw # adopted on April 8, 2013; WHEREAS the municipality may designate in whole or in part, via resolution, a person, committee, or an organization to oversee the day to day business of the library, including its function, budget, and equipment and make recommendations to council; WHEREAS the municipal library is affiliated with the CRSBP Outaouais by virtue of a service agreement; # THEREFORE, BE IT RESOLVED by Councillor Theresa van Erp and seconded by Councillor Maureen Rice that the following be adopted: The municipality of Low formally establish a Library Committee made up of the library administrator, the Director General or her designate and at least 4 residents of the municipality who are members of the library and whose mandate will be the planning, organization, promotion and oversight of the activities, services and resources of the municipal library; That the Library Committee calls upon the technical and professional support available through the CRSBP Outaouais on an as needed basis; That for insurance purposes, the members of the Library Committee be recognized as non-remunerated employees of the municipality in the exercise of their duties only as related to the library. 7.0 VARIA # BE IT RESOLVED THAT Council accept the repairs to the drainage around of the municipal building. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:00 p.m. MOVED BY Councillor Charles Kealey 5

47 SECONDED BY Councillor Carole Robert Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 6

48 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 3 rd day of June 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of May 6 th, 2013 and the special meeting of May 2 nd, 2013 be adopted as presented. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $271, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer (6) ADMINISTRATION 1

49 (6.1) MAYOR S REPORT The Mayor provides a report on May s activities. (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) NOTICE OF MOTION 1 Notice of motion is hereby given by Councillor Amanda St. Jean that, at a subsequent meeting of council, she will present bylaw # emending bylaw # modifying article 8 of the bylaw regarding trailers and mobile homes. (6.1.3) ELECTION EXPENSES # BE IT RESOLVED THAT the Municipality approves an increase of $5000 to the budget set aside for the 2013 municipal elections. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Albert Kealey (6.1.4) SURPLUS WHEREAS the audited financial statements for 2012 demonstrate a surplus of $110,000; WHEREAS Council may reserve the surplus at its discretion; # THEREFORE, BE IT RESOLVED THAT the 2012 surplus of $110,000 be reserved in the following manner: $40,000 for the gas tax 2014; $20, 346 for the clean-up of the library; $10,000 for the St-Martin s rectory project (payable over 2 years); and that the balance remain in unreserved surplus. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (6.1.5) LIBRARY CLEAN-UP # BE IT RESOLVED THAT the Municipality approves the payment of $20,346 to Qualinet for the clean-up of the library and that the moneys be subtracted from the surplus reserved for this purpose. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (6.1.6) PROPERTY SALE # BE IT RESOLVED THAT the Municipality approve the sale of the property reference # belonging to the Municipality of Low for the amount of $5400, reflecting its evaluated worth and that the sale be publicized within the territory of Low. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (6.1.7) UNPAID TAXES WHEREAS article 1013 of the Municipal Code regarding unpaid taxes states that the secretary-treasurer may levy them, together with costs, by seizure and sale of the goods and chattels of such persons which may be found in the territory of the municipality, thereby giving the municipality the tools to recover unpaid taxes; WHEREAS the sale of such a property on the territory of Low will take place June 4 th, 2013: 2

50 # THEREFORE, BE IT RESOLVED THAT the Municipality authorizes the Director General to represent the Municipality at the sale. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert (6.1.8) CHEMIN DE LA RIVE BAIE DEA CANARDS WHEREAS the Property Owner s Association (POA Lake Sinclair) submitted a petition in November 2011 expressing their desire to have the Municipality take over chemin de la Rive and Baie des Canards following feasibility study; WHEREAS the Municipality requires that the roads meet certain basic criteria, such as those of the MTQ and those of the municipality; before becoming proprietor of said roads; WHEREAS the POA Lake Sinclair has agreed to assume the costs associated with a study to establish preliminary costs of the project; # THEREFORE, BE IT RESOLVED THAT the Municipality accept the petition as submitted in November 2011 by property owners on chemin de la Rive and Baie des Canards which requests that the Municipality become proprietor of the two roads in question; that council will work with residents to bring the roads up to standards at residents cost. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert (6.1.9) MAINTAINING AMBULANCE COVERAGE WHEREAS a study conducted by Quebec s Ministry of Health and social Services concludes that the distribution of ambulance services in the region are suboptimal on several occasions ; WHEREAS the Outaouais Paramedic Association is asking for support form municipalities to maintain the current ambulance service; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low endorses without reservation the request for support for maintenance of ambulance service in the region. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert (6.1.10) SURETÉ DU QUÉBEC # BE IT RESOLVED THAT the Municipality of Low authorize that the first payment for 2013 to the Sureté du Québec be made before June 30 th, MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) CRITERIA FOR ROADS WHEREAS residents of private roads can request that the Municipality become proprietor of their private roads; WHEREAS the Municipality can only take over the roads if they meet certain criteria; 3

51 # THREREFORE, BE IT RESOLVED THAT before the Municipality of Low becomes proprietor of a private road the Municipality must ensure that the road is surveyed by a certified surveying firm; that the ditching and drainage are installed according to an engineer s plans; that the width of said road be 8 meters at minimum; that the minimum granular foundation be at least 200MM in MG20. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) INTER-MUNICIPAL AGREEMENT LOW/KAZ MUTUAL AGREEMENT TO PROVIDE SERVICE BETWEEN The municipality of Low, having its registered office at 4A, D Amour Road, Low Province of Quebec, represented by Morris O Connor, Mayor and Director General, Franceska Gnarowski. AND The municipality of Kazabazua having its registered office at 30, rue Begley, Kazabazua, Province of Quebec, represented by Ota Hora, mayor and Director General, Pierre Vaillancourt. WHEREAS the municipalities party to the agreement wish to avail themselves of the provisions of articles 569 and following of the Municipal Code and articles 468 and following in Quebec s Cities and Towns Act to reach an agreement for a mutual aid plan for protection against fire; WHEREAS nearby fire stations may be called upon to intervene in the neighbouring municipality from the initial call according to the protocol deployment in each municipality or upon request for greater intervention; WHEREAS each municipality may, in accordance with the Fire Safety Act (L.R.Q, c.20) set rates for the use of its fire department services # THEREFORE, BE IT RESOLVED by Councillor Carole Robert, seconded by Councillor Maureen Rice and unanimously resolved that the parties hereto agree as follows: 1. OBJECT 1.1 The purpose of this agreement is to allow each party to the agreement to render assistance for firefighting, to the other party of the agreement, as set forth in this Agreement. 2. TERMS 2.1 Each municipality agrees to provide the equipment and personnel required by the other for receiving assistance in fire security on their territory. This commitment is valid for a call from a call center 911 (CLR or other) when the deployment protocol provides for the allocation from the initial call or a call from the director of the fire safety or the officer acting 4

52 on his behalf to support the intervention of the fire department for a major intervention. However, this commitment is conditional that the municipality sought is not already on another service call. 2.2 In the event of termination of the agreement, each party to the agreement will retain full ownership of its land, buildings, vehicles, equipment and accessories, all without having to pay financial compensation to the other parties to the agreement. 2.3 Each of the parties to the agreement only assumes its liabilities arising under the agreement, if there is liability. 3. TERMS 3.1 Requesting Municipality: The municipality requesting the services of the other municipality party to the agreement. Responding Municipality: The municipality responds to a request by the other municipality party to the agreement. 4. OPERATIONS MANAGEMENT 4.1 The Director of the Fire Department of the requesting Municipality or his representative (officer on duty) is responsible for the operations on its territory. Any change would be at the discretion of the requesting Municipality. 4.2 In order to meet the objectives and the implementation of the Fire safety cover plan of the MRC de la Vallée-de-la-Gatineau, the Directors of Services may agree on fire safety and establish, according to their needs, protocols deployment requiring assistance or an automatic assignment from the neighboring fire department from initial call on parts of their territory. 4.3 Any person duly authorized by law or designated by-law of the municipality, may make a request for service for the firefighting to another municipality or to accept such a request. 5. STAFFING AND TRAINING 5.1 The parties to the agreement agree to standardize their methods of fighting fires. 5.2 Each municipality undertakes to provide to the other municipality in January of each year, a list of qualified firefighters. The list will show the date of qualification and the qualification level (Firefighter 1, pump operator, operator of aerial ladder, non-urban officer qualification). For firefighters employed under the grandfather clause, the list will show the date of entry into service and the level of qualification of the firefighter in 1998 (firefighter, pump operator, operator aerial ladder, officer). The parties agree to the following numbers: When the requesting Municipality requires a pumper, the responding Municipality will provide a minimum of two (2) trained firefighters or recognized "Firefighter 1"; When a Municipality requires a tanker, the responding Municipality will provide three (3) trained firefighters or recognized "Firefighter 1"; When a Municipality requests additional firefighters, the responding municipality will provide the Municipality its resources, the number of firefighters required by the responding Municipality according to their training "level Firefighter I" or their recognition under "grand-father clause". 5

53 5.3 The parties to the agreement agree to standardize their methods of fighting fires. 5.4 In the event that there are no available qualified Firefighters available, a Class 3 licenced driver may be supplied. 6. IDENTIFICATION 6.1 Each party to the agreement agrees to identify the equipment used to fight fire. 6.2 Each party to the agreement agrees to identify the level of training of their firefighters using color pads affixed to the helmet of their firefighters. 7. LIABILITY 7.1 In the event of death or injury or property damage occurring during operations related to a request for assistance, the following provisions apply: a) Subject to all rights and recourse against third parties none of the parties to the agreement or receiving assistance can claim damages, by subrogation or otherwise from the other party to the agreement or its officers, employees or agents for any loss or damage to their property during or following maneuver, operations or evacuations made under this Agreement. b) Any party to the agreement receiving assistance assumes responsibility for injury or damage that may be caused to third parties by the fault of any officer, employee, or agent of any party to the agreement that is then acting under the orders or directives of an officer, employee or agent of that party to the agreement receiving assistance. c) For the purposes of the Act respecting industrial accidents, the Act on health and safety at work and the Act respecting industrial accidents and occupational diseases work and for payment of any benefit under collective agreements, any officer, employee or agent of a party to the agreement who is injured in the exercise of its functions under this Agreement shall be deemed to have worked for his regular employer, even when these injuries occur while assisting the other party to the agreement. For this purpose, the usual employer shall have no recourse through subrogation where otherwise against the party to the agreement thus rescued. For the purposes hereof, third signifies physical person or moral person other than a party to this agreement or its officers, employees or agents. 8. MAPPING 8.1 Each party to the agreement shall provide the other party to the agreement a list of plans and specific locations where special protection is to be provided, and will provide an evacuation plan for these areas. A visit to these places will be made. Joint places of intervention plans of very high risk will be gradually established in the territory of both parties to this agreement. 8.2 In January of each year, each Municipality will provide the other municipality with a road map of the municipality with the identification of roads that are closed in the winter and the location of water points that are accessible and conforming. 8.3 Each of the Municipalities agrees to immediately inform the other Municipality of a change to a road that could affect the circulation of equipment used to fight fires and any amendment to a water point. 6

54 8.4 Each of the Municipalities agrees to automatic response for residences on Montague Road. 9. INSURANCE 9.1 Any party to the agreement agrees to ensure its equipment and all its responsibilities set forth herein, and for such purposes, to promptly notify their insurers by giving them a copy of the agreement and assume any premium or premium increase resulting from the insurance of property, units or equipment and all its responsibilities as against third parties and in respect of his own officers, employees or agents. 10. VEHICLES, EQUIPMENT AND WATER SUPPLY 10.1 In January of each year, each municipality will transmit to the other municipality, a copy of the documents issued by recognized enterprise certifying that such vehicles, respirators and air cylinders meet the performance standards and safety regulations in the fire safety cover plan Each participating municipality remains responsible for the maintenance and compliance of its equipment, its identified water system and sources of water supply. 11. APPLICABLE RATE 11.1 All firefighters and vehicles required on site are the responsibility of the requesting Municipality receiving the intervention services. For vehicles and personnel of the fire security service, the time charged is recorded from the moment they leave the fire station until all equipment is in place for further intervention including staff time required for cleaning and setting up equipment The support for fire services is payable following the production of an invoice identifying the affected vehicles, expenditures, and the number and hours of firefighters assigned. Interest is charged on amounts due at the prevailing rate Any party to the agreement receiving assistance from another party to the agreement agrees to pay the following: a) The cost of each vehicle and response equipment according to the following rates: Descriptions Rates Remarks Tanker truck $ 150 per hour Plus the driver Auto pump $ 150 per hour Plus the driver Service truck and $ 150 per hour Plus the driver equipment Cancel alarm $ 225 Fireman: $ hourly rate. $ for the first three hours: intervention between 7:00a.m. and 9:00p.m. during day, Monday to Friday, plus $ for additional hours from the fourth hour; $ for the first four hours: intervention between 9:00p.m.and 7:00a.m. at night, Monday through Friday and includes all week-end, Saturday and Sunday, plus $ for additional hours; Assistant Director: Firefighter hourly rate plus 10% Fire Chief: Hourly Rate of $ plus 10% 7

55 a) The salary of each member of the brigade at effective rate of the party to the agreement providing assistance and each municipality shall determine the actual cost. Each party to the agreement shall inform the other party to the agreement in January of each year, that it will bring changes to the hourly rates in force in its territory. c) A minimum base charge of two hours during the day and three hours at night will be charged for the displacement of firemen from the time of the 911 call or service request assistance. Night rate will apply from 7:00 p.m. to 7:00 AM. d) The cost for recharging air bottles as well as costs for foam if used. e) The hours of use of vehicles invoiced to the requesting Municipality will be counted from the time of leaving the fire station to the return at the fire station. f) The hours billed for the firefighters to the requesting Municipality will be counted from the call for assistance until all equipment is restored. g) Failure of equipment belonging to a responding Municipality in a request for assistance shall be entirely the responsibility of the responding Municipality. Requesting Municipality cannot be held responsible for any damage caused to the vehicles and equipment of the responding Municipality. h) When a call is cancelled, the responding municipality may charge the requesting Municipality pre-set rate for firefighters but may not apply rates for vehicles that have not been used on the site of the fire. I) When the Municipality of Low is called to the Municipality of Denholm and the Fire service from Kazabazua is on standby, the cost will be preset to $ 350 per vehicles and 2 Firefighters. j) When firefighters from the above- mentioned responding Municipalities, receive a summons to appear in court in a case where a fire occurred on the territory of the requesting municipality in the agreement, the requesting municipality will be responsible for paying all expenses related to the testimony of firefighters or (salary, living expenses, travel expenses or other). 12. PRICING NOT APPLICABLE 12.1 Any party to the agreement providing assistance to the other party of the agreement for the purposes of this Agreement shall not claim any payment or compensation due to: a) the cost of fuel or lubricant already contained in the tanks of its machine. b) deductibles and premiums for insurance against damage that may be caused to his vehicles and its equipment and injuries to Firefighters / Drivers. 13. MODIFICATION 13.1 This Agreement may be amended at any time or in part at the discretion of the two (2) parties. However, if necessary, any change or modification made shall take effect only when it is in a written agreement signed by the parties and attached to this contract Any other municipality wishing to be part of this Agreement may do so 8

56 in accordance with the provisions of Section 624 of the Municipal Code, subject to the following conditions: a) obtains the consent of all parties to the agreement. b) accepts the conditions of joining which the parties to the agreement may agree among themselves as an annex to this agreement. c) The parties to the agreement authorized by resolution of this annex. 14. DURATION AND RENEWAL 14.1 This Agreement shall take effect on the date of signature for a period of one (1) year. Thereafter, the agreement will automatically renew for successive periods of one (1) year, unless either party notifies the other by registered or certified mail of its intention to terminate or request changes. This notice must be given at least three (3) months before the expiration of the initial term or any renewal term. IN WITNESS WHEREOF, the parties have signed this... day of Municipality of Low Morris O Connor, Mayor Franceska Gnarowski, Director General Municipality of Kazabazua: Ota Hora, Mayor Pierre Vaillancourt, Director General ANNEX-A- IMPLEMENTATION OF THE AGREEMENT 1. Sharing of pagers and auto answer on both territories. 2. The use of equipment and personnel on both territories. 3. The interoperability of telecommunications and emergency equipment for both municipalities. 4. We also encourage training and hours of practices. ANNEX- B- LOW RISK AND MEDIUM MODE OF OPERATION The fire department of the municipality of Kazabazua assist the fire department of the municipality of Low when calling for a building fire at low and medium risk requiring a strike force as defined in the fire safety cover plan, dispatching three (3) firefighters and a tanker truck at all times. This mode of operation will be applied by the Municipality of Low to the area defined in Annex-C-for low and medium risk. 9

57 The municipality of Kazabazua authorize the Central Communications 911 (CLR or other) to automatically transmit the service call to the municipality of Low for the area specified in Annex-C-. ANNEX-C-MAP OF THE LIMITS OF INTERVENTION. (6.3.4) BYLAW # MODIFYING BYLAW # BY-LAW # FIRE SERVICE To cancel and replace any previous by-laws concerning the establishment of a fire protection service WHEREAS Council established a Fire Service through bylaw # ; WHEREAS Council ratified the Working Conditions for Employees of the Fire Service at a regular sitting of council April 8, 2013; WHEREAS following the ratification of the working conditions, it is necessary to update bylaw # in order to ensure conformity of the contents of both documents; # THEREFORE, BE IT RESOLVED by Councillor Carole Robert, seconded by Councillor Maureen Rice and unanimously resolved that the parties hereto agree as follows: ARTICLE 1 By-law # concerning the establishment of a fire protection service is repealed and replaced by the present. ARTICLE 2 The masculine is used in the present by-law without discrimination and includes the feminine to shorten the text. ARTICLE 3 The Low Fire Protection Service has the objective of limiting the loss of human life and material, and to achieve success rates equal to or better than comparable municipalities through: 1) Prevention measures to reduce the occurrence of fires; 2) Developing means to ensure self-protection; 3) The rescue of people and the confining and extinction of fire sources throughout the municipality; 4) The operation of a jaws of life unit if applicable. ARTICLE 4 The person responsible for the service will be appointed by Council on the recommendation of the Public Security Committee of Council. ARTICLE 5 The personnel for the service may include a fire protection service chief, officers, and firefighters. ARTICLE 6 10

58 Salaries for the personnel will be determined by Council following recommendations from the Public Security Committee of Council. ARTICLE 7 The fire protection service chief and officers of the fire protection service receive requests from firefighter candidates and present a signed recommendation to Council for approval. ARTICLE 8 To be eligible to become a member of the service as a firefighter, the candidate must a) be at least 18 years of age; b) successfully complete any evaluation required by the fire protection service chief, and approved by the Public Security Committee of Council; c) be judged physically suited to become a member of the service, following a medical examination by a doctor during a trial period; d) reside in the municipality or within 10 kilometers of Low; e) be in possession of, or state a willingness to acquire a valid category 4A drivers licence if requested to drive fire protection service intervention vehicles; f) have a certificate of competence in the use of the "jaws of life" and related equipment if requested to use such equipment; g) follow first aid courses as soon as they are offered by the Municipality; h) agree to having a police security check. It is recommended that all firefighters have current vaccination protection against hepatitis B and tetanus. ARTICLE 9 All candidates will have a minimum trial (probationary) period of eighteen (18) months to ensure suitability after (or during) which they must attend and successfully complete courses necessary to meet professional requirements applicable to fire protection services (Bloc A or equivalent). Such courses will be arranged by the municipality as soon as reasonably possible following a candidate s acceptance, and may take place in Low or in another municipality. ARTICLE 10 Each member of the service must conform to the Municipality of Low s Code of Ethics for Employees, the Working Conditions for the Employees of the Fire Service and the appropriate job description (copies of which are annexed to this by-law) as well as to internal rules and regulations as determined by the director or chief of the fire service as approved by the Security Committee. ARTICLE 11 Promotion within the fire protection service will be according to merit and may be subject to internal competition according to the conditions prescribed by Council upon recommendation of the Council Public Security Committee. Any firefighter meeting the prescribed conditions will be eligible for the competition. 11

59 Fire protection service officers are formally designated by Council resolution following competition within the service (or outside if there are no candidates interested in filling or able to fill these functions within the service). ARTICLE 12 The municipality will provide protective clothing and other work clothes for firefighters and officers as approved in the annual budget. In extraordinary circumstances, Council may authorize the reimbursement for an accidental material loss suffered by a firefighter during an intervention. ARTICLE 13 Council agrees to provide and pay the premium for insurance to indemnify a firefighter or his legal heirs in case of: - Loss of life - Bodily injuries - Invalidity - Loss of salary (in conformity with the CSST) ARTICLE 14 Regulations referred to in Article 10 will be reviewed, updated, and published on a regular basis. ARTICLE 15 The Director-general of the municipality, upon recommendation of the Public Security Committee of Council and the Chief of the fire protection service, may reprimand or suspend any officer or firefighter for insubordination, misconduct, repeated absences, or who refuses or neglects to conform to general and internal regulations affecting the good functioning of the service (Section 6, Working Conditions). ARTICLE 16 Municipal Council, after discussion with the Public Security Committee of Council, may demote an officer, or suspend or dismiss any officer or firefighter found to have committed one or more infractions referred to in Article 15 where such infraction(s) is deemed sufficiently serious. ARTICLE 17 The chief of the fire protection service will be responsible for: a) achieving objectives described in Article 3 of this by-law, taking into consideration the material and equipment available; b) ensuring appropriate use of available human and physical resources; b) the administration of the service within the budgets allocated, provided that any expense is subject to the dispositions of the Municipal Code, to the by-law on the administration of finances of the municipality and internal regulations of the municipality. ARTICLE 18 JOB DESCRIPTIONS: a) Chief of the fire protection service (see Appendix 1) b) Assistant to the chief of the fire protection service (see Appendix 2) c) Lieutenant (see Appendix 3) 12

60 d) Firefighter (see Appendix 4) ARTICLE 19 The chief of the fire protection service or his representative is fully responsible for all operations during a fire; he is the senior authority on the site of a fire until it is completely extinguished. He may order removed anyone endangering his safety or interfering with firefighters work. He ensures protection of the damaged goods and may order removed anyone not authorized to approach the site. ARTICLE 20 Anyone who refuses to obey an order from the chief of the fire protection service or his representative to leave the premises is deemed to have committed an infraction to this by-law and can be immediately arrested by order of the chief of the fire protection service or his representative. ARTICLE 21 Any duly mandated member of the service is authorized to force entry to a private or public property if there is good reason to believe there might be a fire. ARTICLE 22 If, when entering a building as prescribed in Article 21, the occupant is absent, the building must be left in a state of security equivalent to that existing before entering. ARTICLE 23 All members of the fire protection service have a duty to confine and extinguish any voluntary or involuntary fire by any means available, taking into account the necessity to minimize damages. ARTICLE 24 The chief of the fire protection service or his representative may ask anyone physically capable and present on the site for help, if it is believed his help is essential. ARTICLE 25 The chief of the fire protection service or his representative may order the demolition of any building, fence, secondary building, etc. if this is judged imperative to stop the progress of the fire. ARTICLE 26 The fire protection service may respond to a call related to a fire outside the limits of the municipality if it constitutes a danger for the buildings and/or installations situated on the territory under its jurisdiction. ARTICLE 27 The chief of the fire protection service or his representative shall encourage the establishment of inter-municipal assistance plans with adjacent municipalities. These plans must conform to the Law to be valid. ARTICLE 28 When an official agreement authorizes the Low fire protection service to combat a fire in another municipality (whether or not it has a fire protection service), the chief of the fire protection service or his representative has all powers enumerated in the previous sections, 13

61 including those enumerated in Articles inclusive, until such time as he is officially relieved of this responsibility. ARTICLE 29 The chief of the fire protection service or his representative must ensure that at all times there are sufficient available firefighters to ensure a fire call can be responded to effectively. ARTICLE 30 The chief of the fire protection service or his representative must, within a reasonable time, submit reports on all fires attended, practices, and jaws of life practice (if applicable) and any other report requested by the director-general, for review and filing. ARTICLE 31 The municipal corporation will provide legal and insurance protection and support for all employees including volunteer firefighters. In this respect, all members of the fire protection service will benefit from the same policies and procedures as other municipal employees. If a court action results from the exercise of official duties, the employee may also hire his own legal representative who will work under the direction of the municipal lawyer. ARTICLE 32 FINES Anyone contravening dispositions of this by-law is deemed to have committed an infraction and is liable to a fine of two hundred and fifty ($250) dollars with or without fees and if in default of immediate payment of fine and fees according to the case, of imprisonment fixed by the Court according to the Law; this imprisonment may however cease at any time before the termination of the term fixed by the Court, upon payment of the fine or fine and fees, according to the case. The present by-law will be enforced according to Law. Mayor Director General (6.3.5) RESIGNATION # BE IT RESOLVED THAT council accept the resignation, for personal reasons, of the fire fighter Andrew Geggie. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Carole Robert (6.3.6) HIRE WHEREAS the Security Committee and the Chief of the Fire Service recommend that the Municipality hire Rebecca Wallace and Seamus Montague as fire fighters; # THEREFORE, BE IT RESOLVED THAT Council approve the hiring of Rebecca Wallace and Seamus Montague as fire fighters for the Municipality of Low and that the municipality send copies of the Working Conditions. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice 14

62 (6.3.7) TRAINING # BE IT RESOLVED THAT Council authorize training for one person for the pumper course at a cost of $822. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.8) ANNUAL REPORT # BE IT RESOLVED THAT Council accept the modified annual report concerning the Municipality s actions to meet the requirements of the Risk Coverage Plan and that the report be sent to Sylvain Pépin at the MRCVG as soon as possible. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice 6.4 HYGIENE (6.4.1) REPORT Report by Councillor Albert Kealey, Chair of the Hygiene Committee. 6.5 URBANIZATION (6.5.1) REPORT Report by Councillor Amanda St. Jean, Chair of the Urbanization Committee 6.6 RECREATION & CULTURE (6.6.1) REPORT Report by Councillor Maureen Rice, Chair of the Recreation Committee presents the activities for the month. 7.0 VARIA No items (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:45 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 15

63 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 8 th day of July 2013 at 7:00 p.m. in Heritage Hall. Those present are: His Worship the Mayor Councillors Morris O Connor Theresa van Erp Albert Kealey Amanda St. Jean Maureen Rice Carole Robert Charles Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of June 3 rd, 2013 be adopted as presented. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $236, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Amanda St. Jean CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer 1

64 (6) ADMINISTRATION (6.1) MAYOR S REPORT The Mayor provides a report on June s activities. (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) SUPPORT FOR RESOLUTION WHEREAS the Regroupement des transports adapté et collectifs ruraux de L Outaouais (RTACRO) represents the interests of rural communities in the Outaouais in terms of adapted and collective transport by uniting the organisations that are mandated to work in this domain; WHEREAS the RTACRO,has participated in national consultation and was the spokesperson for the Outaouais, most notable on the fourth theme of the PQMD which focuses on rural and interurban transportation with particular emphasis on the MRC in the Outaouais; WHEREAS resolution number CA /01 adopted on May 30 th, 2013 by the board of the RTACRO specifying the position of the organization regarding the province s policy on sustainable mobility; # THEREFORE, BE IT RESOLVED that council support the position developed by the RTACRO regarding the PQMD as proposed in the resolution CA /01. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Charles Kealey (6.1.3) GOLF TOURNAMENT - PREFECT # BE IT RESOLVED THAT the Municipality approves the participation of the mayor and the DG at the Prefect s Golf Tournament for a total of $250. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey (6.1.4) SPCA CONTRACT WHEREAS the municipality has benefitted from a good relationship with the Gatineau for several years; WHEREAS the contract with the Gatineau SPCA needs to be renewed; # THEREFORE, BE IT RESOLVED THAT the contract with the Gatineau SPCA be renewed for the period starting the 31 June 2013 to the 31 st of December 2015 for the annual sum of $1894, a sum that will be indexed annually according to the cost of living as established by Statistics Canada and payable on the 31 st of March each year. MOVED BY Councillor Carole Robert SECONDED BY Councillor Amanda St. Jean (6.1.5) EMPLOYMENT GRANT WHEREAS the Municipality could benefit from having a seasonal employee to help with roads; WHEREAS the province of Quebec has an employment grant program, Emploi Quebec; # THEREFORE, BE IT RESOLVED THAT the Municipality authorizes the preparation of the necessary paperwork to obtain a grant from Emploi Quebec for the hire of a seasonal employee in the roads department. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean 2

65 (6.1.6) DAY CENTRE & HERITAGE HALL WHEREAS the Day Centre provides programming for seniors; WHEREAS the program is a great benefit to the senior community; WHEREAS the Municipality uses Heritage Hall for council meetings and for its sanitary facilities; # THEREFORE, BE IT RESOLVED THAT the Municipality approve s the payment of the first installment of $900 for the Day Centre and that the balance(2 424$) owing for the use of Heritage Hall be sent to the LVBRA. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Albert Kealey (6.1.7) POTABLE WATER WHEREAS the annual report on the consumption of potable water has been requested by the MDDEFP; WHEREAS the Municipality s grants could be adversely affected if it doesn t submit such report; # THEREFORE, BE IT RESOLVED THAT the Municipality authorizes the Director General to contract CIMA to complete the report for a sum of no more than $1500. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Theresa van Erp (6.1.8) COUNCIL MEETINGS WHEREAS municipal elections will take place the 3 rd of November 2013; WHEREAS article 148 of the Municipal Code dictates that a municipality must hold monthly council meetings; WHEREAS article of the provincial law on elections and referendums forbids council from sitting 30 days before the date of the election and only once the new council members have been sworn in; # THEREFORE, BE IT RESOLVED THAT the Municipality cancel the regular sittings of council scheduled for October 7 th and November 4 th and that it approves sitting on October 1 and November 12, once the new council members have been sworn in. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Theresa van Erp (6.1.9) NOTARY WHEREAS the Municipality became owners of a parcel of land formerly belong to JP Chénier via judgement # ; WHEREAS the information concerning this property is incomplete and possibly incorrect; WHEREAS the Municipality would like to exchange the above-mentioned land with land belonging to another taxpayer; WHEREAS the competencies required to unravel the titles concerning the abovementioned land are particular; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low approves the retention of notary Bernard Marquis to clarify the titles of this property in order to facilitate the exchange of the land. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Charles Kealey 3

66 (6.1.10) EMPLOYEE DEVELOPMENT # BE IT RESOLVED THAT the Municipality of Low approve the expenditure of $635 for an accounting and an excel course for the DG. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert OPPOSED BY Councillors Albert Kealey and Maureen Rice (6.1.11) SUPPORT WHEREAS the municipality has been approached by Destini Broom to support the establishment of yoga and visual art classes in the community; WHEREAS the availability of yoga and arts classes to residents of the community serve to enliven and enrich the community s offerings; # THEREFORE, BE IT RESOLVED THAT the Municipality of Low fully supports the enterprise of resident Destini Broom in order that she may establish her yoga and artistic expression consultancy in the community. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) FIRST RESPONDER WHEREAS a report on the First Responder program was presented by the chair of the First Responder committee, Councillor Albert Kealey; WHEREAS Council has requested a meeting to discuss the impacts of such a program on the Municipality s budget: # THEREFORE, BE IT RESOLVED that council will meet as soon as possible to decide the parameters of the program in Low. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice (6.3.4) STANDARDIZED BY-LAWS SQ # (Parking), SQ # (Alarm), SQ# (Use of public water), SQ # (Animals), SQ# (Peace and security order), SQ# (Nuisance), SQ # (Peddling) Abrogating and replacing all existing by-laws on parking, alarms, the use of public water, animals, peace and security order, nuisance and peddling: 4

67 WHEREAS the Council deems it necessary to acquire the services of SQ for certain offenses in the community; WHEREAS that article 79 of the Municipal Jurisdiction Act, L.R.Q., c. C-47.1 gives local municipalities the authority to adopt by-laws concerning parking, alarms, use of public water, animals, peace and security order, nuisance and peddling; WHEREAS SQ requested that the municipality adopt standardized regulations to facilitate their work in the territory; WHEREAS, after a long period of reflection on the proposed by-laws, the Council agreed that the municipality will benefit from adopting and collaborating with the SQ; WHEREAS NOTICE OF MOTION of the present by-law was given by Councillor Amanda St. Jean at the meeting held on June 3 rd, 2013; # THEREFORE, BE IT RESOLVED by Councillor Carole Robert and SECONDED by Councillor Amanda St. Jean that these by-laws are adopted: BY-LAW SQ # Parking ARTICLE 1 ARTICLE 2 ARTICLE 3 ARTICLE 4 ARTICLE 5 ARTICLE 6 The preamble of this by-law is integral to all legal purposes. The municipality authorizes the person responsible for the maintenance of a public road to install parking meters or signs indicating traffic stops and parking. "RESPONSIBLE" The owner whose name is entered in the register of the Société de l'assurance automobile du Québec may be convicted of a parking violation under this regulation. "PROHIBITED AREA" It is forbidden to park or leave a vehicle on a highway in places where a sign or parking meter suggests such an interdiction. "PERMITTED PERIOD" It is forbidden to park or leave a vehicle beyond the period authorized by a sign or a parking meter. "WINTER" It is forbidden to park or leave a vehicle on a public highway between 00:00 and 06:00a.m. from November 15 to April 15, and this is throughout the municipality. POWERS GRANTED TO PEACE OFFICERS ARTICLE 7 "TRAVEL" As part of his functions under this by-law, a peace officer may move or tow a parked vehicle at the owner's expense, during snow removal and /or the following emergencies: OFFENCE PROVISIONS - The vehicle obstructs traffic to the point of a risk to public safety; - The vehicle interferes with the work of firefighters, police or other officials at an event involving public safety. ARTICLE 8 ARTICLE 9 The Municipal Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this By-law. "Penalty" Every person who contravenes any provisions of this By-law commits an offense and is liable, in addition to costs, to a fine of thirty dollars ($30.00). 5

68 ARTICLE 10 ARTICLE 11 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws, inconsistent with the provisions of this Regulation. "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED: July 8 th, 2013 PUBLICATION : July 9 th, 2013 EFFECTIVE DATE : July 9 th, 2013 BY-LAW SQ # ALARM SYSTEMS ARTICLE 1 ARTICLE 2 The preamble of this By-law is integral to all legal purposes. "DEFINITIONS" For the purposes of this By-law, words and expressions shall mean: "PROTECTED AREA" A building, a structure protected by an alarm system. "ALARM SYSTEM" Any device, panic button or device designed to warn off the presence of an intruder, to warn off an offender or attempted burglary, fire or the beginning of fire in a protected place in the territory of the municipality. "USER" Every natural or legal person who is the owner or occupant of a protected area. ARTICLE 3 ARTICLE 4 ARTICLE 5 ARTICLE 6 ARTICLE 7 ARTICLE 8 "APPLICATION" This By-law applies to any alarm system including alarm systems installed or in use the day of the coming into force of this By-law, but excluding any device, panic button or device to warn of fire or a beginning of a fire. "SIGNAL" When an alarm system is equipped with a bell or other audible signal to warn off intruders outside the protected premises, the alarm system must be designed not to issue the tone for more than twenty-five consecutive minutes. "INSPECTION" A peace officer is authorized to enter any area protected by an alarm system if nobody is found, to terminate the signal. "COSTS" The municipality can charge any owner of an alarm system for expenses incurred in case of defect or malfunction of an alarm system, the fee shall be two hundred dollars ($200.00) that can be claimed in addition to the penalty provided for in Article 11 of this By-law. "OFFENSE" is an offense and renders the owner liable to the fines provided for in Article 11 and costs provided for in Article 6, tripping beyond the second outbreak of the system during a consecutive period of twelve (12) months due to defect or malfunction; "PRESUMPTION" The triggering of an alarm system is presumed, in the absence of evidence to the contrary, to be due to defects or malfunctions, where no evidence or trace of the presence of an intruder, the infringement of offence is found at the protected scene during the arrival of a peace officer or officer responsible for the implementation of all or part of this By-law. 6

69 ARTICLE 9 "RIGHT OF INSPECTION" Municipal Council authorizes the officers of the municipality and the peace officers to visit and examine, from 07:00 a.m.to 7:00 p.m. or beyond those hours for reasonable cause, any movable or immovable property and outside or inside any house, building or structure whatsoever, to ascertain whether the regulations are well executed and any owner, lessee or occupant of such house, building or structure must receive them and answer any questions they are asked in relation to the implementation of this By-law. OFFENSE PROVISION ARTICLE 10 "APPLICATION" The council authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and issue statements of offense for any violation of any provision of this By-law. The council also authorizes any municipal officer or employee appointed by the Municipal Council to undertake prosecutions on behalf of the municipality against any offender and to provide statements of offense for any violation of all provisions of this bylaw. ARTICLE 11 "PENALTY" Whoever violates any provision of this by-law commits an offense and is liable to the following fines: Anyone who commits a first offense carries a fine of two hundred dollars ($200.00) and not more than five hundred dollars ($500.00) in the case of an individual, and at least three hundred dollars ($300.00) & not more than one thousand dollars ($1,000.00) in the case of a corporation. Anyone who commits a second offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) and not more than one thousand dollars ($1,000.00) in the case of an individual, and at least five hundred dollars ($500.00) and not more than one thousand and five hundred dollars ($1,500.00) in the case of a corporation. Anyone who commits a subsequent offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least five hundred dollars ($500.00) and not more than one thousand and two hundred dollars ($1,200.00) in the case of an individual, and at least one thousand dollars ($1,000.00) and not more than two thousand dollars ($2,000.00) in the case of a corporation. ARTICLE 12 ARTICLE 13 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws, inconsistent with the provisions of this Regulation. "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED :July 8 th, 2013 PUBLICATION :July 9 th, 2013 EFFECTIVE DATE : July 9 th, 2013 BY-LAW SQ # THE USE OF OUTSIDE WATER AND THE PUBLIC AQUEDUCT 7

70 ARTICLE 1 ARTICLE 2 The preamble of this by-law is integral to all legal purposes. PUBLIC NOTICE When water shortage occurs or is apprehended, the council may by resolution issue a public notice prohibiting, for a specified period, the use of water from public supply, or setting the terms of use of this water for watering lawns/gardens, washing cars or filling swimming pools. This opinion, unless specifically mentioned, does not include the use of water by farmers for their crops. ARTICLE 3 ARTICLE 4 "USE PROHIBITED" It is forbidden to use potable water for watering lawns/gardens, washing cars or filling swimming pools during a blackout period. If the terms of use of water have been provided (if a notification restricting the use of water has been issued), the user must comply with these terms. "RIGHT OF INSPECTION" Municipal Council authorizes the officers of the municipality and the police officers to visit and examine, from 07:00 a.m.to 7:00 p.m. or beyond those hours for reasonable cause, any movable or immovable property and outside or inside any house, building or structure whatsoever, to ascertain whether the regulations are well executed and any owner, lessee or occupant of such house, building or structure must receive them and answer any questions they are asked in relation to the implementation of this By-law. OFFENSE PROVISIONS ARTICLE 5 "APPLICATION" Responsibility for the implementation of this bylaw is any officer or employee appointed by municipal council. Municipal Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this Regulation. ARTICLE 6 "PENALTY" Whoever violates any provision of this Regulation commits an offense and liable to the following fines: Anyone who commits a first offense carries a fine of two hundred dollars ($200.00) & not more than five hundred dollars ($500.00) in case of an individual, and at least three hundred dollars ($300.00) and not more than one thousand dollars ($1,000.00) in the case of a corporation. Anyone who commits a second offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) and not more than one thousand dollars ($1,000.00) in case of an individual, and at least five hundred dollars ($500.00) and not more than one thousands and five hundred dollars ($1,500.00) in the case of a corporation. Anyone who commits a subsequent offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least five hundred dollars ($500.00) and not more than one thousand and two hundred dollars ($1,200.00) in case of an individual, and at least one thousand dollars ($1,000.00) and not more than two thousand dollars ($2,000.00) in the case of a corporation. ARTICLE 7 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws, inconsistent with the provisions of this Regulation. 8

71 ARTICLE 8 "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED : July 8 th, 2013 PUBLICATION : July 9 th, 2013 EFFECTIVE DATE : July 9 th, 2013 BY-LAW SQ # ANIMALS ARTICLE 1 ARTICLE 2 The preamble of this by-law is integral to all legal purposes "DÉFINITIONS "For the purposes of this by-law, the next words mean: "ANIMAL" A domestic animal. "DOG" Dog or puppy. "GUIDE DOG"funeral processions and weddings. A dog to assist a disabled person. "CONTROLLER" In addition to the officers of the police department, or individuals or organizations that have been appointed by the Municipal Council are responsible for the implementation of all or part of this by-law. "GUARDIAN" Guardian is deemed the owner of an animal, the person who has custody or accompanies it. PUBLIC PLACES Parks, streets, beaches, docks (wharf), public transportation, public nature areas, areas or places accessible to the public. "PARK" The parks in the territory of the municipality and are under its jurisdiction, including all public areas grassed or not, which is publicly available for rest or relaxation, play or sport or any other similar purposes. "STREET" The streets, roads, alleys, bike paths and sidewalks and other public places and private dedicated to pedestrian traffic or vehicle in the territory of the municipality. "AREA OF PUBLIC NATURE" parking lots whose maintenance is the responsibility of the municipality, the common areas of business, of a public building or a residential building. "AREAS OR AREAS ACCESSIBLE TO THE PUBLIC" such as a church, the church site, cemetery, shopping center, sports complex, cultural complex, tourist site, operated by the camping and other SÉPAQ areas or areas accessible to the public. "FARMERS" A person who engages in the production of a farm product except: a) a person engaged in such production as an employee within the meaning of the Labour Code (chapter C-27); b) a person who exploits the forest, except when he exploits a wooded portion of his farm; c) a person involved in the production of a farm product consumed entirely by himself and his family; d) a person whose agricultural production for the market is worth less than $3,000; 9

72 ARTICLE 3 ARTICLE 4 "NUISANCE" constitutes a nuisance and is prohibited any animal that barks, howls or meows in a manner that disturbs the peace. "DANGEROUS DOG" A dangerous dog is a nuisance. For the purposes of this By-law any dog is deemed dangerous if they: Bites or attacks a person or another animal, or otherwise manifest of aggression toward a person, ie: growling, showing teeth, barking ferociously or acting in any other manner indicating that the animal may bite or attack a person. ARTICLE 5 "WARNING" Any animal kept outside of a building should be kept or restrained by a device (tag, leash, fence, etc.), preventing him from leaving the premises. This section does not apply to dogs kept by a farmer as long as the dog is kept on the property of the farm. ARTICLE 6 ARTICLE 7 "CONTROL" Every guardian must have control of the animal at all times. "PUBLIC PLACE" The guardian can not let the animal wander in a public place or on private property other than his own. ARTICLE 8 ARTICLE 9 "BITE" When an animal has bitten a person, its guardian must notify the police as soon as possible and no later than within 24 hours of the event. "RIGHT OF INSPECTION" Municipal Council authorizes the officers of the municipality and the peace officers to visit and examine, from 07:00 a.m.to 7:00 p.m. or beyond those hours for reasonable cause, any movable or immovable property and outside or inside any house, building or structure whatsoever, to ascertain whether the regulations are well executed and any owner, lessee or occupant of such house, building or structure must receive them and answer any questions they are asked in relation to the implementation of this By-law. OFFENSE PROVISION ARTICLE 10 APPLICATION Responsibility for the implementation of this bylaw is any officer or employee appointed by the Municipal Council. Municipal Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this Regulation. ARTICLE 11 "PENALTY" Whoever violates any provision of this By-law commits an offense and is liable to the following fines: Anyone who commits a first offense carries a fine of two hundred dollars ($200.00) and not more than five hundred dollars ($500.00); Anyone who commits a second offense to the same provision within a period of two (2)years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) and not more than one thousand dollars ($1,000.00); Anyone who commits a subsequent offense to the same provision within a period of two (2)years of the first offense is punishable by 10

73 a fine of at least five hundred dollars ($500.00) and not more than two thousand dollars ($2,000.00). ARTICLE 12 ARTICLE 13 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws, inconsistent with the provisions of this Regulation. "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED : July 8 th, 2013 PUBLICATION : July 9 th, 2013 EFFECTIVE DATE : July 9 th, 2013 BY-LAW SQ # SECRURITY, PEACE AND ORDER ARTICLE 1 ARTICLE 2 The preamble of this by-law is integral to all legal purposes. For the purposes of this by-law, expressions and words mean: PUBLIC PLACES Parks, streets, beaches, docks (wharf), public transportation, public nature areas, areas or places accessible to the public. PARK The parks in the territory of the municipality and are under its jurisdiction including all public areas grassed or not, which is publicly available for rest or relaxation, play or sport or any other similar purposes. STREET The streets, roads, alleys, bike paths and sidewalks and other public places and private dedicated to pedestrian traffic or vehicles in the territory of the municipality. AREA OF PUBLIC NATURE parking lots whose maintenance is the responsibility of the municipality, the common areas of business, of a public building or a residential building. "AREAS OR AREAS ACCESSIBLE TO THE PUBLIC" areas or areas accessible by the public, such as a church, the church site, cemetery, shopping center, sports complex, cultural complex, tourist site, camping and other SÉPAQ areas or areas accessible to the public. ARTICLE 3 ARTICLE 4 "ALCOHOLIC BEVERAGES" in a public place, no person may consume alcoholic beverages or possess an alcoholic beverage container whose opening is not sealed, unless a license to sell issued by the RÉGIE DES ALCOOLS, DES COURSES ET DES JEUX. "GRAFFITI" No one can draw, paint or otherwise mark the houses, walls, fences, streets, or property in a public place. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 5 "POSTERS" No one can display or display billboard, paintings, drawings, writings on houses, walls, fences, or property in a public place. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 6 "WEAPONS" No one can be in a public place having on them without reasonable excuse, a knife, a machete, a stick or a knife. 11

74 Self-defense is not a reasonable excuse. ARTICLE 7 ARTICLE 8 "INDECENCY" No one can urinate or defecate in a public place, except where provided for this purpose. "GAMES/ROAD" No one can do or play a game or activity on the road if it interferes with free movement and/or the tranquility of the neighborhood, without written permission. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 9 ARTICLE 10 ARTICLE 11 ARTICLE 12 ARTICLE 13 "FIGHT" No one can fight or skirmish in a public place. "SHOUT" No one can disturb the peace by shouting, swearing, quarreling, or misbehaving in a public place. "PROJECTILE" No one can throw stones, bottles or other projectile in a public place. "EQUIPMENT" No one can shake, cut, break, remove or damage in any way whatsoever any wall, fence, sign, shelter, seat, bench, floor, play ground equipment, grass, tree, shrub, plant or other property in a public place. "ACTIVITIES" No one can organize, manage or participate in a parade, a walk or a run of more than fifteen (15) participants in a public place without first obtaining a permit from the municipality. A municipal officer appointed by the municipality, may issue written authorization to hold an activity for the following conditions: a) The applicant has previously submitted to the police department serving the municipality a detailed plan of the activity; b) The applicant has met the security measures recommended by the police. Funeral processions, weddings and extracurricular activities are exempt from obtaining such authorization. ARTICLE 14 "USE OF STREETS AND PARKING" No person shall use the streets or parking lots as a slide or playground, and the guardian or tutor of the person in contravention contravenes this by-law commits an offense. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 15 ARTICLE 16 ARTICLE 17 ARTICLE 18 "LOITERING" No one can sleep, lodge, beg or loiter in a public place. "TO OBSTRUCT THE WAY TO PEDESTRIANS" No person shall obstruct or hinder the passage of pedestrians and traffic by parking, prowling or loitering in a public place. "ALARM / CALL" No person shall intentionally cause fire alarm or call the police or the public security service without just cause. "TO RING OR TO KNOCK" No one can ring or knock on doors or windows of houses or homes for disturbing the peace or unnecessarily disturb the inhabitants of such houses. 12

75 ARTICLE 19 ARTICLE 20 ARTICLE 21 ARTICLE 22 ARTICLE 23 NOISE "No person shall cause or permit anyone to make noise in places frequented by the public, or in a public place, shouting, swearing, quarreling, fighting, or in any other way to annoy, disturb or disrupt the peace of those who are on the scene. "INSULT A PEACE OFFICER OR EMPLOYEE DESIGNATED BY THE MUNICIPALITY" No one shall insult, abuse or cause by words or acts in any place whatsoever, any peace officer or employee, inspector or other officer of the municipality in the exercise of their functions. "REFUSAL TO LEAVE" No one can be in a public place where it is alien when he/she refuses to leave at the request of any person or authority responsible for such a place. "ALCOHOL / DRUG" No one can be in a public place under the influence of alcohol or drugs. "SCHOOL / PARK" No one can be in a park or on school grounds at times when the signal indicates a ban. No person shall, without reasonable cause, be in a park or on school grounds, even at times when the signal does not indicate a ban or if there are no signs prohibiting access. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 24 ARTICLE 25 ARTICLE 26 ARTICLE 27 "CLIMBING / TO CLIMB" No one can climb on a statue, pole, wire, rope, building, fence or other assembly materials designed for support. "SECURITY PERIMETER" No one can cross or be within a security perimeter established by the competent authority with signs (flagging tape, barriers, etc.). Unless specifically authorized. "SWIMMING IN A PUBLIC PLACE" No one can swim in a public place where a sign prohibits it. "RIGHT OF INSPECTION" Municipal Council authorizes the officers of the municipality and the peace officers to visit and examine, from 07:00a.m.to 7:00p.m.or beyond those hours for reasonable cause, any movable or immovable property and outside or inside any house, building or structure whatsoever, to ascertain whether the regulations are well executed and any owner, lessee or occupant of such house, building or structure must receive them and answer any questions they are asked in relation to the implementation of this by-law. OFFENCE PROVISIONS ARTICLE 28 APPLICATION Responsibility for the implementation of this regulation is any officer or employee appointed by the municipal council. The Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this by-law. ARTICLE 29 "PENALTY" Whoever violates any provision of this by-law commits an offense and liable to the following fines: Anyone who commits a first offense carries a fine of two hundred dollars ($200.00) & not more than five hundred dollars ($500.00) in the case of an individual, and at least three hundred dollars 13

76 ($300.00) & not more than one thousand dollars ($1,000.00) in the case of a corporation. Anyone who commits a second offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) & not more than one thousand dollars ($1,000.00) in the case of n individual, and at least five hundred dollars ($500.00) & not more than fifteen hundred dollars ($1,500.00) in the case of a corporation. Anyone who commits a subsequent offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least five hundred dollars ($500.00) & not more than twelve hundred dollars ($ ) in the case of an individual, and at least one thousand dollars ($1,000.00) and not more than two thousand dollars ($2,000.00) in the case of a corporation. ARTICLE 30 ARTICLE 31 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws inconsistent with the provisions of this regulation. "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED :July 8 th, 2013 PUBLICATION :July 9 th, 2013 EFFECTIVE DATE :July 9 th, 2013 BY-LAW SQ # NUISANCES ARTICLE 1 The preamble of this By-law is integral to all legal purposes. ARTICLE 2 For the purposes of this by-law, expressions and words mean : PUBLIC PLACES Parks, streets, beaches, docks (wharf), public transportation, public nature areas, areas or places accessible to the public. PARK The parks in the territory of the municipality and are under its jurisdiction including all public areas grassed or not, which is publicly available for rest or relaxation, play or sport or any other similar purposes. STREET The streets, roads, alleys, bike paths, sidewalks and other public and private places dedicated to pedestrians traffic or vehicle in the territory of the municipality. AREA OF PUBLIC NATURE parking lots whose maintenance is the responsibility of the municipality, the common areas of business, public building or a residential building. " AREAS ACCESSIBLE TO THE PUBLIC" such as a church, the church site, cemetery, shopping center, sports complex, cultural complex, tourist site, operated by the camping and other SÉPAQ areas or areas accessible to the public "VEHICLE" a motorized vehicle that travels on streets. Excluded from this definition, vehicles that runs only on rails, electrically propelled wheelchair, trailers, semi-trailers. ARTICLE 3 NOISE / GENERAL "constitutes a nuisance and is prohibited to cause or encourage anyone whatsoever to make noise likely to disturb the peace and welfare of the neighborhood, or perceptible to the property limits. 14

77 ARTICLE 4 ARTICLE 5 "WORK" constitutes a nuisance and is prohibited from causing noise that could disturb the peace and welfare of the neighborhood by running machinery, between 10:00 p.m. and 7:00 a.m., during construction, demolition or repair of a building or of a vehicle, except for emergency work for the safety of places or people. SHOW / MUSIC" constitutes a nuisance and is prohibited. The act of making or allowing the production of shows or playing music, capable of disturbing peace and welfare of the neighborhood, or perceptible to the property limit. This provision does not apply where written permission of the municipality was given by a designated municipal officer. ARTICLE 6 ARTICLE 7 ARTICLE 8 ARTICLE 9 ARTICLE 10 ARTICLE 11 ARTICLE 12 "SOUND / PRODUCTION OF SOUND" constitutes a nuisance and is prohibited, as owner, lessee or occupant of a building does make use of a radio, a stereo, an amplifier, a musical instrument, or any other device used to produce sounds in order to disturb the peace and welfare of the neighborhood. "SOUND / PUBLIC PLACE" constitutes a nuisance and is prohibited to anyone in a public place to tolerate excessive noise by singing, shouting, or use a radio, a stereo, an amplifier, a musical instrument, or any other device used to produce sounds in order to disturb the peace and welfare of the neighborhood. "SPEAKER / AMPLIFIER" constitutes a nuisance and is prohibited to install loud speaker, amplifier or other device connected to a radio transmitter or other similar instrument producing sounds, or on a wall, door or window of a building, vehicle or boat, to a public place or private property so as to disturb the peace and welfare of the neighborhood "VEHICLE ALARM" constitutes a nuisance and is prohibited when a vehicle owner or person in charge of the vehicle leaves an alarm activated, except in an emergency. "STATIONARY VEHICLE / STATIONARY ENGINE" constitutes a nuisance and is prohibited when running an engine of a stationary vehicle or a stationary engine in order to cause noise to disturb the peace and welfare of the neighborhood, between 10:00 p.m. and 07:00 a.m. "EXPLOSIVE" constitute a nuisance and is prohibited from using firecrackers, chemical irritants or other explosive product in a public place. "FIREARMS" constitute a nuisance and is prohibited from using a firearm, an air gun, an air gun used for recreation type 'paintball', bow and crossbow. a) Within one hundred (100) meters from any house, building or any building; b) From a public road and over a width of ten (10) feet on each side; c) From a pasture where there are farm animals, without obtaining permission from the owner. ARTICLE 13 "LIGHT" constitutes a nuisance and is prohibited when projecting a light off the field & where it is likely to cause a public danger or inconvenience to citizens. 15

78 ARTICLE 14 ARTICLE 15 WASTE" constitutes a nuisance and is prohibited to throw away or discard in a public or private place, any waste, material, substance or animal waste. "DEPOSIT OF SNOW OR ICE" constitutes a nuisance and is prohibited to release or dumping of snow or ice in a public place. ARTICLE 16 "RIGHT OF INSPECTION" Municipal Council authorizes the officers of the municipality and the police officers to visit and examine, from 07:00 a.m.to 7:00 p.m. or beyond those hours for reasonable cause, any movable or immovable property and outside or inside any house, building or structure whatsoever, to ascertain whether the regulations are well executed and any owner, lessee or occupant of such house, building or structure must receive them and answer any questions they are asked in relation to the implementation of this Regulation. OFFENCE PROVISIONS ARTICLE 17 APPLICATION Responsibility for the implementation of this regulation is any officer or employee appointed by the municipal council. The Municipal Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this By-law. ARTICLE 18 "PENALTY" Whoever violates any provision of this By-law commits an offense and is liable for the following fines: Anyone who commits a first offense carries a fine of two hundred dollars ($200.00) & not more than five hundred dollars ($500.00) in the case of an individual, and at least three hundred dollars ($300.00) & not more than one thousand dollars ($1,000.00) in the case of a corporation. Anyone who commits a second offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) & not more than one thousand dollars ($1,000.00) in case of an individual, and at least five hundred dollars ($500.00) & not more than one thousand and five hundred dollars ($1,500.00) in the case of a corporation. Anyone who commits a subsequent offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least five hundred dollars ($500.00) & not more than one thousand and two hundred dollars ($1,200.00) in the case of an individual, and at least one thousand dollars ($1,000.00) and not more than two thousand dollars ($2,000.00) in the case of a corporation. ARTICLE 18 ARTICLE 19 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws inconsistent with the provisions of this Regulation. "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : June 3 rd, 2013 ADOPTED :July 8 th, 2013 PUBLICATION : July 9 th, 2013 EFFECTIVE DATE : July 9 th,

79 BY-LAW SQ # PEDDLING ARTICLE 1 ARTICLE 2 The preamble of this by-law is integral to all legal purposes. "DEFINITION" For the purposes of this by-law, the next word means: "PEDDLER" an individual or legal entity authorizing a person without having been required solicits a person to his home or his place of business to sell goods or provide service or to request a donation. ARTICLE 3 ARTICLE 4 "PERMIT" It is forbidden to peddle without a license. Article 3 does not apply to: a) Those who sell or peddle publications, brochures and books of religious content; b) Those seeking a charitable donation. ARTICLE 5 ARTICLE 6 ARTICLE 7 ARTICLE 8 ARTICLE 9 "COSTS" To obtain a license to peddle, a person must pay the amount fixed by the municipality. "PERIOD" The license is valid for the period indicated therein. "TRANSFER" The license is not transferable. "REVIEW" The permit must be visibly worn by the peddler and provided on request for examination to a peace officer or any authorized by the municipality. "HOURS" Peddling is prohibits between 8:00 p.m. and 10:00 a.m.. OFFENCE PROVISIONS ARTICLE 10 "APPLICATION" Responsibility for the implementation of this bylaw is any officer or employee appointed by the municipal council. The Municipal Council also authorizes all peace officers of the Sûreté du Québec to undertake criminal proceedings against any offender and to provide statements of offense for any violation of any provision of this By-law. ARTICLE 11 "PENALTY" Whoever violates any provision of this Regulation commits an offense. Anyone who commits a first offense is liable to a fine of two hundred dollars ($200.00) and not more than five hundred dollars ($500.00); Anyone who commits a second offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least four hundred dollars ($400.00) and not more than one thousand dollars ($1,000.00); Anyone who commits a subsequent offense to the same provision within a period of two (2) years of the first offense is punishable by a fine of at least five hundred dollars ($500.00) and not more than two thousand dollars ($2,000.00). ARTICLE 12 "REVOCATION" this By-law revokes and replaces any previous municipal by-laws inconsistent with the provisions of this Regulation. 17

80 ARTICLE 13 "EFFECTIVE DATE" This By-law shall enter into force by law. NOTICE OF MOTION GIVEN : Jule 3 rd, 2013 ADOPTED : July 8 th, 2013 PUBLICATION : July 9 th, 2013 EFFECTIVE DATE : July 9 th, HYGIENE (6.4.1) REPORT Report by Councillor Albert Kealey, Chair of the Hygiene Committee. 6.5 URBANIZATION (6.5.1) REPORT Report by Councillor Amanda St. Jean, Chair of the Urbanization Committee (6.5.2) BY-LAW # TRAILERS AND MOBILE HOMES BY-LAW # CONCERNING TRAILERS AND MOBILE HOMES WHEREAS WHEREAS WHEREAS WHEREAS WHEREAS the Council of the Municipality of Low adopted, on the 1 st of May 1990 by-law # concerning trailers and mobile homes; the municipal inspector, Normand Schnob recommends an amendment to Article 8 of Regulation # which will allow owners of trailers and mobile homes that are not equipped with a water system to install an outhouse or a well; that article 79 of the Municipal Jurisdiction Act, RSQ, c. C-47.1 gives local municipalities the authority to adopt by-law concerning trailers and mobile homes; that the Council considers conducive to amend, as recommended by the municipal inspector, Article 8 of the By-law; NOTICE OF MOTION of the present by-law was given by Councillor Amanda St. Jean at the meeting held on June 3 rd, 2013; # CONSEQUENTLY, It is proposed by Councillor Amanda St. Jean and SECONDED by Councillor Theresa van Erp and ordered unanimously by the Council of the Municipality of Low as follows: ARTICLE #1 ARTICLE #2 The present by-law repeals all other by-laws or dispositions of previous by-laws that could exist in the Municipality. All trailers sojourning or staying in the Municipality must have a municipal trailer occupancy permit issued by the Municipality of Low unless it is situated within a camping ground duly licensed and chartered by the Department of Tourism, Fish and Game of the Province of Quebec. No van, school bus, and mobile with no clear definition, will be allowed at any time in the Municipality to serve as caravan, chalet or storage of goods or to serve food (such as fries, hot dogs, hamburgers, etc ) at any time. ARTICLE #3 It is the duty of the owner and/or occupant of all trailers to solicit the granting of a municipal permit and to pay the costs in cash at the office of the Secretary-treasurer within seventy-two (72) hours following its arrival in the territory of the Municipality. 18

81 ARTICLE #4 ARTICLE #5 ARTICLE #6 ARTICLE #7 ARTICLE #8 ARTICLE #9 ARTICLE #10 ARTICLE #11 Upon request for a permit the Secretary-treasurer or his representative must issue the permit unless the site selected for the trailer or the expressed request infringes the dispositions of the present by-law or any other existing by-law in the Municipality or that the pursuer is under age. The costs for the trailer occupancy permit will be according to the chart and payable in January for a period of twelve (12) months at the office of the Secretary-treasurer. In addition to the trailer occupancy permit all owner and/or occupant of all trailers must pay the costs of compensation for municipal services. All permits will not be refundable to the owner and / or occupant. The expiration date must be shown on every permit issued and it is the duty of the holder of such a permit to solicit the renewal of a new permit on or before the expiration of the holding permit. Each permit will have to be posted on the trailer in such a way that it will be visible from the street. All vacant lots must be surveyed and cadastred in order to install a trailer. The lot dimensions must meet the demands of the contrôle intérimaire and any subsequent land use plan of the Municipality of Low in so far as a residential lot is concerned. On an occupied residential lot which contains a cottage, permanent dwelling, mobile home, etc., not more than one (1) camping trailer is allowed. On a vacant lot as described in article #6, not more than two (2) camping trailers are allowed. ARTICLE #12 ARTICLE #13 ARTICLE #14 ARTICLE #15 ARTICLE #16 ARTICLE #17 All trailers with sinks, toilets, etc., which will be installed on a vacant lot must be attached to a septic systems which conforms to the standards of by-law Q2R8. A dry outhouse can be installed where there is no water. All trailers with sinks, toilets, etc., which will be installed on a residential lot with a permanent dwelling already on the lot must be attached to the existing septic system. If the existing septic system does not conform to the standards required today (no records of said installation) or if the existing septic system is not large enough to accommodate the additional waste water, the septic system will have to be made to conform to regulation Q2R8. A trailer is considered to be a secondary use for a period of thirty (30) days. On a construction site, this period could be, if necessary, extended for the duration of the work. The above usage requires authorization of the Municipality. The certificate authorizing a temporary stay for a trailer expires on the thirty-first (31) day. The construction area of open porches or decks can not be more the 50% of the size of the trailer (square footage). The construction area of covered and screened porches can not be more than 35% of the size of the trailer (square footage). 19

82 ARTICLE #18 ARTICLE #19 Additions will not be allowed which would increase the living space of a trailer. Final Dispositions All offences to the present by-law renders the offenders liable to a fine, with or without costs, and in default of payment of such fine, with or without costs, to an imprisonment without prejudice of any other resources that may be exercised against him: the amount of said fine and the term of imprisonment must be set by the authorized Court or a judge, at their discretion but said fine and term of imprisonment must not exceed one hundred dollars ($100.00), with or without costs and the term of imprisonment must not be more than one (1) month: and must however case upon payment of said amount, or said amount plus costs whatever the case may be and if the infraction is continued, it constitutes, day to day, a separate offence and the penalty decreed for this infraction may be imposed for each day the infraction will last. Notwithstanding the dispositions in the above paragraph, the Council or the municipal officers or the building inspector may have recourse to the Civil Law that they feel is necessary to have the dispositions of the present by-law respected. ARTICLE #20 ARTICLE #21 The Summary Conviction Act will apply to recover said fine. The present by-law will come into force according to Law. 1. Trailers under 30 feet: sojourning or staying less than 90 consecutive days in the Municipality or stored on the property of the owner of trailer domiciled and residing in permanence in the Municipality. 2. Trailers under 30 feet: sojourning or staying more than 90 consecutive days and not stored on the property of the owner of trailer, domiciled and residing in permanence in the Municipality. Starting from the 91 st day. 3. Each trailer more than 30 feet (starting from the first day). Occupancy Permit Services 1) NIL 1) NIL 2) $10.00 per month 2) $30.00 per year 3) $10.00 per month 3) $30.00 per year Mayor Secretary-treasurer Adopted July 8 th, 2013, by Resolution # (6.5.3) TRANSFER OF RIGHTS WHEREAS article 3 of bylaw # on the abolition or closure of municipal roads states that such a road will be returned to the lot (and the lot owner) from which it was originally severed; WHEREAS no title exists for the road that was closed according to the abovementioned bylaw and which is adjacent to 816 Route 105; WHEREAS the property owners of the above-mentioned lot would like to clarify titles on the property; # THEREFORE, BE IT RESOLVED that the Municipality cede all rights that it may have on the property adjacent to 816 Route

83 MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.5.4) SURVEY # BE IT RESOLVED THAT council permits surveyor André Monette to apply for a permit to create lot 51, Rang 10 which will be a reference for the lot for which the Municipality cedes all rights as per resolution # MOVED BY Councillor Charles Kealey SECONDED BY Councillor Albert Kealey (6.5.5) AUTHORISATION # BE IT RESOLVED THAT council authorized the mayor and the DG to sign the necessary documents regarding the above-mentioned cessation of rights to the property in question. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Amanda St-Jean 6.6 RECREATION & CULTURE (6.6.1) REPORT Report by Councillor Maureen Rice, Chair of the Recreation Committee presents the activities for the month. (6.6.2) LVBRA # BE IT RESOLVED THAT council approve the first installment of $4000 grant to the LVBRA. MOVED BY Councillor Maureen Rice SECONDED BY Councillor Amanda St-Jean 7.0 VARIA No items (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:15 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 21

84 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 6 rd day of August 2013 at 7:00 p.m. in Heritage Hall. 4A chemin d Amour, Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Albert Kealey, Amanda St. Jean, Maureen Rice, Carole Robert, and Charles Kealey. Absent: Therese van Erp The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of July 8 th, 2013 be adopted as presented. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St-Jean (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Carole Robert (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $168, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Amanda St-Jean CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer (6) ADMINISTRATION (6.1) MAYOR S REPORT The Mayor provides a report on July s activities. 1

85 (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) FQM CONFERENCE # BE IT HEREBY RESOLVED that Council approve that he Mayor attend the annual conference organized by the FQM in Quebec City from September 25-28, 2013 and that the Municipality assume the costs associated with his attendance. MOVED BY Councillor Carole Robert SECONDED BY Councillor Albert Kealey (6.1.3) SALE OF PROPERTY FOR TAXES WHEREAS articles 1019 and following of the Municipal Code provide that a Municipality may reclaim payment of taxes by bringing an action before the Quebec Court and that it may request a judgement against any property of the defaulting party according to the prescriptions of the Code regarding civil procedure, as in articles 660 and following; WHEREAS a notice of sale of property was given by the sheriff of the Superior Court of the judiciary district of Hull for the following property: Lot P24, range 12 (property number ) WHEREAS the date of the sale of property is fixed as being that of: The 14 August, 2013 at 10AM at the Courthouse in Gatineau; WHEREAS the Municipality must designate a municipal representative to bid on the property; # THEREFORE, BE IT RESOLVED THAT the Council designates the Director General to bid on the property August 14 th, MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Charles Kealey (6.1.4) ZONE CONFERENCE # BE IT RESOLVED THAT the Council approves of the Director General s participation at the Zone conference September 12 in Aylmer and that the Municipality assumes costs associated with her participation at the event. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.5) CULTURE DAY WHEREAS Culture Days take place at the end of the month of September 2013 across Canada; WHEREAS the Low Cultural association had much success with its event in 2012 at 34 Brooks; WHEREAS the Association is coordinating an event which will put the spotlight on Martindale; WHEREAS this activity is a positive asset to the community; # THEREFORE, BE IT RESOLVED THAT Council approves the contribution of $250 to the Low Cultural Association for the Culture Day Initiative. MOVED BY Councillor Maureen Rice SECONDED BY Councillor Amanda St. Jean (6.1.6) LAC MÉGANTIC DONATION WHEREAS the Quebec federation of Municipalities (FQM) is asking its members to participate in a collective effort to raise funds for the families of Lac Mégantic; 2

86 WHEREAS Council wishes to express its solidarity with the residents of Mégantic; # THEREFORE, BE IT RESOLVED THAT Council approves the donation of $1000 to the FQM, for the reconstruction effort. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Charles Kealey 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) CALL FOR TENDER WHEREAS article 573 of the Cities and Towns Act provides that the Municipality may call for tenders for contracts worth more than $100,000; WHEREAS the Municipality, having followed the letter of the law, received the following submissions for the double treatment of selected roads; Sintra Inc $73, Construction DJL Inc $74, Les Entreprises Bourget $65, # THEREFORE, BE IT RESOLVED THAT Council accepts the submission made by Les Entreprises Bourget for a total of $65, MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) PREMIER RÉPONDANT WHEREAS a motion is proposed by the Security Committee to approve First Responder training, offered free of charge by Quebec s Ministry of Social Affairs and Health, to tem fire fighters; WHEREAS the fire fighters have offered to take half the training (30 hours) with no remuneration; WHEREAS the Fire Department s budget for 2013 did not have a provision for an expense of approximately $4000 for a new initiative; WHEREAS a new council will be elected after the municipal elections are held November 3, 2013; WHEREAS a new program of this scope should be considered by the new council within the framework of the 2014 budget discussions in November/December 2013; # THEREFORE BE IT RESOLVED that Council agrees to delay the motion and have it considered by a new council at a date after the municipal elections. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert OPPOSED BY Councillors Maureen Rice and Albert Kealey ADOPTED 3

87 4

88 (6.3.4) COMMUNICATION SQ WHEREAS in an emergency situation a person should be able to express themselves in either French or English and be understood; WHEREAS several residents have had the experience of not being addressed by SQ officers in English and were extremely inconvenienced by it; WHEREAS in such a situation, a misunderstanding could have serious repercussions; # THEREFORE, BE IT RESOLVED that Council request that the Director General write a letter to the SQ in Maniwaki expressing the dissatisfaction of the Municipality regarding a discriminatory policy, which could have dangerous consequences for Anglophone residents of the region; that a copy of the letter be sent to Stéphanie Vallée, MNA. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean 6.4 HYGIENE (6.4.1) REPORT Report by Councillor Albert Kealey, Chair of the Hygiene Committee. 6.5 URBANIZATION (6.5.1) REPORT Report by Councillor Amanda St. Jean, Chair of the Urbanization Committee 6.6 RECREATION & CULTURE (6.6.1) REPORT Report by Councillor Maureen Rice, Chair of the Recreation Committee presents the activities for the month. 7.0 VARIA No items (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:45 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 5

89 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 9th day of September 2013 at 7:00 p.m. in Heritage Hall. 4A chemin d Amour, Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Theresa van Erp, Amanda St. Jean, Maureen Rice, Carole Robert, and Charles Kealey. Absent: Albert Kealey The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of July 8 th, 2013 be adopted as presented. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Charles Kealey (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $118, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Amanda St. Jean CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer (6) ADMINISTRATION (6.1) MAYOR S REPORT The Mayor provides a report on August s activities. 1

90 (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) NOTICE OF MOTION In accordance with article 445 of the Quebec Municipal Code, notice of motion is hereby given by Councillor Amanda St-Jean that at a subsequent meeting of council a modification to bylaw # , article 6.1 on minimum distances for buildings will be proposed in order to harmonize the local bylaw with those of surrounding municipalities. (6.1.3) NOTICE OF MOTION In accordance with article 445 of the Quebec Municipal Code, notice of motion is hereby given by Councillor Amanda St. Jean that at a subsequent meeting of council modifications to articles 3,6,7 and 8 of bylaw # on distances for accessory buildings will be introduced in order to ensure that bylaw # confirms with the modified bylaw # (6.1.4) NOTICE OF MOTION In accordance with article 445 of the Quebec Municipal Code, notice of motion is hereby given by Councillor Amanda St-Jean that at a subsequent meeting of council a new bylaw # on property maintenance standards will be introduced. (6.1.5) RESIGNATION WHEREAS Brian Mahoney, employee of the municipality since 1993 has given his resignation; WHEREAS over the years he has demonstrated, as team leader in public works, his loyalty and his dedication to the municipality; WHEREAS Council recognizes Mr. Mahoney s contribution the community; # THEREFORE, BE IT RESOLVED THAT Council formally recognizes Mr. Mahoney s contribution. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (6.1.6) CPTAQ REQUEST TO SUBDIVIDE WHEREAS the Commission, by virtue of article 62 of the Law on the protection of agricultural lands, can authorize the subdivision of a lot or property; WHEREAS the present request concerns the subdivision of a lot that is inaccessible to the present owner and who would like to sell it to the neighbouring proprietor; WHEREAS the lot in question is in the agricultural zone; WHEREAS the neighbouring property is also in the agricultural zone so that the sale of the property in question would not have any negative impact on the homogeneous nature of the community or on agricultural activity, but rather would have a positive impact as it would be added to a property already under agricultural cultivation; # THEREFORE, BE IT RESOLVED THAT council supports this request for a subdivision of lot 21, range 10 made by the property owner. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.1.7) CPTAQ REQUEST TO CONSTRUCT A RESIDENCE WHEREAS by virtue of article 31.1 a person may not construct a residence without the authorization of the Commission on a vacant lot unless the lot is 100 hectares or more; 2

91 WHEREAS the present request concerns the construction of a house on a lot that is 9.7 hectares; WHEREAS in accordance with 62.2 the requestor is presently engaged in agricultural activity on his property cultivating plants, raising horses and making maple syrup; WHEREAS in accordance with article 62.6, the proposed residence would have no impact on the homogeneous quality of the surrounding community or on agricultural activity; WHEREAS in accordance with article 62.9, the requestor, through his activities, attracts visitors to the community, stimulating the local economy; WHEREAS in accordance with the local economy is in decline due to the forestry crisis and that employment at the last mill, ATLAS, in Low has fallen from over 100 employees to less than 15 today; WHEREAS the Western Quebec School Board continues to try to close the school, thereby threatening the local economy further; # THEREFORE, BE IT RESOLVED THAT council supports this request for the construction of a residence on this property. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St.Jean (6.1.8) DONATION BILL WILSON # BE IT RESOLVED THAT Council approves a donation of $100 in the name of Bill Wilson to the United Church in Low. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Carole Robert (6.1.9) DONATION St-MICHAEL S # BE IT RESOLVED THAT Council approves a donation of $275 for the students of St- Michaels and their Gatineau River clean up initiative. MOVED BY Councillor Theresa van Erp SECONDED BY Councillor Amanda St. Jean 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) TRAINING WHEREAS the training being proposed is specialized training for rescue in small spaces; WHEREAS the cost for 2 fire fighters would be over $4000, which was not budgeted for in 2013; WHEREAS this training will be offered again in the new year; 3

92 # THEREFORE BE IT RESOLVED that Council agrees to delay the motion and have it considered by a new council at a date after the municipal elections. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert 6.4 HYGIENE (6.4.1) REPORT No report in the absence of Councillor Albert Kealey, Chair of the Hygiene Committee. 6.5 URBANIZATION (6.5.1) REPORT Report by Councillor Amanda St. Jean, Chair of the Urbanization Committee 6.6 RECREATION & CULTURE (6.6.1) REPORT Report by Councillor Maureen Rice, Chair of the Recreation Committee presents the activities for the month. 7.0 VARIA No items (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:35 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean Mayor Director General/Secretary-Treasurer " I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code. " 4

93 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 1 st day of October 2013 at 7:00 p.m. in Heritage Hall. 4A chemin d Amour, Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Theresa van Erp, Amanda St. Jean, Maureen Rice, Carole Robert, Albert Kealey and Charles Kealey. The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of September 9 th, 2013 be adopted as presented. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Charles Kealey (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $225, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. It is noted that Councillor Maureen Rice requested additional information regarding expenses incurred during a trip undertaken by the Mayor and the Director General to Shawinigan to visit CLR, the 911 emergency dispatch provider. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Theresa van Erp CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Director General/Secretary-Treasurer (6) ADMINISTRATION (6.1) MAYOR S REPORT 1

94 The Mayor provides a report on September s activities. (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) REQUEST FOR REIMBURSEMENT MINISTRY OF TRANSPORT WHEREAS council has approved expenses for work done on Burrough, Lacharity, Sullivan and Pike Lake road for the subsidized amount of $41, in conformity with the guidelines of the Ministry of Transport; WHEREAS the work was executed in conformity with established expenses on roads that are managed by the municipality and that the file has been prepared for auditing; # THEREFORE BE IT RESOLVED THAT Council approves the request for reimbursement from the Ministry of Transport. MOVED BY: Councillor Charles Kealey SECONDED BY: Councillor Albert Kealey (6.1.3) QUEBEC CHARTER OF VALUES WHEREAS Council is fundamentally opposed to a charter of values that contradicts the fundamental right to liberty of conscience and religion as guaranteed by the Canadian Charter of Rights and Freedoms; WHEREAS the proposed charter contradicts itself in that it protects the cross, symbol of Catholicism, that currently hangs in the National Assembly, Quebec s legislative house; WHEREAS this proposed charter targets visible minorities and the symbols of their religions; WHEREAS the proposed charter will continue to sow division among Quebecers of francophone origin and those who are not; WHEREAS Council is of the opinion that all Quebecers, regardless of origin, make important contributions to Quebec s economy and to the rich cultural fabric of the province; # THEREFORE BE IT RESOLVED THAT the council of the Municipality of Low opposes the adoption of the proposed Charter of Quebec Values. MOVED BY: Councillor Albert Kealey SECONDED BY: Councillor Maureen Rice (6.1.4) EMPLOYMENT WHEREAS the opening for an operator (internal only) was posted in the municipal office as well as in the municipal garage; WHEREAS Stephen Kelly has expressed his interest in the position in writing to the Director of Public Works: WHEREAS nobody else applied for the position; WHEREAS Mr. Kelly has the experience required; # THEREFORE, BE IT RESOLVED THAT Council approve the hiring of Stephen Kelly as a full-time operator and worker in public works and that he receive full benefits. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice (6.1.5) CPTAQ # WHEREAS the realization of the proposed project would contribute significantly to the diversification of the local economy; 2

95 WHEREAS there is no evidence of agricultural activity on the lots being considered, but there is some forestry activity; WHEREAS the proposed project will have no negative effect on agriculture in the municipality; WHEREAS the MRCVG is among the poorest in the province and as such it must diversify its economy in order to counter the effects of the declining lumber industry; # THEREFORE, BE IT RESOLVED THAT council supports this request from Douglas Picard to subdivide and sever parts of lots 23, 24A, 24B and 25 of range 1 for uses other than agricultural in the municipality of Low. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Maureen Rice (6.1.6) ÉVALUATION CHEMIN MUNICIPAL Postponed to next council 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) TRANSPORT TRUCK BREAKS WHEREAS a great number of transport trucks travel through Venosta and Low; WHEREAS the use of engine breaks constitutes a nuisance for residents of these communities; WHEREAS these trucks also travel at high speeds in this corridor; # THEREFORE BE IT RESOLVED that the municipality of Low request that the Ministry of Transport install signs prohibiting the use of engine breaks and that the Municipality of Low request that the speed in Low, Venosta and Brennan s Hill be reduced to 50K per hour and that the letter be copied to Stéphanie Vallée. MOVED BY Councillor Albert Kealey SECONDED BY Councillor Theresa van Erp 6.3 PUBLIC SAFETY (6.3.1) REPORT Councillor Carole Robert gives a report of the Low Fire Department s activities. (6.3.2) REPORT Included in the general report. (6.3.3) DENHOLM WHEREAS the Municipality of Denholm is requesting the municipality of Low to cover the entirety of the territory of Denholm in the case of emergency; # THEREFORE BE IT RESOLVED that Council agrees that the Fire Department cover the entirety of the territory of Denholm from the beginning of December and for the three weeks following.. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Albert Kealey (6.3.4) HIRING 3

96 # BE IT RESOLVED that Council approves the hiring of Sebastien Ouellette as fire fighter with the Low Fire Department. MOVED BY Councillor Carole Robert SECONDED BY Councillor Maureen Rice (6.3.5) EMERGENCY INTERVENTION LIMITS # BE IT RESOLVED that Council accept the emergency intervention limits as proposed by the MRCVG and the Chief of the Fire Department, Ghyslain Robert. MOVED BY Councillor Carole Robert SECONDED BY Councillor Amanda St. Jean 6.4 HYGIENE (6.4.1) REPORT No report. 6.5 URBANIZATION (6.5.1) REPORT Report on number of permits by Councillor Amanda St. Jean, Chair of the Urbanization Committee (6.5.2) BYLAW PROPOSAL # WHEREAS council adopted the zoning bylaw # on April 5, 1993; WHEREAS the municipal inspector, Normand Schnob, has recommended a modification to article 6 of bylaw # , which addresses minimum distances for buildings; WHEREAS article 79 of the Loi sur les compétences municipales, L.R.Q., c.c-47.1 provides that municipalities may adopt zoning bylaws; WHEREAS council deems it appropriate to amend article 6 of said bylaw, as recommended by the municipal inspector; WHEREAS a Notice of Motion concerning the present bylaw was given by Councillor Amanda St. Jean during a regular sitting of council on September 9, 2013; # THEREFORE IT IS MOVED by Councillor Amanda St. Jean and SECONDED by Councillor Charles Kealey and unanimously ordained by the municipal council what follows: ARTICLE 1 ARTICLE # 2 ARTICLE # 3 ARTICLE # 4 ARTICLE # 5 The present modifications to zoning bylaw # repeal articles 6 to 6.116, Dispositions particulières aux zones à vocation «périmètres d urbanization» as follows: ( ) Height of primary buildings The maximum height of a primary building is three storeys. ( ) Front setback The walls of all new primary buildings must be constructed at a distance of 6 metres from the existing road allowance (municipal or private). ( ) Lateral setback on road Setbacks in article apply. ( ) Lateral setbacks 4

97 The walls of all new primary buildings must be constructed at a distance of 2 metres from the property line. ARTICLE # 6 ARTICLE # 7 ARTICLE # 8 ARTICLE # 9 ARTICLE # 10 ARTICLE # 11 ARTICLE 12 ARTICLE # 13 ARTICLE # 14 ARTICLE # 15 ARTICLE # 16 ARTICLE # 17 ARTICLE # 18 ARTICLE # 19 ARTICLE # 20 ARTICLE # 21 ( ) Rear setbacks Unless otherwise specified, the rear setback for a new building must be constructed at least 5 meters from the property line. ( ) Riverside setbacks Unless otherwise specified, no primary building or part of building such as stairs, veranda, solarium or anything similar may be constructed at least 15 metres from the high water mark of a watercourse or a body of water. ( , , , , ) Repealed ( ) Clearance under cables or with regard to public utilities No primary building or part thereof or overhang can be installed on or over a public or private utilities easement (water, sewer or waste water or other). (6.2) Provisions for all other zones (6.2.1) Applicable bylaw ( ) Building heights The maximum height of primary buildings is 2 storeys. ( ) Front setback The walls of all new primary buildings must be constructed at a distance of 9 metres from the existing road allowance (municipal or private). ( ) Lateral setback on road The walls of all new primary buildings must be constructed at a distance of 6 metres from the existing road allowance (municipal or private). ( ) Rear setback Unless otherwise specified, the rear setback for a new building must be constructed at least 5 meters from the property line. ( ) Lateral setbacks The walls of all new primary buildings must be constructed at a distance of 2 metres from the property line. ( ) Riverside setbacks Unless otherwise specified, no primary building or part of building such as stairs, veranda, solarium or anything similar may be constructed at least 15 metres from the high water mark of a watercourse or a body of water. ( ) Clearance under cables or with regard to public utilities No primary building or part thereof or overhang can be installed on or over a public or private utilities easement (water, sewer or waste water or other). ( ) Surface area footprint In all zones the surface area footprint of the primary building to be installed must not exceed 30% of total lot size. ( , , ) Repealed Clearance under aerial cables or public utilities installations No primary building or part thereof or overhang can be installed on or over a public or private utilities easement (water, sewer or waste water or other). This also applies to underground 5

98 installations, electricity, cable or other communication distribution installations. Any construction must be at least 3 metres from the utility s allowance. The same applies to installation of the same types that are above ground. Adopted via resolution of council # October 1, (6.5.3) BYLAW PROPOSAL # WHEREAS council adopted the zoning bylaw # on April 2, 2001; WHEREAS the municipal inspector, Normand Schnob, has recommended a modification to articles 3, 6, 7 and 8 of bylaw concerning setbacks for buildings in order to harmonize the bylaw on setbacks for auxiliary buildings with those of primary buildings; WHEREAS article 79 of the Loi sur les compétences municipales, L.R.Q., c.c-47.1 provides that municipalities may adopt zoning bylaws; WHEREAS council deems it appropriate to amend articles 3, 6, 7 and 8 of said bylaw, as recommended by the municipal inspector; WHEREAS a Notice of Motion concerning the present bylaw was given by Councillor Amanda St. Jean during a regular sitting of council on September 9, 2013; # THEREFORE IT IS MOVED by Councillor Amanda St. Jean and SECONDED by Councillor Charles Kealey and unanimously ordained by the municipal council what follows: ARTICLE # 1 ARTICLE # 2 ARTICLE # 3 The present modifications to zoning bylaw # repeal articles 3, 6, 7 and 8 as follows Modification of setbacks from the property line for rear and lateral setbacks The walls of accessory buildings must be at least 2 meters from the property line. Articles 6, 7 and 8 are repealed. Adopted via resolution of council # October 1, RECREATION & CULTURE (6.6.1) REPORT Report by Councillor Maureen Rice, Chair of the Recreation Committee presents the activities for the month. 6.7 VARIA (6.7.1) END OF TERM Thanks to that mayor and all Councillors for their devotion to the Municipality of Low over the past 4 years (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:35 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Carole Robert Mayor Director General/Secretary-Treasurer 6

99 "I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code." 7

100 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 12 th day of November, 2013 at 7:00 p.m. in Heritage Hall, 4A d Amour Rd., Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Joanne Mayer, Amanda St. Jean, Michèle Logue- Wakeling, Lynn Visentin, Christopher Brownrigg and Charles Kealey. The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (1A) SWEARING IN The Director General affirms that all Councillors have been sworn in as of November 8 th in accordance with the law. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of October 1 st, 2013 be adopted as presented. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Lynn Visentin SECONDED BY Councillor Michèle Logue-Wakeling (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $434, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Christopher Brownrigg ABSTENTION Councillor Joanne Mayer ADOPTED CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Franceska Gnarowski Director General/Secretary-Treasurer 1

101 (6) ADMINISTRATION (6.1) MAYOR S REPORT The Mayor provides a report on October s activities. (6.1.1) EXECUTIVE COMMITTEE REPORT No report (6.1.2) ANNUAL MAYOR S REPORT 2013 # THEREFORE BE IT RESOLVED THAT Council approves the mayor s annual report for 2013 with an amendment concerning the activities of the fire department proposed by Councillor Christopher Brownrigg. MOVED BY: Councillor Lynn Visentin SECONDED BY: Councillor Charles Kealey (6.1.3) DONATION WHEREAS Council considers the creation of a cancer treatments centre in Maniwaki an important development for the region and its citizens; # THEREFORE BE IT RESOLVED THAT the council of the Municipality of Low approves a donation of $200 that will be sent to the Gatineau Valley Centre de santé et de services sociaux. MOVED BY: Councillor Michèle Logue-Wakeling SECONDED BY: Councillor Joanne Mayer (6.1.4) MUNICIPAL CODE # BE IT RESOLVED THAT Council approve the expense of $ for the purchase of 4 Municipal Codes for the new Councillors. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.5) LVBRA CONTRIBUTION # BE IT RESOLVED THAT council accord the second part of the grant to the LVBRA in the amount of $4000, as well as $400 for the telephone and $900 for the Day Centre for a total amount of $7724. MOVED BY Councillor Lynn Visentin SECONDED BY Councillor Amanda St. Jean (6.1.6) EVALUATION MUNICIPAL ROAD # BE IT RESOLVED THAT council accept the proposal submitted by Michel Paquin, evaluator, in the amount of $2500 for the evaluation of the municipal road close to Hydro QC Paugan station in order to establish its market value. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Michèle Logue-Wakeling (6.1.7) COUNCIL COMMITTEES # BE IT RESOLVED THAT council confirm the members of the following committees of council: Committee Chair Vice-chair Administration Joanne Mayer Lynn Visentin Travaux Public/Public Works Charles Kealey Michèle Logue-Wakeling Environnement/Environment Christopher Brownrigg Joanne Mayer 2

102 Sécurité/Security Michèle Logue- Amanda St-Jean Wakeling Urbanisme/Urban Planning Amanda St-Jean Charles Kealey Loisirs/Recreation Lynn Visentin Christopher Brownrigg MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Lynn Visentin (6.1.8) DEPUTY MAYOR # BE IT RESOLVED THAT council confirm Joanne Mayer as Deputy Mayor, as proposed by the Mayor, and that she be delegated to replace the Mayor at meetings of the MRC, RIA and others on an as needed basis. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.9) EMPLOI QUEBEC # BE IT RESOLVED THAT council approve a request to Emploi Quebec for the position of assistant to recreation and urban planning. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.10) SIGNING AUTHORITY # BE IT RESOLVED THAT council accord signing authority to the Deputy Mayor, Joanne Mayer. MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Christopher Brownrigg 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) PASSING LANES WHEREAS a great number of transport trucks travel through Brennan s Hill, Venosta and Low; WHEREAS the passing lanes in Brennan s Hill, Low and Venosta are very poorly marked; WHEREAS poorly marked passing lanes can be the cause of serious accidents; WHEREAS the passing lanes south of Alcove in La Pêche are very clearly indicated; # THEREFORE BE IT RESOLVED that the municipality of Low request that the Ministry of Transport mark the passing lanes in Brennan s Hill, Low and Venosta in the same manner as those in Alcove, La Pêche in the shortest possible time frame. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Joanne Mayer 6.3 PUBLIC SAFETY (6.3.1) REPORT No report 3

103 (6.3.2) REPORT No report 6.4 ENVIRONMENT (6.4.1) REPORT No report. (6.4.2) CLIMAT MUNICIPALITÉ WHEREAS a plan to reduce greenhouse gas emissions was developed according to the criteria of the Climat Municipalité program; WHEREAS there are 21 action items outlined in the plan; WHEREAS those 21 actions are projected to cover the period of ; WHEREAS the plan does not contain specific reduction targets, leaving the determination of such a target to Council; WHEREAS the Municipality of Low has adhered to the Climat Municipalité program of the MDDEFP; WHEREAS the Climat Municipalité program states that the Municipality must voluntarily adopt a target for greenhouse gas reduction; # THEREFORE BE IT RESOLVED that the Municipality of Low adopt a voluntary reduction target of 5.2% for the corporate sector and of 0.01% overall as compared to 2009 as part of the overall plan to reduce greenhouse gas emissions. MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Amanda St. Jean 6.5 URBAN PLANNING (6.5.1) REPORT No report 6.6 RECREATION & CULTURE (6.6.1) REPORT No report (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 7:35 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Michèle Logue-Wakeling Morris O Connor Mayor Franceska Gnarowski Director General/Secretary-Treasurer "I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code." 4

104 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the regular meeting of members of the Council of the Municipality of Low, held this 2 nd day of December, 2013 at 7:00 p.m. in Heritage Hall, 4A d Amour Rd., Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Joanne Mayer, Amanda St. Jean, Michèle Logue- Wakeling, Lynn Visentin, Christopher Brownrigg and Charles Kealey. The Director General/Secretary-Treasurer Franceska Gnarowski is also present. (1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. (2) QUESTION PERIOD From 7:00 p.m. to 7:30 p.m. (3) MINUTES # BE IT RESOLVED THAT the minutes of the regular meeting of November 12 th, 2013 be adopted as presented. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Lynn Visentin (4) AGENDA # BE IT RESOLVED THAT the agenda be adopted as presented and that it remain open. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Amanda St. Jean (5) BILLS TO BE PAID # BE IT RESOLVED THAT the list of invoices # , totalling $43, be hereby accepted as presented; AND THAT the Director General/Secretary-Treasurer be authorized to make the necessary budgetary arrangements. MOVED BY Councillor Christopher Brownrigg SECONDED BY Councillor Amanda St. Jean ADOPTED CERTIFICATE I, undersigned, Director General/Secretary-Treasurer, do hereby certify that funds are available for the expenses mentioned in resolution # , as approved by Council. Franceska Gnarowski Director General/Secretary-Treasurer 1

105 (6) ADMINISTRATION (6.1) MAYOR S REPORT The Mayor provides a report on November s activities. (6.1.1) EXECUTIVE COMMITTEE REPORT A brief report is provided by Councillor Joanne Mayer, Chair of the Administration Committee. (6.1.2) NOTICE OF MOTION Notice of motion is given by Councillor Charles Kealey that at a subsequent meeting of council a bylaw regarding the seasonal closing of Wiggins Rd. shall be considered. (6.1.3) BLUE BIN CREDIT WHEREAS Council has determined that the amount charged to tax payers for the blue recycling bins was $13.40 in excess of the amount that should have been charged ; # THEREFORE BE IT RESOLVED THAT the council of the Municipality of Low approves a credit of $13.40 to be included in the 2014 tax statements sent to all taxpayers as a corrective measure. MOVED BY: Councillor Michèle Logue-Wakeling SECONDED BY: Councillor Amanda St. Jean (6.1.4) CORRECTION RESOLUTION # WHEREAS Council has determined that resolution # regarding the payment of bills for the month of November in the amount of $434, contains an error in that it includes the bills for the month of October; # BE IT RESOLVED THAT Council approve a correction to the resolution in order to reflect the real amount of bills to be paid in November, that is $250, MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Joanne Mayer (6.1.5) R.I.A.M # BE IT RESOLVED THAT council name Morris O Connor, Mayor as representative of the municipality to the board of R.I.A.M (Régie intermunicipale de l aréoport de Maniwaki) and that in the case of his absence, Deputy Mayor, Joanne Mayer, take his place. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Lynn Visentin (6.1.6) FQM WHEREAS article of the Municipal Code stipulates that a municipality must contribute to the financing of either the Quebec Municipal Federation or the Union of Quebec Municipalities; # BE IT RESOLVED THAT council approve the annual contribution of $ to the Quebec Municipal Federation for MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Christopher Brownrigg (6.1.7) DONATION 2

106 # BE IT RESOLVED THAT council approve a donation of $200 to the CLSC in Low and $100 to the Gracefield Parish for their respective food banks as well as $200 to the Kazabazua Christmas dinner. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.8) HIRE # BE IT RESOLVED THAT council confirm the hiring of Eric Ball as assistant to parks and urban planning as the result of an Emploi Quebec grant. MOVED BY Councillor Lynn Visentin SECONDED BY Councillor Michèle Logue-Wakeling (6.1.9) EMPLOI QUEBEC # BE IT RESOLVED THAT council approve a request to Emploi Quebec for the position of assistant to recreation and urban planning. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Charles Kealey (6.1.10) COUNCIL MEETING CALENDAR # BE IT RESOLVED THAT council adopt the following calendar of council meeting dates: Month Time Place 13 January 7PM Heritage Hall 3 February 7PM Heritage Hall 3 March 7PM Heritage Hall 7 April 7PM Heritage Hall 5 May 7PM Heritage Hall 2 June 7PM Heritage Hall 7 July 7PM Heritage Hall 11 August 7PM Heritage Hall 8 September 7PM Heritage Hall 6 October 7PM Heritage Hall 3 November 7PM Heritage Hall 1 December 7PM Heritage Hall MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Lynn Visentin (6.1.11) TAX ARREARS WHEREAS the director general secretary treasurer must, each year, submit a list of all taxpayers in arrears to the municipality, as indicated in the evaluation role; # THEREFORE BE IT RESOLVED THAT council accept the list of taxpayers in arrears to the municipality as presented by the Director General; THAT a statement of accounts receivable be sent to indebted taxpayers; THAT all accounts in arrears between 2011 and 2013 that have not been paid in full by the end of February 2014 be sent to the municipality s legal counsel and that he be mandated to collect all dues; THAT the Director General do what is necessary to collect unpaid taxes as according to the law; MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Charles Kealey (6.1.12) CLEANING CONTRACT 3

107 # BE IT RESOLVED THAT council approve the renewal of the cleaning contract with Micheline Sarazin for the amount of $365/month and that the Director General be authorized to sign the contract on behalf of the municipality. MOVED BY Councillor Amanda St. Jean SECONDED BY Councillor Lynn Visentin (6.1.13) HOLIDAY CLOSING # BE IT RESOLVED THAT council approve the closing of the municipal offices from the 24 of December 2013 to the 5 of January 2014 inclusive. MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Joanne Mayer 6.2 ROADS (6.2.1) REPORT A brief report is provided by Councillor Charles Kealey, Chair of the Public Works Committee. (6.2.2) SIGNAGE # BE IT RESOLVED that council approve the purchase of 2 signs indicating the closure of Wiggins Road. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Michèle Logue-Wakeling (6.2.3) FURNACE # BE IT RESOLVED that council approve the purchase of a furnace for the municipal garage at a cost of $4000 plus applicable taxes. MOVED BY Councillor Joanne Mayer SECONDED BY Councillor Charles Kealey 6.3 PUBLIC SAFETY (6.3.1) REPORT A brief report is provide by Michèle Logue-Wakeling, Chair of the Public Security Committee. (6.3.2) TRAINING # BE IT RESOLVED that council approve Fire Fighter 1 stage 3 training for Maureen Rice, Jesse Tait, Travis Picard and Ellen Brownrigg. MOVED BY Councillor Lynn Visentin SECONDED BY Councillor Amanda St. Jean 6.4 ENVIRONMENT (6.4.1) REPORT No report. (6.4.2) AUTHORIZATION WHEREAS the agreement between the MRC des Collines and the municipality concerning the transfer of waste expires at the end of December 2013; 4

108 WHEREAS without an agreement the municipality cannot provide a waste removal service; # THEREFORE BE IT RESOLVED that council authorize the mayor and the director general to negotiate and sign said agreement for the coming years on behalf of the municipality. MOVED BY Councillor Christopher Brownrigg SECONDED BY Councillor Michèle Logue-Wakeling 6.5 URBAN PLANNING (6.5.1) REPORT A brief report is provide by Councillor Amanda St. Jean, Chair of the Urban Planning Committee. (6.5.2) CPTAQ WHEREAS article 40 of the law «Loi sur la protection du territoire et des activités agricoles» stipulates that a residence may be built in an agricultural zone if the primary activity is agricultural in nature; WHEREAS the applicant is known to be an active third generation farmer in the community; WHEREAS the addition of a residence will not alter the homogeneous nature of the surrounding agricultural activity; # THEREFORE, BE IT RESOLVED THAT council approve the request for the construction of a residence for the property identified as # becasue it wants to encourage the intensification of agricultural activity in the territory. MOVED BY Councillor Amanda St-Jean SECONDED BY Councillor Lynn Visentin 6.6 RECREATION & CULTURE (6.6.1) REPORT No report 6.7 MISCELLANEOUS (6.7.1) PAYMENT # BE IT RESOLVED THAT council approve the payment of $ to the auditor for the mid-term audit. MOVED BY Councillor Michèle Logue-Wakeling SECONDED BY Councillor Amanda St. Jean (8) ADJOURNMENT # BE IT RESOLVED THAT the meeting be closed at 8:35 p.m. MOVED BY Councillor Charles Kealey SECONDED BY Councillor Lynn Visentin Morris O Connor Mayor Franceska Gnarowski Director General/Secretary-Treasurer 5

109 "I, Morris O Connor, Mayor, certifies that the signature of these minutes is equivalent to my signature on all resolutions in the above document and this according to article 142 (2) of the Municipal Code." 6

110 CANADA PROVINCE OF QUÉBEC MUNICIPALITY OF LOW MINUTES of the special meeting of members of the Council of the Municipality of Low, held this 19 th day of December, 2013 at 7:00 p.m. in Heritage Hall, 4A d Amour Rd., Low, Quebec, J0X 2C0 and presided over by Mayor Morris O Connor. Those present are: Councillors Joanne Mayer, Amanda St. Jean, Michèle Logue- Wakeling, Lynn Visentin, Christopher Brownrigg and Charles Kealey. The Director General/Secretary-Treasurer Franceska Gnarowski is also present. 1) OPENING Quorum is established and the meeting is officially opened by his Worship the Mayor, Morris O Connor. 2) AGENDA # MOVED BY Amanda St. Jean SECONDED BY Charles Kealey AND RESOLVED THAT the agenda be adopted as presented. 3) PRESENTATION OF 2014 BUDGET The Mayor presents the changes to property evaluation in the Municipality, taxation rates, new expenses, as well as the process leading to the budget as presented for ) GARBAGE RATES 2014 # MOVED BY Michèle Logue-Wakeling SECONDED BY Amanda St. Jean AND RESOLVED THAT the compensation for garbage collection remain unchanged for 2014, that is : Category 2014 Commercial $ Seasonal $ Commercial + residential $ Summer camp $ Residential $ Restaurant + commercial 2 pickups $ Mobile home $ Institutional 9 units, residential $ ) WATER RATES 2014 # MOVED BY Joanne Mayer SECONDED BY Christopher Brownrigg AND RESOLVED THAT the tariffs for potable water remain unchanged for 2014, that is: Category 2014 Residential $ Commercial $ Commercial + residential $ Seasonal (ex: arena) $1, Appartments $ X number of units Extra toilet $ Agricultural $ Stop valve $

111 Paugan Residence $1, Commercial (w/ extra toilet) $ ) SEPTIC TREATMENT RATES 2014 # MOVED BY Charles Kealey SECONDED BY Lynn Visentin AND RESOLVED THAT the rates related to the administration the treatment of septic waste be set at $47.70 per built unit for ) GENERAL TAX RATE 2014 # MOVED BY Joanne Mayer SECONDED BY Michèle Logue-Wakeling AND RESOLVED THAT the general tax rate for 2014, including rates related to the MRCVG aliquot share, the Sûreté du Québec aliquot share, and for Special By-laws # (paving Fieldville Rd.), # (paving Martindale Rd. & McDonald Rd.) and # (Pumper Truck), and the accounting software, that is a general tax rate of.635/$100 evaluated worth. 8) RATE OF TAX MRCVG - CONTRIBUTION 2014 # MOVED BY Amanda St-Jean SECONDED BY Michèle Logue-Wakeling AND RESOLVED THAT the tax rate for the 2014 contribution to the MRCVG be fixed at.084/100$ evaluated worth ($136,056). 9) RATE OF TAX QUÉBEC PROVINCIAL POLICE 2014 # MOVED BY Michèle Logue-Wakeling SECONDED BY Christopher Brownrigg AND RESOLVED THAT the tax rate for Sûreté du Québec services in 2014 be set at.094/$100 evaluated worth ($152,253). 10) SPECIAL 2014 TAX RATE BY-LAW # (Martindale/McDonald) # MOVED BY Charles Kealey SECONDED BY Michèle Logue-Wakeling AND RESOLVED THAT the special tax rate for expenses resulting from By-Law # be set at.0095/$100 evaluated worth for ) SPECIAL 2014 TAX RATE BY-LAW # (Fieldville) # MOVED BY Joanne Mayer SECONDED BY Amanda St. Jean AND RESOLVED THAT the special tax rate for expenses resulting from By-Law # be set at.012/$100 evaluated worth for ) SPECIAL 2014 TAX RATE ACCOUNTING SOFTWARE # MOVED BY Joanne Mayer SECONDED BY Amanda St. Jean 2

112 AND RESOLVED THAT the special tax rate for expenses resulting from the accounting software be set at.011/$100 evaluated worth for ) SPECIAL 2014 TAX RATE PUMPER # MOVED BY Charles Kealey SECONDED BY Amanda St. Jean AND RESOLVED THAT the special tax rate for expenses resulting from the pumper be set at.014/$100 evaluated worth for ) INTEREST RATE ON ARREARS 2014 # MOVED BY Charles Kealey SECONDED BY Lynn Visentin AND RESOLVED THAT the interest rate chargeable to taxpayer accounts in arrears be set at fifteen percent (15%) annually, or one and a quarter percent (1.25%) monthly for the 2014 taxation year. 15) INDEXATION OF SALARIES 2014 # MOVED BY Amanda St. Jean SECONDED BY Lynn Visentin AND RESOLVED THAT the salaries paid to municipal staff, councillors and the mayor be adjusted by one and a half percent (1.5%) in 2014, in accordance with the rise in the cost of living index established by Statistics Canada. 16) ADOPTION OF 2014 BUDGET WHEREAS the prescriptions contained in articles 954 and following of the Quebec Municipal Code; WHEREAS the Council of the Municipality of Low forecasts the following expenses, equal to expected revenue, as outlined below : REVENUE: Taxes and compensations $1,333,257 Payments in lieu of taxes $14,801 Other local revenue sources $72,821 Transfers $451,135 Surplus Allotment $45,000 TOTAL REVENUE & CAPITAL RESERVES $1,917,014 EXPENSES: General Administration $397,440 Public Safety $291,108 Transport $646,552 Hygiene & Environment $325,670 Urban Planning $87,715 Recreation and Culture $66,039 Financing Costs $ TOTAL EXPENSES & CAPITAL RESERVES $ # MOVED BY Christopher Brownrigg SECONDED BY Amanda St. Jean AND RESOLVED THAT the 2014 budget be adopted as presented. 3

113 16) PUBLICATION OF 2014 BUDGET # MOVED BY Joanne Mayer SECONDED BY Lynn Visentin AND RESOLVED THAT a summary of the 2014 Budget be distributed to each address in the mailing of the 2014 tax account statements, as well as posted at the places where public notices are regularly displayed. 17) ADJOURNMENT # MOVED BY Michèle Logue-Wakeling SECONDED BY Charles Kealey BE IT RESOLVED THAT the meeting be closed at 7:35 p.m. Morris O Connor Mayor Franceska Gnarowski Director General/Secretary-Treasurer 4

114 MUNICIPALITY OF LOW BUDGET HIGHLIGHTS The budget proposed for 2013 is $1,987,092, an increase of $112,840 or 6% from 2012 ($1,874,252). Again this year, council has decided to apply $45,000 from the anticipated 2012 surplus directly against the 2013 budget. The mill rate increases by 3.7% to.65/$100 evaluation from.627/$100 evaluation in (A tax increase of $23/$100,000 evaluation.) Police costs have increased by 8% to $160,955 from $148,777 in Residential rates for waste management (garbage) remains at $180.73, including a surcharge of $9.50 to encourage ratepayers to reduce garbage going to the landfill. Residential rates for water will remain the same, at $ The rate represents a daily cost of 87 cents per residence. Residential rates for septic waste management, including our share of the operations and financing costs of the MRC septic waste treatment plant, remains at $ Municipal employees and members of council will receive a wage and benefits increase reflecting the increase in cost of living as set by Statistics Canada. Our contributions to the MRC increase.02% from $123,956 in Council has budgeted for continuing training for firefighters. THE NUMBERS Legislation Administration Police Public security Roads Water Garbage Septic waste program Protection of environnement Urbanization Industry and commerce Recreation, parks & library Financing including rec. bins Immobilisation MRC contribution RIAM contribution TOTAL EXPENSES Inc.% over previous year 8.6% 3.9% 2.2% 5.68% 1.8% 6% TOTAL MILL RATE % over previous year +/- (21%) 2.1% 2.7% (17.8%) 3.6% 3.7% ADDITIONAL INFORMATION Total RIAM contribution Total Transport adapté Total MRC contribution