NB Procurement 101 Vendor Information Session. Service New Brunswick October 2017

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Owen McKenzie
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1 NB Procurement 101 Vendor Information Session Service New Brunswick October 2017

2 Presentation Objectives To assist you in developing a better understanding of: Who is responsible for government procurement? What does GNB purchase? The legal environment Trade agreements and provincial legislation NBON and e-bidding Purchasing thresholds and procurement methods

3 What is Public Procurement? Purchasing, renting, leasing or otherwise acquiring any goods, services or construction on behalf of a public entity Requisition Tender Award Contract

4 Who is Responsible? SNB, Strategic Procurement Division Goods and Services Government Departments/Agencies and School Districts Procurement for Regional Health Authorities Department of Transportation and Infrastructure (DTI) Building Construction Highway Construction Government owned or operated infrastructure Schedule B Entities: Procure on their own Municipalities Publicly funded universities and community colleges Other public sector entities

5 Procurement Act- Coverage Schedule A Procure through Strategic Procurement Department of Agriculture, Aquaculture and Fisheries Department of Education and Early Childhood Development Department of Energy and Mines Department of Environment and Local Government Department of Finance Department of Health Department of Justice and Public Safety Department of Energy and Resource Development Department of Post-Secondary Education, Training and Labour Department of Social Development Department of Tourism, Heritage and Culture Department of Transportation and Infrastructure Elections New Brunswick Executive Council Office Labour and Employment Board Language Training Centre Legislative Assembly New Brunswick Police Commission Office of the Attorney General Office of the Auditor General Office of the Comptroller Office of the Leader of the Opposition Office of the Lieutenant-Governor Office of the Premier Opportunities New Brunswick Regional Development Corporation Regional Health Authority A Regional Health Authority B Service New Brunswick

6 Procurement Act- Coverage Schedule B Procure under their own authority Ambulance New Brunswick Inc. Collège communautaire du Nouveau- Brunswick (CCNB) Financial and Consumer Services Commission Kings Landing Corporation Mount Allison University Municipalities as defined in the Municipalities Act New Brunswick Community College (NBCC) New Brunswick Economic and Social Inclusion Corporation New Brunswick Energy Marketing Corporation New Brunswick Health Council New Brunswick Highway Corporation New Brunswick Housing Corporation Regional municipalities incorporated under the Municipalities Act New Brunswick Investment Management Corporation New Brunswick Power Corporation Regional service commissions established under the Regional Service Delivery Act Rural communities as defined in the Municipalities Act St. Thomas University The University of New Brunswick Université de Moncton Workplace Health, Safety and Compensation Commission

7 What Do We Buy? Goods Office supplies, cleaning supplies, IT goods, vehicles, vehicles parts, tires, uniforms, school equipment, lumber, pipe, road salt, etc. Services IT Services, printing, consulting, training, professional services, security, solid waste disposal, snow removal, courier, cleaning, etc.

8 The Legal Environment Most Authority Canadian Statutes/Case Law Provincial Legislation Trade Agreements Least Authority Internal Policies / Standard Terms and Conditions

9 Trade Agreements NB has signed agreements that further define the conduct of public procurement. New Brunswick is party to 5 agreements: Atlantic Procurement Agreement (APA) Quebec-NB Procurement Agreement Canadian Free Trade Agreement (CFTA) July 2017 Canada-European Union: Comprehensive Economic and Trade Agreement (CETA) September 2017 World Trade Organization Agreement on Government Procurement (GPA) Requirements of these agreements are reflected in the Procurement Act and Regulations.

- Goods - Services Crown Construction Contracts Act -

10 Provincial Legislation Two acts govern public procurement in New Brunswick: Procurement Act and Regulation Goods - Services Crown Construction Contracts Act - Construction and building repairs - Highways and road repairs

11 Type of Contracts One time purchase (on an as needed basis, is a one time event) Government Wide Contracts (Used for frequently purchased goods or services) - Contracts of Supply - Standing Offer Contracts

12 Departmental Purchases Goods under $1,500 (purchase card) Services under $10,000 (invoiced directly) Purchases against contracts (i.e. chairs, tires, office furniture, computers)

13 Exemptions An Exemption is a provision in Regulation under the Procurement Act whereby all or some of the competitive bidding process does not need to be followed for the procurement of: Certain goods or services (example: Health and Social Services) Goods and services in certain circumstances (example: emergency purchase, where public safety is impacted)

14 Preferential treatment Preferential treatment can be applied: Below thresholds For goods and services in certain circumstances (Emergency situation) For goods and services not covered by trade agreements (health and social services) Treated unfairly by another Province? Please contact us at

15 Procurement Methods Below thresholds Goods between $1,500 and $9,999 Services between $10,000 and $49, Through invitation to all NB suppliers (registered in NBON) 2. Public competitive bidding process (NB preference can be applied) 3. Direct Award Note: Thresholds may vary depending on entity (example: School Districts and Regional Health Authorities goods threshold is up to $24,999 for Goods)

16 Procurement Methods (cont d) Goods from $10,000 to $24,999 Services from $50,000 to $99, Public Competitive Bidding process (Atlantic provinces preference can be applied)

17 Procurement Methods (cont d) Goods >$25,000 Services >$100, Open competitive bidding process (No preference can be applied)

The Numbers In 2016-17, Strategic Procurement procured over 893$ millions in

18 The Numbers In , Strategic Procurement procured over 893$ millions in goods and services on behalf of GNB departments, agencies and school districts.

- Other New Brunswick public sector bodies (municipalities, publicly funded universities and community

19 NBON Tender Notices for: - SNB, Strategic Procurement (on behalf of GNB departments and agencies, school districts and regional health authorities) - Department of Transportation and Infrastructure (construction) - Other New Brunswick public sector bodies (municipalities, publicly funded universities and community colleges, Crown Corporations and commissions, etc.) Tender Documents (bid package) Interested List Tender Results

20 NBON - How To Register Register online free of charge at

21 NBON - Training Videos Topics covered: How to register Browsing NBON How to bid How to ebid View tender results Update your company profile

22 NBON - Benefits of Registering Invited to bid on lower dollar value opportunities that are not publicly advertised. View and print official tender documents needed to submit a bid. Receive with bidding opportunities matching company profile. Search and view tender notices. Automatically receive notification of tender amendments by . See other suppliers who have expressed interest in a tender, which may allow you to partner on larger projects.

23 Bidding Tips 1. Must have an official bid document. 2. Read all terms and conditions carefully. 3. Any questions or clarifications should be directed to the contact identified on the tender document prior to closing. 4. Meet all mandatory requirements. 5. Follow the instructions completely. 6. Ensure your bid is signed. 7. Get your bid in on time.

24 NBON - Benefits of e-bidding Automatic calculations Copy and paste feature Attachments Signature added when bid is submitted Ensures your bid is in before the tender deadline Evaluations are completed quicker

25 Points to Remember Are there opportunities? Yes! You must register your company on NBON Search for opportunities When bidding, pay attention to details!

26 Questions?

Public Procurement: Information Session for Suppliers

Public Procurement: Information Session for Suppliers Strategic Procurement, Service New Brunswick May / June 2018 Today s Objectives To assist you in developing a better understanding of: Who is responsible