Green Procurement Standard

Transcription

1 Green Procurement Standard Established in September 12, 22 Version

2 Table of Contents 1. Environmental Management of OKI Group OKI Group s Environmental Vision OKI Group s Environmental Policy 1 2. Concepts concerning Green Procurement of OKI Group Purpose Scope Terms and Definitions Management of Contained Chemical Substances Description of Evaluation Evaluation of Environmental Management Systems Evaluation related to Chemical substances Management Systems Evaluation of Works for Reducing Environmental Impacts Survey of Contained Chemical Substances Determining Evaluations Operation Flow Requests for Our Suppliers Documents to be submitted Method for Entering Information Handling o Personal Information Contact Us 22 =Attachment= Environmental Conservation Evaluation Check Sheet (Form A) Non-containing Guarantee of Banned Substances for Product Parts and Packaging Parts (Form-B) List of Controlled Substances (SVHC) and Confirmation Sheet of Contained Substances (Form-C) Supplier's Check Sheet for Control System of Chemical Substances in Products (Form D) 1

3 Green Procurement Standard 1.Environmental Management of OKI Group 1.1 OKI Group Environmental Vision 22 OKI Group achieves a better global environment for the next generation and inherits the environment. Therefore, we promote the environmental management and set targets for 22 in four fields of Realization of a low-carbon society, Prevention of pollution, Resource circulation and Biodiversity conservation and then actively work on the targets. OKI Group Environmental Vision 22: OKI Group Environmental Policy The OKI Group, in order to implement an appropriate environmental management, sets an environmental policy, and aims to reduce environmental loads and realize the recycling-base society through its activities. OKI Group Environmental Policy: 2. Concepts concerning Green Procurement of OKI Group 2.1 Purpose This document describes the concepts concerning Green Procurement of the OKI Group and standards of specific requirements, as well as their operations. 2.2 Scope This standard applies to all environmental conservation activities of the OKI Group product parts to be provided (such as materials, components, finished products including OEM and ODM products, units, etc.), and packaging parts. OEM:Original Equipment Manufacturer ODM:Original Design Manufacturer 2.3 Terms and Definitions Intentional addition The intentional addition of substances intends to improve characteristics, the external appearance or performance (such as plating, flame retardants, etc.). Impurities Chemical substances unintentionally contained. These are substances naturally included in raw materials that cannot be adequately removed due to technical constraints during the purification processes of industrial materials or substances that emerge during synthesis reaction processes. Contained quantity Provide responses based on the actual measured values, logical values, calculated values or 1

4 design values. If any dispersion of contained quantity exists in manufacturing, provide responses using maximum values. Section Sections of homogeneous materials in part compositions that cannot be mechanically dismantled. Mechanical dismantlement means screw removal, cutting, destruction, and crushing, etc. A practical example is shown below. Example: Lead frames and lead frame surface processes (plating) of semiconductors are considered to be separate sections. Mold resin section (1) Semiconductor chip section (2) Wire bonding section (3) Lead frame raw base material section (4) Lead frame plating section (5) Threshold A boundary value to judge whether the relevant chemical substances are contained in product parts and packaging parts or not. The threshold is shown with ppm and mass [%] (wt%). SVHC It stands for Substances of Very High Concern. Substances of chemical substances having carcinogenicity, mutagenicity, reproductive toxicity, and bioaccumulation potential, etc, which are defined by European Chemicals Agency (ECHA), and are to be added in stages. CMS It stands for Chemical Management System. It indicates a control system for chemical substances contained in products, which is required for appropriately controlling contained chemical substances in each stage from material procurement to shipping regarding with deliverables to our company. 2

5 JAMP It stands for Joint Article Management Promotion-consortium. Cross-sectional conference that appropriately manages the information of chemical substances, etc. contained in articles (the other name of parts and molded items, etc.), and creates and diffuses a system for the smooth disclosure and communication in the supply chain. JGPSSI It stands for Japan Green Procurement Survey Standardization Initiative. Conference of the electrical and electronic equipment industry which is designed to reduce survey works for the green procurement surveys and to improve the response quality by standardizing the list of substances subject to survey and survey response formats. Note: JGPSSI dissolved in May, 212 and its works were transferred to the VT62474 domestic organization (Database examination team). Chemical Substance (Chemical Substance) Element substance and chemical compound, which exist naturally, or which are obtained from the production process. Including impurities arising from additive agents, or from the process of the additive usage required for ensuring the stability. However, solvents, which can be resolved without affecting the stability of an individual chemical substance or the change in composition, are not included. e.g. Lead oxide, nickel chloride, benzene Mixture Substances that two kinds or more chemical substances are intentionally compounded. Also called preparation. e.g. Solder materials, paint, ink, adhesive, metal alloy Article A product or merchandise item that has been formed into a specific shape or design and whose chemical composition does not change during its final use. Those that come in the form of liquid or powder are excluded. e.g. The main unit of a personal computer, keyboard, or other molded objects Product Parts All items such as components, materials, finished products (including OEM and ODM products), and units, etc., to be installed or attached to products manufactured in OKI Group Packaging Parts All items made of every kind of materials used for protection, handling, delivery and presentation of products and product parts. e.g. Cardboard, cushioning materials, bags (poly and plastic bags, etc.), adhesive tape, desiccant, pallet (made of wood or plastic ), sheets for pallet wrapping (Refer to Table 8.) Deliverables All of product parts and packaging parts to be delivered to the OKI Group from suppliers (including packaging materials for product parts). SDS Safety Data Sheet: A document providing information on the properties and handling of applicable chemical substances, etc., when products containing chemical substances suspected of being harmful are transferred or provided to another business. 3

6 GHS The Globally Harmonized System of Classification and Labelling of Chemicals. The internationally recommended system for classifying and labeling the hazards of chemicals. Communicating information by label The communication of information by picture label and its content as stipulated in JIS Z 7253 (Hazard Communication of Chemicals Based on GHS Labelling and Safety Data Sheet (SDS)). Hazard class Wording assigned to each GHS hazard class and hazard category as established for physical and chemical hazards, health hazards, and environmental hazards. The wording indicates the hazardous properties of the relevant chemicals and the degree of hazard. Pictogram A picture assigned to each GHS hazard class and hazard category. 2.4 Management of Contained Chemical Substances Banned substances for product parts The "Banned substances for product parts" mean chemical substances which must not be contained in product parts. As a rule, the OKI Group does not purchase any items if such substances are contained. Despite the non-containing response, if the banned substances are contained in the product parts, which damages our company, the OKI Group might pursue the defect liability on the part of the supplier, in accordance with the applicable contract. In circumstances when the requesting party has permitted such content or if the requesting party has specified threshold on our drawings or specifications, then such content or levels will be given priority. Moreover, the OKI Group permits any chemical substance contained in the deliverables if corresponding to exemptions of RoHS Directive or legal regulations. Reportable substances for product parts The Reportable substances for deliverables mean chemical substances likely to be controlled. Their containing conditions (usage, contained sections, and concentration, etc.) should be reported. Banned substances for packaging parts The "Banned substances for packaging parts" mean chemical substances which must not be contained in deliverables. As a rule, the OKI Group does not purchase any items if such substances are contained. Despite the non-containing response, if the banned substances are contained in the packaging parts, which damages our company, the OKI Group might pursue the defect liability on the part of the supplier, in accordance with the applicable contract. In circumstances when the requesting party has permitted such content or if the requesting party has specified threshold on our drawings or specifications, then such content or levels will be given priority. (e.g. Fumigation of wood pallets by methyl bromide) 4

7 Reportable substances for packaging parts The Reportable substances for packaging materials mean chemical substances likely to be controlled. Their containing conditions (usage, contained sections, and concentration, etc.) should be reported. Controlled substances The Controlled substances mean chemical substances whose containing conditions (usage, contained sections, and concentration, etc.) should be recorded and controlled when exceeding the threshold. The said substances are included in SVHC (Substances of Very High Concern) of REACH regulation. Any substances included in both the banned substances and the controlled substances, on a priority basis, are treated as the banned substances. For chemical substances which are not reported in survey responses of our suppliers, it is assumed that the said substances do not exceed the threshold. However, if it is clear that the said substances exceed the threshold, and such substances damage our company due to the conflict of REACH Regulation, the OKI Group might pursue the defect liability on the part of the supplier, in accordance with the applicable contract. Voluntarily-reported substances Chemical substances other than listed in Table 3 to 7. Chemical substances for which the OKI Group will request our suppliers to respond as much as possible, in order to avoid duplication of the survey if our supplies know contained substance information. Banned Substance Group for using in the production process Chemical substances used in the production process (cleaning, degreasing, catalyzing and dissolution, etc.) at out supplies for product parts and packaging parts procured by the OKI Group, which is regulated by laws including Law concerning the Protection of the Ozone Layer through the Control of Specified Substances and Other Measures, etc. If these substances are used, the OKI Group will request for improving the operation, and if no appropriate improvement comes out, we might reconsider business relationship to such partners. 2.5 Description of Evaluation While the OKI Group continues to implement our existing selection standard for our suppliers, the OKI Group will also conduct "Evaluation of Environmental Management Systems" and evaluate "Works for reducing environmental impacts" for the environmental conservation activities. All these are then put through our comprehensive evaluation, and the OKI Group procures the products from customers generating smaller environmental impact by priority. Evaluate using the Environmental Conservation Evaluation Check Sheet Form A. 5

8 2.5.1 Evaluation of Environmental Management Systems In general, the OKI Group requires all our suppliers to obtain a certification of the environmental management systems (ISO141). If any certification by the third-party organization has not been obtained, the OKI Group may execute our audit. According to the audit results, the OKI Group requests all our suppliers to improve their operation, and if no appropriate improvement comes out, the OKI Group might reconsider business relationship to such suppliers Evaluation related to Chemical substances Management Systems The OKI Group has requested establishment of Chemical Substances Management System (CMS) to appropriately manage the chemical substances contained in product parts and packaging parts. As for target managed substances, the banned substances and controlled substances defined by the OKI Group shall be essential items for the system; on the other hand, reportable substances shall be arbitrary items. Upon request from the requesting originator of the OKI Group, please conduct a self-evaluation using our "Supplier's Check Sheet for Management System of Chemical Substances in Products (Form D)" and enter the resulting scores. Depending on a result, if needed, we may perform an audit. According to the audit results, we may request our suppliers to improve their CMS operation, and if no appropriate improvement comes out, we might reconsider business relationship to such partners Evaluation of Works for Reducing Environmental Impacts In works for reducing environmental impacts, please evaluate the fields of resource circulation, prevention of global warming, and biodiversity conservation, etc. Depending on a result, if needed, we will request out suppliers to improve the effort level (improve the evaluation scores). 2.6 Survey of Contained Chemical Substances Surveys should be conducted for chemical substances contained in deliverables using chemsherpa-ai or JAMP AIS. The classification of the containment-prohibited substances and the survey response method that the OKI Group provides are shown in Table 1. 6

9 Table 1 Classification of contained chemical substances and survey response format Table of Classification object Research response format * substances Product parts Packaging Banned substances Reportable substances Table 3 Table 4 Banned substances Table 6 parts Reportable substances Table 7 Controlled substances Table 5 Voluntarily-reported substance chemsherpa-ai and (Form-B) or JAMP AIS and (Form B) chemsherpa-ai (Composition information required) or JAMP AIS chemsherpa-ai(composition information required) and (Form-B) or JAMP AIS and (Form-B) chemsherpa-ai (Composition information required) or JAMP AIS Chemical chemsherpa-ai (Composition information substances not required) or JAMP AIS described in Table 3 to 7 * Refer to the example for filling out the survey response tool. For chemsherpa-ai, there are two kinds of information in responses: composition information and compliance information. Unless otherwise specified, respond with both or either of composition information and compliance information. 1) In terms of the criteria for contained chemical substances The existence of chemical substances contained in product parts and packaging parts shall be judged based on the criteria shown in Table 2. Table 2 Criteria for contained chemical substances Threshold Judged as Contained Judged as Not Contained Banned substances and reportable substances Controlled substances Setting by both intentional addition and numerical values Setting by numerical values only Intentional addition only Everything is set by numerical values Intentional addition (regardless of size of contained quantity) There is no intentional addition but the rate of content as impurities exceeds threshold values There is no intentional addition and the rate of content as impurities are below threshold values The rate of content = (mass of applicable chemical substances) / (mass of survey unit, or mass of section with applicable chemical substance contained) If the rate of content exceeds the If the rate of content is the threshold. threshold or less The rate of content = (mass of applicable chemical substances) / (mass of survey unit, or mass of section with applicable chemical substance contained) Intentional addition No intentional addition (regardless of size of contained quantity) The rate of content = (mass of applicable chemical substances) / (mass of survey unit) 7

10 2) Judgment for the total rate of content for four types of heavy metals in packaging parts Judgment is performed by the total rage of content for four types (cadmium, lead, mercury, hexavalent) to the mass of each packaging part. In addition, inks and paints printed or marked on packaging parts are also treated as packaging parts respectively. The example of the Judgment for Rate of Content is as follows. Cardboard Adhesive tape Ink (Judged by separating from cardboard. If materials are different due to color difference, etc., the materials should be judged by color.) Judgment for Rate of Content (Example) Contained materials Packaging parts (Mass) Cadmium (mg) Lead (mg) Mercury (mg) Hexavalent (mg) Total (mg) Calculation of rate of content (ppm) Judge ment Cardboard (1g) Adhesive tape(1g) Ink (8mg).5 2 sides.1 2 sides.12.12/8 1 6 =15 3) Flowchart for the judgment of content of chemical substances in the case where two threshold (reporting levels) that are intentional addition and a numerical value are set Start Is it intentionally added? Y N Does it exceed the threshold? Y N Judged as Judged as Contained 8

11 4) Chemical substances subject for survey 4.1) Product Parts Chemical substances Group Asbestos Azocolourants and azodyes which form certain aromatic amines Cadmium/ cadmium compounds Table 3 Banned substance group Key Legal and Regulatory Information Example of use ANNEX XVII of REACH Brake lining pad, Regulation (EC) No 197/26; insulator, filler, US TSCA. insulating material, Switzerland Ordinance on the reduction pigment, paints, talc, of risks linked to chemical products adiabatic material ANNEX XVII of REACH Regulation (EC) No 197/26; ANNEX XVII of REACH Regulation (EC) No 197/26; Directive 211/65/EU; China MII Methods; Japan J-MOSS; US/CA SB-2/5/ AB575 Pigment, dyes, colorants Pigment, anti-corrosion surface treatment, electric and electronic materials, optical glass, stabilizer, plating materials, pigment for resin, fluorescent electrode, solder materials, electric contact, of contact, zinc plating, stabilizers for PVC Korean Quality Management and NiCd accumulators Safety Control of Industrial Products Act EU Battery Directive 26/66/EC Threshold (reporting level) Intentionally Added than 3 ppm (.3% by weight) in finished textile or leather articles than 1 ppm (.1% by weight) in homogeneous material than 1 ppm (.1% by weight) in battery Chromium VI compounds Lead chromate Lead chromate molybdate sulphate red (C.I. Pigment Red 14) Lead sulfochromate yellow(c.i. Pigment Yellow 34) Strontium chromate Lead/lead compounds Directive 211/65/EU; China MII Methods; Japan J-MOSS; US/CA SB-2/5/AB575; ANNEX XVII of REACH Regulation (EC) No 197/26; Article 33 and 7.2 of REACH Regulation (EC) No 197/26(Candidate list of SVHC for authorization ) ; Directive 211/65/EU; Article 33 and 7.2 of REACH Regulation (EC) No 197/26 (Candidate list of SVHC for authorization ) ; Directive 211/65/EU; Pigment, paint, ink, catalyst, plating, anti-corrosion surface treatment, dye Colorant in plastics, Colorant in paint Colorant in plastics, Colorant in red paint Article 33 and 7.2 of REACH Regulation Colorant in plastics, (EC) No 197/26(Candidate list of Colorant in yellow SVHC for authorization ); paint Directive 211/65/EU; Article 33 and 7.2 of REACH Regulation Corrosion inhibitor (EC) No 197/26(Candidate list of SVHC for authorization ); Directive 211/65/EU; Directive 211/65/EU; ANNEX XVII of REACH Regulation (EC) No 197/26; China MII Methods; Japan J-MOSS; US/CA SB-2/5/AB575 Rubber hardener, pigment, paint, lubricant, plastic stabilizer, free-machining alloy, free-machining steel, optical materials, X-ray than 1 ppm (.1% by weight) in homogeneous material than 1ppm (.1% by weight) in homogeneous material than 1ppm (.1% by weight) in homogeneous material than 1ppm (.1% by weight) in homogeneous material than 1ppm (.1% by weight) in homogeneous material than 1 ppm (.1% by weight) in homogeneous material 9

12 Chemical substances Group Lead/lead compounds Mercury/mercury compounds Ozone depleting substances Pentazinc chromate octahydroxide Polybrominated biphenyls (PBBs) Key Legal and Regulatory Information US/ CA Proposition 65 Case Law EU battery directive 26/66/EC; Chinese Standard GB Limitation of mercury, cadmium and lead contents for alkaline and non-alkaline zinc manganese dioxide batteries ANNEX XVII of REACH Regulation (EC) No 197/26; Directive 211/65/EU; China MII Methods; Japan J-MOSS; US/CA SB-2/5/AB575; Canadian Products Containing Mercury Regulations(SOR/ ) New York Env Law Battery Management and Disposal; Taiwan: Restrictions on the Manufacture, Import, and Sale of Dry Cell Batteries; Chinese Standard GB Limitation of mercury, cadmium and lead contents for alkaline and non-alkaline zinc manganese dioxide batteries Korea: Law on quality management and control of safety of industrial products Battery regulation; EU Battery Directive 26/66/EC Canadian Products Containing Mercury Regulations (SOR/ ) Montreal Protocol, EU EC No. 237/2 EC 15/29 US Clean Air Act Article 33 and 7.2 of REACH Regulation (EC) No 197/26(Candidate list of SVHC for authorization ); Directive 211/65/EU; Directive 211/65/EU; China MII Methods; Japan J-MOSS 1 Example of use shielding in CRT glass, electrical solder materials, mechanical solder materials, curing agent, vulcanizing agent, ferroelectrics, plating, metal alloy, resin additives Cables/cords with thermoset or thermoplastic coatings Zinc carbon batteries alkaline button cells Fluorescent tube, contact material, pigments, anti-corrosion, switches, high-efficiency Threshold (reporting level) than 3 ppm (.3% by weight) for surface contact layer of cables/cords (thermoset/ hermoplastic coating). than 4ppm (.4% by weight) in battery 1. Intentionally added 2. than 1 ppm (.1% by weight) in homogeneous material phosphor, antibacterial treatment Silver-oxide button 1. Intentionally Added cells, alkaline batteries, 2. zinc carbon batteries than 1ppm (.1% by weight) in battery Silver-oxide button cells, alkaline batteries, than 5 ppm (.5% by zinc carbon batteries weight) in homogeneous material. Refrigerant, foaming Intentionally added agent, extinguishant, solvent cleaner colorants Flame retardant than 1ppm (.1% by weight) in homogeneous material than 1 ppm (.1% by weight) in homogeneous material.

13 Chemical substances Group Polybrominated diphenylethers (PBDEs) Polychlorinated biphenyls (PCBs) and specific substitutions Polychlorinated terphenyls (PCTs) Polychlorinated naphthalenes (more than 1 chlorine atoms) (PCNs) Potassium hydroxyoctaoxodizincate dichromate Radioactive substances Shortchain chlorinated paraffins (C1 C13) Tri-substiituted organostannic compounds Tributyl tin oxide (TBTO) Key Legal and Regulatory Information Directive 211/65/EU; China MII Methods; Japan J-MOSS, Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; ANNEX XVII of REACH Regulation (EC) No 197/26; US TSCA. ANNEX XVII of REACH Regulation (EC) No 197/26; Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; Regulation of the European Parliament and of the Council on persistent organic pollutants(eu No 519/212) Example of use Flame retardant Insulation oil, lubricant oil, electrical insulation medium, solvent, electrolytic solution, plasticizers, fire retardants, flame retardants, dielectric sealant Insulation oil, lubricant oil, electrical insulation medium, solvent, electrolytic solution, plasticizers, fire retardants, coatings for electrical wire and cable, dielectric sealant Lubricant, paint, stabilizer (electric characteristic, flame-resistant, and water-resistant), insulator, flameretardant Article 33 and 7.2 of REACH Regulation Anti-corrosion paint (EC) No 197/26(Candidate list of SVHC for authorization ); Directive 211/65/EU; EU-D 96/29/Euratom; Optical properties Japan Law for the Regulation of Nuclear (thorium), measuring Source Material, Nuclear Fuel Material, devices, gauges, And Reactors, 1986; detector Japan Law Concerning Prevention from Radiation Hazards; US NRC Article 33 and 7.2 of REACH Regulation (EC) No 197/26 ( SVHC Candidate List); Norway Product Regulations FOR ; Switzerland Ordinance on the reduction of risks linked to chemical products ANNEX XVII of REACH Regulation (EC) No 197/26 and Commission Regulation (EU) No 276/21; Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; Article 33 and 7.2 of REACH Regulation (EC) No 197/26 ( SVHC Candidate List) Plasticizer for PVC, flame retardant Stabilizer, antioxidant, antibacterial and antifungal agents, antifoulant, antiseptic, paint, pigment, antistaining Antiseptic, antifungal agent, paint, pigment, antistaining, refrigerant, foaming agent, extinguishant, solvent cleaner Threshold (reporting level) 1. Intentionally added 2. than 1 ppm (.1% by weight) in homogeneous material. Intentionally added than 5 ppm (.5% by weight) in homogeneous material Intentionally added than 1ppm (.1% by weight) in homogeneous material Intentionally added 1. Intentionally added 2. than 1ppm (.1% by weight) in a survey unit 1. Intentionally added 2. than 1ppm (.1% by weight) in tin in homogeneous material 1. Intentionally added 2. than 1ppm (.1% by weight) in a survey unit 11

14 Chemical substances Group Perfluorooctane sulfonate (PFOS) Phenol, 2-(2H-benzotriazol -2-yl)-4,6-bis(UV-32) Key Legal and Regulatory Information (EU) 85/24(POPs regulation); Canadian Environmental Protection Act SOR/ ; Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; Article 33 and 7.2 of REACH Regulation (EC) No 197/26 ( SVHC Candidate List) Example of use Film and plastic antistatic agents Threshold (reporting level) 1. Intentionally added 2. than 1ppm (.1% by weight) in homogeneous material Adhesive, paint, print 1.Intentionally added ink, plastic, ink ribbon, putty, caulking or sealing filler Dimethyl fumarate Commission Decision 29/251/EC Biocide, mold treatment of electronic leather seats, including recliners, massage chairs Dibutyltin (DBT) compounds Dioctyltin (DOT) compounds Hexabromocyclododecane (HBCDD) and all major diastereoisomers identified Benzenamine, N-phenyl-, reaction products with styrene and 2,4,4-trimethylpentene (BNST) Bis(2-ethylhexyl)phthalate (DEHP) CAS No Benzyl butyl phthalate (BBP) CAS No Dibutyl phthalate (DBP) CAS No ANNEX XVII of REACH Regulation (EC) No 197/26 and Commission Regulation (EU) No 276/21 ANNEX XVII of REACH Regulation (EC) No 197/26 and Commission Regulation (EU) No 276/21 Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.; Article 33 and 7.2 of REACH Regulation (EC) No 197/26 ( SVHC Candidate List) Prohibition of Certain Toxic Substances Regulations, 212, CANADA (EU) 215/861 (July 22, 219) (EU) 215/861 (July 22, 219) (EU) 215/861 (July 22, 219) Stabilizer for PVC, curing catalyst for silicone resin and urethane resin Stabilizer for PVC, curing catalyst for silicone resin and urethane resin Flame retardant Lubricant; antioxidant /corrosion inhibitors/dirt inhibitors/anti-scaling or release agents Packaging materials, electrolytic solutions, PVC cables, electrolytic capacitor sleeves Antivibration rubber, rubber feet Adhesives Cables, plugs Rubber feet, tubes 2. than 1ppm (.1% by weight) in a survey unit than.1 ppm (.1% by weight) in homogeneous material than 1ppm (.1% by weight) in mass of tin in homogeneous material In textile and leather articles intended to come into contact with the skin, child care article or in two component room temperature vulcanization moulding kits (RTV-2 moulding kits) than 1ppm (.1% by weight) in mass of tin in homogeneous material 1. Intentionally added 2. than 1ppm (.1% by weight) in a survey unit Intentionally added (an exemption is made for addition to rubber, except for tires) Substances scheduled to be prohibited Goods delivered are prohibited from containing these substances from July 22, 218. Cases where the substance is contained at more than 1 ppm (.1 wt%) in homogeneous material Diisobutyl phthalate (DIBP) CAS No (EU) 215/861 (July 22, 219) Rubber, rubber products 12

15 Chemical substances Group Beryllium oxide (BeO) Brominated flame retardants (other than PBBs,PBDEs, or HBCDD) Chlorinated flame retardants Perchlorates Selected Phthalates Group 1 (BBP, DBP, DEHP) Table 4 Reportable substance group Key Legal and Regulatory Information Example of use DIGITALEUROPE/CECE Ceramics D/AeA/EERA guidance Joint JEDEC/ECA JS-79A Standard Defining Low Halogen Electronics IPC-411 and IEC Joint JEDEC/ECA JS-79A Standard Defining Low Halogen Electronics IPC-411 and IEC US/ California - Perchlorate Contamination Prevention Act of 23 ANNEX XVII of REACH Regulation (EC) No197 /26;U.S. Consumer Product Safety provement Act flame retardant for housing, connectors, package molding sealing Printed wiring board laminate flame retardant for housing, connectors, package molding sealing flame retardant Coin cell batteries Plasticizer, dye, pigment, paint, ink, adhesive, lubricant Threshold (reporting level) than 1ppm (.1% by weight) in a survey unit Any rate of bromine content greater than 1ppm (.1% by weight) in plastic material (other than printed wiring board laminate) than 9ppm (.9% by weight) in the printed wiring board laminate (excluding parts) Any rate of chlorine content greater than 1ppm (.1% by weight) in plastic material (other than printed wiring board laminate) Any rate of chlorine content greater than 9ppm (.9% by weight) in the laminate (except components) than.6ppm (.6% by weight) in a survey unit Children's toy or child care article than 1ppm (.1% by weight) in plasticized material Selected Phthalates Group 2 (DIDP, DINP, DNOP) ANNEX XVII of REACH Regulation (EC) No197 /26;U.S. Consumer Product Safety provement Act Plasticizer, dye, pigment, paint, ink, adhesive, lubricant Children's toy or child care article than 1ppm (.1% by weight) in plasticized material Diisodecyl phthalate (DIDP) Di-n-hexyl phthalate (DnHP) Nickel/Nickel compounds Note1) Proposition 65 of US/ California Proposition 65 of US/ California ANNEX XVII of REACH Regulation (EC) No 197/26; Plasticizer, dye, pigment, paint, ink, adhesive Plasticizer Stainless steel, plating; Example application for prolonged skin contact is an headphone. Intentionally added Intentionally added Intentionally added. Polyvinyl chloride (PVC) & PVC Copolymers JS79 Insulator, chemical resistance, transparency, sheath material Any rate of chlorine content greater than 1ppm (.1% by weight) in plastic material (other than printed wiring board laminate) 13

16 Chemical substances Group Formaldehyde Fluorinated greenhouse gases ( PFC, SF6, HFC) Key Legal and Regulatory Information US/ CA CARB Rule US Federal Law /TSCA Section 61 Austria - BGB I 199/194: Formaldehydverordnung, 2, 12/2/199; Lithuanian Hygiene Norm HN 96:2 (Hygiene standards and regulations) EU Regulation No. 842/26; Austrian ordinance of the Federal Minister for Agriculture, Forestry, Environment and Water Management on bans and restrictions for partly fluorinated and fully fluorinated hydrocarbons Example of use Stereo cabinets, kiosks, composite wood (plywood, particle board, medium density fiberboard) products or components Textiles Refrigerants, blowing agents, extinguishing agents, cleaning agents, insulating media, caustic gas Threshold (reporting level) Intentionally added. than 75ppm (.75% by weight) in a survey unit Intentionally added. and sulfur hexafluoride Note 1) With regard to the "Nickel ", such as materials used for the external surfaces of products (example: stainless steel, plating) are subject to reporting when the OKI Group ships the products. Please confirm to the requesting originator of the OKI Group whether such materials are used for the external surfaces. Table5 Controlled substances for product parts and packaging parts Key Legal and Regulatory Example of use Information Chemical substances Group SVHC(Substances of Very High Concern) under REACH regulation Its object substances are described in Form C. Note2) REACH Regulation (EC) No.197/26 Additives of Rubber, PVC, and plastics, flame retardant, pesticides, antiseptic/ desiccant Threshold (reporting level) than 1ppm (.1% by weight) in a survey unit Note2) SVHC of REACH Regulation to be reported to our suppliers are as shown in Form C. We will add or revise every time European Chemicals Agency (ECHA) makes an announcement, however, for some cases, we may ask you to report before the revision of Form C. 14

17 4.2) Packaging Parts Chemical substances Group Arsenic Compounds Asbestos Azocolourants and azodyes which form certain aromatic amines Cobalt dichloride (CoCl2) Dibutyltin (DBT) compounds Dioctyltin (DOT) compounds Dimethyl fumarate Specific Heavy Metals Cd/Cd Compounds; Pb/Pb Compounds; Hg/Hg Compounds; CrVI Compounds Table 6 Group of banned substances for packaging parts Key Legal and Regulatory Threshold Example of use Information (reporting level) ANNEX XVII of REACH Regulation Wood preservative Intentionally added. (EC) No 197/26; ANNEX XVII of REACH Regulation Insulator, filler, Intentionally added. (EC) No 197/26; abrasive, pigment, US TSCA; paint, talc, Swiss Ordinance on Reduction of Risk from Chemical Products ANNEX XVII of REACH Regulation (EC) No 197/26; Article 33 and 7.2 of REACH Regulation (EC) No 197/26 (Candidate list of SVHC for authorization ) ANNEX XVII of REACH Regulation (EC) No 197/26 and Commission Regulation (EU) No 276/21 ANNEX XVII of REACH Regulation (EC) No 197/26 and Commission Regulation (EU) No 276/21 COMMISSION DECISION 29/251/EC EU 94/62/EC Directive; US State Toxics in Packaging (TIP) Textile, pigment, Any rate of content dye, colorants greater than 3ppm (.3% by weight) in finished textile/leather product Humidity indicator card (HIC) Water indicator in silica gel Plasticizers, paper coatings, inks, stabilizer for PVC, curing catalyst for silicone resin and urethane resin Textiles Desiccating agent, mildewproofing agent Pigment, paint, stabilizer for PVC Any rate of content greater than 1ppm (.1% by weight) in the packaging part Any rate of content of tin greater than 1ppm (.1% by weight) in the packaging part Any rate of content of tin greater than 1ppm (.1% by weight) in the packaging part Any rate of content greater than.1ppm (.1%by weight) in the packaging part 1. Intentionally added. 2. Any rate of content of the sum of Cd, Hg, Pb & CrVgreater than 1ppm (.1% by weight) in each packaging part. Inks and paints for printing and marks on packaging part are treated as packaging part respectively. Methyl bromide ISPM-15 Wood pallets Intentionally added. Phenol,2-(2H-benzotriazol-2 Japanese Act on the Evaluation of Adhesives, paints, 1.Intentionally added - yl)-4,6-bis Chemical Substances and Regulation of printing inks, 2.Any rate of content (1,1-dimethylethyl Their Manufacture, etc. Article 33 and 7.2 of REACH Regulation (EC) No 197/26 (Candidate list of SVHC for authorization ) plastics, inked ribbons, putty, caulking or sealing fillers greater than 1ppm (.1% by weight) in a survey unit 15

18 Chemical substances Group Polychlorinated biphenyls (PCBs) and specific substitutes Polychlorinated naphthalenes (more than 1chlorine atoms) Polychlorinated terphenyls (PCTs) Shortchain chlorinated paraffins (C1 C13) Tri-substituted or ganostannic compounds Tributyl tin oxide (TBTO) Bis(2-ethylhexyl)phthalate (DEHP) CAS No Key Legal and Regulatory Information Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. ANNEX XVII of REACH Regulation (EC) No 197/26 Article 33 and 7.2 of REACH Regulation (EC) No 197/26 (Candidate list of SVHC for authorization ), Norway Product Regulations FOR ; Swiss Ordinance on Reduction of Risk from Chemical Products ANNEX XVII of REACH Regulation (EC) No 197/26; Commission Regulation (EU) No 276/21; Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. ; Norwegian product regulation Article 33 and 7.2 of REACH Regulation (EC) No 197/26 (Candidate list of SVHC for authorization ); Japanese Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. (EU) 215/861 (July 22, 219) Benzyl butyl phthalate (EU) 215/861 (BBP) (July 22, 219) CAS No Example of use Plasticizers, adhesives, putty, caulking, sealing, fillers, paints (excluding water-based paint), printing ink, and carbonless copying paper Antiseptics for wood, insecticide, mildew repellent, paints Plasticizers, adhesives, putty, caulking, sealing fillers, paints (excluding water-based paint), printing ink, and carbonless copying paper Plasticizer for PVC, flame retardant Antibacterial and antifungal agents, paint, pigment Stabilizer for PVC, curing catalyst for silicone resin and urethane resin Packaging materials, electrolytic solutions, PVC cables, electrolytic capacitor sleeves Antivibration rubber, rubber feet Adhesives Threshold (reporting level) Intentionally added. Intentionally added. Any rate of content greater than 5ppm (.5% by weight) in the packaging part Inks and paints for printing and marks on packaging part are treated as packaging part respectively. Any rate of content greater than 1ppm (.1% by weight) in the packaging part 1. Intentionally added. 2. Any rate of content of tin greater than 1ppm (.1% by weight) in the packaging part 1. Intentionally added. 2. Any rate of content greater than 1ppm (.1% by weight) in the packaging part Substances scheduled to be prohibited Goods delivered are prohibited from containing these substances from July 22, 218. Cases where the substance is contained at more than 1 ppm (.1 wt%) in homogeneous material

19 Chemical substances Group Dibutyl phthalate (DBP) CAS No Diisobutyl phthalate (DIBP) CAS No Key Legal and Regulatory Information (EU) 215/861 (July 22, 219) (EU) 215/861 (July 22, 219) Example of use Cables, plugs Rubber feet, tubes Rubber, rubber products Threshold (reporting level) Substances scheduled to be prohibited Goods delivered are prohibited from containing these substances from July 22, 218. Cases where the substance is contained at more than 1 ppm (.1 wt%) in homogeneous material Table 7 Group of reportable substances for packaging parts Chemical substances Key Legal and Regulatory Example of use Group Information Austria - BGB I 199/194: Textiles Formaldehyde Formaldehydverordnung, 2, 12/2/199; Lithuanian Hygiene Norm HN 96:2 Polyvinyl chloride (PVC) IEEE168 (EPEAT: Electronic Product Environmental Assessment Tool); ECMA-37, 8.2.1; Blue Angel; Nordic Swan Insulator, transparency, sheath material, tamperproof labels, clam-shell packs Threshold (reporting level) than 75ppm (.75% by weight) in finished textile item for the packaging part than 1ppm (.1% by weight) in the packaging part 17

20 included. The examples of packaging parts are shown in the Table 8. In addition, shipping cartons are also Table 8 Examples of packaging parts No General Name Example of Application Remarks 1 Bag Polyethylene, paper or non-woven bags Antistatic, dissipative or metalized shielding bags Open top and reclosable/resealable bags 2 Box Wooden, plastic, metal or corrugated containers 3 Carton Folding cartons made from paperboard 4 Blister pack/clam shell Sales packaging for small electronic products made of cardboard and transparent plastic or two hinged halves of plastic shells 5 Chips Void fill and loose fill chips made of polyethylene, expanded polystyrene or biodegradable 6 Cushion Air cushion pads, foam edges or corners, molded expanded polystyrene 7 Frame Wooden frames 8 Tape/ Adhesive tape Adhesive tape to seal e.g. cartons or bags, tape to protect and secure movable sections, printed tape (providing e.g. safety advices) 9 Envelope & Wallet Envelopes for certificate, document enclose wallets 1 Paints and inks to be Prints and marks for packaging parts. used on packaging 11 Film Sealing for cartridges Protective films on LCD panel surfaces 12 Drying agent Silica gel 13 Humidity Indicator Maximum humidity indicator Card 14 Fasteners loop fasteners, velcro connectors 15 Label Barcode labels, RFID (Radio Frequency Identification) labels, Caution labels (which are directly placed on products, and labels to be discarded at the use of products are included, but caution labels being placed are not included. E.g. Fragile sticker for transportation) 16 Tray Thermoform tray 17 Tie Cable ties or twist ties 18 Tube/ Sleeve Semiconductormagazine stick, reticular sleeve 19 Slip sheet Slip sheets of plastic, heavy laminated paperboard, or corrugated fiberboard 2 Hardware for Staple, nails, fasteners,metal brackets packaging parts 21 Support tools for Joints, partition/spacers, grips packaging parts 22 Pallet/ Jacket Wooden, presswood, plastic, CD jacket 23 Reel Semiconductor reel 24 Strap/Belt Plastic, textile and metal straps or belts 18

21 2. 7 Determining Evaluations Following this standard, OKI Group suppliers use the Environmental Conservation Evaluation Check Sheet (Form A) to self-evaluate their initiatives aimed at reducing environmental impact as well as establishing systems for environmental management and controlling chemical substances in products and then submit the results to us. If a requesting party makes a request for Supplier's Check Sheet for Control System of Chemical Substances in Products (Form D), please submit the check results together with the above self-evaluation. If the OKI Group needs to investigate the evaluation and the Check Sheet for Control System of Chemical Substances in Products, we will confirm the details of the evaluation. In addition, where we decide that there is a large impact on the environment, we may request for improvements Operation Flow The operational procedure is shown below. Activities Suppliers OKI Group Distribution and explanation of Green Procurement Standard and response forms Check of contents Distribution and explanation Submission and entry of responses Submission Management of response data and documents Evaluation determination Storage management and data entry Determination Notification of evaluation results Receipt of results Notifying results (only when improvement is requested) 19

22 3. Requests for Our Suppliers 3.1 Documents to be submitted (1)For product parts (materials, components, finished products, units, etc.) 1) Environmental Conservation Evaluation Check Sheet (Form A): To be submitted by each production site. 2) Non-containing Guarantee of Banned Substances for Product Parts and Packaging Parts (Form-B): To be submitted for each product part 3) JAMP AIS or chemsherpa-ai Data: Data for banned substances, reportable substances, and controlled substances should be submitted for each product part. If suppliers cannot provide survey responses for mixtures or chemical substances via JAMP AIS or chemsherpa-ai, they may use JAMP MSDSplus or chemsherpa-ci. (2) For packaging parts Packaging parts are as follows. Packaging parts described in Table 8 Examples of Packaging Parts Packaging materials for product parts which are used without change at the time of shipping of our products (For use at shipping, please ask the requesting party of our company.) 1) Non-containing Guarantee of Banned Substances for Product Parts and Packaging Parts (Form-B): To be submitted for each packaging part. 2) JAMP AIS or chemsherpa-ai(composition information required) Data: Data for banned substances, reportable substances, and controlled substances should be submitted for each packaging part. (3) Please submit the List of Controlled Substances (SVHC) and Confirmation Sheet of Contained Substances (Form-C) when asked by an OKI Group requesting party. (4) Supplier's Check Sheet for Management System of Chemical Substances in Products (Form-D) is required to confirm your CMS establishment and operation situation when newly commencing doing business, or continuing business relations. Therefore, upon request from the requesting originator of the OKI Group, please submit the form. Further, when any change occurs in submitted documents, or when any change occurs in materials or processes, etc. even if there is no change in the documents, please resubmit the documents. 3.2 Method for Entering Information (1) Environmental Conservation Evaluation Check Sheet (Form A) Please enter date of submission or re-submission, company name, company address, name of deliverables, department in charge, name of person responsible for evaluation, contact 2

23 telephone number, fax number, and address of the person responsible for evaluation inside the bold frame Supplier s Entries. Please enter 1 in the corresponding yellow cell on the response column as for the evaluation for the establishment of the environmental management system in the Section1 and the establishment of the management system of chemical substances in products in the Section 2. In addition, response for other activities is not necessary if an activity to acquire ISO141 Certificate for the Section 1 is being undertaken. However, even when the certificate has been acquired or in acquiring, if scheduled evaluation dates or certifying organizations are not determined, please fill out the responses for other activities. As with Section 2, a response about other activities is not necessary if your chemical substances management activities are based on the JAMP Guidelines for Management of Chemical Substances in Products. For the evaluation of works for reducing environmental impacts in the Section3, please enter 1 in the corresponding yellow cell on the response column (inside the bold frame). If more than 8% of evaluation contents are satisfied as judgment standard, please respond Yes Depending on a result, if needed, we may perform an audit. According to the audit results, we may request our suppliers to improve their operation, and if no appropriate improvement comes out, we might reconsider business relationship to such partners. (2) Non-containing Guarantee of Banned Substances for Product Parts and Packaging Parts (Form-B) Please submit this form, regardless of the existence of substances described in the Banned substances for product parts (Table3) and Group of banned substances for packaging parts (Table 6). Please submit an original copy with stamp or signature by an in-charge person. (3) chemsherpa-ai (Refer to the example) Please see the example for entering data. More information about how to enter data can be found in the manuals related to the information transfer scheme for chemical substances in products under the control of JAMP. As for the chemsherpa-ai input support tool and manuals, please download the latest versions from the page at the following URL. In addition, if there is any specification for the response tool from a requestor, please comply with the specification from the requestor. URL: (4) JAMP AIS Data (Refer to the example) Please see the example for entering data. More information about how to enter data can be found in the manuals and other documents published by JAMP. 21

24 As for JAMP AIS input support tool and manuals, please download the latest versions from the following URL. In addition, if there is any specification for the response tool from a requestor, please comply with the specification from the requesting originator. URL: Also refer to the guidance(japanese) for the management of chemical substances in products and the information transfer and/or disclosure in Transport Packaging published by JAMP for information about packaging materials. URL: (5) chemsherpa-ci(refer to the example) Please see the example for entering data. More information about how to enter data can be found in the manuals related to the information transfer scheme for chemical substances in products under the control of JAMP. As for the chemsherpa-ci input support tool and manuals, please download the latest versions from the page at the following URL. URL : (6) JAMP MSDSplus Data (Refer to the example) Please create the data when it is difficult to respond with JAMP AIS data or chemsherpa-ai data and it is not possible to respond with chemsherpa-ci. For more information on entry requirements, refer to manuals and others published by JAMP. As for JAMP MSDSplus input support tool and manuals, please download the latest versions from the following URL. In addition, if there is any specification for the response tool from a requestor, please comply with the specification from the requestor. URL: Handling of Personal Information Personal information provided from suppliers based on this standard shall be shared only within the OKI Group, and be used exclusively for the purpose of the evaluation of the suppliers and deliverables. For the handling of personal information in our company, refer to the following URL. OKI Group Privacy Policy(Japanese) URL: 4. Contact Us Group Procurement Planning team, Procurement Planning Division, Procurement Center, Information & Technologies Planning Global Environment, Information & Technologies Planning URL: 22