Environmental Management System (EMS) Annual Management Review 2014/15 Paper. 9 June 2015

Transcription

1 Paper Title Paper Reference: Paper Prepared By: Paper Sponsored by: Purpose of Paper: Recommendations: Environmental Management System (EMS) Annual Management Review 2014/15 Paper Paper X (XX/XX) 9 June 2015 Carl Wannop & Mark Jones Kevin Ingram ISO14001 certification requirement The Environmental Policy Statement remains unchanged for 2015/16 EMS awareness training mandatory for all staff Impact: Impact on the Environment: Our EMS enables us to effectively control NRW s impact on the environment Impact on Knowledge: Our EMS enables us to maintain and improve knowledge within the organisation to effectively control our significant impacts on the environment Impact on the Economy: Not applicable Impact on Communities: Not applicable EMS Management Review 2015/16 1 of 9

2 1. Issue ISO14001 certification requires the Executive Team to review NRW s EMS and make decisions about its appropriateness, adequacy and success on a regular basis. This paper is the required annual review and structured to aid Executive Team make risk-based decisions, targeting their involvement and for NRW to meet the ISO14001 standard requirements in the future. Recommendations for Executive Team are in Section 7 (page 6). 2. Summary In March 2014, NRW attained ISO14001 certification following external audits by LRQA. We have retained accreditation following LRQA surveillance visits in September 2014 and March A key next step for NRW is to embed EMS into the culture of the organisation and the day job of all our staff. This includes NRW Leaders reviewing their risks, performance and compliance regularly and to engage staff appropriately and proportionally with EMS. The EMS Implementation Team (EMSIT) is using tools such as Yammer as well as new EMS inductions and awareness training and workshops with Directorate Leadership Teams to help embed EMS throughout NRW. 3. Environmental Performance 3.1 Carbon Data Component / tonnes CO2e 2013/ /15 Trend Buildings Electric 1,678 1,446 14% reduction Buildings Mains Gas % reduction Buildings Heating Oil % increase Pool Fleet Fuel 1,995 1,879 6% reduction Lease Fleet ** % increase Grey Fleet ** % reduction Hire Car % increase Train ** % reduction Air Travel % reduction Total 5,123 4,691 8% reduction ** Estimates used due to finance database problem EMS Management Review 2015/16 Page 2 of 9

3 3.2 EMS Objectives and Targets Review 2014/15 OT1401 OT1402 Objective: Target: Actual: Reduce our carbon footprint Embed our EMS into the culture of the organisation Reduce Natural Resources Wales Carbon Dioxide emissions by 5% based on 2013/14 data Establish regional EMS committees to report performance quarterly 8% carbon reduction in 2014/15 compared with 2013/14 buildings and travel data. Quarterly EMS performance reports have been published for directorates throughout 2014/15. Regional EMS groups have been set up. Deliver leadership workshops to all directorates 7 of 8 EMS leadership workshops have been delivered to executive directors and their teams. OT1403 Integrate environmental, social and economic factors into our procurement activity Deliver EMS awareness training to staff Develop and publish a sustainable procurement strategy Apply sustainability risk assessment (SRA) tool to new contracts over 25K 30% of all NRW staff have received targeted specific EMS training. Training linked to compliance obligations and significant impacts. (Waste, pollution, procurement & chemical storage.) Head of procurement has developed a new strategy, this is currently being translated prior to publishing. SRA applied to all relevant contracts > 25K. Procurement team provide quarterly reports to EMS team. OT1404 Be an engaging and transparent organisation for our EMS stakeholders Comply with the NRW timber procurement policy Engage stakeholders and publish an annual sustainability performance report and our core EMS documentation Compliance with the timber procurement policy has been checked as part of the internal EMS audit programme. 100% compliance with the policy of sites assessed. Corporate Environmental Report published In Annex 1 (Page 84) of the NRW Annual Report & Accounts 2013/14 0n 21 August Core EMS documentation is available on the NRW website. EMS Management Review 2015/16 Page 3 of 9

4 3.3 Internal EMS Audits The internal audit programme raised fifty nonconformities of which thirty-four were related to our legal and other compliance obligations. (See Annex 2) Issues relating, to waste documentation, waste exemption registration and environmental permits have now been resolved ensuring compliance with the following environmental legislation; Hazardous Waste Regulations 2005, List of Waste (Wales) Regulations 2005, Environmental Permitting Regulations 2010 and the Waste Regulations In 2015/16 Flood Risk Management Scheme sites and forestry operations will also be included in the internal EMS audit programme. 3.4 Corrective and Preventative Actions The external LRQA ISO1401 certification audits have raised fifteen minor nonconformity reports during three surveillance visits in March 2014, September 2014 and March The following eleven nonconformities have been closed off following root cause analysis and corrective and preventative actions; the EMS regulatory register, close out of internal audit findings, emergency preparedness at sites, pollution incident review, evaluation of compliance at Crosshands, induction training at Porthmadog and operational control issues at Monmouth, Ty Cambria, Llanelli Laboratory and Maerdy Hatchery. The following issues remain open but are on track to be resolved before the next surveillance visit in October 2015; EMS training to be delivered to all staff and to ensure that related training records are generated by October 2015 IMS, fuel and chemical stores at Llwyn Brain to be inspected and refurbished EMS audits of Flood Risk Management Schemes to be included as part of internal audit schedule Root cause analysis and management review to be formalised for Flood Risk Management Scheme audit findings Environmental incident reporting: Thirty-eight environmental incidents relating to NRW (or our contractors) have been reported and eleven near misses Of the thirty-eight environmental incidents, thirty were related to forestry operations. These are not reviewed as part of our EMS as they are currently outside of our EMS scope. However we do record basic details of these incidents in the EMS incident log. EMS Management Review 2015/16 Page 4 of 9

5 The remaining eight non-forestry incidents were reviewed as part of our EMS and are subject to a formal close out procedure (i.e. actions identified from the reviews are being tracked to completion). Of the thirty-eight incident reports one incident was found to be serious according to the incident classification scheme NRW uses for environmental incidents Our EMS incident procedure focuses on reviewing and learning from environmental incidents Where incidents occur related to the scope of our EMS, we review the root cause of these to prevent similar incidents in future 4. Communications including Complaints 4 complaints have been received in relation to the EMS these have been responded to and closed out. 8 external communications were received relating to the EMS all were responded to within 1 week of receipt. They were related to NRW environmental performance (ENDS report, NRW air travel) and providing guidance on EMS related issues. 5. Changing circumstances From 1 April 2015, all remaining forestry operations (WSO, Civil & WHaM) will be integrated within the scope of the EMS. The Internal Drainage Board site at Pye Corner will also be within scope of the EMS from that date. The following sites are no longer within the scope of the EMS; Plas Penrhos office, Cardiff Bay office, Pembroke Dock office, Llangattock depot and Maerdy hatchery. As reflected in our register of environmental legislation. The law relating to us has also changed this year, including the Infrastructure Act and revisions to the CDM Regulations. The ISO14001 standard has been reviewed and updated, the new standard is due to be published in September The new standard puts greater emphasis on top management leadership and commitment, specifically; Top management shall demonstrate leadership and commitment with respect to the EMS by: taking accountability for the effectiveness of the EMS ensuring that the environmental policy and environmental objectives are established and compatible with the strategic direction and the context of the organisation EMS Management Review 2015/16 Page 5 of 9

6 ensuring the integration of the EMS requirements into the organisations business processes ensuring that the resources needed for the EMS are available communicating the importance of effective environmental management and of conforming to the EMS requirements ensuring the EMS achieves its intended outcomes directing and supporting persons to contribute to the effectiveness of the EMS promoting continual improvement supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility 6. Follow up actions from previous meetings Quarterly EMS performance reports were established in 2014/15, these will be rolled out to operational teams in 2015/16. There is now an EMS objective and target to integrate all remaining forestry operations (WSO, Civil & WHaM) within the scope of the EMS in 2015/ Recommendations for improvement Executive Team Environmental Policy Statement: Recommendation: The Environmental Policy Statement is still valid and should remain unchanged for 2015/16. (See Annex 1) EMS Awareness Training: Recommendation: EMS awareness training to be mandatory for all staff in 2015/16. EMS Management Review 2015/16 Page 6 of 9

7 Annex 1 EMS Management Review 2015/16 Page 7 of 9

8 Annex 2 Internal EMS nonconformity review 2013/ EMS Internal Nonconformity 2013/ /15 Annex 3 Organisational significant environmental impacts 2014/15 REF. GROUP ACTIVITY RISK RANK AI23 Waste Waste to landfill D4 1 AI02 Business Travel Leased (Capes) Fleet Travel C4 2 AI03 Business Travel Grey Fleet Travel C4 3 AI26 Waste Fly-tipped Waste C4 4 AI04 Business Travel Air Travel C3 5 AI25 Waste Hazardous Waste / WEEE / Chemicals C3 6 AI50 Contractors Control of Contractors C3 7 AI21 Estates Historic Land Contamination D2 8 AI31 Operational Oil & Fuel Storage (Bulk) D2 9 AI32 Operational Mobile Plant Use & Refuelling D2 10 AI35 Operational Site construction D2 11 AI36 Operational Flood defence construction D2 12 AI01 Business Travel Pool / Badge Fleet Travel B4 13 EMS Management Review 2015/16 Page 8 of 9

9 AI05 Business Travel Train Travel B4 14 AI06 Business Travel Other Ferry / Taxi / Bus / Underground B4 15 AI08 Buildings Office Equipment & Lighting B4 16 AI09 Buildings Heating B4 17 AI16 Estates Refurbishment & new build C2 18 AI19 Estates Buildings Cooling Air conditioning / F-Gas C2 19 AI33 Operational Sampling C2 20 AI43 Operational Preventing the spread of disease C2 21 AI45 Operational Tree Treatment - Electrodyne C2 22 AI28 Procurement Procurement of Goods & Services B3 23 AI37 Operational Riverbank Maintenance B3 24 AI14 Buildings Water Abstraction D1 25 AI38 Operational Managing Fish Farms D1 26 AI22 Estates Management of Tenants / Agreements B2 27 AI24 Waste Recycle B2 28 AI13 Buildings Discharge of Trade Effluent to Sewer C1 29 AI20 Estates Chemical & Fuel Storage C1 30 AI27 Emergency Pollution / Flood /Marine Incidents C1 31 AI29 Operational National Nature Reserves (NNR) C1 32 AI34 Operational Laboratory Management C1 33 AI44 Operational Deer Larders C1 34 AI46 Waterways Ocean Going Vessels C1 35 AI47 Waterways Reservoir, Dam & Embankment management C1 36 AI48 Waterways Shingle & Sand Recharge C1 37 AI49 Waterways Navigation and harbour management C1 38 AI11 Buildings Water use in buildings A3 39 AI17 Estates Buildings Maintenance A3 40 AI42 Operational Vehicle / Plant Cooling (F-Gas) A3 41 AI12 Buildings Discharge to Controlled Waters B1 42 AI30 Operational Use and Storage of Chemicals B1 43 AI39 Operational Electro- Fishing B1 44 AI40 Operational Water treatment (Fish farms) B1 45 AI41 Operational Vehicle Washing B1 46 AI18 Estates Grounds Maintenance A1 47 AI07 Business Travel Video/Audio conferencing / Bicycle / Walk A1 48 AI10 Buildings Grey water & rain water harvesting A1 49 AI15 Buildings Photovoltaic / Biomass / Hydro / Wind A1 50 EMS Management Review 2015/16 Page 9 of 9