RIVERSIDE CITY COLLEGE AGENDA

Transcription

1 RIVERSIDE CITY COLLEGE Strategic Planning Executive Council Meeting April 7, :30 to 2:00 p.m. Heritage Room I. Call to Order AGENDA II. Approval of Agenda III. Approval of Minutes Minutes of December 4, 2014 and March 5, 2015 IV. Co-chairs Report Susan Mills /Tom Allen V. Information Items Susan Mills / Tom Allen a. Accreditation Annual Reports VI. Action Items Susan Mills / Tom Allen a. Goals, Strategies, KPI s, Targets b. Technology Plan c. TCO Plan d. Faculty Advising Plan VII. Leadership and Governance Tom Allen/Susan Mills VII. Leadership Council Reports a. Student Access and Support Ed Bush b. Academic & Career/Tech. Programs & Instructional Support Kathleen Sell c. Resource Development and Administrative Services Paul O Connell d. Institutional Effectiveness Hayley Ashby IX. Adjournment

2 RIVERSIDE CITY COLLEGE Strategic Planning Executive Council Meeting April 7, :30 to 2:00 p.m. Heritage Room Minutes FINAL Present: Susan Mills, Tom Allen, Isabel Alanis, Hayley Ashby, Stephen Ashby, Mazie Brewington, Ed Bush, Wendy McEwen, Paul O Connell, and Deborah Hall Absent: Ryan Rudolph, Ginny Haguewood, Kathleen Sell, Birdiana Aguilar, Megan Contreras, and Hadeel Alfayiz Guests: Dr. Isaac, Lee Nelson, Scott Bauer, Henry S. Bravo, Fabienne Chauderlot, Sandy Baker, Michael Haley, Debbie Whitaker, and Patricia Avila I. Call to Order 12:33 pm II. Approval of Agenda (O Connell / Bush) Clarify agenda to reflect Heritage Room not Hall of Fame. Motion to discuss the Tech Plan and TCO Plan to the first two Action Items (O Connell / McEwen) III. Approval of December 4, 2015 Minutes (H. Ashby / McEwen) Approval of March 5, 2015 Minutes (O Connell / McEwen) 1 Abstention A motion was made by Stephen Ashby to include the first initial to clarify which Ashby made the motion on the Target Area on March s minutes in reference page 3 to revise (S. Ashby). (Bush / H. Ashby) IV. Information Items Everyone was encouraged to view the two links regarding the Accreditation Annual Fiscal Reports indicated on Agenda. These links will help us set our targets.

3 V. Action Items Technology Plan (handout) Stephen Ashby referenced page 6, Section D-5. It reads tracking system for attendance. This needs to be negotiated for the classified staff not for students. The system will enable staff to electronically report absences and assist with attendance tracking and payroll. Tom suggested revising the section to include a clause for a proficient tracking system with approval from the collective bargaining units. Stephen Ashby asked for clarification on page 6, Section E, 1-3 about the 6000 accounts. Standards are indicated for future purchases. These policies should include rules for any/all purchases under this funding. Stephen Ashby would like to note that when departments are purchasing any electronic equipment, the purchases must be in alignment with IMC and with the Technology Plan. The recommendation is to add a sentence to the TECH Plan to include this information. Mazie stated that all the 6000 requests go to her for approval and she will be glad to add a note for clarification. Sandy Baker would like to have extended warranties verbiage included in the Technology Plan. This is important for some equipment within the nursing programs which are not covered by a college work order or may be grant funded. Extended warranties and insurance should be included with maintenance. The extended warranties or added warranties can be entered under General Funding. Tom suggested this be added into the college budget areas with some type of maintenance contract areas for the request. Motion to approve the Technology Plan (Approving with 3 modifications on plan) (O Connell / Bush) Total Cost of Ownership Plan (TCO handout) Mazie introduced the different parts of the handout for discussion: 1) A one page summary form was created Working with a lot of different groups the TCO shows categories including space management, upgraded facility routine list, inventory collected, conditions, building date, gross footage, closet space, classroom lab etc. The Value area will need to be corrected. 2) The actual project cost delivered a project of 61.8 million. More challenges have been encountered for managing the asset and the adjustments. This form was focused on a two-month timeframe starting with operational and arriving at a total operating cost and with on-going costs. 3) Many categories have been included such as furniture, inventory, supplies, technology needs, and building costs. 4) Capital Asset management pieces were adjusted such as a 20 year life cycle for the boilers. The challenges include adjusting our capital loss, maintenance agreement/adjustment, delivery of project as indicated in a pie chart and requirements on certain areas as a yearly basis. The School of the Arts, Culinary, and the equipment is included with capital asset funds. This template was created in It is being revised to be used as an ongoing form that can be operational. Additionally, once a facility or a building is three years old, the building is evaluated. Tom asked for a motion to approve the TCO template. Tom would like to use the TCO for the new building.

4 Motion to approve Total Cost of Ownership Template (Brewington / O Connell) Goals, Strategies, KPI s, Targets (handout) - A draft of the Strategic plan Goals, Strategies, and KPI s for was introduced. At the last SPEC meeting, all Councils chairs were asked to take the 5 Strategic Goals to their councils and ask for feedback. Any changes or strategies to be added should be sent to Wendy after your councils had had a chance to review and flush out. All KPI metrics will be kept in the Office of Institutional Effectiveness. Tom would like everyone to share this with your councils for recommendations and submit the feedback to Wendy. Wendy will incorporate the changes into a document which will be submitted for final approval from the council cochairs. This is a more global document that includes all departments Action Plans. The Office of Institutional Effectiveness is not be responsible for tracking every metric for all departments but does have the responsibility working with the departments and divisions to help tie things to the Strategic Plan KPI s. Faculty Advising Plan (handout) - There are two major college initiatives that have been approved by SPEC. The student engagement results were from CCSSE survey with a lot of discussion and measured and met by faculty and students. A workgroup was formed to look at faculty advising which had met a year ago. The documentation went back and forth on the roles of faculty, educational advisors, and counselors. Tom expressed that the college should encourage all disciplines to use this as an advising toolkit. Counseling created the toolkit and other disciplines seem to be interested. A lot of work between ACTPIS and Student Services produced this document. Motion to Approve Plan (Bush / S. Ashby) Tom asked Lee Nelson take this plan to the Academic Senate for information. VI. Leadership & Governance Council a. Student Access & Support - Dr. Bush stated with collective data they are writing a report on a Student Services grant and want to include student voices as well as data. One avenue to do this might be via focus groups. The Library Advisory Group met for the first time and they currently are forming and defining their goals. b. The Enrollment Management Group and the Educational Master Plan Group are finalizing documents with a common voice. Kathleen will send out the documents for comments/feedback.

5 The basic principles, strategic plans, roles of the enrollment management plan will all inform the Master Plan. c. Resource Development & Administrative Services - A Resource Plan has been developed and introduced it to the Finance Advisory Group. The group is working on the College Allocation Model. RDAS continues to work with the foundation on funding, raising activities fees, rental fees for use of our facilities, and continually work on generating our resources. RDAS also continues to work with the unallocated budgets for the goals: where it should go, how, expanding costs/types, where do the access FTES go, and now looking at all budget allocations. With the budget allocation model, will classified positions going to be filled automatically as the result of vacancies, retirements etc.? Stephen Ashby wants to make sure that prior vacancies are considered. RCC is still in the process of the budget allocation within the district and will make sure the college receives its share. Currently, we need to come up with a good plan on how to allocate resources. We need to deviate from the fixed positons that we lost and focus on the goals. We have to look at staff, classified, faculty, and management positions and establish principles to fill or add more staff. Then at that time the college can look at how we want to plan for HR needs. Mazie will continue reviewing the history and principles for filling positions. Dr. Isaac expressed how our strategic plan is not focusing on bringing back positons but looking at our goals and strategies to staff based on planning. Tom stated staffing relates to plans. We need to make decisions as an institution on how we are going to allocate staff. d. Institutional Effectiveness Leadership Council - The IE-LC has one more step in revising the mission, vision and values before bringing the revision to SPEC. IE-LC will be continuing looking at the accreditation reports. Meeting adjourned: 1:54 pm Minutes submitted by Mary Renteria / Wendy McEwen