Minutes. Adopted July 11, 2001 Wednesday, June 13, :00 am - 12:00 noon. 1. Call to order and roll call. Members Present

Transcription

1 Minutes Adopted July 11, 2001 Wednesday, June 13, :00 am - 12:00 noon 1. Call to order and roll call Members Present David Rohwer, Vice President V. Janene Sikkink, Secretary Nelda Carlson Laura Letuligasenoa Donna Miranda Laura Jackson, Secretary John Mitchell, Vice President Carol Pickett Linda Harrigan, Alternate Lisa Sporleder, Alternate Sharon Gramstad Members Absent Kerry Digou, President Chris Garris Brenda Vannoy Dave Veazey 2. Adopt minutes MOTION: Moved by Letulagasenoa, seconded by Miranda, passed without objection The Statewide Administration Assembly moves to adopt the agenda for the June 13, 2001 meeting. This action is effective June 13, Page 1, June 13, 2001, draft SAA Minutes

2 3. Approve May 7, 2001, Minutes MOTION: Moved by Rohwer, seconded by Miranda, passed as amended The Statewide Administration moves to approve the May 7, 2001 minutes as amended. This action is effective June 13, Amendments: Under item 7, change lose to loose. On page 8, first line, last word stomp your feet. On page 9, change February 2001 to February 2002 On page 10, change benefits the to benefits they On page 4, change Jane to Janet. At this point, the agenda was reordered to allow Roxa Hawkins to speak. 5. Staff development update - Roxa Hawkins Roxa Hawkins reported that the name of the staff development initiative was changed to Professional Development Program - Career Planning to avoid confusion. The acronym for the staff development initiative and the national strategic defense initiative is the same. During May three focus groups met, including statewide folks in Anchorage: an executive group, a classified group and an APT Group. Participation varied depending on schedule; the turnout was good in each of the groups. Five questions were asked of each: 1. What do we have now that is helpful? 2. What would a good program look like? 3. What are the roadblocks? 4. What will challenges be to executives, managers and staff in developing the program? 5. How will we assess the success of the program? Results are being tabulated and will be given to the focus group participants. 6. Reclassification update Dale Seay Dale Seay said this was the first time in a long time he has had a chance to share with governance groups thoughts for the future. Tomorrow and Friday, the IT project team will meet to finalize the job families and identify what needs to be changed and to take a big look to see if collectively we are slotting the jobs into the job families appropriately. Dale Seay does not have another meeting scheduled for this group so hopes they get all the work done. Next Tuesday afternoon, the executive group meets to discuss Page 2, June 13, 2001, draft SAA Minutes

3 how we implement the IT job families. There are ten or twelve things we have to address so we can start reviewing the recommendations with all the affected groups and implement by early August. This means moving quickly through the business council and governance groups and to the president s cabinet to approve prior to implementation. Cost control will be a factor. At a meeting with Staff Alliance yesterday, Dale Seay requested representatives from an all staff governance group to work on things similar to the executive breakout group; the administrative criteria, processes and checks and balances that will be used to implement. Staff Alliance group will be looking at developing an appeals process. Long term, the groups will be looking at similar things to identify issues, prioritization of those issues to be brought forward to the staff breakout group. Dale Seay will be liaison between the executive group and the staff breakout group to make sure both know what the other is doing. Will appeals process be in policy or regulation? Dale Seay thinks the appeals process will be in regulation with a couple of elements in policy. The Staff Alliance, of which SAA president and vice president are a part, was asked to appoint people to the staff breakout group. Dale Seay wants to make sure the rural sites are included. Dale Seay asked that staff be aware that whatever is developed for an appeals process and what we develop over the next three years will be recommendations only. This body will have no decision-making authority but will have a lot of influence. The final decisions will be made at the president s council level. Dale Seay will be setting up a web site to post all the information associated with classification and then compensation. He wants to make sure that as we develop job families, we post them on the web. Now that the IT job families are nearly complete the rest will go fairly quickly. Next up is engineering and accounting. Dale Seay has two consultants working out of the Seattle area working on IT while he orchestrates the next groups. Dale Seay was also requested by Cheryl Wright to do some additional visits at UAA to update staff. He will be glad to do a forum for statewide but SAA needs to set it up. There was a formal request from the UAF Staff Council a month ago to have a staff governance representation on all the development teams. Here is his answer as to why he is not doing that. One, on the IT development team there are staff people on the team. The primary reason that he is keeping it to the director level is this is an excellent way to start indoctrinating the directors here into the concept of job families. He needs them to understand the process and buy off on it in order to move ahead. He is also trying to keep this to a manageable work team. Then they can go out and be spokespersons for the process because Dale Seay doesn t have time. He is expecting directors to participate with other directors in how to implement this. Page 3, June 13, 2001, draft SAA Minutes

4 Last Friday, Dale Seay shared with the staff leaders the need for appeals representation and Ella Nuss was recommended to sit on the appeals process development committee because she has been on the appeals committee under Hay. Dale Seay wants staff breakout group to meet before July 4 or shortly thereafter. Lisa Sporleder volunteered to serve as the SAA rep on the breakout group. MOTION: Moved by Sikkink, seconded by Mitchell, passed without objection The Statewide Administration Assembly moves to appoint Lisa Sporleder as the SAA representative to the appeals process development committee. This action is effective June 13, Goals and Objectives Quorum was lost at this point with the departure of David Rohwer and Laura Letuligasenoa and regained shortly thereafter with the addition of Sharon Gramstad. V. Janene Sikkink read the draft goals and objectives and will contact Terry Kelly about the parking issue. Sharon Gramstad asked when the staff development team would begin working. Janet Jacobs said yesterday that the first meeting of the advisory committee for the Professional Development Program - Career Planning will likely be in August and a draft schedule of meetings would be sent out soon. SAA decided to delete the Butrovich maps since this has been taken over by Finance and Public Affairs. SAA also eliminated the long term parking issue. Sharon Gramstad, Donna Miranda, passed as amended to strike bullet 5 and 6 of the issues goals, and add relations to the end of bullet 8. Sharon Gramstad hoped that human resources was not working on soft skills only. She asked when the technical people would receive training. V. Janene Sikkink said after seeing what the job family descriptor looks like, the directors may be able to work out what hard skills their people need. 7. Program Initiative Update Dave Veazey was not present to give the presentation. 8. Butrovich space allocation Lot of people are moving. Budget and Institutional Research moving to Whole Earth today; opening up a large span of cubicles on the first floor that Legal will move into. Some people from human resources are also coming down to the first Page 4, June 13, 2001, draft SAA Minutes

5 floor. Meanwhile we also have some shifting of cubicles in ITS to be taken over by the supercomputer center. Operations services seems to be stable with the exception of David Rohwer who is moving. Room 102C will never be a conference room or will be a specialized showcase conference room to demonstrate video/audio capabilities. 9. Other items of concern. There were no other items of concern. 10. Agenda items for next meeting Wednesday, July 11, 2001 Agenda items will include approval of goals and objectives. 11. Special orders There were no special orders. 12. Adjournment The meeting was adjourned at 11:35am. Page 5, June 13, 2001, draft SAA Minutes