Microsoft Project study guide

Transcription

1 Microsoft Project study guide Chap 1 An estimated duration appears with a(n) after the duration. a. pound sign c. question mark b. exclamation point d. red bullet Which of the following tasks in a LAN installation project has a duration that is not flexible? a. wiring the office c. taking new computers out of the boxes b. meetings d. All of the above Durations can be. a. hard or fast c. estimated or firm b. managed or calculated d. determinate or indeterminate Tasks that must be completed before a task can be started are called. a. successors c. precedents b. antecedents d. predecessors. are the people, equipment, or facilities that need to be assigned to a task in order to complete it. a. Resources c. Links b. Utilities d. Indices. A conference room is an example of what? a. task c. linkage b. resource d. risk center. The project is the central person to whom all of the details of the project converge for entry into the project plan. a. secretary c. manager b. supervisor d. lead. The more precise a project s objectives and deliverables, the clearer the becomes. a. estimate c. risk b. duration d. scope. Scope is the condition whereby projects grow and change in unanticipated ways that increase costs, extend deadlines, or otherwise negatively affect the project goal. a. creep c. slide b. slip d. erosion Almost every project and task has implied standards. a. control c. risk b. quality d. benefit

2 In a network diagram, the tasks are on the critical path. a. red c. grey b. blue d. black. Team Planner shows over time. a. tasks and goals c. duration and goals b. resources and work d. tasks and scope The Project window consists of a number of elements that are common to all Windows applications, such as the. a. timescale c. title bar b. View Bar d. All of the above. The bar identifies both the application name and the project name. a. application c. View b. menu d. title. The default view is view. a. Gantt Chart c. Calendar b. Network Diagram d. Timeline. You can find commands such as Resource Usage, Task Usage, and Resource Sheet on the tab. a. File c. View b. Resource d. Task. The presents actual and remaining durations and costs. a. Cost Table c. Summary Table b. Tracking Table d. Variance Table. The small that points down at the bottom of the View Bar indicates that more buttons are available. a. red arrow c. green circle b. black triangle d. blue square Each available displays task, resource, and cost information with varying levels of detail. a. view c. screen b. index d. filter. The bar provides information such as cell mode and status of filters. a. title c. View b. status d. Entry. The provides an overview of the entire project schedule. a. Network diagram c. Timeline b. Task mode column d. Scope diagram

3 The project should be as short and as simple as possible, yet as detailed as necessary to clearly communicate the specific scope, time frame, and budget expectations of management. a. goal c. parameters b. scope d. hierarchy The first step in formally managing a project of any size is to define the project. a. scope c. parameters b. goal d. hierarchy. refers to all the work involved in creating the products of the project and the processes used to create them. a. Efficacy c. Scope b. Control d. Execution Being efficient means doing tasks. a. faster c. with lower costs b. with fewer resources d. All of the above Gaining management agreement to a concise project goal that addresses the issue(s) of is essential for both the project manager and management to stay synchronized with project expectations. a. scope c. budget b. time frame d. All of the above Which of the following is a typical responsibility of the planning process group? a. setting the project goal c. identifying project budget and quality considerations b. identifying the project manager d. entering project tasks, durations, and relationships. Which of the following is a typical responsibility of the initiating process group? a. setting the project goal c. identifying project budget and quality considerations b. identifying the project manager d. entering project tasks, durations, and relationships. Examples of a(n) within a LAN installation include purchasing new equipment and wiring the office. a. task c. process b. execution d. goal

4 Chap 2 If a day of the week such as Monday or Tuesday is edited on the calendar, the day s abbreviation is. a. bold c. underlined b. italicized d. in red If an individual day is edited on the calendar, the day s number is. a. bold c. underlined b. italicized d. in red. The calendars available for a project appear in the Calendar list on the tab of the Task Information dialog box. a. Advanced c. General b. Schedules d. Resources. When you are editing an active cell, what does the active cell look like? a. A dark border surrounds it. c. The cell is 3-D. b. The cell is red. d. All of the above. Pressing the key moves the active cell down one row in the same column. a. Ctrl c. Shift b. Alt d. Enter. The key moves the active cell right one cell. a. Tab c. Ctrl b. Shift d. F5. The keys move the active cell left one cell. a. Ctrl+F5 c. Alt+Enter b. Shift+Tab d. Esc+Enter. The key moves the active cell to the first column in a row. a. Ctrl c. Home b. Insert d. Page Up. The key moves the active cell to the last column in a row. a. Page Down c. Ctrl b. F6 d. End. The keys move the active cell to the first column of the first row. a. Ctrl+Home c. Alt+Home b. Shift+Home d. Esc+Home

5 The keys move the active cell to the last column of the last row that contains a task name. a. Shift+End c. Alt+End b. Ctrl+End d. Esc+End. Before editing or entering the contents of a cell in the table, you must select it to make it the cell. a. determinant c. constrained b. active d. key. To delete the contents of a task cell, right-click the task cell, and then on the shortcut menu, click. a. Delete c. Clear Contents b. Remove d. Purge Contents The is a small square that appears in the lower corner of a given cell. a. Smart Tag c. row selector b. fill handle d. crosshair pointer. The default unit of measurement for durations is. a. month b. hour c. week d. day refers to clock time rather than working time. a. Concatenated c. Concurrent b. Recurring d. Elapsed. Which of the following is a tab in the Task Information dialog box? a. Resources c. Antecedents b. Successors d. All of the above All of the following are tabs in the Task Information dialog box EXCEPT. a. Custom Fields c. Notes b. Indices d. General You can a task to open its Task Information dialog box. a. click c. double-click b. right-click d. hover over The initial determination about type has significant impact on the calculated start and finish dates for project tasks. a. Constraint c. Resource

6 b. Successor d. Antecedent The calendar is the base calendar used by Project 2010 to schedule new tasks within the project. a. task c. main b. project d. origin The Standard calendar specifies time, the hours during which work can occur. a. standard c. working b. operational d. labor To select noncontiguous days on the calendar, you would click the first day and then press and hold the key while clicking the other days to select them as a group. a. Shift c. Esc b. Alt d. Ctrl Working days appear on the Standard calendar. a. as light gray c. as red b. with gray diagonal lines d. as white Nonworking days appear on the Standard calendar. a. as light gray c. as red b. with gray diagonal lines d. as white Edited working hours appear on the Standard calendar. a. as light gray c. as red b. as white with underlined dates d. as white You should enter non-working holidays. a. at the beginning of the project c. the Saturday before the holiday b. at the end of the project d. no more than 15 days before the holiday

7 Chap 3. When you view the Network Diagram, the critical tasks are automatically displayed in. a. green c. red b. silver d. gold. It is very important for the project manager to information about the critical path throughout the life of the project. a. find c. communicate b. analyze d. All of the above. help you focus your attention on specific aspects of the project based on different criteria. a. Filters c. Summary tasks b. Milestones d. All of the above Which of the following filters out all tasks not currently on the critical path? a. Summary Tasks c. Critical b. Unstarted Tasks d. Major Tasks To remove a filter, click the Filter arrow on the tab, and then choose the [No Filter] option. a. View c. File b. Edit d. Project. Which of the following is a comparison operator? a. greater than or equal to c. NOT b. AND d. Both B and C. AND and OR are examples of operators. a. conditional c. comparison b. algorithmic d. logical. Project 2010 applies default formatting choices, such as for task bars. a. black c. red b. blue d. silver. Manually scheduled tasks have shaded bars. a. red c. blue b. gold d. green To make changes to all of the tasks of one type, you use the dialog box. a. Text Styles c. Formatting b. Global Format d. Font

8 . can provide a visual guide to help you interpret bars in a Gantt chart. a. Baselines c. Benchmarks b. Gridlines d. Layout guides. You can set the interval of Gantt Rows so that they appear. a. below each task c. whatever interval you set b. below every two tasks d. all of the above. The dialog box provides several formatting options for the link lines and bars in a Gantt chart. a. Format c. Styles b. Layout d. Display. The timescale can display tiers simultaneously. a. two c. six b. three d. eleven After the initial data entry process, emphasis often shifts to the because it most clearly identifies the dependencies between the tasks, as well as the critical path. a. Gantt chart c. network diagram b. entry table d. calendar..the primary purpose of the is to clearly illustrate the sequential progression of tasks and the critical path. a. Gantt chart c. Entry table b. calendar d. network diagram The Zoom In button appears on the bar. a. status c. options b. entry d. view You format all of the tasks of one type using the dialog box. a. Box Styles c. Format All b. Task Styles d. Box Layouts Which of the following is a report in the Current category of reports in Project 2010? a. Cash Flow c. Resource Usage b. Slipping Tasks d. Overallocated Resources. Which of the following is a report in the Costs category of reports in Project 2010? a. Milestones c. Earned Value b. Tasks Starting Soon d. Resource Usage

9 Which of the following is a report in the Assignments category of reports in Project 2010? a. Overbudget Tasks c. Resource Usage b. Working Days d. To-do List Which of the following report categories allows users to create reports of their own design? a. Assignments c. Workload b. Custom d. All of the above. You can communicate project information by displaying or printing in various graphic views, including all of the following EXCEPT. a. Workload c. Gantt Chart b. Calendar d. Network Diagram are used to disseminate information. a. Reports c. Templates b. Views d. Wizards. The Zoom in lets you get a closer look at any part of the report on the screen. a. bar c. pointer b. tab d. cell Which of the following statements is true? a. The critical path changes if tasks on the critical path are completed behind schedule. b. The critical path changes if tasks on the critical path are completed ahead of schedule. c. Once set, the critical path cannot change. d. Both A and B Float is also called slack. a. total c. critical b. free d. base One way to define the critical path is that it consists of those tasks having a of zero. a. path c. taskpath b. float d. slack

10 Chap 4 costs can be associated with labor costs or material consumable resources. a. Variable c. Budgetary b. Fixed d. Resource Insurance and legal fees are examples of costs associated with a task. a. variable c. linked b. fixed d. budgetary By default, the table is applied to the Resource Sheet. a. Cost c. Entry b. Hyperlink d. Summary A resource is the used to complete the tasks in a project. a. person(s) c. materials b. equipment d. Any of the above is a choice in the Type field in Resource Sheet view. a. Group c. Equipment b. Material d. All of the above In Resource Sheet view, the Entry table s field automatically displays small icons to represent various conditions about the resource. a. Conditions c. Code b. Units d. Indicator In Resource Sheet view, the Entry table s field contains the one-time cost per use for a single resource of the given type. a. Cost/Use c. One-Time Cost b. Single Use d. Accrue At In Resource Sheet view, the Entry table s field determines when the costs associated with a resource will be applied to any task to which it has been assigned. a. Cost/Use c. Calendar b. Accrue d. Std. Rate In Resource Sheet view, the Entry table s field contains any code, number, or abbreviation you want to enter to help identify that resource. a. Identification c. Code b. Abbreviation d. Initials You create the designations used in the field in Resource Sheet view. a. Indicators c. Group b. Type d. All of the above In Resource Sheet view, resources with associated hourly costs are types. a. Work c. Hourly b. Material d. Cost/Use In Resource Sheet view, resources such as supplies are types. a. Work c. Supply b. Material d. Provisional

11 By default, the Max. Units field is. a. 0% c. 100% b. 50% d. 200% If a resource entry represents two people, the Max. Units entry in Resource Sheet view will be. a. 2% c. 100% b. 50% d. 200% In the Std. Rate field in Resource Sheet view, rate entries are costs per. a. hour c. month b. day d. week Three choices are available for the field in Resource Sheet view: Start, Prorated, and End. a. Base Calendar c. Cost/Use b. Accrue d. Std. Rate is the default entry for the Accrue field. a. Standard c. Prorated b. Hourly d. Material is the default calendar choice for the Base field. a. Night Shift c. Base b. 24 Hours d. Standard Which of the following is a tab in the Resource Information dialog box? a. Costs c. Standard b. Finances d. Comments The button in the Resource Information dialog box lets you access a sever for the resource. a. Collaborate c. Windows Account b. Project Server d. Share Information You use the Resource Information dialog box to enter specific details about the resource such as. a. Name c. Initials b. Availability d. All of the above Which of the following is available only in the Resource Information dialog box? a. Cost rate tables c. Code b. Group d. Type For which of the following are grouping options available? a. No Group c. Resource Group b. Complete and Incomplete Resources d. All of the above If one resource is assigned to a task with a duration of 1 day, the total work would be. a. 8 hours c. 1/30 month b. 1/7 week d. Any of the above Total work for a task is initially calculated as the task duration (converted to ) multiplied by the number of resources assigned to that task. a. days c. minutes b. hours d. Weeks