e-lab Solutions Connect
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1 datainnovations.com e-lab Solutions Connect Automated Proficiency Test Reporting October 7, College of American Pathologists. All rights reserved V
2 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 2
3 What is a Proficiency Test? A proficiency test (PT) is simply, a method that you may use to validate a particular measurement process that is required for non-waived tests to meet regulatory and accreditation requirements Laboratories are provided with unknown specimens for testing Laboratories analyze specimens and submit results to CAP for evaluation by entering results manually online through e-lab Solutions Connect or by fax Each laboratory receives an evaluation of their proficiency testing performance and the Participant Summary Report College of American Pathologists. All rights reserved. datainnovations.com Confidential 3
4 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 4
5 Multiple manual steps required for PT test reporting A typical flow related to transcription of PT results datainnovations.com Confidential 5
6 What is the Impact on the laboratory? Staff dedicated to non patient-centric activities that often lead to clerical errors REQUIREMENT: The laboratory must test samples in the same manner as patient specimens (CLIA 88, Section ) Clerical errors are the primary cause of PT failure 40% of PT clerical errors result in compliance notices* *Survey of proficiency testing compliance notices conducted by the CAP between datainnovations.com Confidential 6
7 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 7
8 Two leaders working together developed an automated PT submission solution CAP is the leading provider of proficiency testing Over 22,000 PT subscribers in 70 countries The most comprehensive offerings across all disciplines DI is the world s largest laboratory middleware company 6,500+ Installations in 70+ countries with 40+ industry partnerships datainnovations.com Confidential 8
9 It s about TIME e-lab Solutions Connect Automated Proficiency Testing Reporting Accession, Analyze, Review and Submit 2013 College of American Pathologists. All rights reserved. datainnovations.com Confidential 9
10 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 10
11 CAP Case Study * Profile CompuNet Clinical Laboratories Quest partnership facility 19 steps identified by process map Nearly 90% of the steps are unique to PT samples 347 challenges * How to Reduce Clerical Errors Run Proficiency Testing As If Testing a Patient Specimen Mark Shearer, MCLT, MT(ASCP) Director of Chemistry, CompuNet Clinical Laboratories datainnovations.com Confidential 11
12 CAP Case Study * Key Findings: Reduce PT workflow steps by 63% 19 steps to 7 steps Save more than 500 hours of staff time annually. Savings: $18,000 in first year alone Eliminate most possibilities for clerical errors Better allocate staff to more profitable and productive, patientcentric activities. * How to Reduce Clerical Errors Run Proficiency Testing As If Testing a Patient Specimen Mark Shearer, MCLT, MT(ASCP) Director of Chemistry, CompuNet Clinical Laboratories datainnovations.com Confidential 12
13 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 13
14 e-lab Solution Connect: Streamlining the process Before datainnovations.com Confidential 14
15 e-lab Solution Connect: Streamlining the process After datainnovations.com Confidential 15
16 e-lab Solutions Connect - Benefits Save time, money, and resources with automated PT reporting. Allows your staff to focus on laboratory and patient activities Improves staff efficiency Enhances job satisfaction Eliminate clerical errors from manual transcription, reducing PT failures. Run CAP PT more like a patient sample. Follows normal laboratory workflow Allows staff to focus on other critical laboratory activities 2013 College of American Pathologists. All rights reserved datainnovations.com Confidential 16
17 Agenda e-lab Solutions Connect 1 What is a Proficiency Test? 2 Laboratory challenges with manual PT test reporting 3 e-lab Solutions Connect Intro/History 4 Case Study 5 Benefits 6 How does it work? datainnovations.com Confidential 17
18 How does it work? General: datainnovations.com Confidential 18
19 What are the requirements to get started? Middleware software from Data Innovations Instrument Manager (IM) version 8.07 or higher with Specimen Management Inbound & outbound firewall access Port 443 Secure Socket Level CAP driver installation IM connection for the CAP/DI driver Rule installation Route CAP PT results to e-lab Solutions Create and maintain mapping for CAP PT test results datainnovations.com Confidential 19
20 Resources to help you get connected Five elearning modules Getting Connected to the CAP Mapping Your Proficiency Testing Menu to the CAP Codes Reviewing, Approving and Tracking Test Results Creating Instrument Manager Rules for e-lab Solutions Connect Test Submission Service Users Guide Data Innovations Services Cost Savings Calculator datainnovations.com Confidential 20
21 Summary Ability to reduced special PT only steps by 63+%-run pt more like a patient sample Save more than 500 hours of staff time annually. Hard dollar savings: $18,000 in first year alone Elimination of most possibilities for clerical errors Better allocate your staff to more profitable and productive, patient-centric activities. datainnovations.com Confidential 21
22 Does it Work? Clerical Errors Entered Not Verified Wrong Instrument Wrong Units Sample Mix-Up Clerical Error Qualitative Result not support through elab Solutions Clerical Error Instrument Changed and not updated with the CAP datainnovations.com Confidential 22
23 Contact Information Web: cap.org/elabconnect CAP CAP Phone: or option 1 DI northamerica-sales@datainnovations.com DI Phone: datainnovations.com Confidential 23
24 Thank you for your time! Questions / Next Steps datainnovations.com Confidential 24
Case Study College of American Pathologists. All rights reserved. cap.org
Case Study How to Reduce Clerical Errors Mark Shearer, MCLT, MT(ASCP) Director of Chemistry, CompuNet Clinical Laboratories Clerical errors represent the single largest source of errors on proficiency
Frequently Asked Questions About e-lab Solutions Connect
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