Time Management e 4 m e p m loyee loye e netw e or tw k i n i c. All Al r l ig i h g ts ts res e e s r e ved ve. d

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1 Time Management

2 The time you have in Jelly Beans

3 Putting Time Into Focus 24 hours per day X 60 minutes per hour X 60 seconds per minute = 86,400 Seconds

4 Dispelling The Myth Time Management is not about time! It s about Self Management

5 Importance of Self Management Increased Productivity Increased Quality of Work Balanced Life Meet Goals Self Discipline Prioritizing

6 How Do You Waste Time? Confusing the urgent with the important Confusing busyness with productivity Not setting personal goals Not prioritizing

7 Stephen Covey

8 Urgent or Important?

9 Urgent or Important? Other people s priorities Interruptions Most s/Calls Short term focus

10 Urgent or Important? Other people s priorities Interruptions Most s/Calls Short term focus AVOID! Trivial stuff/web surfing Mindless activities Some s/calls Escapist activities Coffee breaks Busy work

11 Urgent or Important? Manage 1 2 Crisis Some calls/ s Last minute meetings Unexpected issues 3 4 AVOID!

12 Management Matrix Manage AVOID! Focus Preparation/planning Goals &Values Creativity Relationships Self Care

13 80/20 Principal Vilfredo Pareto Pareto was an Italian economist, who in 1895, observed that people in his society seemed to naturally divide into: vital few : the top 20 percent in terms of wealth, power and influence trivial many, the other 80% of the population

14 80/20 Principal Pareto also observed this principle in almost every area of life including his own garden. He noticed that 20% of the pea pods in his garden contained 80% of the peas. The 80/20 principle has become an almost universal rule and, surprisingly, it applies to almost all areas in our lives

15 80/20 Principal Ask yourself: How can I spend 80% of my time doing my critical 20%?

16 Eat a live frog Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day. Mark Twain

17 The First Rule of Frog Eating If you have to eat two frogs, eat the ugliest one first

18 The Second Rule of Frog Eating Once you begin, execute to completion The Importance of Single Handling "My success is due more to my ability to work continuously on one thing without stopping than to any other single quality. ~Thomas Edison~

19 Divide & Conquer Method

20 PART A PART B PART C Divide & Conquer Method Divide pieces of a project or lengthy presentation into workable parts. Then give your full attention to each section individually. When you have accomplished this, review the entire project as a whole.

21 Importance of Planning Every minute spent planning saves 10 minutes of execution time

22 Create a Master Activity List Balance Credit Card Statement Schedule Dentist Appointment Update Team on Webinar Campaign Purchase work supplies Remodeling project

23 Prioritize your List A = Must do. If this doesn t get accomplished there could be potential negative consequences for you or your org. B = Should do. These are the tadpoles in your life not the frogs. Not doing these will have mild negative consequences C = Nice to do. But no consequence at all. D = Delegate. Is this something you can someone else help you with? E = Eliminate: These are things that may have been important at one time but they can now be eliminated with no consequence to you or anyone else.

24 Creating S.M.A.R.T. Goals Specific: Unless you describe your goal in exact terms, it is difficult to develop an action plan. Measurable: Determine your criteria for attaining your goal. Action-based: Use action verbs in describing your goals. What will you do? By Friday (date) Realistic: A goal is realistic if the goal-setter believes that it can be accomplished. Time-bound: You must assign realistic deadlines to each of your goals even with expected delays.

25 Dealing with s Don t check your ! Don t let become your to-do list Don t check your randomly every few minutes. If you must check for specific s, delete junk, set a time limit

26 Dealing with Interruptions 1. Recognize, accept, and plan for distractions. 2. If you re a manager have scheduled office hours to discuss co-worker issues, ideas, etc. 3. Be aware of your time frame and communicate that to the person who is interrupting. Can I speak with you in 20 minutes? 4. Limit channels of input.

27 Say No

28 Quiet Time

29 EAP Overview Free for employees and eligible family members 24/7 help resolving personal issues & concerns 100% Confidential Counseling Financial Consultations Legal Consultations Personal Assistant for Work/Life requests

30 Questions?