18/02/2014. Remote Payroll Entry. Release Notes. September 2017

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1 18/02/2014 Remote Payroll Entry Release Notes September 2017

2 Welcome Welcome to your software update for September This update of the software includes some new features and enhancements to the Remote Payroll Entry (RPE) app. This document provides information on all the improvements to the software. Contents Notifications... 3 Holidays... 3 Employee Details... 3 Payroll Entry... 3 Example of timesheet holiday information... 4 Statutory Payments... 4 SSP Date Range... 4 SSP Qualifying Days... 4 SMP, ShPP, SPP, SAP... 5 Configuration... 5 Pay Elements - Enter Date Change... 5 Bulk Employee Amendments... 6 Director Calculation Method... 6 Calculation Methods... 6 Standard annual earnings period method (Annual Calculation Method)... 6 Alternative method

3 Notifications You will now receive notifications when the Bureau uploads a timesheet for you. The Bureau will also receive an when you complete and submit a timesheet to payroll. Holidays We have made changes to the app allowing you to enter holidays, where the Type is Per Hour or Per Day. This enables you to enter a specific number of days or hours you want to pay an employee. Your Bureau/Accountant will then process these into payroll. Employee Details To set up an employee s holiday data and allow your Bureau/Accountant to calculate holiday pay on your behalf, the following fields are now available on the New Employees Employment and Amend Existing Employee Employment tabs: Holiday Entitlement Holiday Remaining Holiday Type Days/Hours Holiday Rate 1 Diary day represents Payroll Entry If configured by your Bureau in the Timesheet, the following new fields will be available in the Payroll Entry form: Holiday Year This field will be blank by default and will have the options of the current year or the current year +1). It is used in conjunction with the Holiday Period and if not completed your Bureau/Accountant will process the holiday in the current tax year Holiday Period This field is used in conjunction with the Holiday Year. If it is not completed your Bureau/Accountant will process the holiday in the current period Holiday No. of Days/Hours Here you can enter the number of hours or days holiday an employee is to receive. For instance an employee may only be taking half a day You can enter a holiday value without holiday dates. Your Bureau/Accountant will then pay the holiday value through payroll. Please Note: Any holidays set up with the Type as Per Week or Per month will need to be submitted as payroll instructions. 3

4 Example of timesheet holiday information Holiday Rate set in the Employment tab Holiday Dates on Timesheet Number of days holidays calculated Days Remaining reduced by Holiday Value No From: 1/5/17 To: blank 1 day No From: 1/5/17 To: 5/5/ Yes ( 100/day) From: 12/6/17 To: 16/6/ No From: blank To: blank n/a Timesheet value Statutory Payments We have amended the app to enable you to enter Statutory Payments information. Completing the required fields allows your Payroll Bureau/Accountant to calculate payments on your behalf. SSP Date Range For the calculation of SSP, if configured in the timesheet, you can enter a date range in the Payroll Entry screen. The SSP due will be calculated by your Bureau on import into the payroll software. SSP Qualifying Days SSP Qualifying Days are the days of the week that an employee usually works for you. Bank Holidays do not affect the pattern of SSP Qualifying Days. We have added SSP Qualifying Days to the Employment tab. If SSP Qualifying Days are not entered when creating an employee, the default pattern of Monday Friday will be set. If you enter SSP Qualifying Days for an existing employee, these will overwrite the existing pattern. For instance, if an employee has the default setting of Monday Friday and you set the days as Tuesday Thursday; this will be the new setting in payroll for the individual. 4

5 SMP, ShPP, SPP, SAP You can now enter statutory payments information under the new Amend Existing Employees Statutory Payments tab. Completing this minimum information enables your Payroll Bureau/Accountant to calculate the payments on your behalf. This tab includes the following: Statutory Maternity Pay o Expected week of Childbirth (Sunday) o First day to have SMP Statutory Paternity Pay Birth o Week Baby Due (Sunday) o First day to have SPP Statutory Adoption Pay o Matching Date o Placement Date o First day to have SPP Statutory Paternity Pay Adoption o Matching Date o Placement Date o First day to have SPP ShPP o First Day to have ShPP o Number of Weeks to Pay o Partner s Surname o Partner s Forename o Partner s NI Number Configuration A new Display Date Change Fields tick box has been added to the Configuration screen above the Group field. It will be unticked by default. Ticking this box will show the date column, unticking will hide it. Pay Elements - Enter Date Change If configured by your Bureau in your Timesheet, you will now be able to enter the date a pay element change should apply from when making Bulk Employee Amendments. The new date fields/column for the date changes will be hidden in the app by default. 5

6 Bulk Employee Amendments A new date field called Date Change for Employee Amendments has been added above the data entry grid in Bulk Employee Amendments. This will only be visible if configured by your Bureau in the Timesheet and Display Date Change Fields is set on the Bulk Employee Amendments Configuration screen. When Display Date Change Fields is ticked, a column will appear as the first column after the Department column on the Bulk Employee Amendments screen. Director Calculation Method On the Employment tab, the Director drop-down options have changed to: Blank Annual Calculation Method Alternative Calculation Method The Directorship Start Date field will be disabled, unless Annual Calculation Method or Alternative Calculation Method is selected. Calculation Methods For information on the different Director calculation methods, this extract is from Standard annual earnings period method (Annual Calculation Method) This method is common for directors who are paid irregularly. Each time you pay a director, work out their National Insurance for their total pay over the tax year so far, including bonuses. To work out what contributions they now owe, take off the total employee National Insurance they have paid so far this year. Alternative method This method is common for directors who are paid regularly. Each time you pay a director, work out their National Insurance only on their pay for that period, including bonuses. At the end of the tax year, use payroll software to work out whether more employee National Insurance is due and deduct it from their last payment. 6