Check the timesheet entries via the Dashboard to ensure that they are correct. Please refer to Managing Timesheets for further help with this.

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1 Processing a Pay Run 1. Checking Timesheets 2. Confirming Timesheets 3. Checking the Pay Run a. Entering Bonus Payments b. Editing Pay Period c. Pay Period Pay Details d. Pay Period Timesheets 4. Creating a Payslip 5. Viewing a Payslip a. Editing a Payslip b. Deleting a Payslip c. Unlocking/Locking Timesheets 6. Sending Payslips/Confirming the Pay Run a. Viewing Messages via a PC/Laptop b. Viewing Messages via a Mobile Device 7. Paying Your Employees a. Creating an Export File for Your Bank b. Updating Payslips to Paid 1. Checking Timesheets Check the timesheet entries via the Dashboard to ensure that they are correct. Please refer to Managing Timesheets for further help with this. 2. Confirming Timesheets Send out timesheet entries for confirmation to all employees at the completion of the pay period. Have the team confirm their hours for the pay period. Check to see if the team have confirmed their hours for the pay period. Please refer to Confirming timesheet entries at the end of a pay period for further help with this. 3. Checking the Pay Run Select Reports - Salary / Wages Paid Reportc

2 Select location, team member, from and to dates, employee type, remuneration type to filter the list Select go Shows the Pay Period by Employee The minimum wage top-up will be added to the Amount paid Minimum wage top-up is calculated when the employee works more than their maximum hours at minimum rate Statutory holiday worked adjustments are calculated when the hours worked at time and a half is more than the standard average daily pay Annual leave adjustments are calculated when the average daily pay for the last 4 weeks or 12 months is more than the standard average daily pay

3 Any hours coded to ACC will show here Hours coded to the ACC Stand-down will show here Bonus payments entered will show here a. Entering Bonus Payments Select the Bonus Payment for the employees line Select the Date Enter the Bonus Amount Select the calculator to work out the Tax Amount Enter a Description Select the Type e.g. Nondiscrestionary or Discretionary Select the Frequency Select save and to close

4 Bonus payment entered will show here Discretionary Bonus Payments A form of variable pay; the amount, requirements, timing and announcement of the bonus should not be disclosed in advance, as this may appear to be a motivator or incentive implying that meeting certain levels would guarantee a bonus or reward. The employer determines after the fact that there is a reason for awarding a bonus, such as reaching company and financial goals, or chooses to reward an individual employee after exceptional performance. Non-discretionary Bonus Payments A nondiscretionary bonus is the opposite of a discretionary bonus. The employer predetermines the specific criteria that is required to receive a bonus. Employees expect to earn the bonus if they meet the criteria. An employer's incentive pay plan that provides additional compensation for exceeding performance or productivity goals is an example of how non-discretionary bonuses are executed in the workplace. b. Editing Pay Period Select the edit button for the employee line Update the Pay amount, Days paid and/or Daily contracted hours Select save and to close Select reset to clear any prior adjustments

5 Select the employee line to view their timesheets and pay details for the pay period c. Pay Period Pay Details Employee Pay period Employment details from the employee s setup Taxable benefits from the employee s setup Leave adjustment calculations Standard Salary + Adjustments (AA) Stat Day Worked Total Minimum Labour Cost from timesheets Hours Rem Rate Salary amount this pay period + Bonus payment(s) Total Labour Cost from timesheets Hours Rem Rate Pay rate/hourly rate Minimum pay this period + (AA) - Salary amount this pay period (-1.85 hours) Salary top-up amount

6 d. Pay Period Timesheets Rem Rate Total Hours Total Labour Cost Hours Rem Rate Pay rate/hourly rate Total Minimum Labour Cost Hours Rem Rate Creating a Payslip Select the + in the last column labelled Payslip 5. Viewing a Payslip Select the tick

7 Select the underlined employee name to view the Employees Payroll Setup Select the underlined pay period to view the Timesheet Overview Report and all the timesheet entries for the period. All of these fields will be populated if the information has been entered in the Team Manager area. Rent should be excluded from Kiwisaver calculations, but there is an option to have rent included. Gross Remuneration Other payments e.g. Rent Non-Taxable Allowances e.g. Travel Gross Remuneration + Other payments Same as Total Taxable Payments Gross Remuneration + Other payments

8 Emolument is another term for Bonus Payment Non-Taxable Allowances + Gross Pay Total Deductions Accurate Year to date payments and deductions will display on the Payslip if the correct opening balance has been entered in the Team Manager area under Payroll Opening Balances Kiwisaver Employer Contribution a. Editing a Payslip Select edit from the top right of the payslip. Enter a message Update employee details Select + to add taxable payments Enter taxable payment description Enter taxable payment amount

9 Select + to add nontaxable payments Enter non-taxable payment description Enter non-taxable payment amount Select + to add a deduction Enter deduction description Enter deduction amount Select save from the bottom of the payslip to save your changes b. Deleting a Payslip Only Draft payslips can be deleted. Once they have been sent, paid or finalised the delete option will no longer be available. The only time that you would delete a payslip is when you need to make changes to the timesheet entries for the pay period, and are still processing the pay run and hadn t sent payslips, paid your employees or finalised the pay run. Select delete from the top right of the payslip.

10 Select OK to delete the payslip. Once a payslip has been created it locks the timesheet entries, so you must also unlock the timesheets if you want to make changes to the timesheet entries. c. Unlocking/Locking Timesheets Select My Timesheet Select the employee Find the week/s that you need to unlock in the timesheet list on the left-hand side of the screen Select to change the month The unlocked days/weeks are shown green and unlocked The locked days/weeks are shown orange and locked To unlock a day, select the orange lock beside the day To unlock a week, select the orange lock beside the weekly totals

11 Always select OK when unlocking/locking timesheet days/weeks Make any changes to your timesheets and then go back into the Salary / Wages Paid Report and recreate the payslip. 6. Sending Payslips/Confirming the Pay Run View the Payslip by selecting the tick. Select send from the top right of the payslip. Select OK to send the payslip to the employee via messages a. Viewing Messages via a PC/Laptop Select the Message Icon

12 Select view payslip to open the payslip b. Viewing Messages via a Mobile Device Select Menu Select Messages Select view payslip to open the payslip

13 7. Paying Your Employees Select Reports Payroll Schedule Select the pay date and go This will list all of the employees that need to paid, their bank accounts and the amounts to pay Employees Bank Accounts Amount to pay a. Creating an Export File for Your Bank You need to be able to see your desktop and Agrismart Select the RESTORE button on your Agrismart screen/browser

14 Adjust the Agrismart window Select Export This will download the csv file and will show it in the downloads bar at the bottom of your browser window Click and drag the downloaded file on to your desktop Downloaded file

15 Login to your banking system and upload the file as required. b. Updating Payslips to Paid Select Reports - Payslips Select pay date Select the pay date in from and to and go Select the check box in the header to select all payslips in the list Select individual check boxes in the list to select/unselect payslips in the list Select Paid from the bulk update list

16 Select OK The status of the updated payslips will be highlighted green Payslip Status