SALARIES AND REMUNERATION COMMISSION

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1 SALARIES AND REMUNERATION COMMISSION (RESERVED CATEGORY) Tender No. SRC/01/AGPO/REG/2018 /2019 CATEGORY NO. ITEM/SERVICE DESCRIPTION. MARCH, 2018 DEADLINE 28 th March, 2018

2 SECTION I - INVITATION FOR REGISTRATION (IFR) The Salaries and Remuneration Commission hereinafter referred as Procuring entity intends to register candidates. The commission invites bids for registration of various categories for goods, services and works. Interested eligible candidates may obtain tender document from SRC website or IFMIS tenders portal at no cost. Bidders who download the tender document from the website may visit the Commission s office during normal office working hours to have the tender registered or send an to confirming participation. This is for the purpose of contacting the supplier in case of any clarifications. Complete documents ( marked original and copy) shall be enclosed in plain sealed envelopes marked with the tender name (of Registration category ) and reference number and deposited in the Tender Box situated at the entrance of Salaries and Remuneration Commission, 6 th floor, Williamson House 6 th Floor, Nairobi, or to be addressed to The Commission Secretary Salaries and Remuneration Commission P.O. Box NAIROBI So as to be received on or before 28 th March 2018, at 11:00 a.m Bids received after A.M shall be rejected. The applications for registration will be opened immediately thereafter at SRC meeting room on the 6 th floor, Williamson House, in the presence of bidders who wish to attend. Bids will be opened immediately after the closing time and date. Bidders or their representatives may attend the opening if they so wish. The Commission will communicate the results or outcome (successful and unsuccessful), using the SRC s websites within thirty days from the date the tender closes. Only candidates qualified under this registration process will be invited to tender. For: Commission Secretary, Salaries and Remuneration Commission. CATEGORY REGISTERED UNDER AGPO NO. DESCRIPTION TICK WHERE APPLICABLE 1 Youth 2 Women 3 Persons living with Disabilities AGPO CERTIFICATE NO. 2

3 RESERVED CATEGORY (CATEGORY A) GENERAL SUPPLIES No. Tender No. Description 1. SRC/IFR/1/ Supply of flowers, indoor plants and decorations. CATERING SERVICES 2. SRC/IFR/2/ Provision of outside catering services 3. SRC/IFR/3/ Supply of assorted office snacks OFFICE FURNITURE 4 SRC/IFR/4/ Supply, installation and maintenances of office window binders and curtains PLUMBING WORKS 5 SRC/IFR/5/ Plumbing works, installations and replacement of parts, repairs, maintenance SECURITY SERVICES 6 SRC/IFR/6/ Provision of guarding and security services SUPPLY AND FITTING OF ELECTRICALS 7 SRC/IFR/7/ Supply, Installations, Service Repair and maintenance of electrical equipment and refrigeration e.g. fridge, TV, cookers, sockets and office lighting. 8 SRC/IFR/8/ Registration for Electrical Works Contractors ( Small Works) 9 SRC/IFR/9/ Provision of Consultancy in Electrical Works ( Small Works) PROVISION OF COURIER SERVICES 10. SRC/IFR/10/ Provision of Courier and Parcel Services 3

4 SERVICE REPAIR AND MAINTANCE OF OFFICE MACHINES AND EQUIPMENT 11. SRC/IFR/11/ Provision of Preventive Service Maintenance, Repair of Computers, Printers, Network points, Photocopiers and other office Equipment. 12. SRC/IFR/12/ For provision of supply and maintenance of access control system SUPPLY OF COMPUTER NEW SPARE PARTS AND ACCESSORIES 13. SRC/IFR/13/ Supply of Spare parts and accessories for all ICT accessories 14. SRC/IFR/14/ Supply of Spare parts and accessories for UPS: (Stabilizers Batteries, Motherboard, Power Supply module, cables) SUPPLY AND DELIVERY OF OFFICE UTILITIES 15. SRC/IFR/15/ Registration for supply and delivery of fresh mineral drinking water and base of water dispensers 16. SRC/IFR/16/ Registration for supply and delivery of office utilities (e.g. milk, sugar, tea leaves and toiletries, Beverages, kitchen ware and cleaning materials) PROVISION OF INTERPRETATION SERVICES 17. SRC/IFR/17/ Provision of sign language/ interpretation Services CATEGORY B: GENERAL CATEGORY (OPEN TO RESERVED GROUP AND OTHER CONTRACTORS) SUPPORT AND MAINTENANCE OF HARDWARE 18. SRC/IFR/18/2018- Supply, installed and Maintain all ICT accessories i.e. Servers, Computers, 2020 Laptops, Routers, Switches & Wireless access Points 19. SRC/IFR/19/ Supply, installed and maintain Air Conditioning System and APC Centralized UPS 20. SRC/IFR/20/ Supply, installed, Test, Commission and Maintenance of Telephone switching system (PABX) 21. SRC/IFR/21/ Supply, installed, Test and Commissioning of Office Network Printers, Desktop Printers, Heavy Duty Printers PROVISION OF CONFERENCE FACILITIES AND HOTEL BOOKINGS 4

5 22. SRC/IFR/22/ Provision of accommodation & conference facilities PROVISION OF LAUNDRY SERVICES 23. SRC/IFR/23/ Provision of laundry services. PROPERTY VALUATION SERVICES 24. SRC/IFR/24/ Provision of property and asset valuation services. SUPPLY OF COMPUTER SOFTWARE LICENCES No. Tender No. Description 25. SRC/IFR/25/ Supply installation and Maintenance of software/server & client Licences for; CONSULTANCY 26. SRC/IFR/26/ Provision of Financial Consultancy Microsoft Licences, Antivirus, Firewall and Secure Socket Layer Certificate. 27. SRC/IFR/27/ Provision of Risk Management and Framework Services 28. SRC/IFR/28/ Provision of Research, Monitoring and Evaluation and Strategic Plan Preparation 29. SRC/IFR/29/ Provision of Public Relations, Media Management and Editorial Services 30. SRC/IFR/30/ General repair of electronic boards and power supplies 31. SRC/IFR/31/ Provision of HR Consultancy services 32. SRC/IFR/32/ Provision of Communication Consultancy services 33. SRC/IFR/33/ Provision of ICT Training and Consultancy Services 34. SRC/IFR/34/ Provision of ISO consulting services 35. SRC/IFR/35/ Provision of team Building and Management Skills 36. SRC/IFR/36/ Consultancy services for provision of job evaluation 37. SRC/IFR/37/ Customer Satisfaction Survey TRANSPORT SERVICES 38. SRC/IFR/38/ Provision of Transport Services ( Taxis, Car Hire, Buses and Trucks) HOSPITALITY SERVICES 39. SRC/IFR/39/ Provision of Hotels Accommodation, Conference Facilities and Outside catering 5

6 INSURANCE BROKERAGE SERVICES 40. SRC/IFR/40/ Provision of assets and property insurance services 41. SRC/IFR/41/ Provision of Insurance Services Group Life/Group Personal Accident & WIBA SECURITY SERVICES 42 SRC/IFR/42/ Provision of guarding and security services 43 SRC/IFR/43/ Provision of plumbing work ( repair drainage system and piping) SUPPLY AND FITTING OF ELECTRICALS 44 SRC/IFR/44/ Supply, Installations, Service Repair and maintenance of electrical equipment and refrigeration e.g. fridge, TV, cookers, sockets and office lighting. 45 SRC/IFR/45/ provision for Electrical Works Contractors ( Small Works) 46 SRC/IFR/46/ Provision for Consultancy in Electrical Works ( Small Works) 47 SRC/IFR/47/ Development, Hosting, Maintenance of Website and Intranet. N/B: Under Category B: Preference will be given to reserved group (women, youth and persons living with disability) who have the required capacity. INSTRUCTIONS TO CANDIDATES 6

7 Notes on Instructions to Candidates 1. The instructions to candidates should provide the candidates with adequate information to facilitate preparation and submission of a good registration application. 2. All the blank spaces should be properly completed by the procuring entity before the registration document is given to the candidates. 3. The notes accompanying the clauses in this part are not part of the text. They are meant to assist the procuring entity when preparing the registration document. The notes should not be incorporated in the actual registration documents. Eligible Candidates This invitation for registration is open to all candidates who are eligible as defined in Kenya s Public Procurement Law and regulations. The procuring entity s employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender unless where specially allowed under section 55 of the Act. All terms found capable of performing the contract satisfactorily in accordance to the set criteria shall be registered. Qualification Criteria Registration will be based on meeting the minimum requirements to pass in the criteria set as shown below. The procuring entity reserves the right to waive minor deviations if they do not materially affect the capability of an applicant to perform the contract. When highly specialized inputs (especially for execution of the contact) are required by the applicant from specialist sub contractors, such subcontractors and their inputs shall be described in the Standard Form 1. Only bidders who comply with the above requirements shall be considered for registration 7

8 SUPPLIER EVALUATION CRITERIA FOR RESERVED CATEGORY (YOUTH,WOMEN AND PERSONS LIVING DISABILITY) No Mandatory Requirements Yes No Remarks 1. Valid Tax compliance Certificate from KRA. 2. Certificate of Incorporation & Reg. 3. Valid AGPO certificate from the National Treasury 4. Duly completed Letter of Application (attached). 5. Duly completed Declaration forms (A). 6. Submit duly completed registration Form (1) 7. Duly completed submission Form. 8. Duly filled and signed confidential business questionnaire 9. Submit two tender documents (original and copy). 10. Certificate from affiliated professional bodies/association, 11 Demonstrate that the firm has capacity (e.g. through reference letters where similar services/goods are being supplied or have been supplied or form of training/qualification in the specified area especially ICT Where the nature of supply or service is applicable (IATA; ERC; CA; LSK, ISPAK,NCA etc.) Attach valid relevant certificate Applicable for specialized works eg ICT,Electricals, Plumbing 12 Duly completed and stamped electronic fund transfer form 13 Limited companies are requested to provide a CR-12 Certificate Only bidders that comply with all mandatory requirements (score YES) on all items above shall be considered for registration. 8

9 LETTER OF APPLICATION Date To. (Name and address of the procuring entity) Ladies and/or Gentlemen 1. Being duly authorized to represent and act on behalf of (name of firm) (hereinafter referred to as the Applicant ), and having reviewed and fully understood all of the registration information provided, the undersigned hereby apply to be registered by yourselves as a bidder for the following contract(s) under (Tender No.. and Tender name) Tender number 1. Tender name Attached to this letter are copies of original documents defining (a) the Applicant s legal status (b) the principal place of business and (c) the place of incorporation (for applicants who are corporations), or the place of registration and the nationality of the owners (for applicants who are partnerships or individually-owned firms). 3. Your Agency and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This letter of Application will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and as requested by yourselves to verify statements and information provided in this application, such as the resources, experience, and competence of the Applicant. 9

10 4. Your Agency and its authorized representatives may contact the following persons for further information. General and managerial inquiries Contract 1 Telephone 1 Contract 2 Telephone 2 Personnel inquiries Contract 1 Telephone 1 Contract 2 Telephone 2 Technical inquiries Contract 1 Telephone 1 Contract 2 Telephone 2 Financial inquiries Contract 1 Telephone 1 Contract 2 Telephone 2 5. This application is made with the full understanding that: (a) (b) (c) Bids by registered applicants will be subject to verification of all information submitted for registration at the time of bidding. Your Agency reserves the right to: amend the scope and value of any contracts bid under this project; in such event, bids will only be called from registered bidders who meet the revised requirements; and reject or accept any application, cancel the registration process, and reject all applications your Agency shall not be liable for any such actions and shall be under no obligation to inform the Applicant of the grounds for them 7. Appended to this application, we give details of the participation of each party, including capital contribution and profit/loss agreements, in the joint venture or association. We also specify the financial commitment in terms of the percentage 10

11 of the value of the <each> contract, and the responsibilities for execution of the <each> contract. 8. We confirm that if we bid, that bid, as well as any resulting contract, will be: a. Signed so as to legally bind all partners, jointly and severally; and b. Submitted with a joint venture agreement providing the joint and several liability of all partners in the event the contract is awarded to us. 9. The undersigned declare that the statement made and the information provided in the duly completed application are complete, true, and correct in every detail. Signed Name For and on behalf of (name of Applicant or lead partner of a joint venture) Signed Name For and on behalf of (name of partner) Signed Name For and on behalf (name of Partner) Signed Name For and on behalf of (name of partner) Signed Name For and on behalf (name of Partner) Signed Name For and on behalf of (name of partner) 11

12 APPLICATION FORM (1) GENERAL INFORMATION 1. Name of firm 2. Head office address 3. Telephone Contact person 4. Fax 5. Place of incorporation/registration Year of incorporation/registration Nationality of owners Name Nationality CATEGORY REGISTERED UNDER AGPO NO. DESCRIPTION TICK WHERE APPLICABLE 1 Youth 2 Women 3 Persons Living with Disabilities AGPO CERTIFICATE NUMBER 12

13 FORM A2 -DECLARATION FORM STATEMENT OF VERIFICATION THAT THE TENDERER IS NOT DEBARRED IN THE MATTER OF THE PUBLIC PROCUREMENT AND ASSET DISPOSAL ACT I,.of P. O. Box. being a resident of.. In the Republic of Kenya do hereby make a statement as follows:- 1. THAT I am the Chief Executive/Managing Director/Principal Officer/Director of..... (Name of the Company) who is a Bidder in respect of Tender No... To supply goods, render services and/or carry out works for Salaries and Remuneration Commission and duly authorized and competent to make this statement. 2. THAT the aforesaid Bidder has not been debarred from participating in procurement proceeding under Part IX. 3. THAT the aforesaid Bidder will not engage in any corrupt practice and has not been requested to pay any inducement to any member of the Commissioners, Management, Staff and/or employees and/or agents of Salaries and Remuneration Commission, which is the procuring entity. 4. THAT the aforesaid Bidder, its servants and/or agents have not offered any inducement to any member of the Commissioners, Management, Staff and/or employees and/or agents of Salaries and Remuneration Commission. 5. THAT what is deponed to hereinabove is true to the best of my knowledge information and belief. Finally, the company has the necessary qualifications, capability, experience, resources, equipment and facilities to provide what is being procured in this invitation to tender. (Title) (Signature) (Date) 13

14 SELF DECLARATION FORM (CORRUPTION) PUBLIC PROCUREMENT REGULATORY AUTHORITY (PPRA) SELF DECLARATION THAT THE PERSON/TENDERER WILL NOT ENGAGE IN ANY CORRUPT OR FRAUDULENT PRACTICE. I,.of P. O. Box. being a resident of.. In the Republic of do hereby make a statement as follows:- 1. THAT I am the Chief Executive/Managing Director/Principal Officer/Director of..... (Insert name of the Company) who is a Bidder in respect of Tender No... For.. (Insert tender title/description) for.. (Insert name of the Procuring entity) and duly authorized and competent to make this statement. 2. THAT the aforesaid Bidder, its servants and/or agents /subcontractors will not engage in any corrupt or fraudulent practice and has not been requested to pay any inducement to any member of the Board, Management, Staff and/or employees and/or agents of..( insert name of the Procuring entity) which is the procuring entity. 3. THAT the aforesaid Bidder, its servants and/or agents /subcontractors have not offered any inducement to any member of the Board, Management, Staff and/or employees and/or agents of..(name of the procuring entity) 4. THAT the aforesaid Bidder will not engage /has not engaged in any corrosive practice with other bidders participating in the subject tender 5. THAT what is deponed to hereinabove is true to the best of my knowledge information and belief.. (Title) (Signature) (Date) Bidder s Official Stamp 14

15 REGISTRATION SUBMISSION FORM Date Registration No. To: COMMISION SECRETARY SALARIES & REMUNERATION COMMISIION P. O. BOX NAIROBI Dear Sir/Madam, 1. Having examined the registration documents, the receipt of which is hereby duly acknowledged, we the undersigned offer to provide the required services in accordance with your request and we hereby submit our registration application. 2. Our registration is binding to us and if found acceptable we shall be pleased to be included in your list of suppliers. Dated this day of (Signature) (In the capacity of) Duly authorized to sign tender for an on behalf of 15

16 CONFIDENTIAL BUSINESS QUESTIONNAIRE You are requested to give the particular indicated in Part 1 and either Part 2(a), 2(b), or 2(c) which ever applies to your type of business You are advised that it is a serious offence to give false information on this Form. Part General: Business Name. Location of business premises.. Plot No. Street/Road Postal Address Tel No. Fax ...Cell No Nature of business.. Registration Certificate No... Maximum value of business which you can handle at any one time Kshs Name of your bankers.. Branch Part 2(a) Sole Proprietor: Your name in full Age. Nationality.. Country of origin.. Citizenship details.. Party 2(b) Partnership Give details of partners as follows Name Nationality Citizenship Details Shares Part 2(c) Registered Company: Private or public State the nominal and issued capital of the company Nominal Kshs.. Issued Kshs. Give details of all directors as follows Name Nationality Citizenship Details Shares Date.. Signature of Tenderer.. If a citizen, indicate under Citizenship Details whether by Birth, Naturalization or Registration 16

17 TECHNICAL CAPABILITY AND INFORMATION ON GOODS/SERVICES OFFERED: List below up to 5 of your core Goods /Services offered: Any other.. Authorized agents and Traders must submit proof of certificate(s) from manufacturers that they are authorized to offer the products listed. Experience: Recent Contracts up to 5 with Government of Kenya, Parastatals or other large Organizations clearly indicating the name of your client; - (Submit copies of Local Purchase Order/Local Service Order) Please list any current dispute in which your company may be involved. Certification: I, the undersigned, warrant that the information provided in this form is correct, and in the event of changes, details will be provided as soon as possible. Name: Designation Signature Date: Stamp. APPLICATION FORM (8) 17

18 LITIGATION HISTORY Name of Applicant or partner of a joint venture Applicants, including each of the partners of a joint venture, should provide information of any history of litigation or arbitration resulting from contracts executed in the last five years or currently under execution (Instructions to Applicants, para. 4.8). A separate sheet should be used for each partner of a joint venture. Year Award FOR or AGAINST Applicant Name of client, cause of litigation, and matter in dispute Disputed amount (current value KHz.) 18

19 ELECTRONIC FUNDS TRANSFER DETAILS We hereby provide the following bank details for Electronic Funds Transfer. Name of Organization:.. Postal Address:.. Physical Address:.. Contact Person:. Company Address:. Company Reg. No.:... Bank and Branch:.. Bank and Branch Code: Account Number:.. P.I.N Number (Tax).. The following copies of certificates are hereby attached:- 1. Tax Compliance Certificate 2. Registration Certificate 3. PIN Certificate We certify under the seal of the Company that the information provided above is correct. Yours Faithfully Signature. Signature. Name of Co. Secretary Name of Director. I.D. No. I.D.No

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