FRICOR6201A Manage sustainability in the workplace Assessment Framework, Checklists, and how to use them

Transcription

1 FRICOR6201A Manage sustainability in the workplace Assessment Framework, Checklists, and how to use them This Assessment Framework for the Unit of Competency, FRICOR6201A Manage sustainability in the workplace (Unit) includes Checklists that relate to the Elements and Performance Criteria for the Unit. Once you have appropriately completed these Checklists, you will have an understanding of requirements of the Unit and could apply this understanding to a workplace environment and determine it s level of sustainability. Please complete each Checklist and respond to the Activity questions by referring to the International and Australian Standards (Standards) below. These Standards describe the management of risk associated with Environmental, Safety, Social, Cultural and Economic hazards and risks. AS/NZS ISO14001:2004 Environmental management systems Requirements with guidance for use (Standards Australia); BS AHSAS 18001:2007 Occupational health and safety management systems Requirements; and AS/NZS 4801: 2001 Occupational health and safety management systems Specification with guidance for use (Standards Australia). Once you have completed the Checklist questions, assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this requirement, and include your decision for your workplace under Finding : C, N or F and describe this in the right hand column. And finally, summarise the outcomes from your assessment in the tables at the back of the Checklist. Outcomes from this assessment process will provide you with: An understanding of what sustainability in the workplace means; The issues that need to be assessed to determine workplace sustainability ; and A framework to determine how an organisation is performing against sustainability criteria ie how sustainable are its activities based on how it is managing its Environmental, Safety, Social, Cultural and Economic risks. This knowledge could be used to conduct a sustainability assessment of a workplace and identify gaps in an organisation s risk management (sustainability) systems and processes, and subsequently: Prepare a proposal for management highlighting the Assessment Framework outcomes; Describe the organisation s workplace sustainability score and what this means; Identify (risk management) gaps and how these might be addressed; and Recommend actions to correct the gaps, including prioritising actions. Assessment Framework, Checklists and how to use them, FRICOR6201A Manage sustainability in the workplace, 28May2014 v3

2 FRICOR6201A Manage sustainability in the workplace Assessment Framework, what does it mean? 1. About competency assessment This Assessment Framework document is designed to ensure that relevant AQF 6 competency standards are fully met through the appropriate demonstration of task skills, task management skills, contingency management skills, job and role environment skills and underpinning knowledge, to meet the requirements for the Unit of Competency, FRICOR6201A Manage sustainability in the workplace (Unit), a core Unit for the Advanced Diploma in Forest industry sustainability. 2. Assumed knowledge It is assumed that a candidate will have, or have the opportunity to acquire, the following underpinning knowledge, relevant to the Unit: The meaning of sustainability, and the scope of its application in the industry and workplace being addressed. In this case the forest and wood products sector; The role of legislation and practice, centrally determined and implemented internal policy & procedures that focus on promoting and managing a sustainable workplace in the current workplace environment, including: o The connected and integrated nature of sustainability with other areas of compliance and/or policy within the organisation; o The need for, and role of, stakeholder understanding and engagement in developing and implementing policy and practice; and o An understanding of the critical role that communication and workplace culture play in promoting these; The expected and potential role of an AQF6 qualified manager in promoting and managing a sustainable forest and wood products sector workplace. Checklists included in the Appendix at the end of this document, provide a detailed framework for researching the issues and developing knowledge and understanding important to Managing sustainability in the workplace. Once the Checklists are completed, a candidate will be able to demonstrate competence in this area, that could be used to develop an assessment workplace sustainability in Australia s forest and wood products sector. 3. The Assessment Tool Activity 1: Manage sustainability in the workplace The Ideal Imagine that you are responsible for developing a comprehensive model for managing sustainability in the workplace, which will be implemented as a hallmark, best practice program in the operation of a new business unit, or site, that your organisation is developing. Outline the scope, key principles and critical features of the model, including its applicability to the industry/sector that the business is operating in. This model should also clearly outline the role that a manager at your level will play in the management of this program. Activity 2: Evaluate existing policy and practice, against The Ideal Assessment Framework, what does it mean, FRICOR6201A Manage sustainability in the workplace, 28May2014 v2

3 Compare and contrast the sustainability policy and practices of your current workplace with the ideal model that you have established. Identify existing strengths, constraints and gaps in existing policy and practice. Activity 3 Celebrate success and identify improvement There are two key steps: i. Develop communication plan to celebrate success of existing policy and practice. Also, identify opportunities for improvement (constraints and gaps) and provide avenues for stakeholder feedback on same; and ii. In consultation with key stakeholders, propose, consider and select relevant improvements, in policy and practice, which will enhance the management of sustainability in your workplace. Activity 4 Continuous Improvement Plan There is one key step: i. Develop a detailed Continuous Improvement Plan (CIP) to implement changes in the management of sustainability in you workplace. This plan could include: a. Clear and achievable goals (SMART); b. Actions and accountabilities, to ensure the timely and successful implementation of the changes. Particular attention should be paid to your role in facilitating the change. Assessment Framework, what does it mean, FRICOR6201A Manage sustainability in the workplace, 28May2014 v2

4 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed Checklist responses: Please cite the specific document, clause or paragraph for each Element and Performance Criteria, to ensure you have fully addressed each requirement of the Unit of Competency, FPICOR6201A Manage sustainability in the workplace. It is important that you research and describe your understanding for each Element and Performance Criteria question, to demonstrate your understanding of the requirements of the Unit of Competency. Once you have described how each Element and Performance Criteria can be assessed and a best practice outcome determined, please assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding according to the Legend below. Legend: C = Complies; N = Non-conformance; F = Further information required; N/A Not applicable. Element Criteria 1. Please research and describe your understanding for each Element and Performance Criteria question; and 2. Assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding. 1. Evaluate workplace sustainability requirements 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed References: Finding (C,N,F) Checklist 1, 27May2014 v7

5 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed Sustainability: refer the Assessment Framework introduction for this Unit for information about the term Sustainability, also literature references that include International Paper, and international pulp and paper manufacturer, has described its approach to sustainability for its business at: International and Australian Standards: refer References at the end of this Checklist Activity #1: Sustainability 1. What is Sustainability, what does it mean? Is there more than one meaning for the term? Describe a best definition for Sustainability. 2. What does Sustainability in the workplace mean? 3. What is the scope of its application in industry and in the workplace: a. Historically; and b. Today? 4. What has influenced the application of Sustainability principles in the workplace over time? 5. How does Sustainability and Sustainability in the workplace influence decision making? 6. Research the word/term Sustainability and determine an appropriate Checklist 1, 27May2014 v7

6 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed meaning that fits your workplace and business activities. Describe how this compares with other meanings for the word/term and applications in the literature? Activity #2: Legislative and organisational requirements 1. What are legislative requirements? 2. What are organisational requirements? 3. How do they relate to Safety hazards/risks, Environmental impacts, Social and cultural obligations; and Economic impacts relevant to a workplace? 4. Why are they important: a. to industry; b. to individuals; and c. to the workplace and managing sustainability in the workplace? 5. How are legal and organisational requirements incorporated into workplace activities? 6. Legal and organisational requirements can change from time to time: why is it important to know when changes occur? And when changes are made, Checklist 1, 27May2014 v7

7 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed how could they be incorporated into an organisation s procedures and processes? 7. Why are these requirements important to, and how do they influence, Sustainability and Sustainability in the Workplace? Activity #3: Occupational Health & Safety (OHS)/Workplace Health & Safety (WHS) and Sustainability 1. What documentation could be established, implemented and maintained to describe how an organisation: a. Identifies all its OHS/WHS hazards relevant to its activities, products and services; b. Conducts a hazard/risk assessment for each hazard/risk; c. Determines appropriate controls to manage each hazard/risk; d. Implements this understanding in its day to day operations, for example through Standard Operating Procedures (SOPs), Work Instructions (WIs) or Job Safety Analysis (JSAs) or similar; 2. How could an organisation include: a. Its operational experience when it develops implements and maintains its hazard/risk methodology? b. A commitment to eliminating workplace illness and injury when it develops implements and maintains its hazard/risk methodology? 3. How could an organisation communicate this information to its: Checklist 1, 27May2014 v7

8 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed a. Employees; b. Contractors and suppliers; and c. Other stakeholders; 4. What system(s) could be used to ensure relevant OHS/WHS information is: a. Current; and b. When changes are made (for example changes to operational procedures, client requirements, legislation or other influences) the changes are made and implemented quickly, and c. Changes are communicated to all relevant employees and contractors and suppliers? And How does an organisation ensure that its significant safety hazards/risks and their impacts are taken into account in establishing, implementing and maintaining a sustainability management system? Activity #4: Environmental aspects and Sustainability 1. What procedure or procedures could be developed, implemented and maintained that describe how an organisation: a. Identifies the environmental aspects of its activities products and services, ie how an element of what an organisation does, interacts with the environment? b. Determines which of these it can control or it can influence, for example through procedures or processes, engineering inputs or wearing of personal protective equipment (PPE)? Checklist 1, 27May2014 v7

9 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed c. Includes this understanding in planned or new developments? d. Includes this understanding when it makes changes to its activities products or services? 2. How does an organisation determine which of its environmental aspects can cause a significant impact on the environment? 3. How does an organisation keep this information current and relevant to its activities products and services? 4. How does an organisation ensure the information is: a. Current; and b. When changes are made (for example changes to operational procedures, client requirements, legislation or other influences) the changes are made and implemented quickly, and c. Changes are communicated to all relevant employees and contractors and suppliers? And 5. How does an organisation ensure that its significant environmental aspects and their impacts are taken into account in establishing, implementing and maintaining a sustainability management system? Activity #5: Social, Cultural and Economic issues and Sustainability 1. What procedure or procedures could be developed, implemented and maintained that describe how an organisation: Checklist 1, 27May2014 v7

10 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed a. Identifies the Social, Cultural and Economic issues related to its activities products and services, ie how an element of what an organisation does, interacts with the these? b. Determines which of these it can control or it can influence, for example through procedures or processes or other means? c. Includes this understanding in planned or new developments? d. Includes this understanding when it makes changes to its activities products or services? 2. How does an organisation determine which of its Social, Cultural and Economic issues can cause a significant impact on its business? 3. How does an organisation keep this information current and relevant to its activities products and services? 4. How does an organisation ensure the information is: a. Current; and b. When changes are made (for example changes to operational procedures, client requirements, legislation or other influences) the changes are made and implemented quickly, and c. Changes are communicated to all relevant employees and contractors and suppliers? Checklist 1, 27May2014 v7

11 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed 5. How does an organisation ensure that its significant Social, Cultural and Economic issues and their impacts are taken into account in establishing, implementing and maintaining a sustainability management system? Checklist 1, 27May2014 v7

12 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed References <Insert relevant references here> AS/NZS ISO14001:2004 Environmental management systems Requirements with guidance for use. (Standards Australia) BS AHSAS 18001:2007 Occupational health and safety management systems - Requirements AS/NZS 4801: 2001 Occupational health and safety management systems Specification with guidance for use. (Standards Australia) AS/NZS 4708:2013 Sustainable Forest Management. (Australian Forestry Standard Limited). Checklist 1, 27May2014 v7

13 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed Summary outcomes Please total the number of C, N and F findings and include in the table below Finding category Total number Complies Non-conformance Further information required Non-conformance findings Element / Criteria Description Action plan proposed 1 Person responsible Further information required findings Element / Criteria Description Action plan proposed 1 Person responsible Checklist 1, 27May2014 v7

14 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed Note: 1: Action Plan items could include (but not be limited to): a. Responsibility to manage the Action Plan process; b. Full description of why the NCR was made (ie why was the gap or issue not previously identified), including an assessment of the: i. root cause of the NCR; as well as ii. subsidiary actions or events that could have contributed to the NCR; c. Assessment and description of a strategy or strategies required to correct the issue, in both the short and (possibly) long term. This strategy could include: i. Policy changes; ii. Procedural changes; iii. Communication of the NCR issue and changes to staff and service providers; iv. Where changes are made, training of staff and service providers affected may be required; and v. Once implemented, the effectiveness of the change will need to be monitored to ensure the change is appropriate and has been effectively implemented; d. What resources (time, money and expertise) will be required to implement the strategy or strategies; e. How long will this take, and what contingencies might need to be planned for; f. What impact could the implementation process cause to other parts of the company s activities; g. How can this be effectively and efficiently done; and h. Recommendations for future review. Examples of Action Plan templates and how to prepare Action Plans can be found at: Checklist 1, 27May2014 v7

15 Assessment framework, Checklist #1: 1.1 Applicable occupational health and safety (OHS/WHS), environmental, legislative and organisational requirements relevant to managing sustainability in the workplace are identified and followed a. b. VKIqQlQXPvoHYAQ&sqi=2&ved=0CCcQsAQ&biw=1366&bih=673 c. d. 0(2).pdf Checklist 1, 27May2014 v7

16 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement Checklist responses: Please cite the specific document, clause or paragraph for each Element and Performance Criteria, to ensure you have fully addressed each requirement of the Unit of Competency, FPICOR6201A Manage sustainability in the workplace. It is important that you research and describe your understanding for each Element and Performance Criteria question, to demonstrate your understanding of the requirements of the Unit of Competency. Once you have described how each Element and Performance Criteria can be assessed and a best practice outcome determined, please assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding according to the Legend below. Legend: C = Complies; N = Non-conformance; F = Further information required; N/A Not applicable. Element Criteria 1. Please research and describe your understanding for each Element and Performance Criteria question; and 2. Assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for Finding (C,N,F) Checklist 2, 27May2014 v5

17 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement 1. Evaluate workplace sustainability requirements 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2. Design policy 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback your workplace under Finding. 3. Manage policy implementation 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.4 Processes are established to facilitate policy implementation Checklist 2, 27May2014 v5

18 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement 3 Review policy 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement. Activity #1: Policy and Sustainability 1. What is a Policy and what is its purpose? 2. How could a Policy (or Policies) be important to an organisation s business, and in particular its sustainability objectives and sustainability performance? 3. What Policy (or Policies) could an organisation implement to guide its management of risk and its performance, including sustainability performance? 4. How could a Policy (or Policies) be determined to acknowledge these sustainability initiatives: a. Safety hazards/risks; b. Environmental impacts of its activities, products Checklist 2, 27May2014 v5

19 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement and services s; c. Social and cultural obligations; and d. Economic objectives? 5. Develop a Policy document to guide an organisation s sustainability objectives to incorporate the issues in 4a- 4d above. Importantly: a. Does the policy include a commitment to establish and review measurable objectives and targets to ensure continued improvement aimed at: i. Elimination of work-related injury and illness; ii. Prevention of pollution; iii. Meeting social and cultural obligations; and iv. Economic targets? Checklist 2, 27May2014 v5

20 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement b. Does the policy include a commitment to comply with relevant safety and environmental legislation and with other requirements placed upon the organisation? 6. Describe how an organisation could develop implement and maintain a Sustainability Policy (or similar): 7. Describe how an organisation could communicate the Policy and its contents to all employees, contractors and suppliers (for example, in an Induction Manual or similar); 8. How could an organisation make its Policy document available to other interested parties, and where is this described in company documentation? Checklist 2, 27May2014 v5

21 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement 9. How does an organisation periodically review its Policy document to ensure it remains relevant and appropriate to the organisation, and its activities products and services? Activity #2: Procedures and Sustainability 1. What is a Procedure and what is its purpose? 2. How could a Procedure (or Procedures) be important to an organisation s business, and in particular its sustainability objectives and sustainability performance? 3. What Procedure (or Procedures) could an organisation develop, implement and maintain to guide its management of risk and its performance, including sustainability performance? Checklist 2, 27May2014 v5

22 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement 4. How could a Procedure (or Procedures) be determined to acknowledge these sustainability initiatives: a. Safety hazards/risks; b. Environmental impacts of its activities, products and services s; c. Social and cultural obligations; and d. Economic objectives? 5. Develop a list of Procedures relevant to an organisation s activities, products or services to support it to systematically manage risks associated with its sustainability objectives; 6. Importantly, do the procedures include a commitment to establish and review measurable objectives and targets to ensure continued improvement aimed at: a. Elimination of work-related injury and illness; b. Prevention of pollution; Checklist 2, 27May2014 v5

23 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement c. Meeting social and cultural obligations; and d. Economic targets? 7. Do the procedures include a commitment to comply with relevant safety and environmental legislation and with other requirements placed upon the organisation? 8. Describe how an organisation could communicate its procedures to all employees, contractors and suppliers (for example, in an Induction Manual or similar); 9. How could an organisation make its procedures available to other interested parties, and where is this described in company documentation? 10. How does an organisation periodically review its procedures to ensure they remain relevant and Checklist 2, 27May2014 v5

24 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement appropriate to the organisation, and its activities products and services? Checklist 2, 27May2014 v5

25 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement References AS/NZS ISO14001:2004 Environmental management systems Requirements with guidance for use. (Standards Australia) BS AHSAS 18001:2007 Occupational health and safety management systems - Requirements AS/NZS 4801: 2001 Occupational health and safety management systems Specification with guidance for use. (Standards Australia) AS/NZS 4708:2013 Sustainable Forest Management. (Australian Forestry Standard Limited) Checklist 2, 27May2014 v5

26 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement Summary outcomes Please total the number of C, N and F findings and include in the table below Finding category Total number Complies Non-conformance Further information required Non-conformance findings Element / Criteria Description Action plan proposed 1 Person responsible Checklist 2, 27May2014 v5

27 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement Further information required findings Element / Criteria Description Action plan proposed 1 Person responsible Note: 1: Action Plan items could include (but not be limited to): a. Responsibility to manage the Action Plan process; b. Full description of why the NCR was made (ie why was the gap or issue not previously identified), including an assessment of the: i. root cause of the NCR; as well as Checklist 2, 27May2014 v5

28 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement ii. subsidiary actions or events that could have contributed to the NCR; c. Assessment and description of a strategy or strategies required to correct the issue, in both the short and (possibly) long term. This strategy could include: i. Policy changes; ii. Procedural changes; iii. Communication of the NCR issue and changes to staff and service providers; iv. Where changes are made, training of staff and service providers affected may be required; and v. Once implemented, the effectiveness of the change will need to be monitored to ensure the change is appropriate and has been effectively implemented; d. What resources (time, money and expertise) will be required to implement the strategy or strategies; e. How long will this take, and what contingencies might need to be planned for; f. What impact could the implementation process cause to other parts of the company s activities; g. How can this be effectively and efficiently done; and h. Recommendations for future review. Checklist 2, 27May2014 v5

29 Assessment framework, Checklist #2 1.2 Existing policies and procedures for the workplace are assessed in relation to sustainability requirements 2.1 Draft policy is developed and circulated to stakeholders and appropriate personnel for feedback 2.2 Policy is reviewed and revised, based on feedback 2.3 Policy is designed that reflects the organisation s commitment to sustainability as integral part of the business planning 3.3 Those involved in implementing the Policy are informed as to expected outcomes and responsibility is assigned 3.5 Processes are established to facilitate policy implementation 4.3 Policy is regularly evaluated and modified to reflect ongoing improvement Examples of Action Plan templates and how to prepare Action Plans can be found at: a. b. VKIqQlQXPvoHYAQ&sqi=2&ved=0CCcQsAQ&biw=1366&bih=673 c. d. 0(2).pdf Checklist 2, 27May2014 v5

30 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders Checklist responses: Please cite the specific document, clause or paragraph for each Element and Performance Criteria, to ensure you have fully addressed each requirement of the Unit of Competency, FPICOR6201A Manage sustainability in the workplace. It is important that you research and describe your understanding for each Element and Performance Criteria question, to demonstrate your understanding of the requirements of the Unit of Competency. Once you have described how each Element and Performance Criteria can be assessed and a best practice outcome determined, please assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding according to the Legend below. Legend: C = Complies; N = Non-conformance; F = Further information required; N/A Not applicable. Element Criteria 1. Please research and describe your understanding for each Element and Performance Criteria question; and 2. Assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding. 1. Evaluate workplace sustainability requirements 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process Finding (C,N,F) Checklist 3, 27May2014 v5

31 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders 4. Review policy 4.1 Changing trends and opportunities for improved workplace sustainability are evaluated and considered for ongoing improvements Activity #1: Scope of sustainability requirements 1. What does scope mean? 2. What does scope of sustainability requirements mean? 3. Why is it important to define and describe in documentation the scope of sustainability requirements for an organisation? 4. How could an organisation include its scope of sustainability requirements in its policy/policies and procedures? And why is this important? 5. How does the organisation periodically review the scope of sustainability requirements to ensure it remains relevant and appropriate to the organisation Checklist 3, 27May2014 v5

32 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders and its activities products and services? 6. When could the scope of sustainability for an organisation change, and how would this be managed? 7. If an organisation changed its scope of sustainability requirements, describe the steps it could take to include the revised scope in its documentation. Activity #2: Stakeholders are consulted 1. What are Stakeholders? 2. Why is it important that an organisation identifies and interacts with its Stakeholders that have an interest its business? 3. What methods could an organisation consider and implement to engage with Stakeholders that have an interest in its business, that: a. Acknowledge the positive contribution that Stakeholders perspectives and expertise can make to an organisation s business activities; Checklist 3, 27May2014 v5

33 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders b. Include an assessment of the impact of an organisation s business on its Stakeholders; c. Describe how Stakeholder feedback is sought and includes an evaluation of this feedback; d. Describe processes for managing complaints and dispute resolution; and e. Routinely involve contact with Stakeholders on a confidential basis? 4. What methods could an organisation consider and implement to facilitate and encourage meaningful engagement with its Stakeholders? 5. How could an organisation build a positive relationship with Stakeholders directly affected by its activities, products or services? 6. How could an organisation s approach to its Stakeholders and its relationship with Stakeholders, affect its short and long term sustainability? Checklist 3, 27May2014 v5

34 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders 7. How are Stakeholders views communicated to an organisation s employees and service providers? 8. How are Stakeholders views reviewed and updated, in particular when an organisation implements changes to its management procedures? Checklist 3, 27May2014 v5

35 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders References <Insert relevant references here> AS/NZS ISO14001:2004 Environmental management systems Requirements with guidance for use. (Standards Australia) BS AHSAS 18001:2007 Occupational health and safety management systems - Requirements AS/NZS 4801: 2001 Occupational health and safety management systems Specification with guidance for use. (Standards Australia) AS/NZS 4708:2013 Sustainable Forest Management. (Australian Forestry Standard Limited). Checklist 3, 27May2014 v5

36 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders Summary outcomes Please total the number of C, N and F findings and include in the table below Finding category Total number Complies Non-conformance Further information required Non-conformance findings Element / Criteria Description Action plan proposed 1 Person responsible Further information required findings Element / Criteria Description Action plan proposed 1 Person responsible Checklist 3, 27May2014 v5

37 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders Note: 1: Action Plan items could include (but not be limited to): a. Responsibility to manage the Action Plan process; b. Full description of why the NCR was made (ie why was the gap or issue not previously identified), including an assessment of the: i. root cause of the NCR; as well as ii. subsidiary actions or events that could have contributed to the NCR; c. Assessment and description of a strategy or strategies required to correct the issue, in both the short and (possibly) long term. This strategy could include: i. Policy changes; ii. Procedural changes; iii. Communication of the NCR issue and changes to staff and service providers; iv. Where changes are made, training of staff and service providers affected may be required; and v. Once implemented, the effectiveness of the change will need to be monitored to ensure the change is appropriate and has been effectively implemented; d. What resources (time, money and expertise) will be required to implement the strategy or strategies; e. How long will this take, and what contingencies might need to be planned for; Checklist 3, 27May2014 v5

38 Assessment framework, Checklist #3 1.3 Research is conducted to define scope of sustainability requirements for the workplace 1.4 Stakeholders are consulted as a key component of the research process 1.5 Recommendations based on research outcomes are documented and feedback is provided to appropriate personnel and stakeholders f. What impact could the implementation process cause to other parts of the company s activities; g. How can this be effectively and efficiently done; and h. Recommendations for future review. Examples of Action Plan templates and how to prepare Action Plans can be found at: a. b. VKIqQlQXPvoHYAQ&sqi=2&ved=0CCcQsAQ&biw=1366&bih=673 c. d. 0(2).pdf Checklist 3, 27May2014 v5

39 Assessment framework, Checklist #4 2.4 Appropriate strategies for implementation are agreed, documented and communicated to stakeholders 3.4 Targets and indicators are established to maximise policy outcomes 3.1 Timelines and budget for implementation are established with appropriate personnel 3.2 Resources are allocated to the implementation process in line with timelines and budget Checklist responses: Please cite the specific document, clause or paragraph for each Element and Performance Criteria, to ensure you have fully addressed each requirement of the Unit of Competency, FPICOR6201A Manage sustainability in the workplace. It is important that you research and describe your understanding for each Element and Performance Criteria question, to demonstrate your understanding of the requirements of the Unit of Competency. Once you have described how each Element and Performance Criteria can be assessed and a best practice outcome determined, please assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding according to the Legend below. Legend: C = Complies; N = Non-conformance; F = Further information required; N/A Not applicable. Element Criteria 1. Please research and describe your understanding for each Element and Performance Criteria question; and 2. Assess your workplace for each Element and Performance Criteria and determine if your workplace meets or exceeds this and include your decision for your workplace under Finding. 2 Design policy 2.4 Appropriate strategies for implementation are agreed, documented and communicated to stakeholders 3 Manage policy 3.4 Targets and indicators are established to maximise policy Finding (C,N,F) Checklist 4, 28May2014 v6