BSCI 2.0: Understanding the new selfassessment. 1st June. Veronica RUBIO 1st June 2015
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1 BSCI 2.0: Understanding the new selfassessment approach 1st June Veronica RUBIO 1st June 2015
2 Webcast BSCI 2.0 series WEBCAST TOPIC DATE START TIME AND LINKS Overview of Changes + Decent Working Hours 10/02/ h00 AM CET PPT downloaded here Fair Remuneration 25/02/2015 No Precarious Employment 9/03/2015 Ethical business behaviour 23/03/ h00 AM CET ( 30 minutes + 30 Q&A) 10h00 AM CET ( 30 minutes + 30 Q&A) 10h00 AM CET ( 30 minutes + 30 Q&A)
3 Webcast BSCI 2.0 series WEBCAST TOPIC DATE START TIME AND LINKS Workers Involvement and Grievance Mechanisms for Producers No Child Labour and Special Protection for Young Workers Zero Tolerance Protocol Assessing Social Audits from other systems Understanding the new selfassessment approach 10h00 AM CET 8/04/2015 ( 30 minutes + 30 Q&A) 10h00 AM CET 20/04/2015 ( 30 minutes + 30 Q&A) 04/05/ h00 AM CET ( 30 minutes + 30 Q&A) 18/05/ h00 AM CET ( 30 minutes + 30 Q&A) 1/06/ h00 AM CET ( 30 minutes + 30 Q&A)
4 Learning Objectives How do I use the BSCI self-assessment 2.0? How do I assess the results of the self-assessment? How do I explain it to producers?
5 How do I use the BSCI selfassessment 2.0?
6 Where is it the self-assessment for BSCI 2.0? EXCEL VERSION: 6
7 Where is it the self-assessment for BSCI 2.0? ON-LINE: 7
8 Where is it the self-assessment for BSCI 2.0? PDF version, BSCI Platform resources: 8
9 Self-assessment in the System Manual Part III 9
10 What is a selfassessment for?
11 Due diligence = Good balance What community expects from your business Assessing and managing risks
12 What is a self-assessment for? For the participant: For the producer: First gathering information tool First risk assessment tool 12
13 For internal support EXTERNAL STAFF (EXPORTER/IMPORTER) DIFFERENT QUALIFICATIONS, DIFFERENT ROLE, SIMILAR GOAL!
14 Define your strategy Channel: Who will collect the information? Can I delegate this task to my importers? Scope: Do I target all my producers? Customization: What are my deal breakers? Do I have other tools to collect information? (e.g. other audits) 14
15 When do I use the self-assessment? Area What? Who? How? Risk country classification Pre-selection of business partners Empowerment of business partners Promoting respectful working conditions Following up on Remediation Plan Zero Tolerance Protocol 15
16 Create your own selfassessments
17 Scenario 1- Basic: Only data Business Profile Certification overview Working Environment You can use: - BSCI Manual Templates (Part IV) - Excel version (hiding irrelevant tabs) You cannot use: - - Standards map on-line tool 17
18 Scenario 2: Initial Risk assessment Business Profile Certification overview Working Environment Crucial Questions You can use: - Excel version (hiding irrelevant tabs) - PDF Manual templates (Part IV) - Crucial questions accessible in Standards Map on-line version 18
19 Scenario 3: Subcontracting Business Profile Certification overview Working Environment Supply Chain Mapping Crucial Questions You can use: - Excel version (hiding irrelevant tabs) - PDF Manual templates (Part IV) - Crucial questions accessible in Standards Map on-line version 19
20 Scenario 4: Working Hours and Remuneration Business Profile Certification overview Working Environment Remunera tion Practice Fair Remuneration Quick Scan Working Hours Form Crucial Questions You can use: - Excel version (hiding irrelevant tabs) - PDF Manual templates (Part IV) or producer profile in the BSCI Platform - Crucial questions accessible in Standards Map on-line version 20
21 Scenario 5: Full scope Business Profile Certification overview Working Environment Remuneration Practice Fair Remuneration Quick Scan Working Hours Form Full Performance Evaluation Stakeholders Mapping You can use: - Excel version (hiding irrelevant tabs) - PDF Manual templates (Part IV) or producer profile in the BSCI Platform - Crucial questions accessible in Standards Map on-line version 21
22 How do I assess the results of the selfassessment?
23 Understanding the nuances PROGRESS VALUE Already in practice In progress Not started The more crucial the question, the more it matters the way it is answered
24 Performance evaluation structure? Every question includes interpretation guidelines Evaluation must be done based on your judgement
25 Find the line between acceptable and insufficient Insufficient Acceptable The producer answers Not started in: More than 50% Crucial(s) Super crucial * in progress The producer answers In progress or in practice in: More than 50% including crucial questions * Crucial questions under crucial performance area: Child Labour, OHS, Bonded Labour and Ethical Behaviour
26 How do I explain it to producers?
27 Before you communicate Be wise 27
28 Create clusters 1 Producers with direct contact Producers contact through trader 28
29 Define break-dealers 2 Super crucial questions* All crucial questions Others? * Crucial questions under crucial performance area: Child Labour, OHS, Bonded Labour and Ethical Behaviour 29
30 Customize self-assessment according to your needs 3 Basic Medium Advanced/ internal auditor 30
31 Customize a navigation map 4 If you use the PDF System Manual + on-line self assessment on Standards map, instruct the producer to: 1. save as the PDF as separate templates in its own server and type its own name in the name of the template. 2. create an account in Standards map with a valid account 31
32 Customize a navigation map 5 If you use the Excel version: 1. Hide the tabs that you have pre-defined as irrelevant. 2. Colour the remaining tabs with different colours 3. Re-draft the how to read this document including the reference to each colour tab. 32
33 Now you can communicate! Use a friendly cover letter Remediation Plan: The Excel self-assessment includes the Remediation Plan template. Leave it always there to raise awareness on this important step. 33
34 Farms internal auditing
35 Self-assessment as internal audit tool Packing houses sourcing directly from farms (owned or independent) will nominate a person that audits the farms prior to the BSCI Audit. These farms can be: more than 5 workers less than 5 workers 35
36 Self-assessment as internal audit tool For more than 5 workers: The internal auditor must use at least the crucial questions selfassessment For less than 5 workers: The internal auditor must use the small-holders self-assessment 36
37 QUESTIONS
38 Thank you! Thank you! NEW BSCI Code of conduct: Veronica Rubio BSCI Senior Manager Strategic Issues Tel: + 32 (0)
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