Procedure Overview. Contents. Procedure Overview Maintain Time Data Process Steps Maintain Weekly Entry w/ Activity Allocation

Transcription

1 Contents Procedure Overview Maintain Time Data Process Steps Maintain Weekly Entry w/ Activity Allocation Procedure Overview Overview To gain an understanding on how to change Maintain Weekly Entry w/ Activity screen for an employee due to an adjustment/correction on the following: Date worked Attendance Type Hours worked Cost Assignment (CC/CFC) Hourly Rate Reason of payment Infotype 2052 (Maintain Weekly Entry w/ Activity) must be used to change timesheet information for hourly paid employees. The appropriate hours and rates must be entered in order to calculate union dues and legislative deductions correctly. The system can only calculate retroactive adjustments correctly if detailed information on hours and rates are entered. HRIS Procedure Document FINAL For Assistance with this Process

2 Employee Subarea Attendance Type: All Appointed Biweekly Staff (e.g. Carp F/T) 0800 Appointed Regular Hours: Hours can be entered as a range or recorded Shift Premium: Must be recorded All Casual Temporary Unionized Staff (Excluding USW) (e.g. Elec Temp) Non-Appointed Temp Hours: Hours must be recorded Shift Premium: Hours must be recorded All Casual Biweekly and Monthly Employees (e.g. CUPE Casual, Casual Biweekly) Note: Unionized Casual position must be the primary position on Organizational Assignment Casual Hours: Hours must be recorded Casual Hours no Vacation Pay: Hours must be recorded Casual Hours No Dues GEN 4% Vac.: Hours must be recorded All Casual employees in the Work Study Program Note: To be used for work study hours only. No cost assignment required Work Study Hours: Hours must be recorded All Casual employee doing USW duties (e.g. Administrative work) USW Casual Hours (Mon - Sun) : Hours must be recorded Appointed/ Non- Appointed Employee Overtime attendance types can be used for all employee types. HRIS Procedure Document FINAL For Assistance with this Process

3 Appointed Employee Stat. Holiday attendance types Note: Any time the Attendance Types for Overtime, Statutory Holiday or Shift Premium are used, the hours must be entered manually and on a daily basis. Do not use a range or let the system default the hours. Maintain Time Data Process Steps Click on the following path: Human Resources Time Management Administration Time Data Maintain 1. Enter employee personnel number 2. Enter the earliest effective date of the attendance you want to change in the Period Section Note: Entering the date on this screen will propose the Maintain Weekly Calendar w/activity screen for the week entered in the From field. 3. Click on weekly Calendar Maintain Weekly Entry w/ Activity Allocation 1. If necessary, change the day number of the attendance to be updated in the D field or change the Start date and the end date of the attendance HRIS Procedure Document FINAL For Assistance with this Process

4 2. If necessary, change the hours to be paid. 3. If necessary, change or select the applicable attendance type. When the payroll runs, the system will recalculate the payroll based on the new Attendance Type. 4. If necessary, change the cost center. Note: Do not enter an internal order if a cost center is entered. 5. If necessary, change the funds center 6. If necessary, change the fund, if applicable 7. If necessary, change the hourly rate of pay. 8. If necessary, change the reason of payment. 9. Click or Press Enter. As the Work Schedule Rule (IT0007) was saved as 36.25/wk, 7.25/day, the week pay period hours will default to If the first day, for example, is a Saturday or Sunday, then a message will appear: W: First day off of attendance/absence is a day off [att/absence type 00920]. Press Enter to accept the message. Cost Assignment information must be entered for each payment. HRIS Procedure Document FINAL For Assistance with this Process

5 10. Click to to Save. Note: The message Record(s) posted is displayed at the bottom of the Maintain Weekly Calendar w/activity Allocation screen 11. Click on to proceed to the next Maintain Weekly Entry w/ Activity Allocation screen. The screen must be saved first prior to proceeding to the next week. END OF CORRECT ACTUAL HOURS WORKED HRIS Procedure Document FINAL For Assistance with this Process