EEAC s OFCCP Compliance Resources. Resource Manuals

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1 N03-80 EEAC s OFCCP Compliance Resources Most EEAC members are federal contractors subject to nondiscrimination and affirmative action requirements enforced by the U.S. Department of Labor s Office of Federal Contractor Compliance Programs (OFCCP). Since being created in 1976, EEAC has specialized in providing OFCCP compliance assistance advice to its member companies. In addition to regular OFCCP updates provided through the weekly memos, over the years EEAC has also developed a wide array of practical resources and specialized training seminars designed to assist you in meeting your company s OFCCP obligations. This notice catalogs the various OFCCP compliance resources and training seminars available from EEAC. For more information on any of the seminars or products mentioned, please visit our website at or call the EEAC Program Line at To order any of the compliance resources listed, please use the attached order form or you may order on-line at To register for the training seminars, please call the Program Line or register on-line at Resource Manuals Developing Effective Affirmative Action Programs This manual is the definitive resource manual for human resources professionals and inhouse counsel responsible for managing and overseeing their company s affirmative action compliance programs. The manual reflects the major changes to OFCCP s 60-2 AAP content regulations which took effect in December 2000, and offers step-by-step, detailed guidance on developing the required elements of a compliant AAP under the revised regulations. The manual begins with an overview of affirmative action and the steps necessary to prepare for the AAPdevelopment process. Subsequent chapters are devoted to the quantitative AAP reports required under the new regulations, including the new organizational profile requirement. Also included is a chapter covering more recently imposed program elements, such as the requirement that contractors perform in-depth analyses of their employment processes for potential discrimination. The manual s appendices include all relevant OFCCP statutes and regulations and excerpts from EEAC s sample model AAPs. (#4853) $250 members/$500 nonmembers. 12/5/03

2 -2- Managing OFCCP Compliance Evaluations This manual is a comprehensive guide to the regulations, methods and procedures by which OFCCP evaluates a federal contractor s AAPs. The manual provides a general overview of the OFCCP, its strategic enforcement objectives, and the methods by which the agency evaluates AAPs. Detailed information and guidance is provided on the various stages in the compliance evaluation process: jurisdictional and facility selection issues; preparing, analyzing and submitting the desk audit; managing the on-site review; and conciliating successful resolutions of the evaluation. In addition, the manual contains chapters devoted to conducting compensation analyses, performing statistical analyses of employment transactions for potential discrimination, and the strategies and procedures for managing a corporate management or glass ceiling compliance review. The appendices include all relevant OFCCP statutes and regulations, the agency s new compliance evaluation scheduling letters, and relevant sections of the agency s Federal Contract Compliance Manual. (#4852) $250 members/$500 nonmembers. Conducting Impact Ratio Analyses (IRAs) for Potential Employment Discrimination This stand-alone spiral-bound resource manual, new in 2003, is designed for HR professionals, managers and attorneys involved in developing strategies and conducting IRAs for hires, promotions, terminations, downsizings, and other employment selections. Under its new enforcement strategy targeting systemic discrimination, OFCCP is putting a particular emphasis on the desk audit phase of a compliance review, which in turn increases the importance of a quality desk audit submission. Properly conducted IRAs can alert a contractor to potential issues that can be addressed before a desk audit is even scheduled, as well as help to preempt potential questions by OFCCP about desk audit data that might otherwise lead to further investigation. EEAC s new 49-page Conducting Impact Ratio Analyses (IRAs) for Potential Employment Discrimination manual starts by discussing the statistical principles used by OFCCP and the courts in determining whether disparate impact discrimination exists. Subsequent chapters address how those statistical principles are applied in practice in evaluating hires, promotions, transfers, terminations, and other selection processes. (#4849) $60 members/$150 nonmembers. Statistics for Nonstatisticians This manual provides the reader with a simple and clear introduction to statistical concepts and methodologies that are relevant to affirmative action planning and employment discrimination issues. The text is intuitive, but also covers calculations of the most common statistical tests. (#4854) $24 members/$50 nonmembers.

3 -3- Computer-Based Resources IRA Workbook This new compliance tool is designed to assist in conducting impact ratio analyses (IRAs) consistent with OFCCP s current methods for conducting investigations of adverse impact. The new Workbook, which runs in Microsoft Excel and comes with an easy-to-follow User s Guide, replaces the SWBell IRA software program that EEAC has made available for several years. In addition to reflecting OFCCP s latest methods for conducting investigations of adverse impact, the IRA Workbook is simpler and easier to use than the SWBell program, taking advantage of Microsoft Excel s expanded features. (#4828) $90 members/$350 nonmembers; corporate-wide license (#4828B) $795 available to members only. EEAC s Comp Auditor Software EEAC s Comp Auditor 5.0 is a software program developed by EEAC for use in conducting self-audits of employee compensation practices for potential pay discrimination. The Comp Auditor uses both recognized statistical methods and the mean/median group comparison method that is still used by OFCCP. Once data has been imported, the EEAC Comp Auditor is ready to conduct its four-step analysis: a comparison of median or mean compensation by race and gender; t-tests to measure the statistical significance of differences in pay; regression analysis to determine whether statistically significant pay differences can be explained by legitimate business reasons; and cohort analyses that compare the pay of similarly-situated men and women, or minorities and nonminorities. (#4819) $1,275 available to members only. Discounts available on multiple copies. OFCCP Compliance Evaluation Checklist EEAC s OFCCP Compliance Evaluation Checklist provides a step-by-step template for tracking and managing all aspects of an OFCCP compliance evaluation. The Checklist should be helpful not only to those tasked with responsibility for handling the compliance evaluation, but also to other human resources personnel involved in an evaluation who might not be familiar with all of the ins and outs of the OFCCP compliance evaluation process. The Checklist breaks down the OFCCP compliance evaluation process into a number of clearly identifiable components. (#4825) Available on CD to EEAC members only for $500.

4 -4- Optional Hard Copy or Computer-Based Resources OFCCP Regulations Desk Reference The OFCCP Regulations Desk Reference is an easy-to-use resource for locating and interpreting the affirmative action program regulations. The desk reference includes the full text of the administration and enforcement regulations (Part 60-1); regulations governing the structure and content of AAPs for women and minorities (Part 60-2), regulations governing the content of AAPs for covered veterans and special disabled veterans (Part ) and individuals with disabilities (Part ). The Desk Reference is available in either hard copy or searchable CD with commentary hot-linked to each regulation. (#4824A hardcopy) - $150 members/ $300 nonmembers. (#4824 CD license) - $475 members/$950 nonmembers. Managers Pamphlets Series EEAC s popular Managers Pamphlets are designed to furnish a basic understanding of key employment law requirements to front-line managers and supervisors. Each pamphlet uses a question and answer format to describe in plain English what your supervisors and managers need to know about the rules that apply. The pamphlets may be ordered in hard copy or under license on a CD so that you can customize it with your company s name and logo and/or put it on your company s intranet. Please note that the CD option is available only to EEAC member companies. EEAC has four Managers Pamphlets that focus on OFCCP-related compliance issues: An OFCCP Compliance Review (#4874 hardcopy / #4874A CD) Understanding Our Company s Affirmative Action Obligation for Individuals with Disabilities and Veterans (#4858 hardcopy / #4858A CD) Equal Employment Opportunity and Affirmative Action Compliance: An Executive Summary for Senior Managers (#4867 hardcopy / #4867A CD) Our Company s Affirmative Action Obligations (#4868 hardcopy / #4868A CD) Hardcopy - $5 members/$20 nonmembers; multiple purchase discounts available. CD - $500 available to members only.

5 -5- Training Seminars Developing and Implementing Effective Affirmative Action Programs This is an intensive, two and one-half day program designed to develop the skills of individuals involved in the actual design, preparation, and implementation of AAPs. This course uses an integrated set of training exercises through which attendees calculate and develop the analyses necessary to identify problem areas and establish employment goals. The agenda stresses not only the mechanics of developing an AAP, but also strategies for developing plans that serve as effective human resources planning tools Schedule January (#DA104); March 9-11 (#DA204); May (#DA304); September 8-10 (#DA404); November 9-11 (#DA504); EEAC Training Center, Washington, DC. Managing OFCCP Compliance Evaluations This one and one-half day program compliments the seminar on Developing and Implementing Effective Affirmative Action Programs. It provides participants with the latest practical guidance and exercises on the OFCCP compliance evaluation process. The focus is on conducting strategic self-audits of AAPs and supporting documentation in preparation for an OFCCP compliance evaluation, including the traditional compliance review. The course utilizes OFCCP s own Standard Compliance Review Report to facilitate a successful outcome Schedule February (#CR104); May (#CR204); September (#CR304); EEAC Training Center, Washington, DC. Conducting Effective Impact Ratio Analyses (IRAs) in Preparing for a Desk Audit OFCCP s current enforcement strategy on identifying and eradicating systemic discrimination puts a particular emphasis on the desk audit phase of a compliance review, and thus the importance of quality desk audit submissions. Properly conducted IRAs can help to avoid questions by OFCCP about data that might otherwise lead to further investigation, or can alert a contractor to potential issues that can be addressed before a desk audit is even scheduled. This one-day technical seminar, aimed at HR professionals, managers and attorneys involved in developing strategies for and conducting IRAs for hires, promotions, terminations, downsizings and other employment selections, focuses on strategic considerations and techniques for grouping employees to yield valid analyses that will provide either an indicator of potential problem areas or an effective defense against challenges to the selection system Schedule March 3 (#IA104); September 14 (#IA204); EEAC Training Center, Washington, DC.

6 -6- Conducting a Compensation Analysis This two-day program offers guidance on how to conduct a self-analysis for potential compensation discrimination under Title VII and the Equal Pay Act. This program also addresses the compensation and analyses required under OFCCP s new regulations and covers strategies for managing an OFCCP audit of your compensation practices. The course will focus on what the EEO or compensation practitioner needs to know and be able to do to conduct the newly required compensation self-analyses, to present compensation analyses to the OFCCP, and to ensure that the company s compensation practices are legally defensible Schedule February 4-5 (#CS104); September (#CS204); EEAC Training Center, Washington, DC. In-House Training EEAC offers customized in-house training programs for companies looking for a presentation that is tailored to the unique needs and circumstances of their own affirmative action program and process. EEAC staff experts present the program at a company facility, and will work with you and your staff to ensure that the program addresses issues of concern to your company and takes into account your own policies and procedures. If you are interested in an in-house presentation, please contact EEAC s Director of Training, Judy Lampley, at or jlampley@eeac.org. Member Resources Section of EEAC Website In addition to all of the above, EEAC offers a number of free-to-members-only OFCCP compliance resources accessible from the Member Resources page of our website at under Affirmative Action Compliance. These include Nationwide EEO-1 Utilization Data, the OFCCP Judges Deskbook, and a complete index of OFCCP compliance directives.

7 OFCCP Compliance Resources Order Form Please return this form with your credit card information or check, payable to EEAC, 1015 Fifteenth Street, N.W., Suite 1200, Washington, DC 20005, or fax the form to If you have any questions, please call the EEAC program line at Resource Manuals Members NonMembers Developing Effective Affirmative Action Programs (4853) Qty. $250 $500 Managing OFCCP Compliance Evaluations (4852) Qty. $250 $500 Conducting IRAs for Potential Employment Discrim. (4849) Qty. $ 60 $150 Statistics for Nonstatisticians (4854) Qty. $ 24 $ 50 Computer-Based Resources IRA Workbook (4828) Qty. $ 90 $350 IRA Workbook Corporate Wide License (4828B) $795 N/A OFCCP Compliance Evaluation Checklist License (4825) $500 N/A Comp Auditor Software 5.0 (4819) Qty. 1 copy $1275 N/A 2-5 copies $955 N/A 6-10 copies $825 N/A 11+ copies $635 N/A Optional Hard Copy or Computer-Based Resources OFCCP Regulations Desk Reference (Hard Copy) (4824A) Qty. $150 $300 OFCCP Regulations Desk Reference (CD License) (4824) Qty. $475 $950 Managers Pamphlets 1-9 copies $5 $ copies $2 $8 50 or more $1 $4 CD Version $500 N/A An OFCCP Compliance Review (Hard Copy-4874) (CD-4874A) Qty. Understanding Our Company s AA Obligations for Ind. with Disabilities and Veterans (Hard Copy- 4858) (CD-4858A) Qty. EEO and AA Compliance: An Executive Summary for Senior Managers (Hard Copy-4867) (CD-4867A) Qty. Our Company s Affirmative Action Obligations (Hard Copy-4868) (CD-4868A) Qty. Full Name Title Company Address City/State/Zip Code Telephone/Fax PLEASE TYPE OR PRINT CLEARLY PAYMENT METHOD I have enclosed a check or money order payable to EEAC in the amount of $. Please charge my: American Express MasterCard Visa Card Number: Billing address, if different from address above: Exp. Date: Signature: EEAC th Street, N.W. Suite 1200 Washington, DC Fax Program Line