18 Ranking Data within Reports
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- Robert Hodges
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1 18 Ranking Data within Reports This session describes ranking data in a Web Intelligence report. Ranking allows you to isolate the top and bottom records in a data set based on a variety of criteria. For example, if you have a block showing countries and associated revenues, ranking allows you to rank the data in the block to show the top 3 countries only, based on the revenue they generate. Therefore, ranking is another way of filtering data within a report. Web Intelligence allows you to rank data in many ways using the Ranking button: Count the top and/or bottom n records based on the value of a measure. Percentage the top and/or bottom n% of the total number of records based on the value of a measure (as a percentage of the total value of the measure). Cumulative Sum the top and/or bottom n records based on the cumulative sum of a measure. Cumulative Percentage the top and/or bottom n records based on the value of a measure as a cumulative percentage of the total value of the measure. 301
2 18.1 Ranking Properties Top Returns the top n records if Calculation mode is Count or Cumulative Sum. Returns the top n% records if Calculation mode is Percentage or Cumulative Percentage. Bottom Returns the bottom n records if Calculation mode is Count or Cumulative Sum. Returns the bottom n% records if Calculation mode is Percentage or Cumulative Percentage. Based on Count Percentage Cumulative Sum Measure on which the ranking is based. Ranking returns the top/bottom n records based on the measure specified. For example, the top 3 countries by revenue generated, the bottom 3 year/quarter combinations by revenue generated. Ranking returns the top/bottom n% of the total number of records based on the measure specified. For example, if there are 100 records and you rank the top 10% then ranking returns the top 10 records. Ranking returns the top records until the cumulative sum of the measure specified is exceeded. Ranking will omit the record that causes the cumulative sum value to be exceeded. Or Ranking returns the bottom records until the cumulative sum of the measure specified is exceeded. Ranking will include the record that causes the cumulative sum value to be exceeded. Cumulative Percentage Cumulative Sum of the measure, represented as a Percentage of the Total Ranked by Ranking returns the top records until the cumulative percentage of the measure specified is exceeded. Ranking will omit the record that causes the cumulative percentage value to be exceeded. Or Ranking returns the bottom records until the cumulative percentage of the measure is exceeded. Ranking will include the record that causes the cumulative percentage value to be exceeded. The dimension(s) on which the ranking is based (for example, Country). If you do not specify a value for this parameter then the ranking is based on all the dimensions in the block. e.g. If you have a block with Year and Quarter and you do not specify a dimension, Web Intelligence uses the values of the measure generated by the Year/Quarter combination. Typically, this will be left blank, but you might force the ranking to be based on a single dimension. 302
3 18.2 Ranking Examples Let us look at an example of each type of Ranking Count You can use this ranking to find the Top/Bottom records based on the value of a measure, e.g. Top 5 and Bottom 5 rows based on Sales revenue. 1. Create the following query using the efashion universe and run it. 2. Apply a descending sort on [Sales revenue]: Top 10 records end here. 3. Remove the descending sort on [Sales revenue]. 4. Click in any cell of the [Sales revenue] column and then click on Add Ranking as shown below. 303
4 Or you can use right-click menu: 5. Set the Ranking properties as shown below and click OK. 6. Block of data now only shows the top 10 rows. To calculate this ranking, you can imagine Web Intelligence: 1. Sorts the records in descending order based on [Sales revenue]. 2. Displays the Top 10 records. NOTE The sorts that Web Intelligence applies in rankings take precedence over sorts that you have previously applied to your data. For example, if you have previously sorted the list of States in alphabetical order, Web Intelligence overrides this sort when applying the ranking. This will always show the top 10 whenever the data changes in the underlying query. 304
5 7. To edit a ranking (or remove a ranking): Select Edit Ranking or Remove Ranking from the toolbox Select Edit Ranking or Remove Ranking using right-click menus 8. Select Edit Ranking and then apply the following settings: Ranking will return the Top 5 records and the Bottom 5 records within the block of data. To calculate this ranking, you can imagine Web Intelligence: 1. Sorts the records in descending order based on [Sales revenue]. 2. Displays the Top 5 records. 3. Displays the Bottom 5 records. 305
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