!MONTGOMERY COLLEGE PROCUREMENT OFFICE! Dated: April 1, 2016

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1 !MONTGOMERY COLLEGE PROCUREMENT OFFICE! Dated: April 1, 2016 ADDENDUM#2 PURPOSE OF ADDENDUM: 1. To provide attached questions and answers. 2. To provide Word version of attachments A & B. See attached PLEASE SIGN BELOW TO ACKNOWLEDGE RECEIPT OF ADDENDUM AND RETURN WITH BID RESPONSE. NOTE: BID ADDENDA WILL NOT BE ACCEPTED BY FACSIMILE OR . Authorized Signature Date Typed/Printed Signature

2 QUESTIONS AND ANSWERS QUESTION ANSWER What languages (LEF says 2 but does not specify what No additional languages. LEF response is a future the other languages are)? possibility. When is the expected start date for implementation? May 1 Can some functionality be rolled out sooner in a phased Perhaps, but constrained by the requirements of the fashion? LDP methodology. What is the expected go live date - in survey noted as Go-live for payroll-related functions would be the date July would you be open to accelerating this? needed for employee use of the system in advance of having payroll processing be effective at the beginning of July 2017 is the target for financial Are there any blackout periods when staff wouldn t be available for project? What does staff makeup look like from customer side? Assuming Benelogic is eventually retired, will you require integrations directly to your benefits providers and if so, can you provide a list? Do you need positive pay and/or pre-note for any of the bank accounts (payroll, A/P)? Do you have P-Card transactions? If so, approximately how many and are they integrated today? Is it fair to assume that all 5 campuses have common business processes? management functions. December 24 through January 2 January 16 March May 29 Not clear what is being asked. Yes, list is provided in the LEF report. Yes, we use both positive pay and prenote Yes, we do have P-Card transactions. Probably about 2,000 per month. We currently use CenterSuite through M&T Bank to track. The only integration is a download of info from Centersuite that we covert to a jv to load into Banner. For HR and Finance yes. Credit and non-credit enrollment is the major split in processing Are there any on-going union contract negotiations? Are there contract changes/negotiations that could impact this project? Is the Workday Lifecycle Engagement Framework report available for review? We have mid cycle discussions but it is unlikely have any affect on the project. Depending on the timing we could use them as an opportunity to for process improvement. The Workday Lifecycle Engagement Framework (LEF) report is available to all qualified respondents directly from Workday, based on having been previously certified by Workday to provide this specific form of implementation assistance.

3 QUESTIONS AND ANSWERS-continued Can you describe how you pay your adjunct faculty? Can you provide some insight on the homegrown Position Management solution and how you envision that interacting with the Workday solution? Can you describe the Student Receivables process and how you expect it to correlate with Workday? Touchnet is listed as an integration. Can you describe your expectations for the Touchnet process? Can you described the potential integration with Starfish? Can you describe the integration with Sungard for the Refund Information? Adjunct faculty can be paid several ways. WDCE tends to use contracts. The credit side uses workload (called ESH at MC). A faculty member is given an amount based upon course (example 3 workload for a 3 credit hour lecture class) or assigned an amount for a noninstructional activity (example 2.5 workload given for curriculum course development). There are currently multiple integrations with Banner HR, and the ideal solution would be to migrate these systems into Workday. College is using Ellucian s Position Control for position management, Job Wizard (Home grown) for storing job description and classes, Taleo for position request. Our understanding is that Student Receivables are not currently tracked in Workday. Student Accounts would be staying in Banner. There will need to be some sort of interface between the two for transaction amounts assessed or paid in Banner to be deposited into the GL in Workday. We use TouchNet for processing student payments but we also use TouchNet for many types of non-student payments. Examples would be parking tickets, child care payments and other non-student transactions. These need to be going into the GL in Workday. We currently use TouchNet Payment Gateway, Bill and Payment, Cashiering and Marketplace. Cashiering, in particular, may be interesting as cashiers process payments that go to both student and non-student accounts. Currently, a separate list of employees, faculty and advisors is being sent to Starfish. A similar list will have to be derived from Workday to be appended to the list generated from Ellucian Banner. This list is generated and sent every day. We do use PayNet Exchange for our refund processing. Student refund process would not change but nonstudent refunds or vendor payments need to be addressed. The current PayNet Exchange process sends

4 a file to them and they process an ach deposit or print and mail a paper check. ***END OF QUESTIONS AND ANSWERS***

5 ATTACHMENT A REFERENCES City, State, Zip Code Contact Person/ Service Dates City, State, Zip Code Contact Person/ Service Dates City, State, Zip Code Contact Person/ Service Dates REFERENCE 1 REFERENCE 2 REFERENCE 3 Please note: References listed must be able to confirm the Offeror s ability to provide the services requested in this RFP. References submitted by:

6 ATTACHMENT B CONTRACTOR INFORMATION FORM B.1 I/We offer the terms, delivery and pricing for the requested products/services, and certify that I am a bona fide agent, authorized to make offers on behalf of the firm. B.2 Minority Contractor: Yes No If yes, please specify minority classification B.3 Price adjustment (is is not ) necessary for other public agencies as listed. B.4 Please list any exceptions taken to any terms and conditions listed in the RFP. Please note any exceptions taken may affect the award of a contract or purchase order. B.5 I/We certify that our firm is not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this solicitation by any County, State, or Federal agency. I/We agree to notify Montgomery College should a change in this status occur. Yes No B.6 Please provide the following information: Federal Tax Number Contact Person Cell Number Years in Business U.S. DOT Number Dun & Bradstreet Number City, State, Zip Code Fax Number Address Name Authorized Signature and Date