Lake Host Program. Point Person & Manager Training Manual. Aquatic Invasive Species Education and Prevention Program

Transcription

1 Lake Host Program Point Person & Manager 2018 Training Manual Aquatic Invasive Species Education and Prevention Program Brought to New Hampshire lakes and ponds by local groups and: NH LAKES 17 Chenell Drive, Suite One Concord, NH p: (603) f: (603)

2 TABLE OF CONTENTS Letter from the Conservation Program Coordinator...Page 1 Lake Host Charitable Giving Program Informational Flyer...Page 2 Point Person Position Description... Page 3-4 Point Person/Co-Point Person Agreement.. Page 5 Lake Host Manager Position Description... Page 6 Lake Host Inspector Position Description... Page 7-8 Lake Host Program Summary Page 9 Lake Host Program AIS SAVES... Page 10 Lake Host Program Infographic Page Steps for Success and FAQs... Page NH LAKES Emergency Contact Information... Page 17 Lake Host Recruiting and Hiring Guidance.. Page How to Fill Out Required Paperwork for all Lake Hosts.. Page Volunteer Information Form..... Page 20 Employee Information Form Page 21 W-4 Employee s Withholding Allowance Certificate... Page 22 I-9 Employment Eligibility Verification... Page List of Acceptable Forms of Identification...Page 25 Parental Permission Form for the Employment of Youth Age 16 or 17...Page 26 Payroll Protocol Instructions... Page 27 Employee Timesheet.Page 28 Volunteer Lake Host & Point Person Match Sheet..Page 29 Inspiring the responsible care and use of New Hampshire's Lakes.

3 April 5, 2018 Hello, All! The efforts of the Lake Host Program go far beyond how many boat inspections were performed and how many saves were made. Each time a Lake Host, in their iconic royal blue shirt, makes contact with a human being, there is a ripple effect of knowledge, awareness, and of personal responsibility in protecting our lakes. Your local program facilitates the sharing of knowledge in a way that wouldn t be possible without YOU! Many of you have been a Lake Host Point Person or Manager for more years than you can count, since the program s inception for some, or perhaps this is your first season. Whatever your time commitment has been, or will be, thank you. Thank you for shouldering the responsibility of serving as Lake Host Point Person or Manager for your group. Without your time and effort there would be no Lake Host Program in your community. The Lake Host program has grown so much in the past 16 years, and with growth comes change. Some of this change YOU and your fellow program participants have asked for directly and we have taken (and will keep taking) measures to answer that call. Some of the change you didn t ask for, but please know that our greatest interest here at NH LAKES is to make sure that you have the guidance and support you and your group needs to run your program smoothly and safely. The staff at NH LAKES will do all that they can to make your job this summer as easy as possible. If you ever have any questions or problems, or suggestions on how we can do a better job running the program and helping you do your job well, just let me know. I can be reached at kcosta@nhlakes.org and With sincere appreciation, Krystal Costa Conservation Program Coordinator NH LAKES Inspiring the responsible care and use of New Hampshire's lakes. Page 1

4 Is your group interested in providing MORE ramp coverage? NH LAKES has developed the Lake Host Charitable Giving program so that your supporters can make a taxdeductible charitable contribution to your local Lake Host program payroll. This program is complimentary no sign up necessary! Contact info@nhlakes.org with the subject line Lake Host Charitable Giving <<Group Name>> to receive a personalized donation form designed for your group s website or newsletter! Page 2

5 2018 LAKE HOST POINT PERSON (VOLUNTEER) POSITION DESCRIPTION New Hampshire Lakes Association SUMMARY: A well-functioning, professional, and effective Lake Host team requires a hardworking management team, working together to ensure that: all terms of participation are met; Lake Host Inspectors are informed about aquatic invasive species prevention and perform their duties well; and, quality boater data is collected and recorded in the online database provided. Each local organization accepted to participate in the Lake Host Program must provide one or two volunteer Point Person(s) to supervise the group s Lake Host Manager (employee) and Lake Host Inspectors (employees and volunteers), and ensure that the group satisfactorily fulfills all program requirements. The Point Person(s) must be appointed by the local board of directors or independently-employed program manager. SPECIFIC DUTIES: 1. Advertise for and interview potential Lake Host employees. Interviews should be held in a public location such as a library, coffee shop, etc. 2. Collect all completed and verified enrollment/employment forms for each volunteer and employee before they attend a training session or at the start of the training session and forward all paperwork to NH LAKES. A pay rate must be specified for each employee. 3. Ensure that ALL Lake Hosts employees sign and return their Letter of Employment with NH LAKES within 3 business days of receiving it. 4. Ensure that all Lake Host Inspectors (employees and volunteers) attend the proper training session before staffing the ramp. 5. Conduct local group training(s) for all new/returning volunteer inspectors, and for all returning employee and volunteer inspectors before they begin work at the ramp and as needed throughout the season to ensure good performance. Trainings should be conducted in a public location, or in groups if hosted at a residence. 6. Provide inspectors with brochures, specimen bags, decals, and copies of timesheets, boater survey sheets, and match sheets, prior to the start of the season, if possible, or house materials in a location that inspectors can access independently. Contact NH LAKES when these supplies are running low to arrange for replenishment. 7. Determine the weekly staffing schedule and share it with Inspectors and NH LAKES. Provide schedules to all employees and NH LAKES at least two weeks in advance at the start of the season is best. 8. Ensure that all volunteers (Point Person(s) included!) record all hours, mileage, and out-of-pocket expenses (included postage) on the NH LAKES volunteer match sheet. This documentation is required in order to be applied to the local match. 9. Maintain local records including paper OR digital copies of all employee and volunteer forms, timesheets, volunteer time sheets, etc. and the online database for boater data (NH LAKES will provide training). Page 3

6 10. ON THE SUNDAY BEFORE THE PAY PERIOD ENDS: Collect, verify, and sign all employee timesheets and or fax to NH LAKES before 4pm on Payroll Monday. Collect completed boater data sheets from all Lake Host Inspectors and volunteer match sheets from volunteers. Check that these are completed properly and accurately. Boater data must be entered into the online data entry platform within two weeks of the end of the pay period by the Point Person or Manager (approximately 2-5 hours of work per pay period). Volunteer match information must be entered into the online volunteer match data entry platform or mailed to NH LAKES. 11. Visit all employees and volunteers on a regular basis to ensure safety and quality performance. Contact NH LAKES to discuss employee or volunteer performance problems. NH LAKES is officially responsible for terminating Lake Host employees as they are NH LAKES employees. 12. Contact NH LAKES if inspectors encounter any problems with boaters or encounter any safety issues or are injured while staffing the ramp. 13. Send suspicious specimens to the New Hampshire Department of Environmental Services in the prescribed manner provided at the training and in the manual. 14. Maintain regular communication with the local group management team regarding ramp coverage schedules, Lake Host employee pay rates, payroll and volunteer match updates, inspection and saves updates, and inspector performance. 15. Publicize the Lake Host program in the group s newsletter, local papers, and on social media channels. 16. Submit a Final Report to NH LAKES in the format specified by the first Monday in October. COMPENSATION & BENEFITS: Lake Host Point Person(s) are expected to contribute approximately 5 hours per week during to program administration, ramp visits, and communications. The cash-equivalent of volunteer time is $24.14/hr. and all time volunteered will be counted towards the local match requirement with the proper volunteer match documentation. This is a temporary, seasonal, volunteer position which does not include benefits. ORGANIZATIONAL INFORMATION: The New Hampshire Lakes Association (NH LAKES) is an independent, non-profit, member supported organization dedicated to inspiring the responsible care and use of New Hampshire s Lakes to keep them healthy for the benefit of current and future generations. We work in partnership with local associations (lake, pond, and watershed groups) who share our vision. The Lake Host Program is a collaborative effort between NH LAKES, the New Hampshire Department of Environmental Services, access site owners and local associations to educate the public and prevent the spread of aquatic invasive plants and animals in New Hampshire s waterbodies. Page 4

7 2018 NH LAKES POINT PERSON/CO-POINT PERSON AGREEMENT Please review, sign, and return to NH LAKES before you begin the season: These policies are intended to ensure the fair and consistent treatment of all NH LAKES volunteers and employees and to foster an atmosphere of mutual respect nondiscrimination, and trust based on clear lines of authority, responsibility, and accountability. None of the policies or guidelines are intended to give rise to contractual rights or obligations and are subject to modification by NH LAKES at any time. I,, have been appointed by my local group s board of directors/supervisor to (Printed Point Person/co-Point Person Full Name) serve as the Point Person/co-Point Person for the NH LAKES Lake Host Program with:. (Printed Full Name of Local Participating Group) I understand that: This position requires a time commitment of approximately five hours per week during the duration of the program in order to ensure my local organization, NH LAKES, boaters, and our lakes get the maximum possible benefit out of the Lake Host Program. My role as the Point Person/co-Point Person is to ensure that all aspects of our local program run smoothly, including: administrative work; employee and volunteer recruitment, training, and oversight; communications with both my organization s leadership team and NH LAKES; and, ensuring that our group abides by and fulfills all program policies and requirements. It is NH LAKES' policy that Point Persons must meet with Lake Host employees and volunteers for interviewing/training/performance assessment purposes in group settings or in a public place (such as a local library, town hall, access site, or local business). One-on-one meetings should never occur at a private residence. Following Lake Host employee and volunteer recruitment guidelines provided by NH LAKES will help our group to select qualified candidates and not inadvertently ask improper or illegal interview questions. It is NH LAKES' policy that Point Persons provide Lake Host employees and volunteers with a self-service system to access program materials and to turn in paperwork. This system should not require the employee or volunteer to enter a private residence. Regularly visiting all inspectors at the access site provides opportunities for me, as the Point Person, to: evaluate Lake Host Inspector performance and offer respectful and constructive performance feedback and retraining; restock supplies; and, evaluate access site conditions to ensure safe working conditions. NH LAKES should be notified immediately of any safety issues and or injuries incurred by any volunteer or employee while on duty. Maintaining regular communications with NH LAKES regarding volunteer and employee performance not meeting program expectations will ultimately benefit the individual, my group, NH LAKES, and visiting boaters. I may be asked by NH LAKES to help develop and oversee performance improvement plans for employees or volunteers. Only NH LAKES may terminate an employee or volunteer relationship with the Lake Host Program. NH LAKES employs a zero tolerance policy with regard to harassment or violence of any type, regardless of position or rank within the organization. I will inform NH LAKES immediately of any such complaints (including any harassment of employees or volunteers by boaters or other visitors to the access site). NH LAKES will take all complaints seriously, investigate complaints promptly, and all investigations and outcomes will be kept confidential to the maximum extent possible. ACKNOWLEDGEMENT (Point Person/Co-Point Person Signature) (Date) Page 5

8 2018 LAKE HOST MANAGER (EMPLOYEE) POSITION DESCRIPTION New Hampshire Lakes Association SUMMARY: A Lake Host Manager represents NH LAKES and the local organization that is participating in the Lake Host Program. A Lake Host Manager is an employee of NH LAKES who assists a local pond, lake, or watershed association or municipal committee Point Person with administrative duties, including database management. The Lake Host Manager performs online data entry using the Google spreadsheet provided by NH LAKES and may be asked to assist the local volunteer Point Person(s) in administering the Lake Host Program. The Manager will ensure that boater data and volunteer match data is collected properly and will accurately enter data into the appropriate Google spreadsheet on a weekly basis for each pay period. The Manager must attend a formal Point Person/Lake Host Manager training session hosted by NH LAKES each season. QUALIFICATIONS AND SKILLS: The ideal Lake Host Manager: has prior Lake Hosting experience or will be a Lake Host Inspector this season; has strong data entry skills or is willing to learn; will positively contribute to a well-functioning, professional, and effective local Lake Host Program; is able to work independently 2-5 hours of work per pay period to accomplish tasks efficiently and ontime; is equipped with a computer and strong internet connection (or alternatively willing to travel to use a computer at the local library); has an address and is committed to checking regularly; and is committed to providing data entry reporting to the local coordinator and NH LAKES on a biweekly basis each pay period for the duration of the Lake Hosting season. Minimum age: 18. Exceptionally mature and independent 16- and 17-year-olds may be considered. PRINCIPAL RESPONSIBILITIES AND DUTIES: 1. Ensuring that all boater survey sheets and volunteer match sheets are completed neatly and properly. 2. Notifying the Point Person or individual Lake Hosts when improvements to data collection are needed. 3. Following protocols for collecting boater surveys and volunteer match and entering data. COMPENSATION & BENEFITS: Rate of pay will be determined by the local participating group and must be approved by NH LAKES. Hours per week will be determined by the local Point Person and may not exceed 40 hours during the 7-day work week. This position is not eligible for overtime pay. This is a temporary, seasonal, position that includes statutory benefits but does not include health insurance benefits. If the Lake Host Manager is projected to earn more than $5,000, they may elect to participate in the NH LAKES retirement plan through which NH LAKES will match the employee's salary reduction contributions on a dollar-fordollar basis up to 3% of the employee's compensation. ORGANIZATIONAL INFORMATION: The New Hampshire Lakes Association (NH LAKES) is an independent, non-profit, member supported organization dedicated to inspiring the responsible care and use of New Hampshire s Lakes to keep them healthy for the benefit of current and future generations. We work in partnership with local associations (lake, pond, and watershed groups) who share our vision. The Lake Host Program is a collaborative effort between NH LAKES, the New Hampshire Department of Environmental Services, access site owners and local associations to educate the public and prevent the spread of aquatic invasive plants and animals in New Hampshire s waterbodies. Page 6

9 2018 LAKE HOST INSPECTOR POSITION DESCRIPTION (EMPLOYEE & VOLUNTEER) NEW HAMPSHIRE LAKES ASSOCIATION POSITION OVERVIEW: A Lake Host Inspector represents NH LAKES and the local organization that is participating in the Lake Host Program. A Lake Host Inspector may be a volunteer or NH LAKES employee (temporary/seasonal) who staffs a local boat access site for a local pond, lake, or watershed association or municipal committee. Lake Host Inspectors educate the public on aquatic invasive species and how to prevent their spread. Visitors to the access site recognize Lake Host Inspectors as someone official that is cooperative and friendly. For this reason, all volunteers and employees are required to be in uniform (wearing the blue shirt or sweatshirt and a smile) while on duty at the access site. Lake Host Inspectors are not enforcers of local or state ordinances, rules, or laws. Lake Hosts are encouraged to provide boaters with courtesy information about state and local laws, rules, and ordinances in a nonthreatening manner, but should not attempt to: enforce boater adherence with any applicable laws, rules, ordinances; deny boater access to the waterbody; or threaten to report boaters for any potential violations. QUALIFICATIONS AND SKILLS: The ideal Lake Host Inspector: is able to maneuver oneself around for the visual and tactile examination of all exterior surfaces and undersides of boats and trailers; is willing to learn about aquatic invasive species; is comfortable interacting with strangers; is friendly and polite and has a sense of humor; is cooperative, task-oriented, and self-motivated; is equipped to work outside safely in a variety of weather conditions; is able to work independently as well as collaboratively; is able to accomplish tasks professionally and efficiently and able to deal productively with down time ; and, is committed to providing fact-based information regarding aquatic invasive species prevention. Minimum age: 18. Exceptionally mature and independent 16- and 17-year-olds may be considered for work in pairs or with experienced inspectors. PRINCIPAL RESPONSIBILITIES AND DUTIES: 1. Appearing in uniform and greeting all launching and departing boaters and visitors to the access site. 2. Asking survey questions, recording responses, and distributing program-related educational materials. 3. Conducting courtesy boat and trailer inspections (with boaters permission) and inviting the boater to assist. 4. Following protocols for removing aquatic plants/animals from boats/trailers and collecting suspicious specimens. 5. Encouraging boaters to clean and drain out all water from vessels and recreational gear between waterbodies. 6. Thanking the boater when finished and asking him/her to conduct their own inspection between waterbodies. 7. Attempting to identify species during down time, and notifying the Point Person of potential invasive species. 8. Calling the local supervisor s attention to suspicious specimen bags that need to be submitted for identification. 9. Neatly completing all necessary paperwork (boater survey information, timesheets or volunteer match sheets). 10. Other related duties as assigned by the local supervisor and approved by NH LAKES. Page 7

10 WORKING RELATIONSHIPS/ACCOUNTABILITY: A paid Lake Host Inspector is an employee of the New Hampshire Lakes Association (NH LAKES). Locally, all Lake Host Inspectors (volunteer and employed) are directed by the local Point Person for the local organization participating in the Lake Host Program, but are ultimately accountable to NH LAKES. The local Point Person or Lake Host Manager will set the weekly ramp schedule. Inspectors will collect data, neatly complete all paperwork, and collect suspicious plant or animal specimens in bags provided by NH LAKES and will properly label bags. The local Point Person/Manager will collect specimen bags and paperwork and will submit these items as required. Point People/Managers will regularly check in with employees and volunteers at the access site to provide performance feedback. If the Lake Host Inspector is injured while staffing the ramp, they should seek medical attention and notify the Point Person/Manager as soon as possible. Employees and volunteers are welcome to contact NH LAKES with questions comments or concerns not addressed by or appropriate for the local Point Person. COMPENSATION AND BENEFITS/ WORK HOURS AND LOCATION: Paid positions are temporary/seasonal positions that include statutory benefits, but do not include health insurance benefits. Employees that are projected to earn more than $5,000 in 2018 can elect to participate in the NH LAKES retirement plan through which NH LAKES will match the employee's salary reduction contributions on a dollar-for-dollar basis up to 3% of the employee's compensation. The hourly rate of pay will be determined by the local participating group and must be approved by NH LAKES. Hours worked per week will be determined by the local Point Person, but may not exceed 40 hours during the 7-day work week. This position is not eligible for overtime pay. Employees 16 or 17 years in age may not work after 8pm or before 6am, or for more than 6 consecutive days. The cash-equivalent of Lake Host volunteer time ($24.12) will be counted towards the local match requirement. No individual can serve as a paid Lake Host Inspector and volunteer Lake Host Inspector within a calendar year. ORGANIZATIONAL INFORMATION: The New Hampshire Lakes Association (NH LAKES) is an independent, non-profit, member supported organization dedicated to inspiring the responsible care and use of New Hampshire s Lakes to keep them healthy for the benefit of current and future generations. We work in partnership with local associations (lake, pond, and watershed groups) who share our vision. The Lake Host Program is a collaborative effort between NH LAKES, the New Hampshire Department of Environmental Services, access site owners and local associations to educate the public and prevent the spread of aquatic invasive plants and animals in New Hampshire s waterbodies. Page 8

11 NEW HAMPSHIRE LAKES ASSOCIATION (NH LAKES) LAKE HOST TM PROGRAM Goal: To prevent the introduction and spread of aquatic invasive species plants and animals in New Hampshire lakes and ponds. Target Audience: Resident and out-of-state recreational boaters who launch onto freshwater resources. Objectives: To place trained Lake Hosts at boat launch sites to: educate visiting boaters about aquatic invasive species by distributing brochures, answering questions, and completing a brief boater survey; conduct courtesy boat and trailer inspections of vessels entering and leaving waters; show boaters where to look for hitchhiking aquatic invasive plants and animals encourage them to conduct selfinspections according to the Clean, Drain & Dry method; remove and properly dispose of all plant and animal material and other debris found, and; send samples of suspicious species removed from vessels to the New Hampshire Department of Environmental Services (NHDES) for identification. Program Need: Aquatic invasive species infestations make recreation in and on lakes, ponds, and rivers dangerous and unpleasant, they disrupt the ecological balance of waterbodies, reduce shoreline property values through the reduction of aesthetic and recreational uses of the water body, and are difficult and expensive to control once they infest a waterbody. The main way invasive aquatic plants and animals are spread in New Hampshire is through the transportation of plant fragments or animal larvae on boats and trailers from infested waterbodies to uninfested waterbodies. Background: In 2002, NH LAKES received a two-year grant from the National Oceanic and Atmospheric Administration (NOAA) as a result of an appropriation secured by U.S. Senator Judd Gregg. The grant supported a comprehensive aquatic invasive plant education and prevention program involving the creation of two videos, the development of plant identification cards, and the staffing of public motorized boat ramps with trained Lake Hosts. Also in 2002, state legislation was passed to raise boat registration fees by three dollars, effective January 1, The money collected by this increase, approximately $300,000 per year, would fund milfoil and other exotic plant prevention and research activities through a grants program administered by NHDES. Up to two-thirds of this amount would be available annually as grants to support exotic aquatic species education and prevention activities (such as the Lake Host TM program). In 2010, this amount was legislatively amended to up to three-quarters. Year Groups Paid Hosts Volunteer Hosts Lake Host Program Statistics Summary (as of 12/7/2017) Lakes with Lake Hosts Ramps Staffed Inspections Conducted Saves' of Invasive Species Federal Funds State Funds Foundation Funds Local Funds (hard cash & cashequivalents) ,878 9 $260, $37,155 $297, ,583 7 $10,000 $165,000 - $112,382 $287, , $85,300 $150,000 - $151,238 $386, , $35,000 $185,000 - $200,756 $420, , $117,000 $185,000 - $183,179 $485, , $117,000 $185,000 - $292,017 $594, , $89,206 $161,000 - $334,061 $584, , $89,206 $123,333 $4,000 $341,535 $558, , $0 $133,367 $22,000 $393,273 $548, , $0 $169,000 $23,000 $404,751 $596, , $0 $200,000 $14,500 $486,455 $700, , $0 $210,000 $18,259 $494,248 $722, , $0 $230,000 $22,500 $503,170 $755, , $0 $226,500 $24,000 $517,227 $767, , $0 $252,000 $24,000 $526,251 $802, , $20,117 $261,000 $27,000 $546,193 $854,370 Total 945,917 1,572 $822,989 $2,836,200 $179,259 $5,523,147 $9,362,339 Additional Funding Sources: Alden N. Young Trust ( ); Badger Monadnock Fund (2011); EPA Healthy Communities Grants (2005); EPA New England Office (2003); EPA Supplemental Environmental Project (2017); NH DES Watershed Assistance Grant (319 Clean Water Program); NOAA (2004, 2006, 2008, 2009); Saul O'Sidore Foundation (2010); TransCanada ( ); and an anonymous Foundation (2010). Page 9 TOTAL

12 As a result of the program, the following saves have been made of aquatic invasives entering or leaving a waterbody: Beaver Lake (Derry): Fanwort (2008, 2009), Variable milfoil (2008, 2011), Eurasian milfoil (2012) Bow Lake (Northwood): Variable milfoil (2003, 2005), Eurasian milfoil (2005, 2009), Fanwort (2015), Milfoil species (2014) Clough Pond (Loudon): Variable milfoil (2005) Connecticut River (Hinsdale): Eurasian milfoil (2010), European naiad (2010) Conway Lake (Conway): Variable milfoil (2011), Eurasian milfoil (2014) Crescent Lake (Acworth): Eurasian milfoil (2003, 2012), Fanwort (2003) Crystal Lake (Enfield): Water chestnut (2005), Eurasian milfoil (2010) Deering Reservoir (Deering): Eurasian Milfoil (2013), Variable milfoil (2014) Dublin Lake (Dublin): Eurasian milfoil (2016) Eastman Lake (Grantham): Eurasian milfoil (2010) First Connecticut Lake (Pittsburg): Variable milfoil (2014) Gilmore Pond (Jaffrey): Water chestnut (2005), Fanwort (2016) Goose Pond (Canaan): Eurasian milfoil (2007), Variable milfoil (2009) Granite Lake (Nelson/Stoddard): Curly leaf pondweed (2009, 2011); Eurasian milfoil (2011, 2013); Variable milfoil (2011) Great East Lake (Wakefield): Eurasian milfoil (2006, 2008), Fanwort (2010), Variable milfoil ( , 2013) Highland Lake (Stoddard): Eurasian milfoil (2005), Variable milfoil (2015) Island Pond (Stoddard): Variable milfoil (2013) Jenness Pond (Northwood): Variable milfoil (2005) Lake Francis (Pittsburg): Variable milfoil (2014) Lake Massabesic (Auburn): Fanwort (2013), Variable milfoil (2012, 2014) Lake Monomonac (Rindge): Eurasian milfoil(2004, 2017); Curly leaf pondweed (2004), Variable milfoil ( , 2014) Lake Opechee (Laconia): Water chestnut ( ) Lake Ossipee (Ossipee): Eurasian milfoil (2010), Variable milfoil (2009, 2011, 2012, 2016) Lake Potanipo (Brookline): Fanwort (2010), Variable milfoil ( ; 2017) Lake Sunapee (Sunapee): milfoil (2005), Eurasian milfoil ( , 2015), Variable milfoil (2007), Fanwort (2016) Zebra mussel (2017) Lake Waukewan (Meredith): Eurasian milfoil (2003), Variable milfoil (2007, 2008) Lake Wentworth (Wolfeboro): Variable milfoil (2008) Lake Wicwas (Meredith): Variable milfoil (2010) Lake Winnipesaukee: Fanwort (2003, 2007); Variable milfoil (2004, , ), Eurasian milfoil (2012) Lake Winnisquam (Laconia): Variable milfoil (2008, ) Little Lake Sunapee (New London): Variable milfoil (2011), Curly-leaf pondweed (2015) Lovell Lake (Wakefield): Variable milfoil (2006, 2007, 2013) Merrymeeting Lake (New Durham): Variable milfoil (2007, 2010, 2012, 2013, 2014, 2015), Water Chestnut (2012) Mirror Lake (Tuftonboro): Chinese mystery snail (2014) Newfound Lake (Bristol): Curly-leaf pondweed (2015), Eurasian milfoil (2006, 2009, 2010, 2011, 2014, 2015), Fanwort (2003, 2006, 2013), Variable milfoil (2002, 2006, 2007, 2008, 2009, 2014, 2015), Water Chestnut (2009, 2010), Water naiad (2014) Northwood Lake (Northwood):Curly leaf pondweed (2007),Eurasian milfoil (2007),Variable milfoil (2008, , , ) Nubanusit Lake (Nelson/Hancock): Curly leaf pondweed (2009), Eurasian milfoil (2002, 2004), Variable milfoil (2007, 2008) Ottarnic Pond (Hudson): Chinese mystery snail (2015), Curly leaf pondweed (2013), Fanwort ( , ), Variable milfoil (2006, 2007, ) Pawtuckaway Lake (Nottingham): Common reed (2007), Curly leaf pondweed (2010, 2013, 2014), Eurasian milfoil ( , ), Fanwort (2009, 2011), Variable milfoil ( , ), Water chestnut (2008, 2014) Pleasant Lake (Deerfield): Eurasian milfoil (2011), Variable milfoil (2004, 2007, 2013, 2016) Pleasant Pond (Francestown): Curly leaf pondweed (2009), Eurasian milfoil (2006); Variable milfoil (2011, 2013, 2014) Pow Wow Pond (Kingston): Chinese mystery snail (2013), Variable milfoil (2013, 2015) Robinson Pond (Hudson): Chinese mystery snail (2013, 2017), Fanwort (2004, , 2016), Variable milfoil ( , ), Eurasian milfoil (2012) Silver Lake (Madison): Variable milfoil (2002, 2004, 2006) Lake Skatutakee (Harrisville): Eurasian milfoil (2005) Spofford Lake (Chesterfield): Eurasian milfoil (2002, 2005, 2008, 2011, 2013); Variable milfoil (2011) Squam Lake (Holderness): Chinese mystery snail (2015), Curly leaf pondweed (2009), Eurasian milfoil (2007), Fanwort (2013) Suncook Lake (Barnstead): Variable milfoil (2009, 2013) Swanzey Lake (Swanzey): Variable milfoil (2011), Eurasian milfoil (2012), Water chestnut (2014) Thorndike Pond (Jaffrey): Variable milfoil (2015) Webster Lake (Franklin): Eurasian milfoil (2011, 2012, 2014), Fanwort (2010), Variable milfoil (2009), Curly leaf pondweed(2012) For More Information or to start a program in your community: Contact NH LAKES at (603) , or info@nhlakes.org. Page 10

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14 10 STEPS TO POINT PERSON SUCCESS & FREQUENTLY ASKED QUESTIONS (FAQS) STEP 1: RECRUIT YOUR TEAM! Advertise for and then interview potential Lake Host Inspector employees and volunteers. NH LAKES provides the following tools to assist you with this task: - Lake Host Inspector Help Wanted Advertisement (tailor for your group needs and place in local publications) - Refer to the document Point Person Recruiting and Hiring Guidance FAQ #1: Can we hire an individual younger than 16 years old as a Lake Host Inspector? ANSWER: No. FAQ #2: Can an individual younger than 16 years old volunteer as a Lake Host Inspector? ANSWER: To volunteer as a Lake Host Inspector, individuals younger than 16 must volunteer alongside a Lake Host Inspector who is 16 or older. All volunteers that are younger than 18 must have a guardian sign off on their youth permission form. Visit us online! Download all forms and program paperwork Register for training sessions View the training video Download Lake Host training manual Order Lake Host sweatshirts And more! New Address: 17 Chenell Drive, Suite One, Concord, NH STEP 2: GET YOUR TEAM SIGNED UP! As soon as possible (and at least a week before Lake Host Inspector will volunteer/work) MAIL the following to NH LAKES: (New Address! 17 Chenell Drive, Suite One, Concord, NH 03301) - Lake Host Inspector/Manager Employees: Lake Host Employee Information Form Employee s Withholding Allowance Certificate (2018 Form W-4 on page 22 in this manual) Employment Eligibility Verification Form (Form I-9 on page 23, 24 & 29 of this manual) Youth Permission Form for 16 & 17 Year-Old Inspectors (*See page 25 in this manual for youth labor laws) - Lake Host Inspector Volunteers: Lake Host Volunteer Information Form All forms can be downloaded from the NH LAKES website at **An individual MAY NOT serve as a volunteer Lake Host Inspector AND a paid Lake Host Inspector (employee) at any point during the same season.** IMPORTANT! - Do NOT send, or fax copies of employee identification to NH LAKES. THIS IS A SECURITY ISSUE! - As Point Person, on the I-9 form, please: o Verify the appropriate forms of identification (See Page 29) o On I-9 page 2 of 2, complete Certification section: Authorized Representative: That is you! (write your name) Title of Authorized Representative: Point Person Employer Name: New Hampshire Lakes Association Employer Address: 17 Chenell Drive, Suite One, Concord, NH FAQ #3: Do Lake Host Inspector/Manager employees that worked in 2017 need to fill out Form I-9 for 2018? ANSWER: Yes. All Lake Host employees returning and new Inspectors and Manager employees need to fill out a W-4 and I-9, Lake Host Employee information form, and a youth permission form (if applicable). Page 12

15 FAQ #4: Can the Lake Host Inspector/Manager employees bring their employment paperwork and appropriate forms of identification to a formal Lake Host training for NH LAKES to verify? ANSWER: If you plan to bring forms to a training, please arrive at least 30 minutes before the training so that NH LAKES staff can verify the paperwork. FAQ #5: Can a Lake Host Inspector or Manager employee work if I, as the Point Person, haven t received an or phone call confirmation from NH LAKES that their employment papers are complete? ANSWER: No. If you have not received a call and it has been at least 5 business days since you mailed in the paperwork please feel free to or call NH LAKES to check in. FAQ #6: Can an employee work if they have not yet received the hire letter in the mail from NH LAKES? ANSWER: If all employment forms and have been submitted to NH LAKES and you, as Point Person, have received verification that the Lake Host employee papers are complete, yes, the Lake Host employee can work, even if they have not yet received their official hire letter in the mail. STEP 3: GET YOUR LAKE HOST INSPECTORS TRAINED/RE-TRAINED! All Lake Host Inspectors need to be provided with a Lake Host Inspector Training Manual. The manuals will be handed out a formal training sessions to Lake Host Inspectors, Managers, and Point Persons. All Lake Host Inspectors need to be trained or retrained before staffing the ramp, as follows: Formal NH LAKES Training Session: o The following individuals are required to attend a formal NH LAKES training session: - New Point Persons/Managers: required - Returning Point Persons/Managers: required - New Lake Host Inspector employees: required - New volunteer Lake Host Inspectors: optional, but recommended - Returning volunteer and Lake Host Inspector employees: optional, but recommended Local Training (provided by Point Person or Manager): o The following participants are required to attend a local training given by the Point Person: - Returning Lake Host Inspector employees that do not attend a 2018 formal training session. - Returning volunteer Lake Host Inspectors that do not attend a 2018 formal training session. - New volunteer Lake Host Inspectors that do not attend a 2018 formal training session. o Tips on conducting local training: - Refer to Local Training Guidance document (provided in the Point Person manual) - Show aquatic invasive species overview video and training videos posted at - Practice role-playing Lake Host/Boater interactions and a variety of scenarios FAQ #7: What if we have a new Lake Host Inspector employee that is not available to attend a formal training? ANSWER: Contact NH LAKES to discuss an alternative training plan. FAQ #8: Do Lake Host Inspector employees get paid for their time driving back and forth to and from a local or formal training session and time spent at the training? ANSWER: Yes. FAQ #9: Do Lake Host Inspector employees get reimbursed by NH LAKES for miles driven to a formal or local training? ANSWER: No. FAQ #10: Does the time a volunteer Lake Host Inspector spends driving back and forth to a formal or local training and at the training session count as local match? ANSWER: Yes. Page 13

16 STEP 4: GET YOUR LAKE HOST INSPECTORS SCHEDULED! Determine the bi-weekly staffing schedule and share it with Lake Host Inspector employees and volunteers at least two weeks in advance as well as the procedures to be followed in case of inclement weather. Forward the schedule to NH LAKES and notify NH LAKES when there are changes. FAQ #11: When should we staff our ramp with Lake Host Inspectors? ANSWER: It depends and varies from ramp to ramp. Generally, we recommend that groups staff their ramps on weekends and holidays, at a minimum. We recommend that you talk with people who live near the ramp to find out when they have observed the ramp to be most busy. Many groups staff the ramps with Lake Host Inspector employees on weekends and holidays and then ask volunteer inspectors to fill in during the week. FAQ #12: What should Lake Host Inspectors do in inclement weather? ANSWER: Inspectors should leave ramp in stormy weather and may not seek shelter in a private residence that is not their own or part of their family. FAQ #13: Can we pay a Lake Host Inspector employee if their shift was canceled due to stormy weather? ANSWER: If inclement weather is forecasted, we recommend that the Lake Host Inspector employee not work the scheduled shift and be offered another shift to make up the hours. NOTE: Rained out policy - If an employee starts a shift and gets rained out anytime within the first 2 hours, the employee will be paid for the first 2 hours for reporting to work. FAQ #14: Can a Lake Host Inspector employee work more than 40 hours a week? ANSWER: Lake Hosts may not work more than 40 hrs/wk. FAQ #15: Can a Lake Host Inspector employee work more than 8 hours a day as long as they do not work more than 40 hours per week? ANSWER: Technically, yes, IF they are 18 or older; however, this is not recommended. NH LAKES recommends that Lake Host Inspector shifts be no longer than 4-6 hours. See page 25 in this manual for youth labor laws. FAQ #16: Can a Lake Host work for to different lake association Lake Host Programs? ANSWER: Yes. A separate timesheet will need to be filled out for each group, and the individuals combined hours may not exceed 40 hours a week or be in conflict with any youth (16 or 17 year olds) labor laws. (See page 25.) FAQ #17: Can/does a Lake Host have to take a paid or unpaid break during a shift? ANSWER: NH Law states that An employer cannot require that an employee work more than five consecutive hours without granting a 30-minute lunch or eating period. If the employer cannot allow thirty minutes the employee must be paid if they are eating and working at the same time (RSA 275:30-A). If Lake Host employees are working more than 5 hour shifts at your ramp, your group has two options: Option #1: Working through the break: If your local group would like to provide Lake Host Inspector employees with the opportunity to work through the 30-minute eating break after five hours of work, NH LAKES authorizes this (as there is often down-time at ramps) provided that the employee stops eating if a boater approaches during this time period and the employee attends to the boater. Option #2: Taking an unpaid eating break: If a Lake Host Inspector employee wishes to take a non-working (nonpaid) 30-minute eating break after 5 hours of work, NH LAKES prefers that the inspector leave the ramp during this time so that visiting boaters do not wonder why the Lake Host Inspector is not making efforts to interact with Page 14

17 visiting boaters. If an on-unpaid-break Lake Host Inspector chooses to stay at the ramp for the unpaid eating break, NH LAKES expects that the Lake Host Inspector to appear as off duty (i.e.; cover up uniform, sit somewhere else). STEP 5: GET YOUR LAKE HOST EMPLOYEES PAID! *SEE PAYROLL PROTOCOL FOR MORE INFORMATION* Every other week, on the Sunday immediately at the end of the pay period (pay period is Monday through Sunday, two weeks later), collect, verify, and sign all Lake Host employee timesheets. Submit digital copy scans or photos to or FAX timesheets to as described below: Pay Periods Documents Due # 1 = Monday, May 7 - Sunday, May 20 Monday, May 21, by 4 PM # 2 = Monday, May 21 - Sunday, June 3 Monday, June 4, by 4 PM # 3 = Monday, June 4 - Sunday, June 17 Monday, June 18, by 4 PM # 4 = Monday, June 18 - Sunday, July 1 Monday, July 2, by 4 PM # 5 = Monday, July 2 - Sunday, July 15 Monday, July 16, by 4 PM # 6 = Monday, July 16 - Sunday, July 29 Monday, July 30, by 4 PM # 7 = Monday, July 30- Sunday, Aug.12 Monday, August 13, by 4 PM # 8 = Monday, Aug Sunday, Aug. 26 Monday, August 27, by 4 PM # 9 = Monday, Aug Sunday, Sept. 9 Monday, September 10, by 4 PM # 10 = Monday, Sept Sunday, Sept. 23 Monday, September 24, by 4 PM # 11 = Monday, Sept Sunday, Oct. 7 Tuesday, October 9, by 4 PM # 12 = Monday, Oct. 8 - Sunday, Oct. 21 Monday, October 22, by 4 PM The Lake Host employee timesheet can be downloaded from IMPORTANT: If you fax, please lakehost@nhlakes.org to verify that your fax was received. NOTE: /fax copies of timesheets to NH LAKES, keep the original signed timesheets for your group until the end of the season. FAQ #18: What if I cannot or fax my Lake Host employee timesheets to NH LAKES by the deadline? ANSWER: Contact NH LAKES well before the payroll deadline to make alternative arrangements. FAQ #19: What if I forget the timesheet payroll deadline? ANSWER: We do our best to remind you about the upcoming deadline and will attempt to contact you if we do not receive timesheets from your group. Contact NH LAKES ASAP if/when you realize you have missed the deadline. STEP 6: GET YOUR VOLUNTEER MATCH COUNTED! Ensure that all volunteers (including you as the Point Person) keep track of their hours and expenses on the volunteer match sheet. Groups will have the choice of entering their volunteer hours online or by submitting paper forms this season! Contact lakehost@nhlakes.org for access the online option or download the paper forms from Every two weeks on Payroll Monday: Mail all paper volunteer match sheets NH LAKES, or simply have the Lake Host Manager update your group s online tracking sheet! IMPORTANT: Do not or fax volunteer match sheets. FAQ #20: Does the time our volunteers spend on surveying the shoreline for aquatic invasive species growth or water quality sampling count as volunteer match towards the Lake Host Program? ANSWER: No. If you have questions on what activities and expenses count as match, contact NH LAKES. Page 15

18 STEP 7: GET YOUR GROUP S INSPECTIONS COUNTED! Every two weeks, collect the completed Boater Survey sheets from all Lake Host employees and volunteers. Check these over to ensure that they are completely and accurately filled out, and then enter into the online spreadsheet provided by NH LAKES (unless other arrangements are made). IMPORTANT: Do not send boater survey sheets to NH LAKES in 2018 as boater survey data will be entered online locally. FAQ #21: Do we need to submit a boater survey sheet and daily summary sheet if no boats were inspected at a particular ramp on a particular day? ANSWER: Boater survey sheets will be entered online locally by the lake host manager (unless other arrangements are made). Daily summary sheets will not be used in 2018! Hold on to all survey sheets until the end of the season. NH LAKES will do a random audit of groups inspection sheets to see how well online system is working FAQ #22: Do we need to submit a daily summary sheet if not more than one boater survey sheet was used at a particular ramp on a particular day? ANSWER: Daily summary sheets will not be used in The online data entry system provides a running season total for each survey question. STEP 8: GET YOUR GROUP S SAVES COUNTED! Instruct your Lake Host Inspectors to place any suspicious specimens they remove into an official specimen collection bag and instruct Inspectors to include all relevant information on the bag (see program manual for an example) and to mark down the specimen collection on the boater survey. Instruct your Inspectors to provide the specimen bags to you. As Point Person, you will need to decide if the specimen should be sent in for identification. IMPORTANT: Do not send specimen bags to NH LAKES. FAQ #23: If we know that a specimen is an invasive species, such as variable milfoil (since our waterbody is infested with it) do we need to send it in? ANSWER: Yes. For your group and the program to be credited with a save it must be identified by the NH Department of Environmental Services. STEP 9: SET YOUR TEAM UP FOR SUCCESS AND THE UNEXPECTED! Ensure that your Lake Host Inspectors have all the things they need to do their job well (uniform, decals, brochures, specimen bags, paperwork, clip board, pen, etc.). Visit your Lake Host Inspectors periodically while they are at the ramp to provide positive feedback,helpful tips, and replenish materials when needed. Do not have Lake Hosts drop off or pick up materials from the interior of a private residence. Provide a self-service way to submit paperwork (i.e.; a secure collection box at the ramp/nearby business, a weatherproof box on a porch). Ensure that your Lake Host Inspectors know to: Back away from uncooperative boaters. Leave the ramp if inclement weather approaches. Leave the ramp if they feel unsafe in anyway. Ensure that your Lake Host Inspectors know explain the Clean & Drain law (effective date 2017) to boaters and to remind all boaters to put in and close all drain plugs before launching. ENSURE THAT ALL LAKE HOST INSPECTORS EMPLOYEES AND VOLUNTEERS KNOW HOW TO ACT PROFESSIONALLY, TREAT BOATERS WITH RESPECT, AVOID CONFLICT AND NOT ESCALATE CONFRONTATIONS. Page 16

19 If a Lake Host Inspector employee or volunteer is not performing the duties of a Lake Host Inspector satisfactorily, contact Krystal Costa, NH LAKES Conservation Coordinator, to discuss the situation and to develop a mutually agreed upon plan to address the issue with the employee/volunteer. ONLY NH LAKES MAY TERMINATE THE SERVICES OF AN EMPLOYEE OR VOLUNTEER. IMPORTANT: IN THE EVENT OF AN ACCIDENT: Ensure that your Lake Host Inspectors know what to do if they get injured: If it is an emergency, direct them to seek medical attention immediately, and then to notify you as soon as possible. NH LAKES EMERGENCY CONTACT INFORMATION The Point Person should report the following to NH LAKES: Date and time of injury Cause of the accident and nature of the injury Names and contact information of any witnesses Was any first aid provided? Scope of treatment/name of doctor seen. STEP 10: KEEP YOUR GROUP IN GOOD STANDING! Keep track of your group s payroll. Every two weeks, NH LAKES will an update to you indicating how much has been spent on Lake Host payroll for your group and how much is remaining for the next payroll. Ensure that locally-contributed funds to extend paid Lake Host hours and/or higher Lake Host hourly pay rates (than allowed through the grant) are submitted to NH LAKES at least one pay period before the funds will be expended. Keep track of your group s local volunteer match. Ensure that your group makes the minimum 100% match requirement towards your group s payroll award by the end of the season. Ensure that your group s membership with NH LAKES is current. Forward all employment papers and timesheets to NH LAKES in the prescribed manner. Stay on top of entering boater survey data (and volunteer match) into the online spreadsheets provided by NH LAKES. Submit a final report to NH LAKES. Call the NH LAKES Office Monday Friday 8:00 am 4:00 pm FOR TIMES OUTSIDE OF NORMAL OPERATING HOURS CONTACT: - Krystal Costa NH LAKES Conservation Program Coordinator Andrea LaMoreaux NH LAKES Vice President Tom O'Brien NH LAKES President Page 17

20 LAKE HOST RECRUITING AND HIRING GUIDANCE As your group s Lake Host payroll grant program Point Person/Manager you play a key role in setting up, facilitating, and supervising the New Hampshire Lakes Association s (NH LAKES) Lake Host Program in your community. One of your key roles as the Point Person/Manager is to recruit individuals to serve as volunteer Lake Host Inspectors and to be hired as Lake Host Inspector employees your local program will only be as good the Lake Host Inspectors that are working and volunteering at the ramps! The purpose of this guidance document is to provide you with the information needed to successfully and legally recruit Lake Host Inspectors both volunteers and employees. FIVE STEPS TO RECRUITING SUCCESSFUL LAKE HOSTS INSPECTORS (VOLUNTEERS & PAID EMPLOYEES) 1. Advertise: Advertise in your community for Lake Host Inspectors both employee and volunteer hosts. Put an advertisement in the local paper and in your association newsletter, on public bulletin boards (at the library, general store), at your local high school or college, and on your website. NH LAKES will provide Point Persons with an electronic 2018 Lake Host help wanted ad template. 2. Provide Job Description: Provide individuals who express an interest in serving/working as a Lake Host Inspector with the position description which can be downloaded from 3. Interview: Of the individuals who appear to meet the qualifications of being a Lake Host Inspector volunteer or employee, conduct a round of interviews. It is best to conduct interviews in person, preferably with an additional person assisting you. Interviews should be held in a group setting or in a public place. Appropriate locations: library, coffee shop, town hall, etc. WHEN INTERVIEWING: Avoid asking questions or making comments not related to the job. This is a part-time, temporary seasonal, position that comes with statutory benefits no vacation time, no health insurance, etc. Note: Employees that are projected to earn more than $5,000 in 2018 can elect to participate in the NH LAKES Simple IRA retirement plan through which NH LAKES will match the employee's salary reduction contributions on a dollar-for-dollar basis up to 3%. During the interview process outline the specific duties involved in the position. Focus on the job, working conditions, schedule, hours, location, and the mission of your local group and NH LAKES. Describe pressures associated with the job including potentially disagreeable boaters, boaters in a rush, adverse weather conditions (sun exposure, insects, cool mornings, etc.), periods of down time, etc. Describe who they will be reporting to and what the supervisory relationship will be how independent the person will be while doing their work and the decision making discretion that they may have. (Stress that Lake Hosts Inspectors are not enforcers, they are educators. Page 18

21 DO NOT ASK the following inappropriate questions: Do you have a car? Where were you born? Are you married, divorced etc? Do you have or do you plan to have children? What does your husband/wife/mother/father do for a living? Do you live alone? Where do you go to church? What kind of discharge do you have from the military? How old are you? Try asking the following questions instead: What made you interested in this position? How did you hear about this position opening? What do you expect from your supervisor? Do you prefer to work alone or as part of a team? What do you see as the advantages of each? Do you have a reliable means of transportation to and from the job site? Are you available to work the days/hours expected of this position? FORM I9 PAID LAKE HOSTS ONLY The Point Person must verify employee identification in person and sign the I9 document please read the guidance associated with the I-9 document very carefully. DO NOT OR SEND COPIES OF IDENTIFICATION TO NH LAKES. THIS IS A SECURITY ISSUE. More guidance online at: 4. Verify documents: Once you have selected the inspector volunteers and employees, notify those that your group will not be hiring or bringing on as volunteers please don t leave anyone hanging. For those that you will be bringing on as a volunteer or employee, you will need to coordinate the following paperwork: For Volunteer Lake Host Inspectors: Volunteer Information Form For Lake Host Employees: Employee Information Form W-4 Employee s Withholding Allowance Certificate I-9 Employment Eligibility Form (2 pages) 2018 Youth Employment Form (if applicable) Make copies of all SIGNED Lake Host paperwork. Keep the copies in your local files and be sure it is accessible for quick reference should an emergency situation arise. Forward all original SIGNED paperwork to NH LAKES via or U.S. mail. **Lake Hosts may not work/volunteer at the ramp until all required paperwork is submitted to NH LAKES** 5. Sign your Lake Hosts up for Training: For more guidance, download the 2018 Lake Host Program Training Requirements and Session Information guidance from Page 19

22 Co-worker Page 20

23 EMPLOYEE INFORMATION FORM - NH LAKES 2018 LAKE HOST PROGRAM Employee Name: C _ o _ s t _ a K_ry'-s t _ a _ l E (Last) (First) (Middle Initial) Permanent Mailing Address: 17 Chene ll Dr ive Su ite One Concord NH (Mailbox address or P.O. Box) (City) (State) (Zip Code) Physical Street Address: _ address: kcosta@nhlakes.org (Physical street address) (City) (State) (Zip Code) Bir t hdate (mandatory) : (date/month/year) Preferred Phone Number: **EMERGENCY CONTACT INFORMATION IS REQUIRED** Co-Worker Emergency Contact Person: A_n_d_r_e _a L_a_M_o_re_a_u_x (First) (Last) (Relationship) Preferred Phone Number:.._6._._ Q._._ = -Q '-- -- Secondary Phone Number: Name Parent/Guardian (if under 18): (First) (Last) (Relationship) Preferred Phone Number: Secondary Phone Number: WHAT IS YOUR GROUP, POSITION & RATE?- DO NOT ABBREVIATE Organization Name: Pawtuck awa y Lake Improvement Association!X Lake Host Inspector (ramp work) at$ 10 per hour D Manager (administrative w ork) at $ per hour Organization Name: Northwood Lake Association D Lake Host Inspector (ramp work) at $ per hour )( Manager (administrative work) at$ 13 per hour PAYMENT OPTION: HOW YOU WOULD LIKE TO RECEIVE YOUR Bl-WEEKLY PAYCHECK? D Regular check via US Mail - specify paycheck mailing address: Paycheck address (Mailbox address or P.O. Box) (City) (State) (Zip Code) L)(_ Direct Deposit: I hereby authorize my employer, NH LAKES, to initiate credit entries and to initiate, if necessary, debit entries and adjustments for any credit entries in error to my account listed below. Name of bank: T_D_B_A_N_K Type of Account: Checking OR D Savings Routing Transit Number: o_o-o o o-o_o = o o oo_o_o_o Account Number: I wish to deposit the following into this account: Full Check amount OR D Set dollar amount of$ TRAINING CERTIFICATION - BY SIGNING THIS FORM, YOU ARE STATING THAT YOU: 1. Attended/are scheduled to attend the following 2018 Lake Host Training Session {check off all that apply): D NH LAKES Training- date: D(1 Local Training provided by Point Person/Manager - date: 5/12/18 2. Reviewed the 2018 Lake Host Inspector or Point Person/Manager job description. 3. Reviewed/will review the 2018 Lake Host Inspector and/or 2018 Lake Host Point Person/Manager Manual. 4. Watched/will watch the videos (shown in training sessions & also posted at Aquatic Invasive Species in New Hampshire's Waters: The past, present & future? Protect Our Lakes: How to Lake Host EMPLOYEE SIGNATURE: A',i-----ef,,.._ ffe Date: _5_/_10_/_1 _8 Page 21

24 Form W-4 (2018) Future developments. For the latest information about any future developments related to Form W-4, such as legislation enacted after it was published, go to Purpose. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes. Exemption from withholding. You may claim exemption from withholding for 2018 if both of the following apply. For 2017 you had a right to a refund of all federal income tax withheld because you had no tax liability, and For 2018 you expect a refund of all federal income tax withheld because you expect to have no tax liability. If you're exempt, complete only lines 1, 2, 3, 4, and 7 and sign the form to validate it. Your exemption for 2018 expires February 15, See Pub. 505, Tax Withholding and Estimated Tax, to learn more about whether you qualify for exemption from withholding. General Instructions If you aren't exempt, follow the rest of these instructions to determine the number of withholding allowances you should claim for withholding for 2018 and any additional amount of tax to have withheld. For regular wages, withholding must be based on allowances you claimed and may not be a flat amount or percentage of wages. You can also use the calculator at to determine your tax withholding more accurately. Consider using this calculator if you have a more complicated tax situation, such as if you have a working spouse, more than one job, or a large amount of nonwage income outside of your job. After your Form W-4 takes effect, you can also use this calculator to see how the amount of tax you're having withheld compares to your projected total tax for If you use the calculator, you don't need to complete any of the worksheets for Form W-4. Note that if you have too much tax withheld, you will receive a refund when you file your tax return. If you have too little tax withheld, you will owe tax when you file your tax return, and you might owe a penalty. Filers with multiple jobs or working spouses. If you have more than one job at a time, or if you're married and your spouse is also working, read all of the instructions including the instructions for the Two-Earners/Multiple Jobs Worksheet before beginning. Nonwage income. If you have a large amount of nonwage income, such as interest or dividends, consider making estimated tax payments using Form ES, Estimated Tax for Individuals. Otherwise, you might owe additional tax. Or, you can use the Deductions, Adjustments, and Other Income Worksheet on page 3 or the calculator at W4App to make sure you have enough tax withheld from your paycheck. If you have pension or annuity income, see Pub. 505 or use the calculator at to find out if you should adjust your withholding on Form W-4 or W-4P. Nonresident alien. If you're a nonresident alien, see Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing this form. Separate here and give Form W-4 to your employer. Keep the worksheet(s) for your records. Specific Instructions Personal Allowances Worksheet Complete this worksheet on page 3 first to determine the number of withholding allowances to claim. Line C. Head of household please note: Generally, you can claim head of household filing status on your tax return only if you're unmarried and pay more than 50% of the costs of keeping up a home for yourself and a qualifying individual. See Pub. 501 for more information about filing status. Line E. Child tax credit. When you file your tax return, you might be eligible to claim a credit for each of your qualifying children. To qualify, the child must be under age 17 as of December 31 and must be your dependent who lives with you for more than half the year. To learn more about this credit, see Pub. 972, Child Tax Credit. To reduce the tax withheld from your pay by taking this credit into account, follow the instructions on line E of the worksheet. On the worksheet you will be asked about your total income. For this purpose, total income includes all of your wages and other income, including income earned by a spouse, during the year. Line F. Credit for other dependents. When you file your tax return, you might be eligible to claim a credit for each of your dependents that don't qualify for the child tax credit, such as any dependent children age 17 and older. To learn more about this credit, see Pub To reduce the tax withheld from your pay by taking this credit into account, follow the instructions on line F of the worksheet. On the worksheet, you will be asked about your total income. For this purpose, total income includes all of Form W 4 Employee's Withholding Allowance Certificate 0MB No Department of the Treasury W!1ether yo re entitled to claim a certain number of allowances or exemption from withholding is Internal Revenue Service subject to revtew by the IRS. Your employer may be required to send a copy of this form to the IRS Your first name and middle initial Last name 2 Your social security number K stal E Costa Home address (number and street or rural route) 17 Chenell Drive Suite One City or town, state, and ZIP code Single D Married D Married, but withhold at higher Single rate. Note: If married filing separately, check "Married, but withhold at higher Single rate." 4 If your last name differs from that shown on your social security card, Concord NH check here. You must call for a replacement card. 0 5 Total number of allowances you're claiming (from the applicable worksheet on the following pages) o 6 Additional amount, if any, you want withheld from each paycheck 6 7 I claim exemption from withholding for 2018, and I certify that I meet both of the following conditions for exemption. Last year I had a right to a refund of all federal income tax withheld because I had no tax liability, and This year I expect a refund of all federal income tax withheld because I expect to have no tax liability. If you meet both conditions, write "Exempt" here Under penalties of perjury, I declare that I have examined this certificate and, to the best of my knowledge and belief, it is true, correct, and complete. Employee's signature (This form is not valid unless you sign it.) 8 Employer's name and address (Employer: Complete box 8 and 10 if sending to IRS and complete boxes 8, 9, and 10 if sending to State Directory of New Hires.) 9 First date of employment Date For Privacy Act and Paperwork Reduction Act Notice, see page 4. Cat. No Form W-4 (2018) 17 Chenell Drive, Suite One, Concord, NH info@nhlakes.org Page 22

25 Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services **Page 1 of 2** USCIS Form 1-9 0MB No Expires 08/31/2019 START HERE: Read instructions carefully before completing this fonn. The instructions must be available, either in paper or electronically, during completion of this fonn. Employers are liable for errors in the completion of this fonn. ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination. Costa Address (Street Number and Name) Krystal Apt. Number City or Town 17 Chenell Drive Suite One Concord Date of Birth (mmldd/yyyy) U.S. Social Security Number Employee's Address []Q] -I pqop I kcosta@nhlakes.org State NH ZIP Code Employee's Telephone Number I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this fonn. I attest, under penalty of perjury, that I am (check one of the following boxes): [XI 1. A citizen of the United States 0 2. A noncitizen national of the United States (See instructions) D 3. A lawful permanent resident (Alien Registration Number/USCIS Number): D 4. An alien authorized to work until (expiration date, if applicable, mm/dd/yyyy): Some aliens may write "NIA" in the expiration date field. (See instructions) Aliens authorized to work must provide only one of the following document numbers to complete Form l-9: An Alien Registration Number/USCIS Number OR Form 1-94 Admission Number OR Foreign Passport Number. 1. Alien Registration Number/USCIS Number: OR 2. Form 1-94 Admission Number: OR 3. Foreign Passport Number: Country of Issuance: QR Code - Section 1 Do Not Wile In This Space Today's Date (mmlddlyyyy) 05_05_2018 I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this fonn and that to the best of my knowledge the infonnation is true and correct. Signature of Preparer or Translator Today's Date (mmldd/yyyy) l Last Name (Family Name) I First Name (Given Name) Address (Street Number and Name) I City or Town I State IZIP Code e 17 Chenell Drive, Suite One, Concord, NH info@nhlakes.org Page 23

26 Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services **Page 2 of 2** USCIS Form 1-9 Firnt Name ( Givenr{'Jame) '<"1 C-,\U\.X'._ List A List B AND Identity and Employment Authorization Identity Employment Authorization ',l Document Title Document Title Document Title Drivers License Social Security Card Issuing Authority Issuing Authority Issuing Authority!':Jew l::la Document Number sbire DM l Social Secmit Admi istcatio Document Nu er,. Document Number Expiration Date (if any)(mmlddlyyyy) t Expiration Date (if any)(mmlddlyyyy) Expiration Date (if any)(mmlddlyyyy) N/A Document Title Issuing Authority Document Number. Additional Information QR Code - Sections 2 & 3 Do Not \Mite In This Space Expiration Date (if any)(mmlddlyyyy),', Document Title Issuing Authority Document Number.., :J Expiration Date (if any)(mmlddlyyyy) i Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. The employee's first day of employment (mmlddlyyyy): 'b/ sj I (See instructions for exemptions) Signature of Employer or Authorized Representative Today's Date (mmlddlyyyy) POINT PERSON SIGNATURE I I Point Person Last Name of Employer or Authorized Representative First Name of Employer or Authorized Representative POINT PERSON FIRST NAME I POINT PERSON LAST NAME Employer's Business or Organization Address (Street Number and Name) City or Town 17 Chenell Drive, Suite One I Concord Title of Employer or Authorized Representative Employer's Business or Organization Name New Hampshire Lakes Association, Inc. I! State NH ZIP Code I03301 c. lf the ernployee;'s pre,vious gr/mt o,femployn,,er,it authorizatio as eipire,d/provjclethe;in_fom,a on.forthe,.docunienf ' or.receipt that est li _hef ; ;; cori'ti uing t?11'1ploymeryt authoriz tie>njij the pacepf<>l(icl(:ld belqw.,,....,... '....,...., Document Title Document Number Expiration Date (if any) (mmldd/yyyy) I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual. Signature of Employer or Authorized Representative Today's Date (mmlddlyyyy) Name of Employer or Authorized Representative 17 Chenell Drive, Suite One, Concord, NH info@nhlakes.org Page 24