Ball State University Department of Athletics

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1 Ball State University Department of Athletics

2 Ball State University will be a national model of excellence for challenging, learner centered academic communities that advance knowledge and improve economic vitality and quality of life. BSU Strategic Plan

3 Ball State University is an innovative, supportive academic community that inspires students by: Offering action-oriented learning, including immersive out-of-class experiences, research, and study-abroad. Providing extraordinary access to and collaboration with professors who create scholarship to advance knowledge, improve teaching, and transform learning. Engaging state, national, and international communities to enhance educational, economic, and cultural development. BSU Strategic Plan

4 A source of PRIDE for our COMMUNITIES, Ball State athletics creates a CHAMPIONSHIP environment focused on INTEGRITY, COLLABORATION and enhancing the overall STUDENT EXPERIENCE.

5 Integrity We operate with integrity by consistently acting in a positive way that supports our collective purpose. Competitive Spirit In the spirit of competitiveness, our department strives to be the best. Commitment We are committed to living our core values on a consistent basis. Teamwork When we are committed to working together for our common purpose, we can achieve greater results. Working together means being inclusive, tapping each other s strengths, respecting diversity of opinion and communicating openly and honestly with each other. Diversity Diversity is important to us so we will listen, learn, and support differences in our department and in our key stakeholders. We will demonstrate this value through what we say and do.

6 Critical Success Factors were developed based on areas that were important to the success of the athletic department. 1. Athletic Accomplishments and Competitiveness 2. Academic Success 3. Fiscal Responsibility 4. Community Partnerships and Outreach 5. Internal Alignment and Collaboration 6. Commitment to the total Student-Athlete Experience

7 Strategy: Create winning teams and project a positive image Objective Responsible Parties Start Date Goal Outcomes Expected Participation Win 3 Mid-American Conference championships each year (divisional, overall or tournament). Athletics Department Each sport will have the MAC championship as a goal each year. Head coaches, administration and student-athletes. Increase earned points in the Reese and Jacoby Cups as a department. (Points are awarded based on each school s finish, with the overall total divided by the number of sports sponsored by each school. An institution may count either indoor track and field or outdoor track and field but not both.) Athletics Department Finish in the top half in both standings 4 of every 5 years. Finish in the top 1/3 in both standings 2 of every 5 years. Win each trophy once every 5 years. Develop greater awareness of what each other is doing while improving the unity of the department. Develop greater ownership in each program improving our overall standing. Head coaches, administration and student-athletes. Conduct annual preseason meetings between the Athletics Director and each Head Coach to develop individual program goals and expectations. Athletics Director, Head Coaches, Sport Supervisors To develop program specific goals. Ensure that each head coach is on the same page with individual program expectations and communicates to the Athletic Director. Create greater ownership and understanding for where each program fits into the strategic plan. Head coaches, administration and student-athletes.

8 Strategy: Strengthen collaborative effort between athletic department and academic support units. Objective Responsible Parties Start Date Goal Outcomes Expected Participation Review of current structure for advising, athletic academic services and eligibility monitoring of student-athletes. Academic support, Associate AD for compliance, compliance coordinator, Associate AD/SWA September 2010 To ensure that all studentathletes are receiving the necessary attention academically. Especially with regards to progress towards degree. Another staff member or the very least a shift in responsibilities to help academic services with monitoring towards degree. A change in structure so advisors are assigned based on major. Academic Success strategic planning group Create a guide for studentathletes on protocols for seeking academic advice and academic support. Create a permanent athletics success committee that would address issues dealing with student-athletes, coaches, faculty and administration. Academic support, Associate AD for compliance, compliance coordinator, Associate AD/SWA Academic support, Associate AD for compliance, compliance coordinator, Associate AD/SWA September 2010 September 2010 Create a reference guide that all student-athletes will use to assist them with who they need to see and where they need to go. Have a real-time, accessible forum of peers for coaches and studentathletes to bring forth issues and problems they may have with athletic success. A fail safe mechanism (guide) will be created to be available when a personal source is not convenient. This study guide assists student-athletes to ensure they are on track and eligible To have a group of people that our coaches and student athletes know and trust to have the same goals as members of the athletic department. Academic Success strategic planning group Academic Success strategic planning group

9 Strategy: Collaboratively develop a fiscal plan that enhances all revenues and uses resources in a responsible manner. Objective Responsible Parties Start Date Goal Outcomes Expected Participation Increase revenue from concession sales, merchandise, and website. External Relations Staff Business Operations Staff May 2010 Increase by 10% Increase revenue above $45,000 for concession and above $22,000 for other sources. External Relations Staff Business Operations Staff University Business Affairs Increase number of ticketed sports and profit in basketball and football. Profit over 1,000,000. Increase revenue from ticket sales, CVC donations, corporate sales, and game guarantees External Relations Staff Business Operations Staff May 2010 Increase CVC donations by involving former studentathletes and increase endowments. Increase corporate sales by updating current inventory. Profit over 1,000,000 Profit over $250,000 External Relations Staff Business Operations Staff University Business Affairs Raising the game guarantee minimum. Profit over 1,200,000 Maintain a competitive Mid- American Conference budget through insurance policies, grant in aid accounting, apparel contracts, and travel management program External Relations Staff Business Operations Staff Head Athletic Trainer May 2010 Review s-a primary insurance policy and possible revenue from rehab clinic Review grant in aid acct policy for in / out of state Review all athletic department apparel policy Review a unified travel management policy Save insurance budget Get true measure of accounting policy Reduce apparel costs Reduce travel costs External Relations Staff Business Operations Staff Head Athletic Trainer University Business Affairs

10 Strategy: Enhance relationships with all our various communities. Objective Responsible Parties Start Date Goal Outcomes Expected Participation (update with each event) Create a New Attitude to Foster More Volunteerism for Staff and Student- Athletes All Staff Members and Student Athletes September 2010 Each team responsible for one (1) community service project per year. To connect the people of Ball State Athletics with the Muncie Community and develop a greater sense of volunteerism. Better Service/Outreach in Muncie Community All Staff Members All Staff Members June 2011 December Day FREE community sports clinic for children. Provide & extend higher level of opportunity to larger target area of Muncie Community. Better ambassador to Muncie Community overall. Stronger and more productive working environment. Provide vessel to strengthen interdepartmental relations in the community. Improved BSU Community Contact All Staff Members All Staff Members May 2011 *To improve the Ball State Experience for our different constituent groups. Strong feeling of ownership by the department and its constituents. *Please tell us how we can get better* feedback.

11 Strategy: Strengthen the department through improved communication and collaboration. Objective Responsible Parties Start Date Goal Outcomes Expected Participation Improve communication and morale throughout the athletic department. Senior staff March 2010 First, get all levels of the department more informed of issues and decisions affecting their workplace. Second, establish a morale committee to improve communication. Notes from head coaches meetings sent out to all staff. Senior staff meeting notes on a monthly basis to all staff. Monthly activities instituted by the moral committee such as pregame and tailgating events and monthly birthdays. Senior staff, head coaches, assistant coaches, directors, support staff/secretaries Review of job description and responsibilities of the Associate AD for compliance/facilities and game operations. Athletic Director, human resources, members of the athletic department staff(tbd) March 2010 More balanced responsibilities and reduction of work load to improve all areas of this position. Hire game operations position thereby allowing Pat Quinn to concentrate on compliance issues. Athletic Director, human resources, members of the athletic department staff (TBD) Determine best communication model for athletic department Senior staff March 2011 Better communication throughout the athletic department and a set standard for communication between departments. Long term objective to enhance and monitor objective #1. Senior staff, head coaches, assistant coaches, directors, support staff/secretaries

12 Strategy: Offer comprehensive preparation for life through all experiences academically, athletically & socially. Objective Responsible Parties Start Date Goal Outcomes Expected Participation Communicate with student-athletes and not at them. Schedule round table sessions once a month that provide student-athletes the opportunity to talk with coaches and administration about life experiences and topics of interest. Members of the studentathlete experience group, assistance from internal alignment group and the team captains of both. September 2010 Make our students aware of the resources that are available to them. Build camaraderie among the teams and with the coaches and athletic department staff. 4-5 coaches and/or administrative staff at each round table and any interested studentathletes. Build camaraderie. Create more support from athletes at their fellow student-athlete s home events. Student-athletes Student-athlete experience committee The hope is that this will be a by-product of the round table sessions. Teams will make a greater effort to attend each other s home events. Teams will gain a better understanding and appreciation of what their fellow athletic teams go through. They can all provide support to each other. All athletic teams and Student-Athlete Advisory Committee. Revamp student-athlete exit interviews. Review current mid-year survey and written exit interviews. Members of the exit interview subcommittee formed from the studentathlete experience committee April 2010 Make sure our questions are capturing answers that will help Athletics measure the effectiveness of our efforts for accomplishing the Goal/CSF. The coaches and athletic department will have a better understanding of what student-athletes want/need. All student-athletes.

13 Evaluation of the Strategic Plan for the Department of Athletics This is a living plan. The team captains for each critical success factor will evaluate monthly to track the progress. The strategic plan is also an implementation tool, giving us a step by step roadmap to implement the strategies, tactics and tools.

14 Athletic Accomplishment and competitiveness Academic Success Fiscal Responsibility Community Partnerships and Outreach Internal Alignment and Collaboration Student-Athlete Experience Captain: Tom Collins Captain: Lisa Donaldson Captain: Lori Tomlin Captain: Matt Wolfert Captain: Pat Quinn Captain: Karin Lee Team Leaders: Bill Richards/Mandy Harrison Team Leaders: Alex Marconi/Adam Tschuor Team Leaders: Joel Walton/Jay Steilberg Team Leaders: Kelly Packard/Sandy Wilburn Team Leaders: Katherine Mowat/Matt McCollester Team Leaders: Craig Nicholson/Molly Myers Bob Simmons Brian Beetle Bailey Audrey McDonald Steve Shondell Stephanie Cox Daryl Dixon Laura S. Caudill Kurt Mattix Jerry Peirson Judy Ingle Tiffany Notarfrancisco Lindsay Shade Jay Newberry Phil Burnett Brad Caudill Jim Ruebel Deion Melvin Shawn Comer Rachel Napoli James Bettcher Jason Roberson Patty Duncan Kelsey Corbin Billy Taylor Bob Thomas Robin Carter Jeff Weller Neal Hazen Joe Hernandez Troy Hershman Paula Haughn Judy Stearns Tex Ritter Jay Hood Eddie Faulkner Kevin Furnish Stan Parrish Stephanie DeFeo Randy Heisler Susan Hargis Craig Roberts Susie Penix Todd Steelman Beth Maddox Ron Oliver DJ Welte Rob Richards Sunder Nix Mary Jo Noller Kelli Miller Nadalie Walsh Jason Eck Jacque DeMarco Lisa Collier Mark Naylor Chris Ulm Joey Lynch Mike Fleck Mitch Gilfillan Marlene Mitchell Christine Bader