Contract and Procurement Fraud
|
|
- Opal Hamilton
- 5 years ago
- Views:
Transcription
1 Contract and Procurement Fraud Fraud in Procurement Without Competition 2018 Association of Certified Fraud Examiners, Inc.
2 Sole-Source Awards The procurement process is noncompetitive through the solicitation of only one source. Procurement through sole-source contracting provides more opportunities for fraud and therefore requires justification and a higher level of approval Association of Certified Fraud Examiners, Inc. 2 of 27
3 Sole-Source Awards Examples of exceptions to justify sole-source contracting include: 1. Only one responsible source, and no other supplies or services satisfy requirements 2. Unusual and compelling urgency 3. Industrial mobilization; engineering, developmental, or research capability; or expert services 4. International agreement 5. Authorized or required by statute 6. National security 7. Public interest 2018 Association of Certified Fraud Examiners, Inc. 3 of 27
4 Red Flags of Unjustified Sole-Source Awards Complaints by competing contractors Frequent use of sole-source contracts High number of sole-source awards to one supplier Requests for sole-source procurements when a pool of contractors is available 2018 Association of Certified Fraud Examiners, Inc. 4 of 27
5 Red Flags of Unjustified Sole-Source Awards Sole-source procurement justification involves: False statements Approval by employees without authority Failure to obtain the required review for solesource justifications Restrictions included in solicitation documents that restrict competition 2018 Association of Certified Fraud Examiners, Inc. 5 of 27
6 Detecting Unjustified Sole-Source Awards Determine whether two or more similar or identical items were purchased: In different quantities within short periods From the same contractor in amounts just above or just below review or competitive bidding limits Determine whether the sole-source awards were proper under the applicable policies and procedures Association of Certified Fraud Examiners, Inc. 6 of 27
7 Detecting Unjustified Sole-Source Awards Search for a pattern of sole-source procurements: Sole-source awards when there is an available pool of vendors to compete Sole-source awards just below upper-level review or competitive bidding limits Sole-source awards followed by a change order increasing scope/cost 2018 Association of Certified Fraud Examiners, Inc. 7 of 27
8 Purchases for Personal Use Employees with purchasing authority might exploit their position of power by using their employer s funds to obtain items for their personal use or resale Association of Certified Fraud Examiners, Inc. 8 of 27
9 Purchases for Personal Use 2018 Association of Certified Fraud Examiners, Inc. 9 of 27
10 Preventing Purchases for Personal Use Policy prohibiting use of company funds to make personal purchases Policy requiring an after-the-fact review of small purchases to validate their reasonableness Segregating duties of originating purchases and approving them Establishing maximum purchasing limits for each employee Routinely checking for goods delivered to external addresses 2018 Association of Certified Fraud Examiners, Inc. 10 of 27
11 Red Flags of Purchases for Personal Use Unusual or unexplained high volume of purchases of products or services suitable for personal use or resale Consumer items purchased and then replaced in a relatively short amount of time High number of purchases from vendors that sell consumer products Items suitable for personal use or resale missing from inventory or unaccounted for 2018 Association of Certified Fraud Examiners, Inc. 11 of 27
12 Red Flags of Purchases for Personal Use Purchased items are unnecessary or unrelated to the entity s needs. Purchased items are returned to a vendor without vendor credit or refund. A suspect employee operates an outside business Association of Certified Fraud Examiners, Inc. 12 of 27
13 Detecting Purchases for Personal Use Search for questionable purchases of items suitable for personal use or resale. Identify unexplained or unusual increases in the purchase of certain goods or services. Examine reasonability of amounts, types, and timing of purchases: By purchasing employee or unit In comparison with previous purchases or industry averages 2018 Association of Certified Fraud Examiners, Inc. 13 of 27
14 Detecting Purchases for Personal Use Identify purchases that are unrelated to or inappropriate for the purchasing organization. Compare purchase volumes to appropriate inventory levels. Check whether suspect items can be accounted for in inventory or usage records Association of Certified Fraud Examiners, Inc. 14 of 27
15 Detecting Purchases for Personal Use Review returns of suspect items to confirm that the vendor issued credit or a refund. Conduct background and asset checks of suspect employees to determine if any have an outside business or live beyond their means. Examine shipment-receiving reports for merchandise ordered and paid for but not delivered Association of Certified Fraud Examiners, Inc. 15 of 27
16 Bid Splitting Employee splitting large contracts into smaller contracts to avoid the scrutiny required for larger contracts Might be used to avoid competitive bidding 2018 Association of Certified Fraud Examiners, Inc. 16 of 27
17 Preventing Bid Splitting Review purchase orders, grouped by employee, to identify: Identical items purchased in different amounts simultaneously or within short periods Contract split by type of work (e.g., one purchase order for labor and another for material) Recurring requirements that fall just under review, authorization, or competitive bid thresholds 2018 Association of Certified Fraud Examiners, Inc. 17 of 27
18 Red Flags of Bid Splitting Purchases that fall just under review or competitive bidding limits and are: Similar or identical purchases from the same supplier Consecutive related purchases from the same contractor Unjustified split purchases Sequential purchases, particularly those that are followed by change orders 2018 Association of Certified Fraud Examiners, Inc. 18 of 27
19 Detecting Bid Splitting Group payments by vendor and manually check invoices for split purchases. Identify multiple payments in the same or similar amounts. Examine purchases lacking invoices or purchase orders Association of Certified Fraud Examiners, Inc. 19 of 27
20 Detecting Bid Splitting Perform a background check on the contractor to determine whether companies that received awards for similar work are affiliated or have common ownership. Determine whether checks for different vendors are mailed to the same address. Examine endorsements on vendor checks where bid splitting is suspected Association of Certified Fraud Examiners, Inc. 20 of 27
21 Purchasing Card (P-Card) Schemes Making personal purchases Purchasing gift cards for personal use Using p-cards to split purchases Purchasing items for resale Paying kickbacks Making payments to employee s own shell company 2018 Association of Certified Fraud Examiners, Inc. 21 of 27
22 Preventing P-Card Schemes Perform background checks on all p-card holders. Implement and regularly update p-card policies and procedures. What cardholders can and cannot purchase Disciplinary action for p-card abuse 2018 Association of Certified Fraud Examiners, Inc. 22 of 27
23 Preventing P-Card Schemes Impose a cardholder agreement that must be signed by every cardholder and supervisor. Impose reasonable monetary limits on p-card purchases. Appoint a permanent administrator who is responsible for and has authority over the p- card program Association of Certified Fraud Examiners, Inc. 23 of 27
24 Preventing P-Card Schemes Use merchant classification codes to prohibit transactions at certain establishments. Require supervisors to conduct monthly reviews. Implement a purchase approval process. Require original receipts for every p-card purchase. Use a p-card design that reduces the likelihood that cardholders accidentally use their p-cards for personal purchases Association of Certified Fraud Examiners, Inc. 24 of 27
25 Red Flags of P-Card Schemes Monthly reconciliations are always late or not performed. Receipts are missing from the reconciliation. Employee submits several reconciliations at one time. Employee tries to rush the reconciliation process Association of Certified Fraud Examiners, Inc. 25 of 27
26 Detecting P-Card Schemes Reconcile transactions, explanations for purchases, and receipts of purchases in a timely manner. Implement a hotline that allows employees to report suspected p-card abuse. Use software monitoring to identify questionable p-card transactions. Require p-card service providers to provide cumulative p-card data, and mine and analyze the data for known fraud risk factors Association of Certified Fraud Examiners, Inc. 26 of 27
27 Petty Cash Abuse False requests for reimbursement of expenses Altered receipts/vouchers for cash fund reimbursement Personal or unauthorized expenditures Duplicate payments 2018 Association of Certified Fraud Examiners, Inc. 27 of 27
28 Preventing Petty Cash Abuse Segregation of duties Mandatory job rotation Surprise cash counts and supervisory observations Periodic reconciliation of cash and vouchers 2018 Association of Certified Fraud Examiners, Inc. 28 of 27
29 Preventing of Petty Cash Abuse Vouchers should be pre-numbered and properly accounted for. The custodian should only accept original documentation. Cash funds should be kept in a locked, limitedaccess safe or vault Association of Certified Fraud Examiners, Inc. 29 of 27
30 Preventing Petty Cash Abuse Set dollar limits for purchases, and make sure the custodian observes them. Set clear rules on what can be reimbursed. Cash fund transactions should be periodically reviewed to identify payments for identical items, quantities, and amounts. Cash fund policies should be distributed to employees Association of Certified Fraud Examiners, Inc. 30 of 27
31 Red Flags of Petty Cash Abuse Dramatic increase in expenses charged to petty cash Physical alterations on support documents Charges to petty cash without proper documentation or approval Unusually large petty cash balance Cash fund voucher records that do not match issuing office records 2018 Association of Certified Fraud Examiners, Inc. 31 of 27
32 Red Flags of Petty Cash Abuse Use of petty cash accounts for unauthorized purposes, loans, or amounts Vouchers not accompanied by original documentation Unusually large quantities of a single item purchased over a short period Inadequate, altered, copied, or missing supporting documents 2018 Association of Certified Fraud Examiners, Inc. 32 of 27
33 Detection of Petty Cash Abuse Review the date and other entries on relevant documents. Prepare and analyze an inventory of all funds by purpose, amount, custodian, date, and location. Periodically review petty cash vouchers and receipts to ensure proper procedures are being followed Association of Certified Fraud Examiners, Inc. 33 of 27
34 Detection of Petty Cash Abuse Review the petty cash funds to identify: Marketing, travel, entertainment, gifts, political contributions, or lobbying expenses and donations that are not adequately explained and supported Payments to agents not already reviewed Payments to decision-makers in the government entities 2018 Association of Certified Fraud Examiners, Inc. 34 of 27
Contract and Procurement Fraud. Fraud in Procurement without Competition
Contract and Procurement Fraud Fraud in Procurement without Competition Sole-Source Awards Noncompetitive procurement process through the solicitation of only one source Procurement through sole-source
More informationContract and Procurement Fraud
Contract and Procurement Fraud Performance Schemes 2018 Association of Certified Fraud Examiners, Inc. Invoicing Schemes Vendor submits fraudulent invoices to generate false payments. False invoices Inflated
More informationThis Questionnaire/Guide is intended to assist you in decision making, as well as in day-to-day operations. Best Regards,
In an effort to disseminate information and assure that we are in compliance with guidelines caused by the Sarbanes Oxley Act that proper internal controls are being adhered to, we have developed some
More informationFinancial Controls Checklist
Financial Controls Checklist Board of Health: Board of Health for the Leeds, Grenville & Lanark District Health Unit Period ended: Dec. 31/17 Objective: The objective of the Financial Controls Checklist
More informationFRAUD SCHEMES. South Carolina HFMA Finance & Reimbursement Forum. November 13, 2012 WITH RELATED INTERNAL CONTROLS
FRAUD SCHEMES WITH RELATED INTERNAL CONTROLS South Carolina HFMA Finance & Reimbursement Forum November 13, 2012 2 Fraud Facts: Estimated loss of 5% of annual revenues to occupational fraud Financial statement
More informationFraud Prevention, Detection, and Internal Controls
Fraud Prevention, Detection, and Internal Controls Budget, Accounting and Reporting Council May 28, 2015 Sherrie Ard, CPA, CFE Financial Management Specialist Local Government Performance Center Local
More informationManaging Fraud Risks. Procurement & Contacting. John J. Hall, CPA (970)
Managing Fraud Risks in Procurement & Contacting The IIA Los Angeles Chapter October 2, 2017 John J. Hall, CPA (970) 926-0355 John@JohnHallSpeaker.com 1 Four Categories 1. Theft 2. Results Manipulation
More informationDivision of Student Affairs Internal Control Questionnaire FY 2011
Control Environment Yes No N/A Notations Are the roles and responsibilities of financial and administrative staff (including the establishment of the unit Director as the appropriate signature authority)
More informationSMALL BUSINESS FRAUD ASSESSMENT INTERNAL CONTROL QUESTIONNAIRE Download your risk assessment form at
SMALL BUSINESS FRAUD ASSESSMENT INTERNAL CONTROL QUESTIONNAIRE Download your risk assessment form at www.businessfraudprevention.org/forms.html Owner: Date: Discussed with: Question Yes No N/A Comments
More informationFraud Risk Management
Fraud Risk Management Specific Anti-Fraud Controls (Process or Transaction Level) 2017 Association of Certified Fraud Examiners, Inc. Discussion Questions 1. Does your organization have adequate staffing
More informationPetty Cash and Change Funds. Inventories (Equipment and Supplies)
UCLA Policy 360 Page 1 of 8 ATTACHMENT A Guidelines for Application of Internal Control Principles The following are control activities, as described in section III.B.3. of Policy 360, for applying the
More informationThe Episcopal Diocese of Kentucky
The Episcopal Diocese of Kentucky Internal Control Questionnaire Manual of Business Methods in Church Affairs (Spring 2012) Chapter II: Internal Controls, Section C The following Internal Control Questionnaire
More informationYour School District Procurement Card. Staff Guide Staff Agreement & Board Policy
Your School District Procurement Card Staff Guide Staff Agreement & Board Policy OVERVIEW The Procurement Card Program is intended to streamline and simplify the Procurement and Accounts Payable functions.
More informationACADEMY OF NATURAL SCIENCES PURCHASING AND PROCUREMENT POLICY
ACADEMY OF NATURAL SCIENCES PURCHASING AND PROCUREMENT POLICY Academy of Natural Sciences Purchasing Policy Overview This policy framework is intended to provide for the procurement of goods and services
More information- Excessive gambling or investment habits - Strong challenge to beat the system - Undue family pressure such as divorce - Overwhelming desire for pers
RED FLAGS OF INTERNAL FRAUD PROFILE OF THE PERPETRATOR: - Most frequently it is the person you trust the most - Has the technical skills to pull off the theft secretly - The activity is clandestine - The
More informationInternal Control Checklist
Instructions: The may be used to document a review of the existing procedures and activities that make up your internal control system, or serve as a guide in developing additional controls. The provides
More informationCan You Spot Fraudsters?
Can You Spot Fraudsters? CACUBO Workshop March 22, 2018 Eric Conforti, CPA, CFE 1 Who Are We? A One-Firm Firm: Over 2,200 industry experts to partner with when specific industry knowledge is needed during
More informationINTERNAL CONTROL HANDBOOK
INTERNAL CONTROL HANDBOOK INTERNAL CONTROL HANDBOOK ILLINOIS STATE BOARD OF EDUCATION SCHOOL BUSINESS SERVICES DIVISION Revised July, 2017 Most Content remains the same as published in 1993 Prepared by
More informationInternal Controls Checklist
1. Are checks endorsed for deposit only immediately upon receipt? 2. Does someone prepare a daily list of all cash and checks immediately upon receipt? 3. Are duplicate deposit slips and copies of checks
More informationFinance Committee, Board of Health Elizabeth Bowden, Interim Director of Administrative Services FINANCIAL CONTROLS CHECKLIST
March 20, 2016 Report To: Submitted by: Subject: Finance Committee, Board of Health Elizabeth Bowden, Interim Director of Administrative Services FINANCIAL CONTROLS CHECKLIST RECOMMENDATION(S): (a) That
More informationTen Payment Fraud Protections
Ten Payment Fraud Protections 1. Payee Positive Pay a. Provided by banks b. Banks match check serial numbers and dollar amounts against a company provided list of checks issued and only pays those checks
More informationSeattle Public Schools The Office of Internal Audit
Seattle Public Schools The Office of Internal Audit Internal Audit Report September 1, 2014 through Current Issue Date: June 21, 2016 Executive Summary Background Information The function is centralized
More informationLOYOLA MARYMOUNT UNIVERSITY POLICIES AND PROCEDURES
LOYOLA MARYMOUNT UNIVERSITY POLICIES AND PROCEDURES DEPARTMENT: CONTROLLER S OFFICE SUBJECT: UNIVERSITY CASH HANDLING POLICY Policy Number: BF021.01 Effective Date: June 1, 2013 Approvals: Business & Finance
More informationGuide to Internal Controls
Guide to Internal Controls Updated January 2017 The Guide to Internal Controls was developed to help you establish and maintain effective internal controls in your department/division. This guide summarizes
More informationCHAPTER 9 TESTS OF CONTROLS
CHAPTER 9 TESTS OF CONTROLS 1 TESTS OF CONTROLS Provide auditor with evidence to support their assessment of control risk. When control risk assessed at less than high, necessary to gather evidence that
More informationFRAUD DETERRENCE AND DETECTION
FRAUD DETERRENCE AND DETECTION Segregation of Duties Corruption Scheme Red Flags Unchecked authority to approve No formal documented procedures Circumventing normal policies and procedures Employees receiving
More informationReview and Implementation. Of Practice Internal Controls
Review and Implementation Of Practice Internal Controls Is there a fraudster in your practice? An embezzler or other workplace fraud perpetrator will often display certain telltale red flags. One of the
More informationAICC 2017 ANNUALMEETING PRESENTED BY MITCHELL E. KLINGHER CPA PROTECTING YOUR COMPANY FROM EMPLOYEE THEFT
AICC 2017 ANNUALMEETING PRESENTED BY MITCHELL E. KLINGHER CPA PROTECTING YOUR COMPANY FROM EMPLOYEE THEFT WHY DO THEY DO IT?????? THE PSYCHOLOGY OF THEFT Vicarious thrill It doesn t matter Everyone does
More informationSTATE OF MINNESOTA OFFICE OF THE STATE AUDITOR
REBECCA OTTO STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 500 525 PARK STREET SAINT PAUL, MN 55103-2139 (651) 296-2551 (Voice) (651) 296-4755 (Fax) state.auditor@osa.state.mn.us (E-mail)
More informationCITY OF CORPUS CHRISTI
CITY OF CORPUS CHRISTI CITY AUDITOR S OFFICE Audit of Purchasing Program Project No. AU12-004 September 20, 2012 City Auditor Celia Gaona, CIA CISA CFE Auditor Nora Lozano, CIA CISA Executive Summary In
More informationContract and Procurement Fraud. Collusion Between Contractors and Employees
Contract and Procurement Fraud Collusion Between Contractors and Employees Introduction Types of schemes involving collusion between contractors and procurement employees: Need recognition schemes Bid-tailoring
More informationTHE UNIVERSITY OF GEORGIA INTERNAL AUDITING DIVISION INTERNAL CONTROL QUESTIONNAIRE GENERAL
GENERAL BACKGROUND MATERIAL A. Please provide an organization chart which shows lines of authority and responsibility for the unit. B. What department code(s) does your Office manage? C. Who is the contact
More informationWhether you take in a lot of money. or you collect pennies
Whether you take in a lot of money or you collect pennies ..it is important to maintain good cash handling procedures: Segregation of Duties Security Reconciliation Management Review Documentation It s
More informationSTUDY UNIT TEN INTERNAL AUDIT RESPONSIBILITIES FOR FRAUD
STUDY UNIT TEN INTERNAL AUDIT RESPONSIBILITIES FOR FRAUD 1 10.1 Fraud -- Nature, Prevention, and Detection..................................... 1 10.2 Fraud -- Indicators........................................................
More informationRisk assessment checklist - Purchasing cycle
Check Yes or No or N/A (where not applicable). Where a No is indicated, some action may be required to rectify the situation. Cross-references (e.g., See FN 1.01) point to the relevant policy in the First
More informationEMPLOYEE FRAUD OPPORTUNITIES CHECKLIST
Page 128 of 174 EMPLOYEE FRAUD OPPORTUNITIES CHECKLIST Recognizing Warning Signs and Preventing Problem Situations Why are consistent internal controls important? Management decisions, financial reports,
More informationKua O Ka La s Financial/Accounting Policies & Procedures
Kua O Ka La New Century Public Charter School 14-5322 Kaimu-Kapoho Rd. Pahoa, HI 96778 Campus Site Telephone: (808) 965-2193 Fax: (808) 965-9618 E-mail: pualaa@ilhawaii.net Kua O Ka La s Financial/Accounting
More informationDivision of Student Affairs General Fund Units Internal Control Questionnaire FY 2012
FY 0 Control Environment Yes No N/A Notations Are the roles and responsibilities of financial and administrative staff, including the establishment of the appropriate signature authority, in your unit
More informationInternal Controls Overview
UMBC Management Advisory Services Internal Controls Overview /mas What Is Internal Control? A process designed to provide reasonable assurance regarding the achievement of the following objectives: Effectiveness
More informationOVERVIEW 4/19/10. Internal Controls and the Audit Process May 4, 2010 OVERVIEW. Definition and historical perspective of internal auditing
and the Audit Process May 4, 2010 Presented by: Deborah A. Stevens CPA Wichita County Auditor 1 OVERVIEW Definition and historical perspective of internal auditing Role and responsibilities of the internal
More informationSalt Lake Community College Policies and Procedures
COLLEGE PROCUREMENT POLICY Board of Trustees Approval: 04/12/2017 POLICY 10.01 Page 1 of 1 I. POLICY All products and services purchased by the College shall be procured in compliance with applicable statutes,
More informationIntroduction. Section I State Statutes and Board Policies. Pertinent Oklahoma State Statutes include:
Introduction The Tulsa Community College Purchasing Department is administered by a Director. It is the mission of the Purchasing Department to procure needed materials, equipment, and contractual services
More informationAudit Report 2016-A-0002 City of Delray Beach Purchasing
PALM BEACH COUNTY John A. Carey Inspector General Inspector General Accredited Enhancing Public Trust in Government Redacted Audit Report 2016-A-0002 City of Delray Beach Purchasing March 2, 2016 Insight
More informationTitle: PROCUREMENT Last Update: March 24, Responsible Officer: Mark Savoff I. POLICY SUMMARY
Page 1 of 21 Subject Matter Expert: Mark Chapman Responsible Officer: Mark Savoff Approved By: Corporate Compliance Committee Approval Date: May 31, 2001 I. POLICY SUMMARY This policy outlines the guidelines
More informationChristopher Dawkins, CPA, CIA Director of County Audit Phil Diamond, CPA Orange County Comptroller s Office
Christopher Dawkins, CPA, CIA Director of County Audit Phil Diamond, CPA Orange County Comptroller s Office What Will I Talk About? Why we have auditors and the difference between external auditors and
More informationUNIVERSITY OF NEW MEXICO INTERNAL AUDIT CONTROL SELF ASSESSMENT QUESTIONNAIRE. School/Organization Phone Organization Code
UNIVERSITY OF NEW MEXICO INTERNAL AUDIT CONTROL SELF ASSESSMENT QUESTIONNAIRE School/Organization Phone Organization Code The purpose of the control self-assessment is to provide you with a tool to evaluate
More informationWALLA WALLA PUBLIC SCHOOLS ASB and ACCOUNTING GUIDELINES
Business Office 364 S. Park Street Walla Walla, WA 99362 (509) 527-3000 www.wwps.org WALLA WALLA PUBLIC SCHOOLS ASB and ACCOUNTING GUIDELINES Table of Contents I. Internal Controls 2 II. Cash Handling
More informationPlanning a Pcard Program Implementation of Pcard Program Ongoing Controls and Program Monitoring
Planning a Pcard Program Implementation of Pcard Program Ongoing Controls and Program Monitoring What are your Agency s Goals? Establish controls through policy and procedures Methodology for selecting
More informationRecommended mitigating controls
1. SELECTION OF APPLICANTS Overarching controls Secondary panel could review individual decisions or a sample of decisions made by the evaluation panel. Adequate training courses on ethics and integrity,
More informationFRAUD AWARENESS UPDATE
Tammy Michaud, CPA, Principal Sarah Belliveau, CPA, Senior Manager FRAUD AWARENESS UPDATE berrydunn.com CATEGORIES OF FRAUD Asset misappropriations (stealing) Theft or misuse of assets Corruption Inappropriate
More informationEGYPTIAN AREA AGENCY ON AGING Fiscal Monitoring Program
EGYPTIAN AREA AGENCY ON AGING Fiscal Monitoring Program Fiscal Year: Name of Project/Site: (TIN #) Address: (city) (state) (zip code) Project Director/Site Manager: Geographic Area Served: (county) Project/Site
More informationOffice of Financial Services June 30, 2017
Office of Financial Services What are Internal Controls? Internal controls are processes effected by those charged with governance, management, and other personnel designed to provide reasonable assurance
More informationAPPENDIX 2 COMMUNITY DEVELOPMENT COMMISSION FINANCIAL CHECKLIST REQUIRED FOR ALL APPLICANTS (A SITE VISIT MAY BE CONDUCTED LATER)
REQUIRED FOR ALL APPLICANTS (A SITE VISIT MAY BE CONDUCTED LATER) AGENCY NAME: AGENCY ADDRESS AGENCY PHONE: DATE PREPARED: PREPARED BY: TITLE: EMAIL: AGENCY GENERAL INFORMATION EXECUTIVE DIRECTOR /CITY
More informationMAC INTERNAL AUDIT DEPARTMENT 2017 PROPOSED ANNUAL AUDIT PLAN
MEMORANDUM Page 1 of 20 TO: Finance and Administration Committee FROM: Mike Willis, Director Internal Audit (612-467-0526) Alan Sasse, IT Audit Coordinator (612-725-6450) SUBJECT: MAC INTERNAL AUDIT DEPARTMENT
More informationSubcontractor and Vendor Kickbacks. Next Slide
Subcontractor and Vendor Kickbacks Table of Contents Risk Assessment Research and Planning Preliminary Analytical Procedures Entrance Conference Audit Team Brainstorming for Fraud Risk Assessment Results
More informationComprehensive List of Fraud Indicators
Comprehensive List of Fraud Indicators This document provides links to our contract audit resources. The scenarios are grouped by audit type, but the issues presented could be applicable to other audits
More informationMaryland School for the Deaf
Audit Report Maryland School for the Deaf December 2015 OFFICE OF LEGISLATIVE AUDITS DEPARTMENT OF LEGISLATIVE SERVICES MARYLAND GENERAL ASSEMBLY For further information concerning this report contact:
More informationReview of Water and Wastewater Services Procurement Card Transactions
Exhibit 1 Review of Water and Wastewater Services Robert Melton, CPA, CIA, CFE, CIG County Auditor Audit Conducted by: Jed Shank, CPA, Audit Manager Dirk Hansen, CPA, Audit Supervisor Bryan Thabit, CPA,
More informationGuide to Internal Controls
Guide to Internal Controls Table of Contents Introduction to Internal Controls...3 Roles...4 Components....5 Control Environment...5 Risk assessment...6 Control Activities...7 Information & Communication...9
More informationPayables Management. 2 nd Edition. Steven M. Bragg
Payables Management 2 nd Edition Steven M. Bragg Chapter 1 Overview of Payables... 1 Learning Objectives... 1 Introduction... 1 Transaction Cycles... 1 Organizational Structure of the Accounting Department...
More informationPOLICY MANUAL ROSSBURN MUNICIPALITY MUNICIPAL TENDERING AND PROCUREMENT POLICY
Purpose: To clearly define the tendering and purchasing standards of the Rossburn Municipality and to provide guidance to municipal employees, by means of a comprehensive tendering and purchasing policy
More informationCommon Frauds Found in Not-for- Profit Organizations
Common Frauds Found in Not-for- Profit Organizations NCACPA Not-for-Profit Conference May 19, 2015 Presented by Lynda M. Dennis CPA, CGFO, PhD Today s Session Overview 2014 Occupational Fraud Report Findings
More informationINFORMATION TECHNOLOGY Administrative Policies and Procedures Last Updated 2/7/2013
2/7/2013 INFORMATION TECHNOLOGY Administrative Policies and Procedures Last Updated 2/7/2013 I. Cash Receipts Cash should never be accepted. When checks are received, they should be endorsed For Deposit
More informationCONVENT OF THE SACRED HEART SCHOOL FOUNDATION FINANCIAL REGULATIONS
CONVENT OF THE SACRED HEART SCHOOL FOUNDATION FINANCIAL REGULATIONS Approved by Convent of the Sacred Heart School Foundation, Board of Governors on 9 th October 2008 Policy Statement So that all officers
More informationWhat Happens When Internal Controls Fail
What Happens When Internal Controls Fail 1 Your Presenters Brian Sanvidge Principal Baker Tilly Ellen Labita Partner Baker Tilly Danielle Callaci Manager Baker Tilly 2 Today s Agenda > What are Internal
More informationDetecting Fraud Through Vendor Audits
Detecting Fraud Through Vendor Audits Identifying and Selecting Audit Candidates 2017 Association of Certified Fraud Examiners, Inc. The Importance of Routinely Exercising Vendor Audit Rights There is
More informationAdopted by Naytahwaush Community Charter School Board: November 13, 2012
INTERNAL CONTROLS (MSBA/MASA Model Policy 703) Adopted by Naytahwaush Community Charter School Board: November 13, 2012 This policy is designed to be used in conjunction with current procedures, and to
More informationSEMINOLE COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION BLANKET PURCHASE ORDER PROCESS AUDIT. March 31, 1998
SEMINOLE COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION BLANKET PURCHASE ORDER PROCESS AUDIT March 31, 1998 March 31, 1998 The Honorable Randall C. Morris Chairman The Board of County Commissioners
More informationSafety In Numbers. Presented by Terry Shoebotham May 10 th and 18 th, 2010
Safety In Numbers Presented by Terry Shoebotham May 10 th and 18 th, 2010 Overview Financial Information: Secure and Accurate Prevent Unauthorized access Detect and Correct Processes that help And Avoid
More informationInternal Control Questionnaire
Internal Control Questionnaire CASH RECEIPTS/SALE QUESTIONS: 1. Is there a designated cash receipt custodian? 2. Are all receipts recorded on pre-numbered cash receipts tickets, including those received
More informationMOHAWK VALLEY WATER AUTHORITY PROCUREMENT POLICIES AND PROCEDURES
MOHAWK VALLEY WATER AUTHORITY OVERVIEW PROCUREMENT POLICIES AND PROCEDURES Original Approval: October 25, 1999 Revised: April 20, 2009 2 nd Revision: August 17, 2009 It is the intention of the Mohawk Valley
More informationInternal Audit Work Plan
Internal Audit Work Plan Fiscal Year 2018 Department of Management and Finance 1 Internal Audit Services Arlington County s Internal Audit Division is organizationally located in the Department of Management
More informationDEPARTMENTAL CONTROL SELF-ASSESSMENT. Dept.: Date:
Dept.: Date: Performing a control self-assessment (CSA) in your department is a constructive approach to evaluating existing controls and to developing additional controls if needed. This worksheet was
More informationInternal Control Evaluation
INTERNAL CONTROL EVALUATION Adapted from a checklist created by Jackie F. Breland, CPA (www.jackiebreland.com) Organization: Date Prepared or Updated: Prepared by: Introduction The purpose of this checklist
More informationProcurement Standards Expectations Document
Procurement Standards Expectations Document Certain of the procurement requirements of 2 CFR 200 are explicit statements of what the University would consider as general expectations of any University
More informationPurchase Card Program
Purchase Card Program POLICIES AND PROCEDURES South Puget South Community College has established a Purchase Card Program in accordance with the Office of Financial Management and the Department of Enterprise
More informationCITY OF SACRAMENTO INTERNAL AUDIT
CITY OF SACRAMENTO INTERNAL AUDIT Management Controls: Inventory & Debit Card Usage for the Department of Utilities Report Number 2007-03 Table of Contents Management Controls: Inventory and Debit Card
More informationOffice of Human Resources 5/10/09 Page 1 of 6
JOB FAMILY CONCEPT This family consists of five levels of campus services work. Levels are distinguished based on the complexity of the work, level of supervision received, and the degree of autonomy.
More informationProcurement Policies & Procedures
Procurement Policies & Procedures 1. Procurement Policy 1.1 Purpose This procurement policy is designed to support the college s procurement strategy. It is supported by senior management and the Board
More informationCONSERVATION DISTRICT OPERATIONS REVIEW: A conservation district s self-guide to better operations CDB CD REVIEW VERSION. District Operations
CONSERVATION DISTRICT OPERATIONS REVIEW: A conservation district s self-guide to better operations CDB CD REVIEW VERSION Montana conservation district (CD) law (76-15-101 through 810, MCA) as well as laws
More informationSAN FRANCISCO COURT APPOINTED SPECIAL ADVOCATE PROGRAM
SAN FRANCISCO COURT APPOINTED SPECIAL ADVOCATE PROGRAM FINANCIAL PROCEDURES MANUAL Table of Contents GENERAL ACCOUNTING POLICY AND PROCEDURES... 3 OVERALL ACCOUNTING SYSTEM DESIGN... 3 CONTROL OBJECTIVE...
More informationArlington County, Virginia
Arlington County, Virginia Purchase Card Cycle Audit: Human Resources Department 1 st Quarter of Fiscal Year 2016 (July 1, 2015 September 25, 2015) Table of Contents Transmittal Letter... 1 Executive Summary...
More informationProcurement Card Forum. Presented by: Robert Fischer & Vartan Vartkessian
Procurement Card Forum Presented by: Robert Fischer & Vartan Vartkessian Agenda Introducing the presenters Goals P-card updates Best practices Survey results Question and answer Goals for Fiscal Year 18-19
More informationUNFPA. This policy applies to all UNFPA personnel, particularly those involved in the purchasing and payment of goods and services.
Policy Title Previous title (if any) Policy objective Target audience Risk Matrix Policy and Procedures for Accounts Payable n/a The Policy and Procedures for Accounts Payable policy establishes the procedures
More informationPurchasing Policy Update: Implementation of the Uniform Guidance Procurement Standard. Katie Cattrell, Training Specialist
Purchasing Policy Update: Implementation of the Uniform Guidance Procurement Standard Katie Cattrell, Training Specialist 1 Agenda 1. Background and Timeline 2. Procurement Thresholds 3. Procurement Standards
More informationChapter 7 Internal Controls
Chapter 7 Internal Controls Establishment of and adherence to internal controls is a major part of managing an organization. Internal controls serve as the first line of defense in safeguarding assets
More informationPolicy Analysis: Internal Controls #1.11 1/2009
Policy Objective: To ensure that University funds are used in a responsible and appropriate manner consistent with the University s mission, applicable law, and ethical practice. Applies To: Any and all
More informationDEPARTMENT OF DEFENSE Defense Contract Management Agency INSTRUCTION. Government Purchase Cards
DEPARTMENT OF DEFENSE Defense Contract Management Agency INSTRUCTION Government Purchase Cards Contracts Directorate DCMA-INST 117 CPR: DCMA-AQ Validated current, March 10, 2014 1. PURPOSE. This Instruction:
More informationCharges to sponsored projects are classified as either non-salary or salary.
EXPENDITURE APPROVAL AND CONTROL INITIATING CHARGES TO SPONSORED PROJECTS Charges to sponsored projects are classified as either non-salary or salary. Non-salary charges are initiated via: 1. Pcard; 2.
More informationADMINISTRATIVE RESPONSIBILITIES FOR UNIVERSITY AND COLLEGE ADMINISTRATORS, DEPARTMENT HEADS, AND DIRECTORS
ADMINISTRATIVE RESPONSIBILITIES FOR UNIVERSITY AND COLLEGE ADMINISTRATORS, DEPARTMENT HEADS, AND DIRECTORS Internal Controls & Your Role 1) Internal Accounting Controls - procedures that ensure compliance
More informationOABCIG COMMUNITY SCHOOL DISTRICT
OABCIG COMMUNITY SCHOOL DISTRICT Handbook of School Business Procedures Prepared by Kathy A. Leonard, Business Manager Revised August 2018 2018-2019 School Business Procedures TABLE OF CONTENTS TOPIC...
More informationCreating a Fraud Risk Assessment and Implementing a Continuous Monitoring Program. Christopher DiLorenzo, CFE, CPA, CIA, CRMA
Creating a Fraud Risk Assessment and Implementing a Continuous Monitoring Program Christopher DiLorenzo, CFE, CPA, CIA, CRMA 2015 Association of Certified Fraud Examiners, Inc. Creating a Robust Fraud
More informationEAST OAKLAND LEADERSHIP ACADEMY Fiscal Policies and Procedures
TABLE OF CONTENTS Overview and General Business Policies Budget Development, Oversight, and Responsibilities............ 1 Budget Transfers................... 2 Banking Arrangements...................
More informationInternal Controls. for County Recorders
Internal Controls for County Recorders Definition of Internal Controls State Board of Accounts (SBOA) defines internal control as follows: Internal control is a process executed by officials and employees
More informationANTI-CORRUPTION POLICY December 2017
ANTI-CORRUPTION POLICY www.ngahr.com Document Control Document Information Document Title Anti-Corruption Policy Document Owner Head of Compliance & Privacy Document Author XXX XXX Issue Date December
More informationSEGREGATION OF DUTIES for SAP
SEGREGATION OF DUTIES for SAP SEGREGATION-OF-DUTIES In todays modern, technology driven world, segregation-of-duties (SoD) is enforced through business applications and ERP s, but highlighting breakdowns
More informationUCSD DEPARTMENT KEY CONTROLS DOCUMENTATION All Control Activities Sorted by Frequency
Accounting Period: Department/Division: Department Key Controls must be documented in such a fashion to demonstrate the review and follow-up activities were performed. Certain Financial Link tools can
More informationFY 2017 YEAR-END CLOSING CALENDAR Page 1
FY 2017 YEAR-END CLOSING CALENDAR Page 1 OVERVIEW Year-end closing requires the coordination of all purchasing activities, budget, and financial transactions. Budget units are responsible for submitting
More informationTim Slifka, CPPO CPPB Purchasing Manager, City of Southlake
Tim Slifka, CPPO CPPB Purchasing Manager, City of Southlake 1 Identify Key Procurement Functions Identify Performance Measures Identify Purpose Establish Timeframe Develop Action Plan Preparing for AEP
More informationProcurement Policy. Associate Vice President for Finance and Treasury. Purchasing and Ancillary Services (PAAS)
Procurement Policy POLICY CONTENTS Policy Statement Reason for Policy Who Should Read this Policy Policy Text Related Information Definitions Additional Contacts Forms Responsibilities FAQ Revision History
More information