MYER. Message Implementation Guideline - ORDERS

Transcription

1 MYER Message Implementation Guideline - ORDERS GS1AU General Merchandise Harmonised Guideline (Based on the EANCOM 2002 Guideline using UN/EDIFACT Directory D01B Edition) July 2016 Myer Purchase Order V2.0 July 2016 i Prepared by GS1 Australia

2 1. Introduction Disclaimer Change Control Reading this Document Application of ORDERS within Myer Summary: Data Content Message Sample ORDERS: Purchase Order Message Myer Purchase Order V2.0 July Prepared by GS1 Australia

3 1. Introduction This document contains the Message Implementation Guidelines (MIG) for Myer s Purchase Order (ORDERS) message. It should be read in conjunction with any appropriate terms and conditions of trade between the trading partners. This Electronic Data Interchange (EDI) MIG is based on GS1 International s EANCOM 2002 Guideline (2012 Edition) using UN/EDIFACT Directory D.01B. The structure and use is in alignment with the GS1 Australia (GS1AU) General Merchandise Harmonised Guide. For any information regarding EANCOM or this MIG, please contact: Brendon Johnson Senior Advisor, Consulting GS1 Australia Access Corporate Park Unit 100, 45 Gilby Road Mt Waverley, VIC 3149 Locked Bag 10 Oakleigh VIC address: bjohnson@gs1au.org Internet Web Site: For Myer related questions please contact: Myer EDI and Supply Chain Team Option 6, then option 2 Myer.eCommerce@myer.com.au In addition, Myer use the following EDI addresses for sending/receiving EDIFACT documents Production: (default) (used by some trading partners) A typical production interchange will therefore look like so: UNB+UNOA: :ZZ :ZZ : Testing / Accreditation: Please note that in addition to the test EDI address, test messages sent and received by Myer will make use of the Test Indicator. This appears in the last position of the UNB segment as below: UNB+UNOA: :ZZ :ZZ : ' Please note that is expected that Trading Partners will return a valid Functional Acknowledgment for all Production and Test/Accreditation interchanges sent by Myer. Myer requires that a valid CONTRL message is sent within 48 hours of receiving an ORDERS / ORDCHG document. For a customer order the requirement is for the CONTRL to be returned within 4 hours. 2. Disclaimer Every possible effort has been made to ensure that the information and specifications in this document are correct; however GS1 Australia expressly disclaims liability for any errors. In Myer Purchase Order V2.0 July Prepared by GS1 Australia

4 addition, no warranty or representation is made that this document will not require modification due to developments in new business practice, technology, changes, omissions or additions. 3. Change Control Date Version Comments 15/07/ Initial Draft - complete document 21/07/ Release version 25/07/ Various Notes removed 29/07/ Remerged 30/07/ Removed TDT segment and Added ALC and both Header and Line Levels 31/07/ Final Release - Notes edits 23/09/ Corrections from OMS Phase 7 Project 25/11/ Alignments with GS1 and ORDCHG 25/03/ Final changes for release 03/06/ Addition of Selling Location and Sell Price for Concession Drop Ship 29/07/ Applied additional feedback and corrections Myer Purchase Order V2.0 July Prepared by GS1 Australia

5 4. Reading this Document A UN/EDIFACT (ISO 9735) file is called an interchange. This is the EDI terminology. The interchange is made up of segments, which is also an EDI term equivalent to the term record. An interchange starts with the interchange header segment UNB and terminates with the interchange trailer segment UNZ. Within the UNB UNZ envelope are the segments that comprise the EDI business messages themselves. Each business message begins with the header UNH segment and terminates with the trailer UNT segment. In between the message header and trailer are the user segments containing the business data. Sample below 1 : UNB (start of interchange) UNH (start of first business message)..user segments UNT (end of first business message) UNH (start of second business message)..user segments UNT (end of second business message) UNZ (end of interchange) Segments are made up of one or more data elements. Each data element in a segment is separated by a plus (+) symbol. A data element can be made up of components, which are separated from each other by a colon (:). If a data element has multiple components, it becomes a composite element. Segments are terminated by the apostrophe ( ). See data stream examples in the sample message below, and the segment definitions detailed further in the MIG. UN/EDIFACT segments are given a Base Status, whilst the elements belonging to the segment are given Base Attributes. Base Status/Attributes: M - Mandatory: this segment/element must always be sent 2 C - Conditional: this segment/element may be sent, see User Status/User Attributes (below) 1 This Message Implementation Guideline (MIG) does not include the specifications for the interchange segments (UNB & UNZ) as typically they are generated automatically and contain the addressing data required to deliver the interchange across the communications medium being used to exchange messages between trading partners. Many users use their GS1 company Global Location Number (GLN) for addressing purposes. 2 Note that a segment with status M may occur in a group with status C so if the group is not used, then the segment is not used either. However if the group is used the segment must be used. Similarly with data elements. Myer Purchase Order V2.0 July Prepared by GS1 Australia

6 This Message Implementation Guideline (MIG): Only those segments in the standard message to be used in this MIG are specified. Any segments not used have been omitted for readability. Within the detailed specification of each segment, all data elements are identified, even if they are not used, as placement of data elements within a segment is critical. The User Status/Attribute (see below) will indicate whether a particular segment or element is sent or not. User Status/Attributes: M - Mandatory: Base Status/Attribute is Mandatory so user status must also be mandatory R - Required: Base Status/Attribute is Conditional, but for this MIG and its use within Myer EDI implementations it must always be sent D - Dependent: must or may be sent where stated conditions apply O - Optional: may be sent. If sent and not used by Myer, it will be ignored and will not generate processing errors. X - Not Used: never sent Notation: Wherever possible notes have been inserted into the MIG content (shown as shaded) to clarify how the data is to be used, as well as any business rules to follow. Where applicable, reference to Work Request submission (for inclusion in the Harmonised guide) is attached to specific segments, elements and/or code values. Most segments have a shaded block of notes at the beginning of the segment. Much of this is automatically generated text from the EANCOM superset on which this MIG is based. In some cases there may be descriptions of data elements or code usage that are not available for use in this MIG. Myer Purchase Order V2.0 July Prepared by GS1 Australia

7 Application of ORDERS within Myer Myer will generate a number of Order types based on the MIG, with the key variations in message content identified below (for details refer to the Segment details in ORDERS guide): Merchandise Orders: Blanket Orders - Bulk Orders for which one or more Release Orders will subsequently be generated: Order type (BGM.1001) is populated with 221 No split details at LIN level (QTY & LOC) are included Blanket Release Orders Allocated Orders that are tied to a previous Blanket Order: Order type (BGM.1001) is populated with X1 Split details at LIN level (QTY & LOC) are included Blanket Order number is included in the RFF segment Allocated Orders For delivery to a Myer DC for onforwarding to Myer Stores: Order type (BGM.1001) is populated as 220 Split details at LIN level (QTY & LOC) are provided Direct To Store Orders For delivery to individual Myer Stores: Order type (BGM.1001) is populated as 220 Split details at LIN level (QTY & LOC) are provided On all Merchandise Orders: Delivery Dates are typically a delivery window (DTM.2005 = 64 Delivery date earliest and 63 Delivery date latest ) DTM.2005 = 15 ( Promotion date ) will be included as required NAD segments with Buyer, Supplier and Ship To details (NAD.3035 = BY, SU & ST ) are included No contact details (CTA and COM segments) are included Item key code is included in the PIA segment (PIA.7140) PRI ( Price details ) segment includes RTP ( Retail price ) details Customer Orders: Customer Orders (Myer) Delivered to Myer DC or Store: Order type (BGM.1001) is populated as 220 Delivery Dates are typically a delivery window (DTM.2005 = 64 Delivery date earliest and 63 Delivery date latest ) Customer Order number is included in the RFF segment (RFF.1154 [1153 = UO ]) Sales Release number is included in the RFF segment (RFF.1154 [1153 = ACD ]) NAD segments with Buyer, Supplier and Ship To details (NAD.3035 = BY, SU & ST ) are included Sales assistant number is included (CTA.3412) No customer contact details (CTA and COM segments CTA.3139 = OC ) are included NAD.3035 = UD ( Ultimate customer ) details are included at Header level NAD.3035 = PO ( Purchase order ) details are included at Header level where required Name details included in NAD segment (NAD.3036) where NAD.3035 = UD ( Ultimate customer ) Split details at LIN level (QTY & LOC) are provided Customer Orders (Direct) Delivered directly to the ultimate customer: Order type (BGM.1001) is populated as 220 Delivery Dates are typically specific (DTM.2005 = 2 Requested delivery or 38 Ship No Later Than ) Myer Purchase Order V2.0 July Prepared by GS1 Australia

8 Delivery Information and / or Instructions will be included in FTX or ALC segments where required. Sales Release number is included in the RFF segment (RFF.1154 [1153 = ACD ]) Sales department (RFF.1154[1153 = SD ]) is not included in RFF segment Customer Order number is included in the RFF segment (RFF.1154 [1153 = UO ]) NAD segments with Buyer, Supplier and (optionally) Selling location details (NAD.3035 = BY, SU & ST ) are included NAD segment with Ship to details (NAD.3035 = ST ) are not included Sales assistant number is included (CTA.3412) Contact details for Order and customer are included in the CTA and COM segments Ultimate customer (NAD.3035 = UD ) name and address details (NAD.3036, 3042, 3164, 3229, 3251 and 3207) are provided in the NAD segment at the Header level Requested delivery type details (ALC.7161) are provided in the ALC segment ( Allowance or charge ) Requested gift wrap and gift card details (PAC.7233 and PCI.7102) are included in PAC ( Package ) and PCI ( Package identification ) segments PRI ( Price details ) segment includes RTP ( Retail price ) details for Concession suppliers Myer Purchase Order V2.0 July Prepared by GS1 Australia

9 5. Summary: Data Content This section contains an overview of the content and structure of the Purchase Order message as an aid to understanding. It should be noted that while this is indicative of the content and structure of a Purchase Order message, the detailed implementation guideline that forms the majority of the document is the only authoritative source of content and structure. In the event of a discrepancy between the information in this section and the information in the detailed implementation guideline, the detailed implementation guideline should prevail. Harmonised Segment Element Function GM Definition Usage Industry MIG EANCOM D.01B UNH 0062 Message reference number U 0065 Message type identification ORDERS 0052 Message type version number D 0054 Message type release number 01B 0051 Controlling agency UN 0057 Association assigned code EAN010 BGM 1001 Order type 220 Order Standard Order type for all Orders except Blanket, Release, Consignment and Reverse Purchase Orders 221 Blanket Order Blanket Order to be confirmed with release 227 Consignment Order Goods ordered/placed on consignment 22E Manufacture raised Order Reverse Purchase Order (RPO) X1 Release Order Release of Blanket Order 3055 Code list agency 9 GS1 codes Indicates the Order type code is from a GS1 list 1004 Document (Order) number U Purchase Order number 1060 Revision identifier U Version of Order produced; ORDERS starts at 1, further ORDCHG documents increment this number sequentially 1225 Function code 7 Duplicate Indicates a duplicated/retransmitted order 9 Original Indicates document is original and has not been transmitted previously 4343 Response type code NA No acknowledgement Indicates ORDRSP document is not expected for outbound ORDERS AI Acknowledge changes Indicates ORDRSP is requested to acknowledge details on ORDERS Myer Purchase Order V2.0 July Prepared by GS1 Australia

10 DTM 2005 Date/time qualifier 2 Requested delivery Details requested date of delivery only used for Customer (Direct) 15 Promotion date Details date of promotion 38 Ship not later than Details latest shipment date - only used for Customer (Direct) 63 Delivery date latest Details latest delivery date used for all except Customer (Direct) 64 Delivery date earliest Details earliest delivery date used for all except Customer (Direct) 137 Document date Required for all Orders 2380 Delivery date U Input date 2379 Date/time format 102 CCYYMMDD Indicates input date (DTM.2380) is in the format CCYYMMDD 203 CCYYMMDDHHMM Indicates input date (DTM.2380) is in the format CCYYMMDDHHMM 303 CCYYMMDDHHMMZZZ Indicates Input date (DTM.2380) is in the format CCYYMMDDHHMMZZZ Customer (Direct) Orders only ALI 4183 Special condition code 144 Deliver full Order Indicates full Order is expected to be fulfilled 160 No back Orders Indicates no back Orders are permitted 161 Back Orders permitted Indicates back Orders are permitted only used for Customer Orders FTX 4451 Text subject code qualifier DEL Delivery information Delivery details only used for Customer (Direct) Orders 4440 Text literal U 4440 Text literal U 4440 Text literal U 4440 Text literal U 4440 Text literal U DIN Delivery instructions Delivery instructions only used for Customer (Direct) Orders INS Insurance information Shipping insurance information only used for Customer (Direct) Orders RFF 1153 Refernce code qualifier BO Blanket Order Used in Release Orders to reference the Blanket Order 1154 Reference number U SD Sales department Details sales department reference used for all except Customer (Direct) Orders ACD Additional reference number Details sales reference number in Customer Orders ON Order number Myer-generated Order number, used in all Orders IL Internal Order number Retek Order number used for all Orders except Customer (Direct) for Concesssion suppliers RPO Reverse PO number Details Reverse Purchase Order number RSH Rush PO number Details Rush Purchase Order number CON Consignment PO number Details Consignment Purchase Order number UO Details OMS Sales Order number used for all Customer Orders Myer Purchase Order V2.0 July Prepared by GS1 Australia

11 NAD 3035 Party function code qualifier BY Buyer Buyer identification - Myer GLN 3039 Party identification U User input party identifier ST Ship to Ship-to address: Myer store number all except Customer (Direct) Orders SU Supplier Supplier identification: Supplier GLN UD Ultimate customer Customer identification Customer Orders only PO Ordering party Ordering party identification Customer Orders only SN Selling location Selling location/store number Customer Orders only, concession suppliers 3055 Code list agency 9 GS1 codes Indicates value in 3039 is part of GS1 standard code list 91 Assigned by supplier Indicates value in 3039 is assigned by the supplier 92 Assigned by buyer Indicates value in 3039 is assigned by the buyer 3036 Party name U Name Name of party Customer Orders only, NAD.3035 = UD 3036 Party name U Name Name of party Customer Orders only, NAD.3035 = UD 3036 Party name U Name Name of party Customer Orders only, NAD.3035 = UD 3036 Party name U Name Name of party Customer Orders only, NAD.3035 = UD 3042 Street U Address Address of party Customer Orders only, NAD.3035 = UD 3042 Street U Address Address of party Customer Orders only, NAD.3035 = UD 3042 Street U Address Address of party Customer Orders only, NAD.3035 = UD 3164 City name U City City of party Customer Orders only, NAD.3035 = UD 3229 Country sub entity code U State State of party Customer Orders only, NAD.3035 = UD 3251 Postal identification U Post code Post code of party Customer Orders only, NAD.3035 = UD 3207 Country code U Country Country of party Customer Orders only, NAD.3035 = UD CTA 3139 Contact code OC Order contact Used as default order contact value for order, under NAD+UD PD Purchasing department Myer CSC Number under NAD+BY, NAD+ST - Customer Orders 3413 Department identification U Myer CSC Number under NAD+ST - Customer DC to Store Order 3412 Employee identification U Myer Sales Assistant No. under NAD+ST - Customer DC to Store COM 3148 Communication contact U Details communication details 3155 Communication address qualifier EM Electronic mail Indicates communication contact is AL Cellular Indicates communication contact is cell/mobile phone AJ Alternate telephone Indicates communication contact is an alternate telephone number TE Telephone Indicates communication contact is telephone Myer Purchase Order V2.0 July Prepared by GS1 Australia

12 CUX 6347 Currency qualifier 2 Reference currency Provided if currency is not AUD 6345 Currency code U ISO 4217 three-character currency code (e.g. USD, GBP, NZD ) 6343 Currency type code qualifier 9 GS1 codes Indicates 6341 adheres to GS1 codes PAC 7233 Package description GC Greeting card Greeting card to be attached Message in PCI Customer Orders only GW Gift wrap Package to be gift wrapped Customer Orders only 7077 Description format code B Code and text Identify gift wrap and card variations F Free form Identify gift wrap and card variations 7064 Type of packages U 7143 Item type identification code PV Promotional variant Identifies the season or event ST Style Identifies the style of the wrap or cards 7064 Type of packages U 7143 Item type identification code PV Promotional variant Identifies the season or event ST Style Identifies the style of the wrap or cards PCI 4233 Marking instructions GM Greeting message Message to printed on greeting card Customer Orders only 7102 Shipping marks U Greeting message 7102 Shipping marks U Greeting Message 7102 Shipping Marks U Greeting Message ALC 5463 Allowance or charge qualifier C Charge Indicates delivery service requested is provided 7161 Special services description code 4DL 4 hour delivery Order to delivery turn around ADT Pick up Pick-up or collection of goods by carrier ADZ Direct delivery Supplier delivery direct to customer AED Collection and disposal Deliver new items, collect and dispose of old items AEO Collection and recycle Deliver new items, collect and recycle old items DL Delivery Standard delivery EDL Express delivery Express delivery IAA Installation Installation of delivered items required IAB Installation and warranty Installation and extended warranty required IN Insurance Delivery insurance required WHG White glove White glove/courier delivery service 3055 Code list agency 9 GS1 codes Indicates special services code is from a GS1 list Myer Purchase Order V2.0 July Prepared by GS1 Australia

13 LIN 1082 Line item sequence number U Sequential line number 7140 Item number U Item identifier (GTIN) 7143 Item number type SRV Value is GTIN Indicates identifier value provided is a GTIN PIA 4347 Product identification qualifier 5 Product identification Alternate Product Identifier in place of or to supplement GTIN 7140 Item number U 7143 Item number type IN Buyer's item number Indicates item number provided is a Myer item keycode IMD 7077 Item description F Free form Indicates item description is in free form 7008 Item description U Free Form Description QTY 6063 Quantity qualifier 21 Ordered quantity Indicates quantity numeric value represents quantity of ordered item 6060 Quantity numeric value U Quantity of ordered item 6411 Measure unit qualifier U Unit of measurement for quantity FTX 4451 Text subject code qualifier DEL Delivery information Indicates delivery information provided DIN Delivery instructions Indicates delivery instructions provided LIN Line item Indicates line item information provided PUR Purchasing information Indicates purchasing information provided PRD Product information Indicates product information provided 4440 Text literal U Free text 4440 Text literal U Free text 4440 Text literal U Free text 4440 Text literal U Free text 4440 Text literal U Free text PRI 5125 Price qualifier 1E Calculation net Indicates price including taxes and allowance 5118 Price U Unit price 5375 Price type coded CT Contract Indicates price is as per contract 5387 Price type qualifier RTP Retail price Indicates price is item s retail price - not used for wholesale Customer Orders NTP Net unit price Indicates price is item s net price Myer Purchase Order V2.0 July Prepared by GS1 Australia

14 PAC 7233 Package description GC Greeting card Greeting card to be attached Message in PCI Customer Orders only GW Gift wrap Package to be gift wrapped Customer Orders only 7077 Description format code B Code and text Identify gift wrap and card variations 7064 Type of packages U F Free form Identify gift wrap and card variations 7143 Item type identification code PV Promotional variant Identifies the season or event 7064 Type of packages U ST Style Identifies the style of the wrap or cards 7143 Item type identification code PV Promotional variant Identifies the season or event ST Style Identifies the style of the wrap or cards PCI 4233 Marking instructions GM Greeting message Message to printed on greeting card Customer Orders only 7102 Shipping marks U Greeting message 7102 Shipping marks U Greeting Message 7102 Shipping marks U Greeting Message LOC 3227 Location qualifier 7 Place of delivery Indicates delivery location provided only for Allocated, Release & Direct to Store Orders 3225 Location identification U Myer store number 3055 Code list agency 92 Assigned by buyer Indicates location identifier is assigned by buyer QTY 6063 Quantity qualifier 11 Split quantity Quantity of item allocated to store location only for Allocated, Release and Direct to Store Orders 6060 Quantity numeric value U Quantity of item ordered for store 6411 Measurement unit code U Unit of measurement for quantity ordered TAX 5283 Tax function qualifier 7 Tax Indicates tax rate details provided 5153 Duty or tax fee type GST Goods & service tax Indicates tax type provided is GST 5278 Tax rate U Tax rate applicable to item 3446 Tax exempt identification U Tax exemption details provided where buyer is ordered item tax free Myer Purchase Order V2.0 July Prepared by GS1 Australia

15 ALC 5463 Allowance or charge qualifier C Charge Indicates delivery service requested is provided 7161 Special services description code 4DL 4 Hour delivery Order to delivery turn around ADT Pick up Pick-up or collection of goods by carrier ADZ Direct delivery Supplier delivery direct to customer AED Collection and disposal Deliver new items, collect and dispose of old items AEO Collection and recycle Deliver new items, collect and recycle old items DL Delivery Standard delivery EDL Express delivery Express delivery IAA Installation Installation of delivered items required IAB Installation and warranty Installation and extended warranty required IN Insurance Delivery insurance required WHG White glove White glove/courier delivery service 3055 Code list agency 9 GS1 codes Indicates special services code is from a GS1 list UNS 0081 Section identification S Section separator Indicates start of summary section MOA 5025 Monetary amount type qualifier 86 Message total amount Indicates monetary amount provided represents total value of items ordered 5004 Monetary amount U Total of all monetary amounts in Order 6345 Currency identification code U Three-character currency code, if not monetary value is not in AUD CNT 6069 Control qualifier 1 Total of all QTY segments Indicates control value represents total item count in Order 6066 Control value U 2 Number of line items Indicates control value represents number of LIN segments in Order UNT 0074 Number of message segments U Count of segments Total count of segments in Order 0062 Message reference no U Message number Message reference, matching UNH.0072 Myer Purchase Order V2.0 July Prepared by GS1 Australia

16 6. Message Sample Blanket Order: Blanket Release Order: Allocated Order: Direct To Store Order: Customer Order (to Myer): UNA:+.? ' UNB+UNOC: :ZZ :ZZ : ' UNH+100+ORDERS:D:01B:UN:EAN010' BGM+220+CV D410::1+9+AI' DTM+137: :203' DTM+64: :203' DTM+63: :203' ALI+++144' ALI+++160' RFF+UO: ' RFF+ACD:CV D410 RFF+SD:410' RFF+IL: ' RFF+ON:CV D410' NAD+BY ::9' NAD+ST+410::9' NAD+SU ::9' NAD+UD+Customer Name::92++Myer Customer+1234 MAIN STREET+Sometown+VIC+3000+AU' CTA+PD+? NAD+PO+++MS:JANE:M.:DOE' LIN :SRV' PIA :IN' IMD+F++:::2009 Speciality Shiraz CASE' QTY+21:5' PRI+1E:14.58:CT:NTP' PRI+1E:49.99:CT:RTP' TAX+7+GST+++:::10' UNS+S' MOA+86: ' CNT+2:1' CNT+1:1' UNT ' UNZ+1+10' Customer Order (Direct) - Wholesale: UNA:+.? ' UNB+UNOC: :ZZ :ZZ : ' Myer Purchase Order V2.0 July Prepared by GS1 Australia

17 UNH+100+ORDERS:D:01B:UN:EAN010' BGM+220+CD D000::1+9+AI' DTM+137: :203' DTM+2: :102' DTM+63: :203' ALI+++144' ALI+++160' FTX+DIN+++Signature required on delivery:item not to be left if not signed for' RFF+UO: ' RFF+IL: ' RFF+ON:CD D000' NAD+BY ::9' NAD+SU ::9' NAD+UD+Customer Name::92++Myer Customer+1234 MAIN STREET+Sometown+VIC+3000+AU' NAD+SN+046::9' CTA+PD+? ' CTA+OC' COM :AL' COM+? :TE' PAC++:GC' PCI+GM+To John:Have a very Happy Birthday:Love from Mum & Dad' PAC++:GW' NAD+PO+++MS:JANE:M.:DOE' ALC+C++++EDL::9' LIN :SRV' PIA :IN' IMD+F++:::2009 Speciality Shiraz CASE' QTY+21:5' PRI+1E:14.58:CT:NTP' PRI+1E:49.99:CT:RTP' TAX+7+GST+++:::10' UNS+S' MOA+86:322.85' CNT+2:1' CNT+1:1' UNT ' UNZ+1+10' Customer Order (Direct) - Concession: UNA:+.? ' UNB+UNOC: :ZZ :ZZ : ' UNH+100+ORDERS:D:01B:UN:EAN010' BGM+220+CD D000::1+9+AI' DTM+137: :203' DTM+2: :102' DTM+63: :203' ALI+++144' ALI+++160' FTX+DIN+++Signature required on delivery:item not to be left if not signed for' RFF+UO: ' RFF+IL: ' RFF+ON:CD D000' NAD+BY ::9' NAD+SU ::9' NAD+UD+Customer Name::92++Myer Customer+1234 MAIN STREET+Sometown+VIC+3000+AU' NAD+SN+046::9' CTA+PD+? ' Myer Purchase Order V2.0 July Prepared by GS1 Australia

18 CTA+OC' COM :AL' COM+? :TE' PAC++:GC' PCI+GM+To John:Have a very Happy Birthday:Love from Mum & Dad' PAC++:GW' NAD+PO+++MS:JANE:M.:DOE' ALC+C++++EDL::9' LIN :SRV' PIA :IN' IMD+F++:::2009 Speciality Shiraz CASE' QTY+21:5' PRI+1E:14.58:CT:NTP' TAX+7+GST+++:::10' UNS+S' MOA+86:72.9' CNT+2:1' CNT+1:1' UNT ' UNZ+1+10' Myer Purchase Order V2.0 July Prepared by GS1 Australia

19 7. ORDERS: Purchase Order Message Introduction: This specification provides the definition of the GS1AU Harmonised ORDERS message to be used in EDI between trading partners involved in the Australian General Merchandise Sector. The Harmonised MIG will be the basis for all trading partners in the Sector, while individual trading hubs may define their own implementation requirements, such implements will be a subset of the harmonised guide, with all segment, element and code values having identical definitions and interpretations. In general, it is anticipated each trading hub will support the full implementation guide by simply ignoring any segments, elements or code values (other than Mandatory and Required items) which are not required for their business needs. Segments flagged as Not Recommended are in use by Sector participants but have not yet been ratified by the GS1AU working group for inclusion in the Harmonised MIG definitions. Elements and code values will similarly be flagged as Not Recommended with some elements and code values submitted to global process for inclusion in EANCOM specifications. Pos. Seg. Req. Group Notes and No. ID Name Des. Max.Use Repeat Comments M 0010 UNH Message header M 1 M 0020 BGM Beginning of message M 1 M 0030 DTM Date/time/period M 35 D 0050 ALI Additional information C 5 O 0070 FTX Free text C 99 O 0090 Segment Group 1: RFF C 9999 M 0100 RFF Reference M 1 O 0120 Segment Group 2: NAD-SG5 C 99 M 0130 NAD Name and address M 1 O 0220 Segment Group 5: CTA-COM C 5 M 0230 CTA Contact information M 1 O 0240 COM Communication contact C 5 O 0290 Segment Group 7: CUX C 5 M 0300 CUX Currencies M 1 O 0490 Segment Group 13: PAC-SG14 C 99 M 0500 PAC Package M 1 O 0520 Segment Group 14: PCI C 5 M 0530 PCI Package identification M 1 O 0730 Segment Group 19: ALC C 99 M 0740 ALC Allowance or charge M 1 O 1030 Segment Group 28: LIN-PIA-IMD-QTY-FTX- C SG32-SG34-SG37-SG38-SG43 M 1040 LIN Line item M 1 O 1050 PIA Additional product id C 25 O 1060 IMD Item description C 99 O 1080 QTY Quantity C 99 O 1200 FTX Free text C 99 O 1320 Segment Group 32: PRI C 25 M 1330 PRI Price details M 1 O 1430 Segment Group 34: PAC-SG36 C 99 M 1440 PAC Package M 1 Myer Purchase Order V2.0 July Prepared by GS1 Australia

20 O 1510 Segment Group 36: PCI C 5 M 1520 PCI Package identification M 1 O 1560 Segment Group 37: LOC-QTY C 9999 M 1570 LOC Place/location identification M 1 O 1580 QTY Quantity C 1 O 1610 Segment Group 38: TAX C 10 M 1620 TAX Duty/tax/fee details M 1 O 1780 Segment Group 43: ALC C 99 M 1790 ALC Allowance or charge M 1 M 2330 UNS Section control M 1 O 2340 MOA Monetary amount C 99 O 2350 CNT Control total C 10 M 2400 UNT Message trailer M 1 Myer Purchase Order V2.0 July Prepared by GS1 Australia

21 Segment: UNH Message header Position: 0010 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment starting and uniquely identifying a message. The message type code for the Purchase Order message is ORDERS. Note: Purchase Order messages conforming to this document must contain the following data in segment UNH, composite S009: Data element Value 0065 ORDERS 0052 D B 0051 UN Dependency Notes: Semantic Notes: Comments: Notes: Purchase Order Heading Section This segment is used to head, identify and specify a message. Elements 0065, 0052, 0054, and 0051 indicate that the message is an UNSM Purchase Order based on the D.01B directory, under the control of the United Nations. Example: UNH+100+ORDERS:D:01B:UN:EAN010' Data Element Summary Data Component M Element Element Name Attributes 0062 MESSAGE REFERENCE NUMBER M an..14 Unique message reference assigned by the sender. Sender's unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be identical. Sender generated. M S009 MESSAGE IDENTIFIER M Identification of the type, version etc. of the message being interchanged. M 0065 Message type M an..6 Code identifying a type of message and assigned by its controlling agency. ORDERS Purchase order message A code to identify the purchase order message. GS1 Description: Message specifying details for goods or services ordered under conditions agreed between the seller and the buyer. M 0052 Message version number M an..3 Version number of a message type. D Draft version/un/edifact Directory Message approved and issued as a draft message (Valid for directories published after March 1993 and prior to March 1997). Message approved as a standard message (Valid for directories published after March 1997). M 0054 Message release number M an..3 Release number within the current message type version number (0052). 01B Release B Message approved and issued in the second 2001 release of the UNTDID (United Nations Trade Data Interchange Directory). M 0051 Controlling agency M an..2 Myer Purchase Order V2.0 July Prepared by GS1 Australia

22 Code to identify the agency controlling the specification, maintenance and publication of the message type. UN UN/CEFACT United Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT). GS1 Description: UN Economic Commission for Europe (UN/ECE), Committee on the Development of Trade (TRADE), Working Party on Facilitation of International Trade Procedures (WP.4). R 0057 Association assigned code C an..6 A code assigned by the association responsible for the design and maintenance of the message type concerned, which further identifies the message. Indicates that the message is the EANCOM version 010 of the UNSM Purchase Order. EAN010 GS1 version control number (GS1 Code) X 0068 COMMON ACCESS REFERENCE C an..35 Reference serving as a key to relate all subsequent transfers of data to the same business case or file. X S010 STATUS OF THE TRANSFER C Statement that the message is one in a sequence of transfers relating to the same topic. X 0070 Sequence of transfers M n..2 Number assigned by the sender indicating the numerical sequence of one or more transfers. X 0073 First and last transfer C a1 Indication used for the first and last message in a sequence of the same type of message relating to the same topic. Myer Purchase Order V2.0 July Prepared by GS1 Australia

23 Segment: BGM Beginning of message Position: 0020 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: Dependency Notes: Semantic Notes: Comments: Notes: A segment by which the sender must uniquely identify the order by means of its name and number and, when necessary, its function. This segment is used to indicate the type and function of a message and to transmit the identifying number. Example: BGM+220+CD D000::1+9+AI' Data Element Summary Data Component Element Element Name Attributes R C002 DOCUMENT/MESSAGE NAME C Identification of a type of document/message by code or name. Code preferred. R 1001 Document name code C an..3 Code specifying the document name. When applicable it is recommended to use the more descriptive document name code for an order instead of the general 220 Purchase Order value. All references other than the document number DE 1004 are in the RFF segment. 220 Order Document/message by means of which a buyer initiates a transaction with a seller involving the supply of goods or services as specified, according to conditions set out in an offer, or otherwise known to the buyer. 221 Blanket Order Usage of document/message for general order purposes with later split into quantities and delivery dates and maybe delivery locations. 227 Consignment Order Order to deliver goods into stock with agreement on payment when goods are sold out of this stock. 22E Manufacturer raised rder (GS1 Code) Document/message providing details of an order which has been raised by a manufacturer. Used for Reverse Purchase Orders (vendor managed inventory), Manufacturer/Supplier will send a suggested Order. How the Order is processed will depend on the agreed process between the Buyer and supplier. X1 Release Order A release order totally replaces and cancels the original blanket purchase order relating to a previously submitted blanket order. Unlike a call-off order this, will complete the remaining stock by replacing the original PO. Quantities and dates may be altered in this subsequent transmission. Implemented by Myer to release and close off a previously sent Blanket Order X 1131 Code list identification code C an..17 Code identifying a user or association maintained code list. Myer Purchase Order V2.0 July Prepared by GS1 Australia

24 D 3055 Code list responsible agency code C an..3 Code specifying the agency responsible for a code list. This data element must only be used if DE 1001 contains a GS1 Code. 9 GS1 (Formally EAN International), an organisation of GS1 Member Organisations, which manages the GS1 System GS1 International, based in Belgium, is an organization of GS1 Member Organizations that jointly manages the EAN.UCC System with the Uniform Code Council. X 1000 Document name C an..35 Name of a document. R C106 DOCUMENT/MESSAGE IDENTIFICATION C Identification of a document/message by its number and eventually its version or revision. R 1004 Document identifier C an..35 To identify a document. Order Number assigned by document sender. Myer will send a maximum of 22 characters. X 1056 Version identifier C an..9 To identify a version. O 1060 Revision identifier C an..6 To identify a revision. R 1225 MESSAGE FUNCTION CODE C an..3 Code indicating the function of the message. The message function code is a critical data element in this segment. It applies to all data indicated in the message. The following definitions apply for the restricted codes: 7 = Duplicate - A re-transmission involving the same parties, on the specific request of the receiver. 9 = Original - An original transmission of a Purchase Order. 7 Duplicate The message is a duplicate of a previously generated message. 9 Original Initial transmission related to a given transaction. D 4343 RESPONSE TYPE CODE C an..3 Code specifying the type of acknowledgment required or transmitted. This DE is used if the Order issuer wishes to explicitly indicate whether an acknowledgement is required or not. AI Acknowledge only changes Acknowledgement of changes only is required. For Myer implementation, while acknowledgement is requested for all Customer Orders, only changes to the detail section of the Response document are required to be sent. Accepted in Full/Rejected in Full responses do not require, and should not populate, any detail segments. Within the detail segments, only lines with changes are to be returned. NA No acknowledgement needed Specifies that no acknowledgement is needed in response to this message. Implemented by Myer for all Orders other than Direct Customer No Response document required explicitly stated Myer Purchase Order V2.0 July Prepared by GS1 Australia

25 Segment: DTM Date/time/period Position: 0030 Group: Level: 1 Usage: Mandatory Max Use: 35 Purpose: Dependency Notes: Semantic Notes: Comments: Notes: A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PAT Segment group. This segment is used to specify the date of the Order and, where required, requested dates concerning the delivery of the goods. DE 2005: Identification of the 'document/message date/time' (code value 137) is mandatory in an EANCOM message. Example: DTM+137: :203' This example dates the message as the 25th of July 2016 at 11.20am. DTM+2: :102' This example requests delivery on the 27th of July DTM+63: :102' This example indicates that the latest date for the delivery is 29th of July Data Element Summary Data Component Element Element Name Attributes M C507 DATE/TIME/PERIOD M Date and/or time, or period relevant to the specified date/time/period type. M 2005 Date or time or period function code qualifier M an..3 Code qualifying the function of a date, time or period. 2 Delivery date/time, requested Date on which buyer requests goods to be delivered. Used by Myer in Customer Orders (Direct) only. Represents the customer requested delivery date. 15 Promotion start date/time Date/time when promotion activities begin. Used by Myer for Release, Allocated and Direct to Store Orders only 38 Ship not later than date/time Date/time by which the goods should have been shipped. Used by Myer for Customer Orders (Direct) only. Represents the date which the goods are to be available for carrier pickup. 63 Delivery date/time, latest Date identifying a point of time after which goods shall not or will not be delivered. Used by Myer for all Orders except Customer (Direct) 64 Delivery date/time, earliest Date identifying a point in time before which the goods shall not be delivered. Used by Myer for all Orders except Customer Orders (Direct). Myer Purchase Order V2.0 July Prepared by GS1 Australia

26 137 Document/message date/time (2006) Date/time when a document/message is issued. This may include authentication. Required: Implemented by Myer for all Orders. R 2380 Date or time or period value C an..35 The value of a date, a date and time, a time or of a period in a specified representation. R 2379 Date or time or period format code C an..3 Code specifying the representation of a date, time or period. Tthe format of the DTM segment for the supported codes will be: DE2005 = 3: 303 DE2005 = 2, 15, 38, 63 and 64: 102 DE2005 = 137: CCYYMMDD Calendar date: C = Century; Y = Year; M = Month; D = Day. 203 CCYYMMDDHHMM Calendar date including time with minutes: C=Century; Y=Year; M=Month; D=Day; H=Hour; M=Minutes. 303 CCYYMMDDHHMMZZZ See 203 plus Z=Time zone. Implemented by Myer for Customer Orders where DTM needs to be specific to a time zone. Myer Purchase Order V2.0 July Prepared by GS1 Australia

27 Segment: ALI Additional information Position: 0050 Group: Level: 1 Usage: Conditional (Dependent) Max Use: 5 Purpose: Dependency Notes: Semantic Notes: Comments: Notes: A segment indicating special conditions related to the total order owing to origin, customs preference or other commercial factors. Not yet approved for Harmonised General Merchandise - Included for Specific implementation This segment is used to specify any additional information related to the complete Order. Example: ALI+++144' All items on the Order are to be delivered as a complete delivery. ALI+++160' Back order on this Order is not permitted, irrespective of the standard trading terms. Data Element Summary Data Component X Element Element Name Attributes 3239 COUNTRY OF ORIGIN NAME CODE C an..3 Code specifying the name of the country of origin. X 9213 DUTY REGIME TYPE CODE C an..3 Code specifying a type of duty regime. O 4183 SPECIAL CONDITION CODE C an..3 Code specifying a special condition. 144 Deliver full order A special condition indicating that delivery of the order will only be accepted in full. 160 No back orders Indication that no back orders are permitted. Myer Orders will, by default, not allow Back Orders. 161 Back orders permitted Indication that back orders are permitted. Unavailable for use unless previously agreed with Myer. X 4183 SPECIAL CONDITION CODE C an..3 Code specifying a special condition. X 4183 SPECIAL CONDITION CODE C an..3 Code specifying a special condition. X 4183 SPECIAL CONDITION CODE C an..3 Code specifying a special condition. X 4183 SPECIAL CONDITION CODE C an..3 Code specifying a special condition. Myer Purchase Order V2.0 July Prepared by GS1 Australia

28 Segment: FTX Free text Position: 0070 Group: Level: 1 Usage: Conditional (Optional) Max Use: 99 Purpose: Dependency Notes: Semantic Notes: Comments: Notes: A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. This segment is used to provide free form or coded text information for the entire Purchase Order. Example: FTX+DIN+++Signature required on delivery:item not to be left if not signed for' 2 Lines for Delivery instructions in free text format. Myer will use a maximum of three qualifiers in DE 4451, each to be used as required. Data Element Summary Data Component M Element Element Name Attributes 4451 TEXT SUBJECT CODE QUALIFIER M an..3 Code qualifying the subject of the text. DEL Delivery information Information about delivery. Implemented by Myer for Customer Orders (Direct) only DIN Delivery instructions Instructions regarding the delivery of the cargo. Implemented by Myer for Customer Orders (Direct) only INS Insurance information Specific note contains insurance information. Implemented by Myer for Drop Ship Vendors (DSV) where delivery insurance is required. X 4453 FREE TEXT FUNCTION CODE C an..3 Code specifying the function of free text. X C107 TEXT REFERENCE C Coded reference to a standard text and its source. X 4441 Free text value code M an..17 Code specifying free form text. X 1131 Code list identification code C an..17 Code identifying a user or association maintained code list. X 3055 Code list responsible agency code C an..3 Code specifying the agency responsible for a code list. O C108 TEXT LITERAL C Free text; one to five lines. M 4440 Free text value M an..512 Free form text. O 4440 Free text value C an..512 Myer Purchase Order V2.0 July Prepared by GS1 Australia

29 Free form text. O 4440 Free text value C an..512 Free form text. O 4440 Free text value C an..512 Free form text. O 4440 Free text value C an..512 Free form text. X 3453 LANGUAGE NAME CODE C an..3 Code specifying the language name. X 4447 FREE TEXT FORMAT CODE C an..3 Code specifying the format of free text. Myer Purchase Order V2.0 July Prepared by GS1 Australia

30 Group: RFF Segment Group 1: Reference Position: 0090 Group: Level: 1 Usage: Conditional (Optional) Max Use: 9999 Purpose: A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number, import/export license number, reservation number. Notes: Myer utilise this segment group to provide a range of reference numbers and, where applicable, a date for the reference number. The reference numbers provided may depend on the Order type, however in each instance all relevant reference numbers will be provided. Segment Summary Pos. Seg. Req. Max. Group: No. ID Name Des. Use Repeat M 0100 RFF Reference M 1 Myer Purchase Order V2.0 July Prepared by GS1 Australia

31 Segment: RFF Reference Position: 0100 (Trigger Segment) Group: Segment Group 1 (Reference) Conditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment identifying the reference by its number and where appropriate a line number within a document. Dependency Notes: Semantic Notes: Comments: Notes: This segment is used to specify references which relate to the transmission. The references given at this point are valid for the whole order unless superseded by references at the line level. For rules explaining the identification of Order types, refer to the BGM segment definition. Example: RFF+UO: ' This indicates the Customer Order number for the order is RFF+IL: ' This indicates Myer s internal (Retek) Order number is RFF+ON:CD D000' This indicates the Order number is CD D000 Data Element Summary Data Component M Element Element Name Attributes C506 REFERENCE M Identification of a reference. M 1153 Reference code qualifier M an..3 Code qualifying a reference. ACD Additional reference number Reference number provided in addition to another given reference. Implemented by Myer for all Customer Orders. Reference identifier contains the Myer Sales Release number. BO Blanket order number Reference number assigned by the order issuer to a blanket order. Implemented by Myer for Release Orders only. CON Consignment Order Number Implemented by Myer for Consignment Orders only. IL Internal order number Number assigned to an order for internal handling/follow up. Implemented by Myer for all Orders. Reference identifier contains the Retek Order number. ON Order number (buyer) [1022] Reference number assigned by the buyer to an order. Implemented by Myer for all Orders. RPO Reverse Purchase Order Number Implemented by Myer for Reverse (Manufacturer Raised) Purchase Orders only. RSH Rush Purchase Order Number Myer Purchase Order V2.0 July Prepared by GS1 Australia

32 SD UO Sales department number A number that identifies a sales department. Implemented by Myer for all Orders except Customer Orders (Direct). Ultimate customer's order number The originator's order number as forwarded in a sequence of parties involved. Implemented by Myer for all Customer Orders. Reference identifier contains the OMS Sales Order Number. R 1154 Reference identifier C an..70 Identifies a reference. X 1156 Document line identifier C an..6 To identify a line of a document. X 4000 Reference version identifier C an..35 To identify the version of a reference. X 1060 Revision identifier C an..6 To identify a revision. Myer Purchase Order V2.0 July Prepared by GS1 Australia

33 Group: NAD Segment Group 2: Name and address Position: 0120 Group: Level: 1 Usage: Conditional (Optional) Max Use: 99 Purpose: A group of segments identifying the parties with associated information. Segment Summary Pos. Seg. Req. Max. Group: No. ID Name Des. Use Repeat M 0130 NAD Name and address M 1 O 0220 Segment Group 5: Contact information C 6 Myer Purchase Order V2.0 July Prepared by GS1 Australia