Exhibit Service Kit. NACC Exhibit Coordinators Scott Graham Dwight Loken Facility

Transcription

1 Exhibit Service Kit NACC Exhibit Coordinators Scott Graham Dwight Loken Facility 800 W Katella Avenue Anaheim, CA Decorator: George Fern Company (513)

2 Exhibit Hall: NACC Overview We are an open gathering featuring preaching, teaching and worship rather than a delegate or membership event with business meetings. Please visit the NACC website at gotonacc.org to find additional information regarding who we are. Detailed information regarding each event will be found in the NACC program book. Basic Booth Provisions Basic Booth Provisions include one 8 X30 skirted table, two chairs, one 7 X 44 identification sign and a trash can. Everyone will share a navy blue drape scheme. All tables will include a navy skirt. The carpet in the aisles will be gray. The only differentiation with carpet color will be along the center aisles, which will be red. Carpet is not provided with each exhibit booth. If you want carpet, it can be rented from George Fern, or you can bring your own. Note: If you do not need your table or chairs, please set them in the aisle for others to use. Likewise, if you need an extra table or chair, feel free to take the extras left in the aisles. If no extras are available, additional tables can be rented from the Geo. E. Fern Company. Fern s service desk will be located on site next to the NACC Service desk. Business Center The Hub Internet Center sponsored by Kairos Benevolence Fund is located in the exhibit hall at the intersection of the two red carpets closest to the worship center. Computers with internet access, wi-fi, and a printer are available free of charge. Hours of operation coincide with the Exhibit Hall Hours. Comments and Feedback The NACC strongly encourages you to provide input regarding any and all aspects of your experience with us. Please complete the evaluation form provided in your onsite Exhibitor Kit and drop it off at the Exhibit Service Desk. The NACC staff is happy to discuss situations with you, especially those that require immediate action. However, we ask that unless action is required at the event, you provide your feedback using the evaluation form, or some other written means. All feedback is read, forwarded to appropriate persons and considered in our planning process for the following years. Thanks for taking the time to write it down for us. Decorator The George Fern Company is the official decorator for NACC Besides providing the drape, tables and chairs for your booth, the decorator handles furniture upgrades and other exhibit supplies. Access to the George Fern Decorator Kit will be ed to each exhibitor individually. Please watch your for this important link and password. 2

3 Electricity/Internet Electricity and Internet are NOT covered in the price of your booth. Electricity and internet at your booth are available for an additional cost from the Anaheim Convention Center. Forms and information for both are found in the George Fern Decorator Kit mentioned above. Exhibit Hall: Move-In Monday July 11, :00 AM to 5:00 PM Tuesday July 12, :00 AM to 11:00 AM The hall will open on Tuesday the 12th at 12:00 PM (noon) NACC leadership will be inspecting the hall on Tuesday at 11:00 AM prior to opening. Therefore, it is very important that your booth be completed by that time. Dock Information The loading docks are located at the rear of hall A off WEST Street. The Anaheim Convention Center is a union facility and the union will want to be involved unloading and delivering of items to your booth. Please arrive early, follow instructions at the dock when you arrive and be patient. Volunteers from Anaheim First Christian Church will also be available to assist with move-in as they are able. For larger exhibits, labor may also be hired for move-in and moveout through the Geo. E. Fern Company. Forms can also be completed online for hired labor through the Geo. Fern Decorator Service kit. You may park at the various parking garages/lots but NOT at the docks. The docks are only to be used for unloading and loading. Cars MUST be moved as quickly as possible. Exhibit Hall: Hours Tuesday July 12, 2016 Wednesday July 13, 2016 Thursday July 14, 2016 Exhibit Hall: Move-Out Thursday July 14, 2016 Noon to 7:30 PM and 9:00 PM to 10:00 PM 9:00 AM to 7:30 PM 9:00 AM to 7:30 PM 7:30 PM to 11:00 PM It is critical that you do not begin tearing down your exhibit until the hall closes at 7:30 PM Thursday evening. Due to limited dock space you will not be permitted to pull into the dock area until your items are on the dock. Dock space is limited to vehicles (trucks, vans and trailers) requiring a dock. In order to expedite the move-out process and keep the docks open, we ask that you carry out your exhibit without utilizing the docks if you are able to do so. If you need special accommodations, please contact Scott Graham, NACC Exhibits, at (740) to discuss this in advance of the event. 3

4 Fire Code Decorations and displays shall not block or impede access to fire protection equipment (sprinklers, exit signs, exit doors or emergency lighting equipment). A three foot clearance must be provided around fire hose cabinets, portable fire extinguishers and alarm boxes. Clear access must be maintained to these units. All decorations, including but not limited to drapes, signs, banners, acoustical materials, cotton, hay, paper, straw, moss, spit bamboo, wood chips and foam core must be rendered flame retardant. The decoration companies shall be prepared to provide certificates of flame spread on all decoration items. All electrical extension cords used shall be heavy duty. Lightweight cords of the lamp cord variety are prohibited and subject to confiscation. All booths and displays shall be open - i.e. no covered tops - unless prior approval by the State Fire Marshal has been given. Food Service There are several food service areas in and around the exhibit hall. In the exhibit hall, there will be specially priced meals offered for breakfast, lunch and dinner in the Connecting Place. Food & Drink Give Aways You may give away small individually wrapped candies from your booth. Anything else including bottled water, coffee, soft drinks, cookies, full size candy bars, etc. need to be arranged prior to the NACC. For more information contact Scott Graham at (740) Hanging Height/Airborne Objects The hanging of signs, banners or other objects from the back of your booth or on a structure you supply within the confines of your booth, requires approval with the NACC Exhibit Coordinator who can be reached at (740) The labor will be contracted with the Geo. E. Fern Company. If you would like more information concerning this, visit the Geo. E. Fern Company decorator kit. Housing Information To secure NACC housing at reduced rates, go to or call The Meeting Connection at (614) Insurance The NACC does not provide liability insurance for exhibitors. Exhibitors are responsible for obtaining their own liability coverage. Payment All outstanding balances with the NACC must be paid prior to the convention. You will not be permitted to set up your space if you have an unpaid balance. 4

5 Promotional/Marketing Items Promotional products such as, pad folios, pens, mugs, key chains, bags, apparel, can be ordered through The Meeting Connection, a long-time Ministry Partner of the NACC. Contact Dwight Loken at (614) or lokend@the-meeting-connection.com. Registration: Each exhibiting organization receives two (2) Complimentary Individual Registrations (per exhibiting organization) with the purchase of their booth space. An invitation will be sent to our exhibit contacts inviting you to submit your complimentary names. Those who sign up for booth space after March 1 st will be sent an invitation within ten days after signing up for space. Additional booth personnel may be registered by June 15 th at 50% off the regular registration rates. Individual or couple registration is allowed on this discounted registration form. To register these additional booth personnel, visit this link: If you pre-registered your booth representatives, your badges will be at your exhibit booth by Tuesday morning. If there are any errors on the badges, take them to the registration area. Lost badges will also be replaced at registration. Sales & Sales Tax Sales are permitted ONLY in a commercial booth. If a nonprofit organization intends to exchange sales for a donation, then ALL booths rented by this organization need to be characterized as non-profit. If you sell merchandise from your booth (Non-Profit or Full Commercial) you are responsible for adhering to all local and State of California laws regarding sales tax issues. What you may and may not sell: This set of guidelines has been compiled listing products and services that are not in harmony with our policy. The enforcement of this policy has nothing to do with the NACC s dissatisfaction with any particular person or vendor organization. The determination of whether your organization falls within the spirit of what this policy is trying to accomplish is left to the discretion of the NACC Exhibit Coordinator. Products or services offered for sale must provide a demonstrable unique benefit to Churches and/or ministries. Exhibiting organizations offering products or services for sale must be able to demonstrate that Churches and/or ministries are a specific target of their marketing efforts. The following products and services will NOT be accepted in the Exhibit Hall: air or water filters 5

6 herbs and/or vitamins kitchen appliances or implements Other items are accepted at the discretion of the Exhibit Coordinator. Items offered for sale must be disclosed and approved in advance by the Exhibit Coordinator. The NACC Exhibit Coordinator and Managing Director reserve the right to order the removal of any product offered for sale without prior approval. Security The exhibit hall will be locked after the hall closes. You will have access to the hall an hour before the hall opens each day and a half hour after the hall closes each evening with your name badge. Shipping We are grateful to the Anaheim First Christian Church who have agreed to receive advance shipments of display materials beginning (1) week before the NACC To assure prompt delivery, you should plan for your shipments to arrive between July 5 th and July 8 th. Please note that the church will be unable to accept packages on Saturday or Sunday. They will receive up to five (5) packages weighing up to seventy (70) pounds each. Shipments beyond these limits may be refused. All packages received will be delivered to your booth by the morning of Monday July 11. To use this service, packages must be sent to: Anaheim First Christ Christian Church 520 West South St Anaheim, CA ATTN: NACC, Booth # box # (i.e. Booth # 1200 box 1/3) Do NOT send packages to the Anaheim Convention Center. Make sure to record your freight tracking numbers for security and delivery purposes. Please track shipments to Anaheim First Christian Church prior to arrival. For larger shipments, you can make arrangements with Geo. E. Fern Company to handle your inbound and outbound freight needs. Order forms are included in the Geo. E. Fern Company service kit and on the NACC website, OR visit the Fern Service Desk in the Exhibit Hall for more information. It is extremely important that you follow the instructions provided to you regarding the shipping and receiving of freight to and from the NACC. Failure to follow these instructions may result in significant charges and/or missing shipments. The NACC will not be responsible for any charges you incur while shipping your materials to and from the facility. Sound and Music Sound should not exceed 85 decibels within your booth. Due to copyright law, all music and recordings (vocal and instrumental) are prohibited in the Exhibit Hall except in designated areas. 6

7 Special Booth Provisions and Line of Sight Regulations Exhibitors are NOT permitted to share or sublet their booth without prior permission from the Exhibit Coordinator. Do not leave anything in the aisle ways during the three days of exhibiting. Items left in aisle ways may be considered to be trash by the building custodial staff regardless of perceived or actual value. Please pay special attention to the line of regulations for peninsulas and islands below. Please see your exhibit confirmation for the definition of your booth space. If you have any questions please All exhibits must be contained within the purchased space dimensions, and must conform to the following line-of-sight regulations: Linear Booth: A linear booth has only one side exposed to an aisle. Linear booths will include an eight foot high back drape wall. Displaying of materials should be arranged in such a way as not to obstruct sight lines of neighboring exhibitors. Displays in the front half of the booth should not exceed four feet in height. Corner Booth: A corner booth is a linear booth exposed on two sides. Corner booths will include an eight foot high back drape wall. Sides exposed to the aisle will not be draped. Displaying of materials should be arranged in such a way as not to obstruct sight lines of neighboring exhibitors. Displays in the front half of the booth should not exceed four feet in height. End-Cap Booth: An end-cap booth is exposed to aisles on three sides and composed of two booths. The back eight foot high drape will be positioned four feet from each side aisle. Displays will be limited to four feet in height from the back wall to each side aisle. Peninsula Booth: A peninsula booth is similar to an end cap booth, except that it is comprised of four or more booths. Peninsula booths may either back up to linear or corner booths or to another peninsula (also known as a split island booth). Note: In the case where the Peninsulas back is to linear or corner booths, the height restrictions will be similar to those for an end cap booth. In the case of a split island configuration (back-to-back Peninsulas), the line of sight provisions are waived. Island booth: An island booth is any size with exposure to aisles on all four sides. There are no line-of-sight restrictions on an island booth. Special Delivery Service Instructions If you are planning to order furniture, fixtures, flowers, etc. through other delivery providers, please follow the guidelines listed below to ensure accurate delivery. 7

8 Make arrangements for delivery distribution and transfer times with your delivery specialist for move-in and move-out. Arrange the pick-up times simultaneously with NACC exhibit hall move-in and move-out times. If this is not possible, please contact Scott Graham, NACC Exhibits, at at least a week in advance to make other arrangements. The delivery specialist must bring his/her own moving equipment. Things the deliverer must know: o Your exhibit booth number o How to get to and from the docks o Maps of the exhibit hall and docks o Name of the organization desiring delivery o An individual the deliverer can contact within your organization Upon arrival, the deliverer may stop at the Exhibit Service Desk for directions to the appropriate booth Convention The 2017 NACC will be in Kansas City, MO. Exhibitors at this year s convention will have the opportunity to purchase booth space beginning at noon on Wednesday, July 13 th and receive priority placement for the 2017 convention. 8