EXPO DAIRY. STronger. I t Starts with You! Conference & Sponsor Catalog

Transcription

1 Sponsor Catalog DAIRY December 1-3, River s Edge Convention Center St. Cloud, MN STronger To g e T h e r I t Starts with You!

2 Welcome/ Table of Contents DAIRY Join us as a Sponsor/ Exhibitor of Minnesota Milk s Dairy Expo (formerly Midwest Dairy Expo). This is your opportunity to show your support and meet over 600 dairy producers in one location. Please review this catalog as it outlines all details of this year s show and contact Minnesota Milk today with any additional questions. Sponsor/Exhibitor Dates & Deadlines... 3 Sponsor Opportunities... 4 Discovery Alley Trade Show Diagram... 5 Pre-Show Information... 6 Electricity Additional Supplies & Services Shipping to the Show Overhead Doors for Drive-In Wireless Internet Name Badges Lodging Donate to Be a Scholarship Funder Official Show Program Advertising Minnesota Milk Member Discounts At-the-Show Information... 7 Show Hours Set-Up Hours Unloading Forklift Take-Down Registration Packets Name Badges Tentative Schedule of Events Sponsor/Exhibitor Application... 8 & 9 Register Online Now at mnmilk.org/expo Show Coordinator Minnesota Milk Producers Association 108 Marty Drive, Suite 2 - Buffalo, MN Phone: (763) Fax: (763) mmpa@mnmilk.org Contact: Liz Purcell Phone: (763) Cell: (763) liz@mnmilk.org Show Location St. Cloud River s Edge Convention Center 10 South Fourth Avenue - St. Cloud, MN Phone: (320) Fax: (320) Additional Trade Show Supplies A&N Convention Services Phone: (320) Fax: (320) Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 2

3 Sponsor/ Exhibitor Dates and Deadlines Mark your calendars and review the following dates and deadlines. If you have any questions, please contact Minnesota Milk today. NOTE: The show has been moved to Wednesday and Thursday. Monday, September 21 Minnesota Milk Member Preference Deadline All members of Minnesota Milk will be guaranteed an exhibit space and given booth preference until September 21. After this date, it will be on a first-come, first-serve basis. Booth Assignments All booths will be assigned based on the following criteria: 1. Sponsorship Level 2. Minnesota Milk Membership 3. Date Payment is Received Applications will still be accepted after September 21 as space allows. Wednesday, September 30 Show Confirmation Sent Confirmation notices will begin to go out to the Show Contact. All others will be sent two weeks following the date received. Tuesday, October 27 Ad Deadline for Show Program, printed by Dairy Star The Dairy Star will be printing the official show program for Minnesota Milk s Dairy Expo. For additional advertising information please contact the Dairy Star ad sales staff at (320) Saturday, November 14 Official Show Program Mailed to Producers Includes in-depth interviews with speakers, the agenda, auction items, trade show layouts, listing of all sponsors, and more. Tuesday, November 17 Drive-In Unloading Deadline Arrangements must be made in advance to drive-in the overhead doors to unload materials for your exhibit space. Contact Minnesota Milk to schedule a time at mmpa@mnmilk.org or (763) Advance Electrical Order Form Deadline Electricity is not included with your booth and must be ordered directly from the River s Edge Convention Center. An advance electrical services order form is available on our website at Tuesday, December 1 Exhibitor Set-Up Begins Bulk spaces set-up from 8:00 a.m. until :00 p.m. with all other exhibitors from :00-5:00 p.m. The building locks at 5:00 p.m. Tentative Schedule of Events View the schedule for complete details and join us for the Welcome Party. Wednesday, December 2 Exhibitor Set-Up Continues All exhibitors continue to set-up from 6:00-9:00 a.m. Everyone must be set-up and ready by 9:00 a.m. when the Trade Show opens. Show Hours: 9:00 a.m. - 5:00 p.m. Tentative Schedule of Events View the schedule for complete details. Thursday, December 3 Tentative Schedule of Events View the schedule for complete details. Show Hours: 9:00 a.m. - 2:00 p.m. Take-Down Begins at 2:00 p.m. All exhibitors need to be cleared out by 4:00 p.m. unless special arrangements were made in advance. Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 3

4 Sponsor Opportunities Choose the Sponsorship Package to best serve your company/association needs. Review the following sponsorship options, make your selection, and be recognized as a sponsor today! Contact Minnesota Milk (MMPA) if you are not a member and want the discounted rate. MMPA MMPA Sponsor/ Exhibitor Packages Sponsor/Exhibitor Packages Choose the Sponsorship Package to best serve your company/ association needs. Review the following sponsorship options, make your selections, and be recognized as a sponsor today! Contact Minnesota Milk (MMPA) if you are not a member and want the discounted rates. Sponsor Packages Non Member Rate Booth Meal Tickets Beverage Tickets Meal Sponsor Grazing Station Sponsor Attendee List PreShow Marketing AtShow Marketing Web & Program DiamondA $5,000 $6,000 16'x20' All DiamondB DiamondB $5,000 $5,000 $6,000 $6, All All PlatinumA PlatinumA $3,000 $3,000 PlatinumB PlatinumB $3,000 $3,000 GoldA GoldA $1,800 $1, GoldB GoldB $1,800 $1, SilverA SilverA $900 $ SilverB SilverB $900 $ BronzeA BronzeA $500 $500 $600 $ BronzeB $500 $600 BronzeB $500 $ Booth Includes recognition in radio advertising, press releases and printed Booth Booth Includes recognition in radio advertising, press releases and printed Extra meal tickets are NOT available. Instead, you Attendee List Includes 8 x 10 exhibit space, one 6 or 8 draped table, two chairs, marketing materials including brochures, advertisements and Includes 8 x 10 exhibit space, one 8 or 6 draped would need to purchase 1 or 2-Day Conference Receive a complete list of all producers, students and backdrop curtain and side curtains. publications. table, two chairs, backdrop curtain and side curtains. Registrations if you need more meals than your others who register for the Conference. (Those only Booths will be assigned September 21 based on the following criteria: AtShow Marketing Booths 1. will be Sponsorship assigned September Level 21 based on the package provides. A slide show will be playing attending and the banners Trade Show and signs will not will be be required posted to register.) following 2. criteria: Members of Minnesota Milk throughout the show with logos of the Diamond Sponsors and names of Beverage Tickets 3. Date Payment is received the Platinum and Gold Sponsors. Pre-Show Marketing 1. Sponsorship Level Includes any beverage on Tuesday evening at the Additional Booth Web & Program Includes recognition in radio advertising, press 2. Members of Minnesota Milk Welcome Party or Wednesday evening at the Banquet. Includes 8 x 10 exhibit space, one 6 or 8 draped table, two chairs, All sponsors will be published releases on and our printed website marketing and the materials official including 3. Date Payment is received Tickets will be in your sponsor packet when you arrive. backdrop curtain and side curtains. (MUST purchase a sponsor package program distributed by The bars will also accept cash. brochures, the Dairy advertisements Star on November and publications. 14. for this option to be available.) 1 or 2Day Conference Registrations Meal Tickets Meal Tickets Includes all meals, sessions At-Show and education Marketing breakouts for one or two The designated amount of meal tickets will be Meal Sponsor You will receive the quantity of meal tickets listed in your sponsor days of the show for one Liz Purce A slide person. show will be playing and banners and signs Liz Purce included package for each instead meal. For of Conference example, if you Registrations. select You are Sponsorship welcome to includes name recognition in pre-show will be posted throughout the show with logos of the Comme the Bronze package, your company/ organization marketing and logo branding at the meals. Comme attend all education sessions. Tickets will be in your sponsor packet Additional Opportunities Diamond Sponsors and names of the Platinum and will receive when 2 meal you arrive. tickets for (Extra breakfast Meal tickets and dinner are NOT available. You will need on Wednesday and 2 for breakfast and lunch Grazing Station Sponsor Gold Sponsors. Non- to purchase 1 2Day Conference Registrations to cover additional Member Member Thursday. meals.) Tickets will be in the sponsor packet when Beverages and snacks will be available inside the trade Web Rate & Program Rate Tuesday: Welcome Party you arrive on-site. show each day. Sponsorship includes name recognition All sponsors will be published on our website and in Wednesday: Prayer Breakfast, Evening Banquet (Lunch and is logo on your branding own) at the event. Additional Booth 8'x'10 $400 $500 Thursday: Stronger Together Breakfast, and Boxed Lunches the official show program distributed by the Dairy Star Beverage Tickets Meal Sponsor on November $ $600 Includes any beverage on Tuesday evening at the Welcome Party or Grazing Station Sponsor $400 $500 Wednesday evening at the Banquet. Tickets will be in your sponsor packet when you arrive. The bars will also accept cash. Additional Opportunities Beverage Tickets $5 $5 Grazing Station Sponsor 2day Conference Beverages and snacks Additional Booth Beverage Tickets MMPA will be available Non inside the trade show each day. Registration $60 $80 Member Member Includes 8 x 10 exhibit space, draped table 8 or 6, Includes any beverage on Tuesday evening at the Sponsorship includes name recognition and logo branding at the event. 1day Conference Rate Rate 2 chairs, backdrop curtain and side curtains. Registration (MUST Welcome $40 Party or $50 Wednesday evening at the Banquet. Meal Sponsor purchase a sponsor package for this option to be available.) Tickets will be in your sponsor packet when you arrive. Additional Sponsorship Booth 8'x'10 incudes name $400 recognition $500 in preshow marketing and logo The bars will also accept cash. branding at the meals. Meal Sponsor $500 $600 Meal Sponsor 1 & 2 - Day Registration Grazing Attendee Station Sponsor List $400 $500 Sponsorship includes name recognition in pre-show Includes all meals, sessions and educational breakouts Receive a complete list of all producers, students, and marketing others who and logo branding at the meals. Beverage Tickets $5 $5 for one or two days of the show for one person. register for the Conference. (Those attending the Trade Show only will 2day not Conference be required to register.) Grazing Station Sponsor Registration $60 $80 PreShow Marketing Beverages and snacks will be available inside the trade 1day Conference Registration $40 $50 show each day. Sponsorship includes name recognition and logo branding at the event. Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 4

5 Exit Entrance Exit Exit Aisle = 13' O.H. Door #11 Entrance O.H. Door # Entrance Exit Aisle = 13' Exit Entrance Discovery Alley Trade Show Diagram DAIRY BLEACHERS Minnesota Milk Dairy Expo Exhibit Spaces 10 South Fourth Avenue - St. Cloud, MN Registration Grazing Station N Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 5

6 Pre-Show Information DAIRY Electricity Electricity is not included with your booth and must be ordered directly from the River s Edge Convention Center. An advance electrical services order form is available on our website at www. mnmilk.org and must be received at least 10 days before the show. Contact the River s Edge Convention Center at (320) for additional information. Additional Supplies & Services For additional services or supplies (carpeting, tables, chairs, forklift, etc.) contact A&N Convention Services at (320) Visit org for pricing and order forms. Shipping to the Show We recommend A&N Convention Services to ship materials before or during the show. Freight information is posted on the show s website at org. You can also call A&N Convention Services at (320) For direct-shipping to the River s Edge, here is the address: St. Cloud River s Edge Convention Center 10 South Fourth Avenue - St. Cloud, MN Phone: (320) Fax: (320) Overhead Doors for Drive-In Arrangements must be made in advance to drive-in the overhead doors and unload materials for your exhibit space. Overhead Door #11 and # are 14 w x 14 h. All overhead doors will be closed at noon on Tuesday, December 1. To schedule an unloading time, contact Minnesota Milk at mmpa@mnmilk.org or (763) by Tuesday, November 17. Wireless Internet Complimentary wireless internet will be available to all Sponsors courtesy of Minnesota Milk. A wi-fi code will be included in your registration packets at the show. Registration/Name Badges Everyone attending the Dairy Conference and Expo will receive a name badge, unless they prefer to wear their company badge. Please list everyone working your booth in advance to streamline the registration process. Name badges received in advance will be in the sponsor packet when you arrive on-site. Meals The designated amount of meal tickets will be included for each meal. For example, if you select the Bronze package, your company/ organization will receive 2 meal tickets for breakfast and dinner on Wednesday and 2 for breakfast and lunch on Thursday. Tickets will be in the sponsor packet when you arrive on-site. All Staff working your booth are encouraged to attend the educational sessions. Extra meal tickets are NOT available. Instead, you would need to purchase 1 or 2-Day Conference Registrations if you need more meals than your package provides. Lodging Mention Dairy Expo when making reservations at the preferred hotel attached to the River s Edge Convention Center. Best Western/Kelly Inn - (320) $87 for a single and/or double (+ tax). Rooms will be released Monday, November 9. Donate to Be a Scholarship Funder Each year, the Dairy Expo hosts a Live Auction to raise funds for the Scholarship Programs of Minnesota Milk Producers and Upper Midwest Dairy Industry Associations. Since 2006, over $63,000 has been distributed through this program. There are three ways you can help support the Scholarship Programs. 1. Monetary donation 2. Donate an item, product, or service to be auctioned off If your donation (monetary or item/ product/ service) is valued at $250 or greater, you will be recognized as a 2016 Scholarship Funder. This includes special recognition on our website, and all press releases and communications throughout the year. 3. Donate a bottle of wine (valued at $10 and up) to the Wallof-Wine We will sell corks for all of the donated wine for $10 at the Minnesota Milk Trade Show Booth on Wednesday afternoon until 4:00 p.m. or until all corks are sold. This is a fun way for you to help raise funds for these Scholarship Programs. Official Show Program Advertising The Dairy Star newspaper will be printing the official show program for this year s Dairy Expo. The Program will feature in-depth interviews with speakers and include the agenda, auction items, trade show layouts and a listing of all sponsors. The Program will be mailed out prior to the show and distributed at the show. Contact the Dairy Star by Tuesday, October 27 for additional information at (320) Minnesota Milk Member Discounts Associate members of Minnesota Milk receive discounted pricing for the Dairy Expo. Make sure you register by Wednesday, September 21 to be guaranteed an exhibit space. When registering online, use the following Promo Code to deduct that amount from your total due at the end of the check-out process. If you have any questions, or would like to join and receive the discount, contact Minnesota Milk at mmpa@mnmilk.org or (763) MMPA Associate Level Diamond ($10,000) Platinum ($5,000) Gold ($3,000) Silver () Bronze () Friend ($50 - $500) Expo Discount $5,000 $500 N/A Promo Code expod expop expog expos expob N/A Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 6

7 At-the-Show Information Show Hours Wednesday, December 2 from 9:00 a.m. until 5:00 p.m. Thursday, December 3 from 9:00 a.m. until 2:00 p.m. Set-Up Hours All Sponsors need to be set-up and ready by 9:00 a.m. on Wednesday, December 2. Scheduled times for set-up include: Tuesday, December 1 -- Drive-In Equipment & Supplies: 8:00 a.m. until Noon **Advance Registration Required by November 17** -- All Exhibitors: Noon until 5 p.m. (doors will be locked at 5 p.m.) Wednesday, December 2 -- All Exhibitors: 6:00 a.m. until 9:00 a.m. (Show starts at 9:00 a.m.) Meals The designated amount of meal tickets will be included for each meal. For example, if you select the Bronze package, your company/ organization will receive 2 meal tickets for breakfast and dinner on Wednesday and 2 for breakfast and lunch on Thursday. Tickets will be in the sponsor packet when you arrive on-site. Extra meal tickets are NOT available. Instead, you would need to purchase 1 or 2-Day Conference Registrations if you need more meals than your package provides. Tentative Schedule of Events Tuesday, December 1 8:00 - :00 Trade Show Setup (Drive-In Exhibitors Only) :00-5:00 Trade Show Setup ( All Exhibitors) Unloading Carts will be available on a first-come, first-serve basis. Everyone can pull-up to the front door of the River s Edge Convention Center to unload materials. Once unloaded, please return and move your car so it is not towed. There is also an external door on the north side of the building where you can unload materials. Again, move your car immediately so that it is not towed or ticketed. To drive-in and unload, advance registration is required by November 18 with Minnesota Milk at mmpa@mnmilk.org or by phone (763) Forklift Forklift service will be available for loads under 2,300 pounds on a firstcome, first-serve basis. If your load weighs more than 2,300 pounds, or is too bulky for a single forklift to pick up safely, you will need to pre-order a forklift from A&N Convention Services at (320) Take-Down Please respect participants by waiting until 2:00 p.m. to take down on Thursday. The exhibitor hall must be cleared out by 4:00 p.m. unless special arrangements have been made with the show coordinator. Registration Packets All Sponsor/Exhibitors must pick-up their Registration Packets at the Pre- Registered/Exhibitor desk at the show. Items include: 1. Welcome and Helpful Information, WiFi Code 2. Pre-Ordered Meal Tickets 3. Pre-Ordered Beverage Tickets 4. Pre-Ordered Conference Registrations Registration/Name Badges Everyone attending the Dairy Conference and Expo will receive a name badge, unless they prefer to wear their company badge. Please list everyone working your booth in advance to streamline the registration process. Name badges received in advance will be in the sponsor packet when you arrive on-site. :00-5:00 5:00-8:00 Welcome Party Wednesday, December 2 7:30-8:30 Prayer Breakfast (hotel) Thursday, December 3 7:30-8:30 Stronger Together Breakfast Discovery Alley Trade Show 9:00-10:00 Educational Sessions 10:30-11:30 Educational Sessions :00-1:30 Pre-Conference Session (hotel) 8:30-9:30 MMPA Annual Business Meeting (hotel) 9:00-5:00 Discovery Alley Trade Show 10:00-11:00 Main Session I 11:00 - :00 Main Session II LUNCH (ON YOUR OWN/CONCESSIONS) 1:30-2:30 Main Session III 3:00-4:00 Producer Panels 5:00 Banquet/Awards 9:00-2:00 Boxed Lunch We encourage all of our Sponsors/Exhibitors to take advantage of the various networking opportunities during the Dairy Expo. This is an excellent time for you to meet clients, vendors and old friends. Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 7

8 Sponsor/Exhibitor Application (page 1 of 2) Please visit to register and pay online at or complete ALL information below, maintain a copy for your records, and return the original with payment to: Minnesota Milk (108 Marty Dr, Ste 2, Buffalo, MN 55313). Applications received after September 21, will be accepted as space allows. I. Company/Association Information (For Show Marketing) Company Name: Website: Company Type (Nutrition/Equipment/Financial/Etc): II. Show Contact (Confirmation materials will be ed to this contact.) Name: Mailing Address: IV. Show Program Advertising! We are interested in having an advertisement in the official show program. Please have the Dairy Star contact us. V. Booth Preferences Booths will be assigned after September 21 based on the following criteria: 1) Sponsorship Level 2) Minnesota Milk Membership 3) Date Payment is Received City/State/Zip: Phone: III. Name Badges Cell: Booth Location (Please indicate your preferences using the diagram on page 5.) First Choice: Second Choice: Are there companies you DO want to be by: Third Choice: Fourth Choice: Everyone attending the Dairy Conference and Expo will receive a name badge, unless they prefer to wear their company badge. Please list everyone working your booth that would like a name badge. Name badges received in advance will be in the sponsor packet when you arrive on-site. (Include additional pages if necessary.) Are there companies you do NOT want to be by: Other comments or special requests: Name (1): Name (2): Name (3): Name (4): Table Size (One standard draped table is included with your space.) 6 Table OR 8 Table (Default) Move-In! We would like to drive-in and unload our equipment/ materials for our exhibit space. Please schedule us a move-in time on Tuesday between 8:00 a.m. and noon. ( Subject to availability) Please continue to the next page for payment information. Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 8

9 Sponsor/Exhibitor Application (page 2 of 2) Minnesota Milk Producers Association 108 Marty Drive, Suite 2, Buffalo, MN Phone: (763) Fax: (763) mmpa@mnmilk.org or liz@mnmilk.org Web: VI. Sponsorship Packages & Additional Options Select one of the sponsorship packages below. A complete description of the sponsorship levels and benefits are included in the catalog on page 4. Sponsor Packages Member Non-Member Diamond-A Sponsor (includes booth) $5,000 $6,000 Diamond-B Sponsor (no booth) $5,000 $6,000 Platinum-A Sponsor (includes booth) $3,000 Platinum-B Sponsor (no booth) $3,000 Gold-A Sponsor (includes booth) $1,800 Gold-B Sponsor (no booth) $1,800 Silver-A Sponsor (includes booth) $900 Silver-B Sponsor (no booth) $900 Bronze-A Sponsor (includes booth) $500 $600 Bronze-B Sponsor (no booth) $500 $600 Additional Options Additional Booth 8 x 10 (Member) # x $400 = $ Additional Booth 8 x 10 (Non-Member) # x $500 = $ Break Sponsor $400 $500 Meal Sponsor $500 $600 Beverage Tickets # x $5 = $ 2-Day Registration (includes education, meals & activities days attending) Member # x $60 = $ Non Member # x $80 = $ 1-Day Registration (includes education, meals & activities days attending) Member # x $40 = $ Non Member # x $50 = $ VII. III. Scholarship Auction Learn more about the opportunity to be a Minnesota Milk Scholarship Funder in the catalog or on-line., I want to be a Scholarship Funder by donating a monetary gift of $250 or more., I want to be a Scholarship Funder by donating an item/product/ service to the Scholarship Auction. (MN Milk staff will contact you for additional information. You ll be recognized as a 2016 Scholarship Funder if the value is $250 or more.), I want to donate to the Scholarship Fund by donating a bottle of wine to the Wall-of-Wine. (Wine must be valued at least $10 or more.) VIII. Payment Information Payment must be received to secure your sponsorship. 1. Sponsorship Packages (See VI. for more information) $ 2. Additions $ 3. Scholarship Auction $ 4. Sub-Total (add lines 1-3) $ 5. Minnesota Milk Member Discount $ (See column at right for more information) 6. TOTAL (Subtract Line 5 from Line 4) $ Check Enclosed (payable to Minnesota Milk/MDX) Visa or Mastercard (call ) Minnesota Milk Member Discounts Associate members of Minnesota Milk receive discounted pricing. Make sure you register by September 21 to be guaranteed an exhibit space. Join today and receive your discount!, I am an Associate Member of MN Milk Expo Minnesota Milk, please apply the Membership Level Discount above discount and member rate to Annual Dues Paid Diamond ($10,000) Platinum ($5,000) Gold ($3,000) Silver () Bronze () Friend ($50, $500) $5,000 $500 No Discount our total due. No. We are not currently members. Please contact us, as we are interested in joining. No. We are not currently members. We understand we will not receive the special pricing or discount. Meals The designated amount of meal tickets will be included for each meal. Tickets will be in the sponsor packet when you arrive on-site. (See page 4, 6 or 7 for clarification.) Extra meal tickets are NOT available. Instead, you would need to purchase 1 or 2-Day Conference Registrations if you need more meals than your package provides. Minnesota Milk s Dairy Expo December 1-3, St. Cloud, Minnesota Sponsor Catalog Page 9