ORGANIC CERTIFICATION Service, Support & Integrity

Transcription

1 ORGANIC CERTIFICATION Service, Support & Integrity Farmers Processors Livestock Services Private Labelers Ingredients Retailers CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible. We re your partner in the organic movement. We make organic certification seamless by providing: Online certification management Personal service throughout the United States International export services CCOF is accredited by the U.S. Department of Agriculture to certify to the National Program standards. Food safety services Certification support tools An is Non-GMO & More seal To learn more, visit ccof@ccof.org (831)

2 CCOF s Expedited Certification Program WHEN YOU NEED ORGANIC CERTIFICATION FAST CCOF is dedicated to providing cost-effective service. Due to the complexity of the application review, inspection, and inspection report review process, we recommend that certification applications are submitted 12 weeks prior to organic harvest, projected sales, or other deadlines. If you have a short certification time frame, we provide expedited services to meet your needs. Complete the expedited application on and return it by to inbox@ccof.org or by fax to (831) Who is this program for?» Operations that are capable of compliance and wish to finish the certification process as soon as possible (such as impending harvests, market releases, or product launch deadlines). What will CCOF provide?» Your application receives top priority processing. All correspondence will be ed, faxed, or shipped to you as efficiently as possible.» CCOF will begin securing an inspector immediately. Once your application is reviewed and accepted, your inspection will occur as soon as possible based upon your schedule and inspector availability.» The inspection report will be submitted to CCOF within two business days of the inspection.» CCOF will review the inspection report upon receipt and identify outstanding issues or grant certification within three business days. Can certification be guaranteed by a certain date? No, certification is dependent upon compliance onsite, the completeness of your application, and the inspector s findings. How much does expedited service cost?» New certification applicants and annual inspections (with or without new land, facilities, etc.); includes application fee: $2,250» Addition of a new facility to your existing certification; includes facility fee: $1,850» New acreage at a CCOF-certified farming operation: $1,250» Standard additional acreage, inspection, and annual certification costs still apply, as applicable. See the Certification Services Program Manual for details. Expedited services may incur higher than average inspection expenses. What is expected of me?» A complete application describing your organic practices.» Timely responses to requests for information during the application and inspection review processes. What if I don t enroll? CCOF will process your application as quickly as possible and provide you with high-quality service. Every effort will be made to ensure the process is completed efficiently. Start the organic certification process today!» Service Requested: New certification/annual inspection Add facility Add acreage Company: Name: Payment: Amount: I have a discount code: Check included (payable to CCOF) Charge my credit card (check one): MC Visa AMEX Bill me (current clients only) Credit Card Number: Expiration / Security Code: MONTH/YEAR Cardholder Name: Billing Address: STREET CITY STATE ZIP Signature: ccof@ccof.org (831)

3 Go International with CCOF CCOF INTERNATIONAL PROGRAMS Global Market Access Program The market for organic products continues to grow worldwide. CCOF developed the Global Market Access (GMA) program to provide access to markets that the USDA has entered into equivalence arrangements with: Canada, the EU, Japan, Korea, and Switzerland. National Program (NOP) equivalence agreements with other countries simplify organic standards for producers of exported organic products. Where there are critical variances in production or labeling requirements, our GMA program provides the service and support you need to ensure seamless exporting. CCOF International Standard Program CCOF maintains this European standards equivalence program to meet requirements and other buyer/country needs not covered by the basic GMA program and/or U.S. country-to-country agreements. The International Standard program supports operations shipping to the EU or Switzerland from outside the United States. COR Compliance Program Our Canadian Regime (COR) Compliance program provides organic certification to the COR standard for operations located in Canada. Any operation located in Canada that is seeking organic certification with CCOF must enroll in the Canadian Regime (COR) Compliance program. Additional International Services CCOF monitors changing international regulations and institutes programs, procedures, and documents to guarantee your continued access to the global market. CCOF has a long history of international market recognition and client access. We routinely work with foreign certifiers and governments to clarify requirements and address their concerns. Part of CCOF s International Program is continual work towards reducing barriers and paperwork, and supporting broad equivalence agreements. In addition to the requirements of governmental bodies, some export markets also demand certification or approval by private bodies. Additionally, some buyers may desire direct governmental certification. Need additional export documentation or verifications? If so, CCOF can help. Please contact us at export@ccof.org to discuss your needs. CCOF Accreditations CCOF is accredited by the USDA Agriculture Marketing Service (AMS) for certification to the USDA National Program (NOP). To allow CCOF-certified operations to export to as many global markets as possible, we are also accredited to the International Organization for Standardization (ISO) Guide for equivalence with the European Economic Community (EEC) Regulations 834/2007 and Swiss Ordinances, and for compliance with the Canadian Regime (COR). Questions about the international organic marketplace? We are happy to answer your questions. To learn more and review country specific information, visit Contact us at export@ccof.org or (831) ccof@ccof.org (831)

4 CCOF CERTIFICATION APPLICATION To apply for certification please send a completed Application, System Plan, and application fee to: CCOF 2155 Delaware Ave., Suite 150 Santa Cruz, CA or inbox@ccof.org CCOF can only process complete applications. CCOF recommends beginning the application process with sufficient time before certification is required, to allow for the necessary inspection and review process. While in some cases certification can be provided in a very short time frame, providing up to twelve weeks is recommended. Expedited services are available. More information is available at or by contacting CCOF. Please keep a copy of the completed application and organic system plan for your records. For your convenience, an E-form version of this section/document is available online at A non-refundable application fee of $325 is due at the time of application. Credit Card payment information on page 4 Other form of payment enclosed I have a discount code: A. Company Information 1) Business Name: DBA: 2) Business Information: Sole Proprietorship. Owner s Name: Partnership. Owner s Names: Corporation OR- LLC. State of incorporation: Tax ID#: Name of owners, or officers and their titles: Others (describe): 3) Mailing Address: City: State/Province: Zip/Postal Code: Country: Phone: Ext: Fax: Website: B. Contact Information 1) Primary Contact: Please designate one person in your operation to be CCOF s Primary Contact. This person will be listed in CCOF printed and online directories. This person should be knowledgeable of your operation, your System Plan, your operation s activities, applicable organic standards, and have the authority to act on behalf of the company. Name: Title: Phone: Ext: Fax: (s): Mailing Address: City: State/Province: Zip/Postal Code: Country: Preferred language for communication: English Spanish (most CCOF forms & materials available in Spanish) Preferred written communication method: Postal Mail 2) Additional Contacts: Please list all people at your operation authorized to conduct inspections, meet with inspectors, modify the OSP, or otherwise act on behalf of the company. Check the CC box to have that contact receive all communication for your company. Attach an additional list if necessary. CC: a) Name/Title Phone number b) Name/Title Phone number CC: CC: c) Name/Title Phone number NOPB06, V1 R20, 9/06/17 Page 1 of 4

5 CCOF CERTIFICATION APPLICATION C. Certification Program Information 1) Which organic standards are you applying to be certified to? For more information about CCOF certification programs, or to determine which program(s) you need, visit to review the CCOF Certification Services Program Manual or contact us by phone or . Check all that apply: USDA National Program (NOP) Compliance: Base program for operations in the US or Mexico. Farm operations converting to organic production with intention to be certified under the NOP will be reviewed for transitional certification. Complete the System Plan. Canadian Regime Compliance: Base program for operations in Canada only. Complete the COR System Plan. CCOF Global Market Access Program: Export verification for Canada, the EU, Japan, Korea, and Switzerland from the US. Complete the GMA application form. CCOF International Standard Program: Export certification for the EU or Switzerland from outside the US. Complete the International Standard Program application form. CCOF Mexico Compliance Program: Required for operations in Mexico; export verification for shipments to Mexico. Complete the Mexico Compliance Program application form. 2) Does this operation produce or handle: Both organic and nonorganic product(s) product(s) only 3) Please indicate any markets you export to directly or indirectly (as an ingredient or through brokers/traders etc.). Canada Europe Japan Korea Switzerland Mexico Other: 4) When do you anticipate the need for certification? 5) Is your operation currently certified organic? No Yes, provide name of certifier: 6) Has this operation ever applied for, or been granted, organic certification? No Yes, complete a, b & c below and provide name of certifier: a) Was your certification or the certification of fields or products ever suspended or revoked? No Yes b) Did you surrender your certification with outstanding non-compliances or conditions? No Yes c) Did you withdraw your application for certification with outstanding non-compliances? No Yes If you answered Yes to a, b or c above, please list the years and agencies, attach a copy of all relevant letter(s) and a description of all corrective actions: Year(s): Corrective actions taken: Letters Attached D. California Registration Not applicable, not based in California Operations engaged in production of organic products in California must register with the state prior to the first sale. Contact your local County Agricultural Commissioner for more information if you produce organic crops, livestock, or process meat, fowl, or dairy products. Contact the Department of Health Services if you process or handle any other organic products. [California Products Act of 2003]. 1) California Program Registration number (grower and post harvest handling): 2) Department of Health Services Registration number (processing): E. Annual Certification Fee CCOF will estimate and invoice your certification fee based on the information provided below and collected at the initial and subsequent inspections. Please refer to the CCOF Certification Services Program Manual for fee information. Certification fees must be paid prior to issuance of certification. Enter your credit card information on page 4 or attach another form of payment. 1) All Operations: Current or expected organic production value (next 12 months): 2) Farm and Livestock operations: Current or expected cost of certified organic seed and/or feed purchased (next 12 months): 3) Handlers/processors/private labelers and other non-farm businesses: Current or expected cost of certified organic ingredients/products purchased (next 12 months): NOPB06, V1 R20, 9/06/17 Page 2 of 4

6 CCOF CERTIFICATION APPLICATION F. Certification Contract and Agreement The following must be signed by a legally authorized representative of any operation by all applicants for certification by CCOF CS (CCOF). By signing this document, the applicant acknowledges that it has received, has read, fully understands, and agrees to be bound by the terms of the CCOF CS Certification Manuals and further agrees to: 1) For operations seeking NOP certification: Comply with all State and applicable organic production and handling regulations as described in rules issued by the United States Department of Agriculture Agricultural Marketing Service (including those regulations in 7 CFR Part 205 and the NOP Handbook as published on the USDA AMS NOP website). 2) For operations seeking COR certification: Comply with all Province and applicable organic production and handling regulations as described in rules issued by the Canada Food Inspection Agency 3) For operations seeking CCOF GMA or International Standard certification: Comply with the requirements set forth in the CCOF GMA or International Standard Certification Manual, respectively. 4) For all operations: Comply with and strictly adhere to all CCOF standards, procedures and policies set forth in the CCOF Manuals including but not limited to the following: a) Establishing, implementing, and updating annually an System Plan that will be submitted to CCOF. b) Permitting on-site inspections with complete access to the production or handling aspects of the operation, including non-certified production areas, structures, or offices by CCOF. These inspections may be announced or unannounced at the discretion of CCOF or as required by an accreditation authority, government entity with jurisdiction, or other governing body. c) Maintaining all records applicable to the organic operation for not less than five (5) years beyond their creation. d) Allowing authorized representatives of CCOF, an accreditation authority, government entity with jurisdiction, or other governing body access to these records under normal business hours for review and copying to determine compliance with the applicable standards, regulations or governing law. e) Understanding CCOF may use subcontractors for inspecting, testing and other technical services, as necessary. f) Submitting to CCOF any applicable fees as described on the most current fee schedule. g) Immediately notifying CCOF concerning any application, including drift, of a prohibited substance to any field, production unit, site, facility, livestock, or product that is part of an operation. h) Immediately notifying CCOF of any change in our certified operation or portion of it that may affect its compliance with the applicable standards, regulations or governing law. i) Using the CCOF name and seal(s) only in accordance with CCOF standards and ceasing all use of CCOF's name and seal upon notice by CCOF. Any use of CCOF's names or marks, without the express consent of CCOF, is strictly prohibited and constitutes an infringement of CCOF's rights. CCOF shall be entitled to its reasonable attorney's fees and costs incurred in bringing any civil action, arbitration, or mediation to enforce its rights to its names or marks. j) Destroying or returning to CCOF all packaging and certificate(s) upon notice from CCOF. k) Understanding that the use of the CCOF name and seal must be in accordance with the CCOF standards. l) Authorizing CCOF to list certified parcel crops, products, services, and acreage on my certificate and in the CCOF Directory. m) Immediately ceasing all claims of CCOF certification associated with this operation, and destroying or returning all certificates, labeling, and marketing material containing reference to CCOF in the event that this operation withdraws, or its certification is suspended or revoked. n) Agreeing to be legally bound by the terms of the paragraphs entitled Consent to Electronic Transmission, Governing Law, Consent to Jurisdiction, Indemnification and Limit of Liability as described in the CCOF Certification Program Manual. I, the owner or legally authorized corporate representative, acknowledge the above General Requirements for CCOF certification and understand that any willful misrepresentation may be cause for denial of an application and sanctioning of certification. I authorize the person(s) listed above to act on behalf of my company in establishing or maintaining organic certification. I attest that all information in this application is true and accurate to the best of my knowledge: Name/Title Signature Date NOPB06, V1 R20, 9/06/17 Page 3 of 4

7 CCOF CERTIFICATION APPLICATION G. Credit Card Payment Information Credit Card Payment Information: Visa Master Card Amex Amount: $ Name on Card: Phone Number: Card Holder s Address: Credit Card Number: Security Number (The three digit code on the back of your card. For Amex, this is the four digits on the front): Expiration Date (mm/yy): / Signature H. Public Profile Information (optional) Use these options to describe your operation. This information will be used to populate your online directory profile and to help CCOF promote your unique operation. 1) Online Presence: Facebook: Linkedin: 2) Sales Methods: Community Supported Agriculture (CSA): Copacking Services (CS): Export (EX): Farmer's Market (FM): Ingredients (Ing): Produce Stand (PS): Retail (R): Tasting Room/Winery: U-Pick (UP): Wholesale (WS): 3) Apprenticeship Options: Apprenticeship Offered: Terms: Board Internships Wage Other: 4) Company Statement (Promotional/sales/informational or public statement about your company): I. Additional Service Opportunities (optional) Check any additional services you may be interested in and a CCOF representative or partner organization will contact you. Food Safety Services for Farms Food Safety Services for Facilities or Processing Food Safety Training Other: NOPB06, V1 R20, 9/06/17 Page 4 of 4

8 NOP ACTIVITIES CHECKLIST FOR HANDLERS OSP SECTION: H1.0 Electronic version available at Page 1 of 1 A. Help us understand your organic operation. Describe or attach a description of your organic business and plans, including processing and handling activities (i.e. coffee roasting, IQF, blending spices, brewing, brokering, distributing). Description attached B. Please review each activity to identify the sections of the CCOF System Plan (OSP) that apply to your operation. Complete all OSP section(s) listed for each activity that matches your current organic activities or plans. You do not need to complete sections that are not applicable to your operation. If your activities change in the future you may need to either complete additional OSP forms or retire OSP forms, as applicable to your updated activities. Activities: Fill out these forms: 1) I am applying for CCOF organic certification. CCOF Certification Application H1.0: Handler Checklist (this form) H5.0: Record Keeping for Handlers 2) I process or physically label organic products at a facility I own or lease. 3) I use nonagricultural processing aids, packaging aids, sanitizers, or other additives in or on organic products. Handler Materials Application (OSP Materials List) Product Application H2.0: Products (not applicable for livestock feed processors or wineries) H2.3: Facility (for each location) H4.0: Practices (for each location) Handler Materials Application (OSP Materials List) Nonorganic Processing Material Affidavit (if applicable) Natural Flavor Affidavit (if applicable) 4) I source ingredients for organic products. H2.0A: Agricultural Ingredients and Suppliers 5) I source ingredients from an uncertified broker, trader, wholesaler, or distributor. 6) I use an uncertified storage facility to store unsealed product or product in permeable packaging. 7) I process multi-ingredient products for which I control the formulation (own, manage, or have knowledge of the formulation). 8) I contract other independently certified facilities to produce or label a product. 9) I act as a broker, trader, or distributor of organic products (I do not process, repack, relabel, or physically handle products). 10) I provide processing, handling, toll processing or fee-for-services for organic products that I do not own or take title to, or provide fee for service processing/packaging, etc. 11) I provide processing or handling services to a CCOF certified entity and I want my CCOF certified customer to participate in the management of my certification. 12) I package products under a brand or private label owned by someone else. Uncertified Handler Affidavit (for each uncertified handler) Uncertified Handler Affidavit (for each uncertified storage facility) H2.0B: Product Formulation (for each product) H2.0: Products Product Application H2.0: Products H2.0A: Agricultural Ingredients and Suppliers H2.4: Services Contract Partner Program Application (Optional) Co-Packer Application (for each brand not CCOF certified) 13) I process or handle wine. V2.0: Winery V2.1: Wine & Label Approval GMA Wine Approval Application (if applicable) 14) I produce or mill livestock feed. H2.2: Livestock Feed 15) I hold live animals for slaughter for less than one week. H2.8: Temporary Livestock Management 16) I may export organic products or my products may be exported to Global Market Access Program Application another country by someone else. 17) I grow or harvest products or ingredients. G1.0: Activities Checklist for Growers: Complete applicable forms as directed 18) I would like to certify my retail store or restaurant. R1.0: Retail/Restaurant Checklist: Complete applicable forms as directed NOPB32, V2, R6, 9/01/2017 Page 1 of 1

9 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 1 of 3 Submit this form with your initial application to describe products or materials used or planned for use at your operation. CCOF will review all materials listed and provide you with a copy of your OSP Materials List that includes those materials approved for your operation. To add or remove products after your initial application, update your OSP Materials List directly. CCOF may require additional information regarding products you include on this form. It is your responsibility to verify that all materials are allowed prior to use. Only materials included in your OSP Materials List may be used. This protects you and helps ensure you do not use materials that will negatively affect your organic certification. A. Ingredients and Processing Aids List all nonorganic nonagricultural materials that come into contact with organic products (i.e. gases, processing/packaging aids, vitamins, fining agents, acids, filtration aids, wash water additives, sanitizers). Include specific product names, functions, and manufacturer information. For each nonorganic ingredient or processing aid not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit. Search for approved materials on MyCCOF.org. Brand Name Manufacturer General Material Name ex: Lalvin BM11 Yeasters, Inc. Yeast Fermentation Function (Filtration, wash water, processing aid fermentation, etc.) CCOF Use Only Nonorganic Ingredients and Processing Aids NOP ; ; : Nonorganic materials used in or on organic products must not be the product of GMOs or produced with the use of irradiation or sewage sludge and must comply with any additional annotations. NOPB73, V1, R6, 9/7/2017 Page 1 of 3

10 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 2 of 3 B. Sanitizers & Detergents/Cleaners List all sanitizers and no-rinse detergents/cleaners used on organic product contact surfaces, including transport, storage, handling or processing. Note that quaternary ammonia sanitizers must be completely removed from equipment by rinsing. List all materials that directly contact organic products (e.g. chlorine or peractic acid used in wash water). Do not list detergents and cleaners that are rinsed off and have no risk of coming in to contact with organic products. Do not list detergents and cleaners that are used on non-organic product contact surfaces, such as bathroom or drain cleaners. Brand Name Manufacturer Location, Surface, or Product Example: Chlorine 123 The Cleaning Pros, LLC Wash water, packing line N Rinsed? (Y/N) NOPB73, V1, R6, 9/7/2017 Page 2 of 3

11 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 3 of 3 C. Facility Pest Control Materials National List National List Pest Control Materials may be used only if preventative practices and mechanical/physical controls are not sufficient to prevent or control pests. Only list materials that are used in organic production and storage areas. Lures Material Brand Name Manufacturer Location Used and Method of Application (e.g. storage, fogging, crack and crevice) Repellants Carbon dioxide Nitrogen gas (must be oil free grade) Vitamin D3 bait Boric acid Diatomaceous earth Soap products Pheremones Sticky Traps D. Facility Pest Control Materials Non-National List Non-National List Pest Control Materials may be used only if preventative practices, mechanical/physical controls, and National List materials are not sufficient to prevent or control pests. Justification for the use of non-national List Materials must be provided. Only list materials that are used in organic production and storage areas. Brand Name Manufacturer Location Used and Method of Application (e.g. storage, fogging, crack and crevice) NOPB73, V1, R6, 9/7/2017 Page 3 of 3

12 NOP , , , , PRODUCT APPLICATION Electronic version available at Page 1 of 1 List all organic finished products below, including private label products and attach all labels. Product category will appear in directory of CCOF certified operations. Product category, detail and brand name will appear on your certificate. CCOF reserves the right to modify product listings to reflect directory naming conventions. Private label owners: For each co-packed multi-ingredient product, submit an ingredient statement from the manufacturer to compare to your label. If you are enrolled in the GMA Program, indicate which market you will export each product to and submit all labels. Refer to your CCOF client profile for a complete list of all products currently included in your certification. 1) Do you package any products for private label/marketer customers? Yes No If yes, is the Private Label Owner/Marketer CCOF certified for this product? Yes No, complete the Co-Packer Application Product Category ex: Almonds, Ice Cream Product Detail ex: Honey roasted, Vanilla Brand Name Packaging Form Attach labels Retail Wholesale Bulk / Nonretail Not packaged USA product label claim Made with and 100% are only allowed in USA Name of: Certified location where product is processed (may be your own facility) OR Certified co-packer of private label product Attach certificate Export Market ex: Canada, Mexico, EU Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * Made w/ 100% * * Products labeled 100% must be produced without nonorganic processing/packaging aids, including sanitizers or gases. NOPB80, V1, R5, 9/01/2017 Page 1 of 1

13 NOP CO-PACKER APPLICATION Electronic version available at Page 1 of 1 Complete this form if you co-pack the products you grow or process into another company s private label. CCOF certified operations must submit all organic labels they pack into, even if CCOF is not listed as the certifier on the label. Complete one form for each private label owner. Attach all labels and describe the products below. Refer to your CCOF Client Profile for a complete list of all products currently included in your certification. A. Owner of Private Label Brand (Company Name): If company is CCOF certified for the products you are co-packing, STOP, do not complete this form. B. Private Label Products Attach list if needed Product Brand Name 1) Is this Private Label Owner certified organic by another certifier for this product? Yes No, SKIP to question 2. a) If Yes, name certifier and attach valid organic certificate: Certificate attached, STOP 2) Is CCOF s name or seal used on the label in association with the Private Label Owner? Yes No a) If yes, fill out the information below: Private Label Owner Address: Private Label Owner City, State, Zip: Private Label Contact Name and Title: Private Label Contact and Phone: CCOF will send Notification to the Private Label Owner that the CCOF name and/or seal may only be used on the products listed on your organic certificate. C. Use of CCOF Name and Seal The CCOF name and/or seal may be used on labels of non-ccof certified Private Label Owner/Marketer provided that the product was grown or processed by CCOF certified operations. CCOF approval of the private label products does not constitute certification of the Private Label Owner/Marketer. CCOF Certified Operations must notify the CCOF office in advance of packing any private label product. CCOF Certified Operations will be billed for the use of CCOF s name and/or seal on a Private Label per the CCOF Certification Services Program Manual. NOPB26, V1, R6, 09/05/2017 Page 1 of 1

14 NOP , , , , ORGANIC PRODUCTS OSP SECTION: H2.0 Electronic version available at Page 1 of 2 Complete this form if you manufacture, process, label, physically handle, broker, trade, distribute, resell organic products or contract another certified operation to process and/or package organic products into your brand or label (private label owner/marketer). A. Products and Ingredients 1) For ingredients listed in the H2.0A Agricultural Ingredients and Suppliers form and Handler Materials Application (OSP Materials List), do you source and procure the ingredients and materials? Yes No Not applicable, no ingredients or materials sourced. a) If no, indicate who sources these ingredients or materials: 2) How do you verify that all supplier organic certificates are current for all organic ingredients and products? Suppliers are listed on H2.0A Agricultural Ingredients and Suppliers form. Maintain valid certificates on site, request updated certificate annually. Require current certificate for each shipment. Required for any shipment from an uncertified handler. Maintained by certified organic co-packer. If you are a private label owner/marketer. 3) How often do you switch suppliers, add new suppliers, make one-off purchases or do spot purchasing to prevent shortages? Add new suppliers to your H2.0A form. Frequent changes may result in increased audit trail verification at inspection. 4) Do you purchase any organic ingredients or products from uncertified brokers, traders, wholesalers, or distributors? Sourcing from uncertified handlers requires additional audit trail verification at inspection. No Yes, attach an Uncertified Handler Affidavit (UHA) for each uncertified supplier of organic ingredients a) If yes, how will you ensure that only certified suppliers are used by the uncertified handler? Check all that apply. Your OSP must list all certified suppliers, including products sourced through uncertified handlers. Audit trail records must link directly back to the last certified operation. Do not place order until certified supplier is identified by uncertified handler and approved by CCOF. For any delivery that cannot be traced back to the certified supplier, refuse or hold shipment until the certified supplier is verified. 5) For formulas listed on H2.0B Product Formulation Form(s), do you control recipes, i.e. own, manage, or have knowledge of the formulation? Yes No Some N/A, single ingredient products only; or private label owner/marketer. a) If no or some, indicate who controls which formulations: 6) How do you verify that only allowed ingredients, materials, and product formulas are used? Only ingredients, materials, and formulas appearing on your H2.0A, H2.0B, and Handler Materials Application (OSP Materials List) as approved by CCOF may be used. Submit to CCOF for review and approval prior to use, including new suppliers, ingredients, and updated formulas. Maintained by certified organic co-packer. If you are a private label owner/marketer. 7) Attach certificates for all co-packers who produce products for you at their facility. Certificates for private label products must list branded products specifically. Attached Not applicable, no co-packers 8) How do you verify that all co-packers organic certificates are current for all co-packed organic products? Not applicable, no co-packed products Maintain valid certificates onsite listing specific branded products, updated annually. 9) For finished products labeled containing nonorganic agricultural ingredients (listed on or ), attach an H2.7 Commercial Availability form for each ingredient. Attached Not applicable, no nonorganic agricultural ingredients. NOPB31, V1, R8, 09/01/2017 Page 1 of 2

15 NOP , , , , ORGANIC PRODUCTS OSP SECTION: H2.0 Electronic version available at Page 2 of 2 B. Facilities 1) Are products handled at multiple facilities? No SKIP to question B2 a) A list of the facilities Attached Yes, attach the following: b) certificates for facilities other than your own Attached c) A description of the flow of products between facilities Attached 2) If off-site facilities are used to store organic ingredients or products while unsealed or in permeable packaging, complete this table, or provide an attachment with this information. Not applicable Attached Storage Facility Name & Location Ingredients/Products Stored Documentation OC* UHA** OC* UHA** *Attach the Certificate (OC) for each certified storage facility listed above. **For any non-certified facilities listed above, attach a CCOF Uncertified Handler Affidavit (UHA). UHAs are available at and must be signed by the uncertified storage facility manager. C. Labeling labeling guidelines are available at Submit all labels for all products. 1) How do you verify that only allowed labels are used? Not applicable, no package. Explain: Submit to CCOF for review and approval prior to printing. NOPB31, V1, R8, 09/01/2017 Page 2 of 2

16 CCOF Use Only NOP , , AGRICULTURAL INGREDIENTS AND SUPPLIERS OSP SECTION: H2.0 A Electronic version available at Page 1 of 1 If your operation sources, brokers, or distributes ingredients, list all suppliers of agricultural ingredients used in organic products, including "work in process" ingredients made in house. Update this form as you add new suppliers. Private label/marketers who do not process products are not required to submit ingredients for review. For each uncertified supplier (broker/trader/wholesaler/distributor), attach a CCOF Uncertified Handler Affidavit (UHA). For each multi-ingredient ingredient, submit an ingredient statement from the manufacturer to compare to your label. All nonagricultural materials that contact organic products must be listed in your Handler Materials Application (OSP Materials List) (i.e. processing aids, sanitizers and packaging aids). For each nonorganic ingredient or processing aid not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit, available at Once certified, search for approved materials on MyCCOF.org. Ingredient or Product Name ex: eggs Source/Vendor/Supplier Last certified supplier, name must match name on certificate, also list uncertified broker/trader/wholesaler/distributor if applicable ex: Happy Chix Farm (Uncertified ABC broker) (Yes, No) Attach non-ccof Certificate (or UHA) International Compliance Needed ex: Canada, EU, Swiss NOPB71, V1, R6, 09/01/2017 Page 1 of 1

17 NOP , , ; , PRODUCT FORMULATION SHEET OSP SECTION: H2.0 B Electronic version available at Page 1 of 1 Use this form for each multi-ingredient manufactured (either by you or for you) or repacked product. Wineries should complete the V2.0 and V2.1 forms, not this form. Private label/marketers who do not process products are not required to complete this form. Livestock feed producers are not required to submit all formulations, only a sample. Visit or contact CCOF for an Excel version of this document, which auto-calculates and can be used for one or more products. Complete one sheet for each product. See formulas below headers to guide your calculations. For each nonorganic ingredient or processing aid not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit. Search for approved materials on MyCCOF.org. Product Name: Label Brand Name(s): Weight, %, % Content Ingredient s Org. Quantity Ingredient or fluid of Ingredient Contribution to Product (A) volume (B) (C) = AxB Example Ingredient 20 grams 95% 19 = (20x0.95) Total of non salt and water contents (D): Total column (A) Quantity Salt (E): Contribution (G): Total of column (C) Quantity Water (F): Total Ingredient Quantity: Add up D, E and F Total %: Divide G/D Round down to nearest whole number List processing aids* used, including packaging aids (i.e. Carbon Dioxide, Chlorine in wash water) if not listed above. Only ingredients and materials approved by CCOF and appearing on your Handler Materials Application (OSP Materials List) may be used: *Products labeled 100% must be produced without nonorganic processing/packaging aids, including sanitizers or gases. NOPB72, V1, R7, 09/01/2017 Page 1 of 1

18 NOP , , , , LIVESTOCK FEED OSP SECTION: H2.2 Electronic version available at Page 1 of 1 livestock feed must contain only organically produced and handled agricultural ingredients/additives except that synthetic additives and supplements allowed by the National List may be used. Complete this form if you produce, mill, or blend products sold as livestock feed. A. Product Composition 1) How do you verify that all supplier/ingredient organic certificates are current for all ingredients and products? Suppliers are listed on H2.0A Agricultural Ingredients and Suppliers form. Maintain valid certificates onsite, updated annually. 2) How do you verify that only allowed ingredients and materials are used? Only ingredients and materials approved by CCOF and appearing on your H2.0A and OSP Materials List may be used. Submit to CCOF for review and approval. 3) How can you demonstrate that only organic agricultural ingredients and approved nonorganic materials were used and any National List restrictions on usage rates are met in each lot produced? Records must be available at inspection. Maintain batch/production records showing identity and quantity of each ingredient in each lot. 4) If off-site facilities are used to store organic ingredients or products while unsealed or in permeable packaging, complete this table or provide an attachment with this information. Not applicable Attached Storage Facility Name & Location Ingredients/Products Stored Documentation OC* OC* OC* UHA** UHA** UHA** *Attach the Certificate (OC) for each certified storage facility listed above. **For any non-certified facilities listed above, attach a CCOF Uncertified Handler Affidavit (UHA). UHAs are available at and must be signed by the uncertified storage facility manager. B. Livestock Feed Labels Packaged livestock feed products must include the statement Certified organic by CCOF or similar phrase beneath the name of the handler or distributor, and comply with other Federal and State feed labeling requirements. 1) How do you verify that only allowed labels are used? Not applicable, no package. Explain: Submit to CCOF for review and approval prior to printing. 2) Describe how finished products are labeled or identified if shipped in non-retail form (i.e. railcar, truck, tote, etc.) NOPB67, V1, R7, 9/01/17

19 NOP , ORGANIC FACILTY OSP SECTION: H2.3 Electronic version available at Page 1 of 1 Complete this form if you take physical possession of products you sell or distribute, or run a processing or handling facility. Complete one form for each facility/location. A. General Information 1) Facility Name: Facility Tax ID: 2) Site Address: City: State/Province: Zip/Postal Code: Country: 3) Each facility located in California must register with the state prior to first sale N/A, not located in California a) CDFA (grower and post-harvest handling) or CDPH (processing) registration number: 4) Contact (Name/Title): 5) Phone: Fax: 6) (s): 7) Type of processing or handling: 8) Do you (check one): Own this facility Lease this facility 9) Do you (check one or both): Own the products processed here Provide processing services 10) Is this facility: only and nonorganic a) Do you process or handle nonorganic products identical to organic products? Yes No 1. If yes, list products: 11) Is this facility currently certified organic by another certifier? No Yes, provide name of certifier: 12) Has this facility ever previously applied for or been granted organic certification to any certification agency? No Yes, complete a, b & c below and provide name of certifier: a) Was your certification or the certification of products or this facility ever suspended or revoked? Yes No b) Did you surrender your certification with outstanding non-compliances or conditions? Yes No c) Did you withdraw your application for certification with outstanding non-compliances? Yes No 13) If you answered yes to a, b or c above, please list the years and agencies, attach a copy of all relevant letter(s) and a description of all corrective actions. Letters Attached. Year(s): Corrective actions taken: B. Site Plan and Product Flow 1) Attach 8.5 x 11 site map(s) showing all organic processing and storage areas (may be hand drawn). Map attached 2) Attach either a complete written description or a schematic product flow chart that describes or shows where and how the product is received, stored, processed, packaged, and warehoused. The flow chart(s) must include all organic production steps. Identify all equipment, machinery, grading stations, and storage areas, and indicate where ingredients are added or processing aids are used. Submit a separate flow chart for each production type. Attached 3) Describe how any work in process (WIP) is identified as organic and protected from prohibited substances: 4) For each material used in or on nonorganic products in this facility, describe below how you prevent accidental use during organic processing, and how this can be verified at inspection: 5) Identify any other material used during any organic processing step that is not yet otherwise disclosed: NOPB29, V1, R10, 09/07/2017 Page 1 of 1

20 NOP , , , , ORGANIC SERVICES OSP SECTION: H2.4 Electronic version available at Page 1 of 1 Complete this form if you are paid for providing processing or handling services for organic product that you do not own or take title to or if you provide fee for service processing. A. General Information 1) Describe specific services you provide (i.e. nut hulling, cooling). Services may be added to your CCOF client profile. 2) Does your service include formulating or processing multi-ingredient products? No Yes. STOP. Complete the H2.0 Products, Product Application, H2.0A and H2.0B forms. Attached B. Products 1) list all sanitizers, processing aids, packaging aids and other nonagricultural materials that come into contact with organic products on your Handler Materials Application. Attached Not applicable, no materials used 2) How do you verify that only allowed materials are used? Only materials appearing on your Handler Materials Application (OSP Materials List) as approved by CCOF may be used. Submit to CCOF for review and approval prior to use. 3) Do you purchase or supply ingredients as part of your service? Yes No Sometimes a) If sometimes, please explain: b) If yes or sometimes, complete the H2.0 Products, Product Application, and H2.0A forms, and skip to section C below Attached c) If No, how do you verify that incoming customer products are certified organic? Your inspector will verify that you maintain current organic certificates for your clients on site. Request a current organic certificate annually and keep on file. Request a current organic certificate with each incoming shipment and keep on file. 4) Do you package or label products? Yes No Sometimes a) If sometimes, please explain: b) If yes or sometimes, complete the Handler Product Application and attach label(s). Attached 5) How do you verify that only allowed labels are used? Not applicable, no package. Explain: Submit to CCOF for review and approval prior to use. C. Storage Facilities 1) If off-site facilities are used to store organic ingredients or products while unsealed or in permeable packaging, complete this table or provide an attachment with this information. Not applicable Attached Storage Facility Name & Location Ingredients/Products Stored Documentation OC* OC* OC* UHA** UHA** UHA** *Attach the Certificate (OC) for each certified storage facility listed above. **For any non-certified facilities listed above, attach a CCOF Uncertified Handler Affidavit (UHA). UHAs are available at and must be signed by the uncertified storage facility manager. NOPB28, V1, R8, 9/1/2017 Page 1 of 1

21 NOP 205.2, , , COMMERCIAL AVAILABILITY OSP SECTION: H2.7 Electronic version available at Page 1 of 1 Commercially available - The ability to obtain a production input in an appropriate form, quality, or quantity to fulfill an essential function in a system of organic production or handling, as determined by the certifying agent in the course of reviewing the organic plan. ingredients must be used for production of products labeled, but nonorganic ingredients are allowed when organic forms are not commercially available and the ingredient appears on the National List / The same ingredient may not be present in both organic and nonorganic forms. Complete one form for each National List nonorganic agricultural ingredient used in products labeled or other material requiring commercial unavailability documentation. Operations are required to search for organic ingredients at least on an annual basis. A. Ingredient Search 1) Nonorganic ingredient: 2) Used in the following product(s): 3) Describe your search (potential suppliers, dates, search methods). To demonstrate that organic agricultural ingredients are not commercially available, you are expected to contact multiple potential sources and utilize resources such as or explain why this type of search is not possible. 4) Which criterion makes this product unavailable organically? Check all that apply. Form Quality Quantity Essential Function a) Please explain your answer using specific details. B. Annual Plan to Find Ingredient 1) Describe your annual plan to find an organic ingredient. Records or documents of continued efforts to locate an organic source will be reviewed at your annual inspections. 2) Describe the record(s) to be used for documenting your search and any product testing each year, or attach a copy. Attached NOPB25, V1, R7, 9/7/2017 Page 1 of 1

22 NOP , 603 TEMPORARY LIVESTOCK MANAGEMENT OSP SECTION: H2.8 Electronic version available at Page 1 of 2 Any handler operation, such as a broker or slaughter operation, who holds or manages organic animals for less than one week must complete this form. If animals are held or managed for more than one week, the operation must be certified for livestock management and fill out the complete livestock OSP. Animal species/ type covered by this plan: A. Animal Sources 1) Describe your plan for verifying and documenting that all animals intended for slaughter were managed organically since the last third of gestation. Any animals sold for organic slaughter must be verified as organic from the last third of gestation; transitioned animals are not eligible for slaughter. 2) Describe your plan for verifying and documenting that no animals intended for slaughter have been treated with allowed dewormers (e.g. ivermectin, fenbendazole, or moxidectin)? These materials may be used in certain scenarios for organic dairy animals and for breeder stock but cannot be administered to organic slaughter stock. 3) Do you buy or sell organic animals through brokers that do not hold their own organic certification? Yes, list below No. Skip to Section B Name of Non-certified Broker Phone Number Address Address 4) Do animal brokers have physical possession of animals prior to delivery? No Yes. a) If yes, how do you ensure that animals are managed organically while in the custody of animal brokers, including organic feed and health care? B. Auction Yards 1) Do you buy or sell animals through auctions or auction yards that do not hold their own organic certification? Yes No. Skip to Section C 2) Are animals you sell or buy at auction represented as organic? Yes No 3) Are animals you sell or buy at auction physically kept at auction yards for any amount of time? No (e.g. online auction). Skip to question 8 Yes. Describe typical holding time below: 4) How do you ensure that animals are managed organically during their stay at the auction yard, including organic feed, humane treatment, etc.? 5) How are organic animals you sell at auction differentiated from non-organic animals sold at auction? Not applicable, we only sell organic animals NOPB24, V1, R5, 9/7/17 Page 1 of 2