NOP Handler Update OHP

Transcription

1 NOP Handler Update OHP This form must be filled out by certified handling facilities to update their organic handling plans. Attach an Organic Product Profile sheet for each product requested for certification, and a current schematic product flow chart and facility map (if any changes from last year) for each facility which will handle organic products. Many of the questions are the same as the original organic handling plan. If there are no changes to your operation and to your management protocols mark the "No Changes" box. Use additional sheets if necessary and make sure to sign this form. Upon receipt of the annual update, NASAA Certified Organic (NCO) shall make arrangements for the reinspection of your operation under its USDA- NOP Program. PO Box 768, Stirling, SA 5152 Tel (08) Fax (08) enquiries@nasaa.com.au Web SECTION 1: General Information NOP Rule and Applicant/company name A.B.N. Australian Reg# (eg, NCO) Owner/manager Primary contact person Postal Address State Post Code Physical Location of Facility Phone Fax Legal status: Sole proprietorship Corporation Cooperative Trust or non-profit Legal partnership Other (specify) Date NOP Reg# For office use only Date received Date reviewed Reviewer initials Fees received Inspector Name of person overseeing organic production Number of employees Government permits/licenses Do you have a copy of current NOP standards? Yes No Do you have a copy of the current NOP National List? Yes No Do you understand the current NOP standards? What general categories of organic products are manufactured or planned to be manufactured? Provide a complete list of products requested for certification in Section 2: Product Composition and Labelling. No Changes Yes No List previous years certified organic and name of certifying agent. List current organic certification by other agents. Has certification ever been denied, suspended, or revoked? Yes No If yes, describe the circumstances. Attach a description of the actions taken to correct noncompliances. Type of processing/handling operation, e.g. grain cleaning, canning, freezing Is your operation a: Primary, or Contract vendor Estimated annual total production % organic % nonorganic F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 1 of 7

2 SECTION 2: Minor Noncompliances NOP Rule (a)(3) Did you have any minor noncompliances from last year's certification? yes no If yes, please complete the following table, listing each minor non-compliance. Minor Noncompliance Describe how you addressed the minor noncompliance. SECTION 3: Organic Plan Update NOP Rule (a)(1) A. ORGANIC PRODUCT PROFILE Please attach Organic Product Profile sheets (found on page 7) and examples of labels used for each product certified or requested for certification. B. ORGANIC HANDLING PLAN CHANGES What year did you last submit a complete Organic Handling Plan Questionnaire? Have you reviewed your Organic Handling Plan Questionnaire? yes no Date of review: Check the following categories where changes have been made in your Handling Plan and summarise all changes made or planned to be made. Attach additional sheets if necessary. If there have been any changes to the type of sanitising agents, pest controls and/or boiler additives used enclose Material Safety Data Sheets (MSDS) and other relevant information. There have been no changes to any process, program or substance used since submitting the previous Organic Handling Plan Handling Plan Topic General information Summary Statement of Changes Supply Chain Labelling and Product Composition Water Quality and Use Product Flow (attach schematic product flow chart if changes from last year) Organic integrity program Monitoring Program Equipment Sanitation Packaging Storage Transportation Pest Management Record Keeping System F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 2 of 7

3 SECTION 4: Monitoring Practices and Procedures NOP Rule Section (a)(3) Ongoing monitoring is required by NOP. A. Water Quality and Use Rate the effectiveness of your water monitoring program: B. Organic Integrity Rate the effectiveness of your program to avoid commingling and/or contamination of organic products and ingredients: C. Quality Assurance, Testing and Sampling Rate the effectiveness of your quality assurance program: Rate the effectiveness of your product testing program: Rate the effectiveness of your program to ensure that ingredients are not produced using excluded methods (genetic engineering), sewage sludge or ionizing radiation: Rate the effectiveness of your ingredient sampling and product recall programs: D. Equipment (Monitoring Practices and Procedures continued) Rate the effectiveness of your equipment and specific programs to ensure organic ingredients and products maintain their organic integrity during processing/handling: F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 3 of 7

4 E. Sanitation Rate the effectiveness of your sanitation program (as it applies to organic handling): F. Packaging Rate the quality of your organic packaging materials and the effectiveness of your packaging methods: G. Storage Rate the effectiveness of your storage protocols for the following: Organic Ingredient storage excellent satisfactory needs im provement Organic Packaging materials storage In-process storage Organic finished product storage Off-site storage of organic goods/ingredients Not applicable Other storage (specify) H. Transportation Rate the effectiveness of your organic transport program for incoming organic ingredients, in-process products and outgoing organic products: I. Pest Management (Monitoring Practices and Procedures continued) Rate the effectiveness of your pest management program (as it applies to organic handling): Pesticide use information for the last 12 months: F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 4 of 7

5 SUBSTANCE TARGET PEST LOCATION WHERE USED METHOD OF APPLICATION DATE OF LAST APPLICATION Are any substances used which are prohibited according to the National List? Yes No If yes, did you contact NCO for prior approval before using? Yes No If prohibited pest control products were used, what measures are you taking or planning to take to prevent their use in the future? Are there any substances intended for use which are not listed above? Yes No If yes, list substances intended for use: J. Record Keeping Rate the effectiveness of your record keeping system (as it applies to organic handling): SECTION 5: Annual Summary of Organic Product Sales (to the US Market Only) NOP Rule Section The following organic products have been sold from (date) to (date). NAME OF PRODUCT QUANTITY HANDLED / PROCESSED (IN TONNES OR KGS) QUANTITY SOLD UNDER THE USDA LOGO (IN TONNES OR KGS) QUANTITY SOLD UNDER A DIFFERENT LOGO OR AS CONVENTIONAL QUANTITY LEFT TO SELL REMAINING PRODUCT STORAGE ID# Expand table or attach additional sheets as necessary. F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 5 of 7

6 SECTION 6 : Affirmation NOP Rule , and I affirm that all statements made in this Organic Handling Plan are true and correct. I agree to comply with the National Organic Program Rules and Regulations. I understand that the facility may be subject to unannounced inspection and/or organic products may be sampled and tested for residues at any time. I agree to provide further information as required by NCO. Signature of Owner/Manager Date I have attached updated Organic Product Profile sheets and copies of organic product labels. I have also attached the following additional documents, if applicable: product flow chart facility map other (specify) pest management map of traps and monitors water test, if applicable labels for minor ingredients MSDS labels for other substances used (boiler additives, cleansers, or pesticides) I have made copies of this Organic Handling Plan and other supporting documents for my own records. Please submit completed form, fees, and supporting documents to: NASAA Certified Organic PO Box 768 Stirling, SA 5152 Australia F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs \2. Updates\F NOP Handler Update OHP.doc Page 6 of 7

7 Organic Product Profile Applicant/company name Date Name of Product Requested for Certification Percentage of Organic Ingredients % Check which labeling category this product meets. Attach samples of labels for all products for which this Organic Product Profile is used. "100% organic" "organic" ( 95% organic ingredients) "made with organic (ingredients or food group(s)) ( 70% organic ingredients) Product Composition: Complete the information for all ingredients contained in this product. Although water and salt are not considered when determining the percentage, include information about these ingredients. IF NON- HAVE YOU VERIFIED THAT THE CHECK IF YOU HAVE INGREDIENT CHECK IF SUPPLIE R CERTIFYING AGRICULTURAL, NONORGANIC IINGREDIENT WAS NOT DOCUMENTATION THAT THE (INCLUDE ADDITIVES) INGREDIENT AGENT CHECK IF INGRED. PRODUCED USING ANY OF THE NONORGANIC AGRICULTURAL % OF IS CERTIFIED IS ON THE FOLLOWING ( ): INGREDIENT WAS NOT FINISHED ORGANIC ( ) NATIONAL LIST EXCLUDED SEWAGE IONIZING COMMERCIALLY AVAILABLE IN PRODUCT ( ) METHODS SLUDGE RADIATION ORGANIC FORM ( ) Does this product include organic and nonorganic forms of the same ingredient? Yes No If yes, list the specific organic and nonorganic forms of the same ingredient. Processing Aids: Provide complete information about all processing aids used in the manufacture of this product. PROCESSING AID CHECK IF PROCESSING AID IS CERTIFIED 100% ORGANIC ( ) IF NONORGANIC, CHECK IF PROCESSING AID IS ON THE NATIONAL LIST? ( ) SUPPLIER CERTIFYING AGENT F:\3. QUALITY MANUAL NCO\3. Forms \2. OMPs\2. Updates\F NOP Handler Update OHP.doc Page 7 of 7