Appendix F - Fleet Transfer Checklist
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1 Appendix F - Fleet Transfer Checklist A/ Depot Acceptance Checklist. DEPOT ACCEPTANCE CHECK LIST Location Parameters Location Details Vehicle Parameters New Stock Parameters Comply Yes/No Depot Name Unit Class Sectional Appendix No Unit Class Cleared for Route in Sectional Appendix? Maximum Length Vehicle (m) Length Vehicles (m) Maximum Height Vehicle (m) Height Vehicles (m) Maximum Width vehicle (m) Maximum lift weight (Tonnes) Width vehicles (m) Weight vehicles - Bogies attached (Metric tonnes) RA code RA code Primary Power Primary source Power (AC/DC/Diesel) source (AC/DC/Diesel) Fill out applicable unit and vehicles details in the New Stock Parameters boxes Details must be less than or equal to those in the Location Details to comply ( YES ). If details are greater than those in the Location Details, then does not comply ( NO ). Any non-compliance indicates the vehicle does not fit the proven envelope the depot concerned and a more detailed assessment is required.
2 B/ Acceptance rolling stock checklist. 1. Commercial Arrangements Do the Terms and Conditions deviate from TOC X s standard terms? Are the terms and conditions clearly understood and agreed? Are the customer contact details known? Has a purchase order been raised? Is insurance cover in place? Have commercial arrangements following the condition survey report been made? Are the warranty arrangements clearly understood and agreed? Specification Is the specification clearly understood and agreed? Does it meet TOC X s requirements? 3. Delivery Requirements Is the delivery date known? Have made? movement arrangements been Has a fitness to run certificate been provided
3 4. Depot Acceptance check Has the Depot Acceptance check process been carried out? Does the vehicle comply? 5. Facility Changes Will delivery require changes to Buildings Plant equipment Sidings Tooling/equipment Is Capacity/Resource available? 6. Training/Competency Will formal training be required? Are new competency standards required? 7. Depot Change Are Depot changes required? If yes is regulatory approval required?
4 8. Safety and Environmental Is safety validation required for the supplied services? ACOP1003, RISAS etc Are there any environmental issues to consider? Are these units approved for Route and Gauge Clearance to GE/RT8270? Has a copy the existing Certificate Engineering Acceptance or Certificate Engineering Assurance been received and reviewed? C/ Rolling stock entering service checklist. 1. Maintenance Documents Has a copy the maintenance plan been obtained and reviewed? Is it intended to use the suppliers VMI or adopt own VMI / blockcards? Has a copy the existing block cards been obtained? Has the unit(s) modification status been obtained and reviewed?
5 Vehicle History and Records Maintenance Has a copy the following history and maintenance records been received? Next exam due Last A and B exams UAT Mileage Deferred work and outstanding defects Outstanding NIR s and special checks Major component mileage Heavy maintenance (C4/C6) arrangements Electrical wiring schematics Databases Has the Rolling Stock library been informed? Have RAVERS and GENIUS been updated? Have the technical databases been updated? Has a safety check been carried out on the vehicle? Has a date been advised when the vehicles will enter service Has the NRN or other radio account been transferred to the new operator
6 Has diagramming, stabling and maintenance arrangements for outstations / sidings been agreed and briefed Has a vehicle information brief been produced and distributed to all staff D/ Return Rolling Stock Checklist.
7 RETURN OF ROLLING STOCK - NORTHERN CHECK LIST No Item Checked (Y/N) Comments 1. Have re-delivery arrangements been made? 2. Has the status the maintenance regime been advised? (VMI, VOI, bulletins, and temporary procedures) 3. Has the commercial arrangement been agreed following condition survey report? 4. Are there any commercial arrangements concerning surplus material? 5. Have the vehicle records been returned? 6. Have all databases been updated and defect entries closed out? Has a list open defects, checks, modifications, and NIR s been advised to the appropriate third party?
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