INTEGRATED MANAGEMENT SYSTEM INTERNAL AUDITS

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1 1 of 6 uncontrolled. This copy is only valid only at the time of printing. Unauthorized reproduction of this document is prohibited.

2 2 of 6 CONTENTS 1.0 PURPOSE SCOPE RESPONSIBILITY DEFINITIONS PROCEDURE AUDIT SCHEDULE AUDIT PROCESS RESULT AND REPORTING ACTIONS RECORDS MANAGEMENT REVIEW... 6

3 3 of PURPOSE The purpose of this procedure is to ensure that the HSEQ Integrated Management System conforms to the planned arrangements and is effectively implemented & maintained. 2.0 SCOPE This procedure, in accordance with HSEQ IMS Manual, details the format and method by which internal audits shall be conducted. 3.0 RESPONSIBILITY It shall be the responsibility of the HSE & Quality Manager to coordinate the whole internal audit program. 4.0 DEFINITIONS An AUDITOR is any individual who performs any portion of an audit and is qualified to organize and direct Audit Report findings and evaluate Corrective Actions. 5.0 PROCEDURE 5.1 AUDIT SCHEDULE Audits shall be instigated by the HSEQ Department, in conjunction with the official audit schedule, which is compiled and approved by the HSE & Quality Manager The Audit schedule is based on the status, the importance of the activity and the level of ongoing improvement within that activity or process All auditors shall be ALMANSOORI employees and must be independent of any system, area or processes they are auditing No advance notice is required to be given for internal audits, when necessary.

4 4 of AUDIT PROCESS All Divisions within the Integrated Management System shall be audited at least once annually and the audit shall cover all HSEQ IMS aspects, in compliance with ISO 9001, ISO 29001, ISO and OHSAS 18001, utilizing the HSEQ IMS Internal Audit Checklist F Additional audits shall be conducted when significant organizational or procedural changes are made, or as follow-up to verify the implementation of corrective actions and problems that are identified within the HSEQ system The audit results from HSEQ IMS Check list shall be documented, reported and filed along with all possible Non conformance and recommended corrective actions The Auditor shall take random samples and checks to prove the effectiveness and implementation of procedures being audited, and that they are being adhered to and comply with ISO 9001, ISO ISO & OHSAS requirements On completion of any audits the Auditor shall request the auditee to agree and sign the report accepting all aspects of the audit, including any areas requiring a Non-Conformance Report and Corrective Action The auditee shall respond within 14 days by sending his corrective action plan of audit finding and detected non conformities and identified time frame for addressing non conformities Behavioural Safety Audit also acts as an audit form used by Supervisors and above level and considered as a tool to monitor and evaluate AlMansoori Safety Performance. 5.3 RESULT AND REPORTING All audit and Non-conformance Reports must be approved by the HSE & Quality Manager prior to any distribution.

5 5 of The Auditor shall evaluate the findings of the audit together with other documents related to the area, system or process being audited Where there are Non-conformances or Corrective Action Reports raised, they shall be documented and issued as per procedure IMSP No. 5. The Non-Conformance Report Number must be recorded on the Internal Audit Report Checklist All Non-Conformance / Corrective Action Reports shall be categorized as being a major or minor as follows : Major where procedure contradicts working practices or where procedure and/or working practices do not reflect ISO 9001, ISO 29001, ISO1400 & OHSAS requirements. Minor where system procedure or process is not being fully adhered to Copies of Internal Audit checklist Reports, along with all original Non- Conformance or Corrective Action Reports shall be issued to the Division Manager responsible for the area being audited. Copies where necessary shall be retained by the HSEQ Department All non-conformances discovered using F. 445 (checklist) will be issued with a non-conformance report, utilizing the F. 444, only major non-conformances will be issued with a non-conformance report. However, minor non-conformances will still be documented on the Audit corrective Action Report form F ACTIONS All Non-Conformance or Corrective Action Reports issued along with any internal Audit Reports must be actioned, quoting implementation date, and returned to the Auditor for approval within 30 days Any major Non-Conformances should be actioned as soon as possible After approval or rejection the originals shall be returned to the Division Manager and copies kept on file until final close-out.

6 6 of RECORDS Audit Non-Conformance Report F. 444 HSEQ-IMS Internal Audit Check List F. 445 HSEQ-IMS Internal Audit Schedule F. 446 Behavioural Safety Audit F. 562 Audit Corrective Action Report F MANAGEMENT REVIEW All Internal Audits and any Non-conformances shall be discussed at Management Review meetings to evaluate their effectiveness and implementation. ANNEXURES HSEQ Audit Questionnaire Audit Non-Conformance Report HSEQ-IMS Internal Audit Check List HSEQ-IMSInternal Audit Schedule Behavioural Safety Audit