846 Inventory Inquiry/Advice
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- Luke Hall
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1 Global Procurement Inventy Inquiry/Advice Page 1 of Inventy Inquiry/Advice Segment Usage Table 5. Segment usage, requirements, max use and loop infmation. Pos Seg Description Req Max Use Loop Repeat H E A D E R 010 ST Transaction Set Header M 1 0 BIA Beginning Segment f Inventy M 1 Inquiry/Advice 050 DTM Date/Time Reference O 10 > BEGIN N1 LOOP > N1 Name O N2 Additional Name Infmation O N3 Address Infmation O N4 Geographic Location O PER Administrative Communications O 3 Contact > END N1 LOOP > D E T A I L > BEGIN LIN LOOP > LIN Item Identification M 1 0 P Product/Itme Description O DTM Date/Time Reference O CTP Pricing Infmation O 25 >> BEGIN QTY LOOP >> QTY Quantity O LDT Lead Time O 12 >> END QTY LOOP >> > END LIN LOOP > S U M M A R Y 010 CTT Transaction Totals O 1 0 SE Transaction Set Trailer M 1 CTT Number of line items (CTT01) is the accumulation of the number of LIN segments. If used, hash totals (CTT) is the sum of the values of
2 Global Procurement Inventy Inquiry/Advice Page 2 of 16 g, ( ) the quantities (QTY) f each QTY segment. Header Infmation ST - Transaction Set Header To indicate the start of a transaction set and to assign a control number. Table 6. ST - Transaction Set Header Data Element Name ST Transaction Set ST 329 Transaction Set Control Number Semantic Req. Data M Z 3/3 Description 846 X12.28 Inventy Inquiry/Advice M AN 4/9 01 The Transaction Set Control Number must be assigned such that it will uniquely identify one transmission of an 846 transaction set. This number is used by the supplier in the 997 acknowledgement to indicate that this specific 846 either was acceptable had errs. ST in this header segment (ST) must match SE in the trailer segment (SE). This number should also be sequential. BIA - Beginning Segment f Inventy Inquiry/Advice To indicate the beginning of an inventy inquiry/advice transaction set. Table 7. BIA - Beginning Segment f Inventy Inquiry/Advice Data Element Name Req. Data Description BIA Transaction Set M 2/2 Purpose 00 Original 01 Cancel Add 03 Delete 05 Replace 07 Duplicate
3 Global Procurement Inventy Inquiry/Advice Page 3 of Duplicate 08 Status 16 Proposed 19 Seller Initiated Change BIA 755 Rept M 2/2 CD Cust/Dist Inventy Rept IP Inventy Parameter Rept LC Location Inventy Rept MM Manufacturer Inventy Rept PC Process Change Notice PS Pipeline/Shipper Inventy Rept SI Seller Inventy Rept S2 Supply Status Rept BIA Reference Number M Z AN 1/30 BIA Date M Z DT 6/6 BIA Time O Z TM 4/8 Semantic BIA03 identifies the number of the inquiry/advice that is transferred. BIA04 identifies the date of the inquiry/advice that is transferred. BIA05 identifies the time of the inquiry/advice that is transferred. DTM - Date/Time Reference To specify pertinent dates and times. Table 8. DTM - Date/Time Reference
4 Global Procurement Inventy Inquiry/Advice Page 4 of 16 Data Element Name Req. Data Description DTM Date/Time Qualifier M 3/3 0 Check 108 Postmark 193 Period Start 194 Period End DTM 373 Date I DT 6/6 DTM Time C TM 4/8 DTM Time O 2/2 CT Central Time ET Eastern Time MT Mountain Time PT Pacific Time Syntax R At least one of DTM, DTM03 DTM06 is required. When this segment is used at least data element DTM must be present f the segment to be of any value. N1 - Name To identify a party by type ganization, name and code Table 9. N1 - Name Data Element Name Req. Data Description N Entity Identifier M 2/2 13 Contracted Service Provider BY Buying Party (Purchaser) CS Consolidat LG Location of Goods SE Selling Party N1 93 Name X AN 1/35 N Identification Qualifier X 1/2 d d
5 Global Procurement Inventy Inquiry/Advice Page 5 of 16 1 Dun and Bradstreet (Credit Repting) (DUNS) 9 DUNS with 4- character suffix 91 Assigned by Seller Seller's Agent 92 Assigned by Buyer Buyer's Agent N Identification X AN 2/17 Syntax 03 R03 - At least one of N1 N103 is required. P If either N103 N104 is present, then the other is required. Comments 04 This segment, used alone, provides the most efficient method of providing ganizational identification. To obtain this efficiency the ' ' (N104) must provide a key to the table maintained by the transaction processing party N1, N103 and N104 may all appear in an occurrence of the N1 segment. This segment should only be used when it is necessary f crect processing between the trading partners. N2 - Additional Name Infmation To specify additional names those longer than 35 characters in length. Table 10. N2 - Additional Name Infmation Data Element Name Req. Data N Name M AN 1/35 N2 93 Name O AN 1/35 Description 00 This segment should only be used when it is necessary f crect
6 Global Procurement Inventy Inquiry/Advice Page 6 of 16 processing between the trading partners. N3 - Address Infmation To specify the location of the named party. Table 11. N3 - Address Infmation Data Element Name Req. Data N Address Infmation M AN 1/35 N3 166 Address Infmation O AN 1/35 Description 00 This segment should only be used when it is necessary f crect processing between the trading partners. N4 - Geographic Location To specify the geographic place of the named party. Table 12. N4 - Geographic Location Data Element Name Req. Data N City Name I AN 2/30 N4 156 State Province I 2/2 N Postal I 3/9 N Country O 2/3 N Location Qualifier C 1/2 CC Country N Location Identifier O AN 1/30 Syntax C0605 If N406 is present, then N405 is required. Comments Description N4 is required only if city name (N401) is in the USA Canada. Nt
7 Global Procurement Inventy Inquiry/Advice Page 7 of This segment should only be used when it is necessary f crect processing between the trading partners. C If segment N4 is used, then N401, N4 and N403 are required by the IBM Cpation. N404 is the Standard ISO 3166 Country IBM Assigned 4 Character Country PER - Administrative Communications Contact To identify a person office to whom administrative communications should be directed. Table 13. PER - Administrative Communications Contact Data Element Name Req. Data Description PER Contact Function M 2/2 BD Buyer Name Department CC Computer Systems Contact IC Infmation Contact OC Order Contact SU Supplier Contact PER 93 Name O AN 1/35 PER Communication X 2/2 Number Qualifier BN Beeper Number ED EDI Access Number EM Electronic Mail FX Facsimile TE Telephone PER Communication X AN 1/80 Number Syntax 03 P If either PER03 PER04 is present, then the other is required.
8 Global Procurement Inventy Inquiry/Advice Page 8 of Either PER o PER03/PER04 is required to make the occurrence of the PER segment have any meaning. The fmat f PER04 is xxxxxxxxxx, a continuous string without any fmatting characters. Detail Infmation LIN - Item Identification To specify basic item identification data Table 14. LIN - Item Identification LIN LIN 235 Data Element Name Assigned Identification Product/Service Qualifier Req. Data O Z AN 1/11 M 2/2 Description AB Assembly ' AC Aggregation (Used to Consolidate Part Families) BN Bar-d Serial Number ' BP Buyer's Part Number' CA Case ' CH Country of Origin ' CR Contract Number ' EC Engineering Change Level ' MN Model Number ' MT Maj Product/Material/Machine ' PN Company Part Number ' PQ Product Attribute ' SN Serial Number ' TP Product (Machine Feature) ' VP V d ' (S ll ' )P t
9 Global Procurement Inventy Inquiry/Advice Page 9 of 16 LIN Product/Service Semantic VP Vend's (Seller's) Part Number' M AN 1/30 01 LIN01 is the line item identification Comments 04 Data elements 235 and 234 may be repeated up to 14 times after the initial occurrence (LIN04 to LIN31) P - Product/Item Description To describe a product process in coded free-fm fmat Table 15. P - Product/Item Description Data Element Name Req. Data P Item Description M 1/1 F P Description X AN 1/80 Description Free-fm DTM - Date/Time Reference To specify pertinent dates and times. Table 16. DTM - Date/Time Reference Data Element Name Req. Data Description DTM Date/Time Qualifier M 3/3 152 Effective Date of Change 193 Period Start 194 Period End DTM 373 Date I DT 6/6 DTM Time C TM 4/8 DTM Time O 2/2 CT Central Time ET Eastern Time MT Mountain Time
10 Global Procurement Inventy Inquiry/Advice Page 10 of 16 Syntax PT Pacific Time R At least one of DTM, DTM03 DTM06 is required. When this segment is used at least data element DTM must be present f the segment to be of any value. CTP - Pricing Infmation To specify pricing infmation Table 17. CTP - Pricing Infmation Data Element Name Req. Data Description CTP Class of Trade O 2/2 DI Distribut MF Manufacturer WH Wholesaler CTP 236 Price Identifier X 3/3 CHG Changed Price UCP Unit Cost Price CTP Unit Price O R 1/14 CTP Quantity O R 1/15 CTP Unit Basis f X 2/2 See Appendix A Measurement Syntax 04 C If CTP04 is present, then CTP05 is required. QTY - Quantity To specify quantity infmation. Table 18. QTY - Quantity
11 Global Procurement Inventy Inquiry/Advice Page 11 of 16 Data Element Name Req. Data Description QTY Quantity Qualifier M 2/2 01 Discrete Quantity 17 Quantity On Hand 26 Total Inventy 29 Projected Available Inventy 33 Quantity Available f Sale (stock quantity) 72 Minimum Stock Level 73 Maximum Stock Level 99 Quantity Used AJ Daily Adjustments AO Verified Receipts BA Due In (anticipated receipt) YW Reder Point Quantity QTY 380 Quantity M R 1/15 QTY Unit Basis f Measurement O 2/2 See Appendix A LDT - Lead Time To specify lead time f availability of products and services. Table 19. LDT - Lead Time Data Element Name Req. Data Description LDT Lead Time M 2/2 AE From date of PO receipt to shipment LDT 380 Quantity M R 1/15 LDT Unit of Time Period Interval M 2/2 DA Calendar Days DW Wk Days LDT Date O Z DT 6/6 Semantic 04 LDT04 is the effective date of lead time infmation
12 Global Procurement Inventy Inquiry/Advice Page 12 of 16 Comments LDT04 is the effective date of lead time infmation. LDT is the quantity of Unit of Time Periods. Summary Infmation CTT - Transaction Totals To transmit a hash total f a specific element in the transaction set. Table 20. CTT - Transaction Totals Data Element Name Req. Data CTT Number of Line Items M N0 1/6 Comments Description 00 This segment is intended to provide hash totals to validate transaction completeness and crectness. 01 CTT01 is the number of LIN segments CTT is the sum of the values of the quantities (QTY) of each QTY segment. SE - Transaction Set Trailer To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Table 21. SE - Transaction Set Trailer Data Element Name SE01 96 SE 329 Comments Number of Included Segments Transaction Set Control Number Req. Data M N0 1/10 M AN 4/9 Description
13 Global Procurement Inventy Inquiry/Advice Page 13 of SE is the last segment of each transaction set. The value in SE must be equal to the value in ST. Segment and Element Infmation Detail Usage Example: 846 Between IBM Locations and Suppliers Table 22. Multiple Cases This is a sample Inventy Inquiry/Advice transaction to notify a supplier of the quantity of inventy on hand. EDI Data Description of Data ST*846*111111! The ST segment identifies this as an 846 transaction with an identification number of BIA*00*LC*500001*950710! The BIA segment identifies this recd as iginal notification of the quantity of parts on hand at the using location. The parts are authized under purchase der and the transaction was created on 7/10/95. DTM*193*950707! The DTM segment indicates that the parts quantity is from 7/7/95. N1*LG*IBM CORP*92*988! The N1 segment indicates that the parts are located at IBM plant 988. N3*305 DOCK*3039 Cnwallis Rd! N4*Durham*NC*27709*US! PER*RD*Bill Doe*TE* ! LIN*0001*BP*74G2735! QTY*17*212! LIN*00*BP* ! QTY*17*327! CTT*! The N3 segment contains the address where the inventy is located. The N4 segment contains the city, state and ZIP code where the parts are located. The PER segment contains the receiver's name and telephone number. The LIN segment identifies this as the first line item giving inventy status f IBM part number 74G2735. The QTY segment provides the quantity of the part on hand.. The LIN segment identifies this as the second line item giving inventy status f IBM part number The QTY segment provides the quantity of the part on hand.. The CTT segment sho s that there are t o
14 Global Procurement Inventy Inquiry/Advice Page 14 of 16 CTT*! The CTT segment shows that there are two LIN segments in this transaction. SE*13*111111! The SE segment indicates the end of the 846 transaction with control number and 13 segments including the ST and SE segments. APPENDIX A Validation Tables The following is a list of validation tables with codes and descriptions used in this Inventy Inquiry/Advice (846) Subset version 003 release 040. Table : 355X340 Description: Unit Basis f Measurement Length of Data Description Length of Entries of Entries Description CH Y 63 Entry Description Entry Description BA Bale JR Jar BF Board Feet KG Kilogram BG Bag KT Kit BO Bottle LB Pound BR Barrel LT Liter BX Box MJ Minutes CA Case MM Millimeter CB Carboy MO Months CF Cubic Feet MR Meter CG Card OZ Ounce - Av CH Container PA Pail CL Cylinder PC Piece CM Centimeter PK Package CN Can PL Pallet/Unit Load CO Cubic Meters (Net) PR Pair CQ Cartridge PT Pint CR Cubic Meter QT Quart CT Carton RL Roll
15 Global Procurement Inventy Inquiry/Advice Page 15 of 16 CW Hundred Pounds (CWT) RM Ream CX Coil SF Square Foot CY Cubic Yard SH Sheet C8 Cubic Decimeter SM Square Meter DA Days SO Spool DM Decimeter ST Set DR Drum SY Square Yard DZ Dozen TB Tube EA Each TH Thousand FT Foot TK Tank GA Gallon TY Tray GI Imperial Gallons UN Unit GR Gram VI Vial GS Gross WK Week HR Hours YD Yard HU Hundred YR Years IN Inch ZZ Mutually Defined APPENDIX B Source s 16 - D-U-N-S Number SOURCE Dun & Bradstreet AVAILABLE FROM: U.S. D-U-N-S Number assignment and lookup services are available on-line, and through several types of mainframe and personal computer media, through a 900 Number Service ( ), and in print. Dun & Bradstreet Infmation Services Infmation Quality Department D- U-N-S Number Administration 899 Eaton Avenue Bethlehem, PA ABSTRACT: The D-U-N-S Number is a non-indicative nine-digit number assigned and maintained by Dun & Bradstreet to identify unique business establishments. D-U-N-S Numbers are assigned to businesses wldwide. The ninth digit of The D-U-N-S Number is a Modulus Ten Check Digit which catches 100% of single digit errs and 98% of single transposition errs. D-U-N-S numbers provide positive identification of business
16 Global Procurement Inventy Inquiry/Advice Page 16 of 16 locations possessing unique, separate, and distinct operations. Through the D-U-N-S Number, Dun & Bradstreet maintains linkage between units of an ganization to easily identify cpate family relationships, such as those between headquarters, branches, subsidiaries, and divisions. The D-U-N-S Number is the non-indicative computer "address" of a business f which detailed marketing and credit infmation is maintained by Dun & Bradstreet. Subset Update Summary Updated level of HyperText Markup Language (HTML) f use on the Wld Wide Web Added code 13 to the N1 segment, element 98 ]
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