Global Procurement Inventory Inquiry/Advice Page 1 of 30

Transcription

1 Global Procurement Inventory Inquiry/Advice Page 1 of 30 (004010) March 25, Inventory Inquiry/Advice Functional Group ID=IB Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory. Heading: Page Pos. Seg. Req. Loop es and No. No. ID Name Des. Max.Use Repeat Comments 010 ST Transaction Set Header 020 BIA Beginning Segment for Inventory Inquiry/Advice M 1 M CUR Currency O DTM Date/Time O 10

2 Global Procurement Inventory Inquiry/Advice Page 2 of DTM Date/Time Reference O REF Reference Identification 070 PER Administrative Communications Contact O 12 O MEA Measurements O 20 LOOP ID - N N1 Name O N2 Additional Name Information 100 N3 Address Information 110 N4 Geographic Location 120 REF Reference Identification 130 PER Administrative Communications Contact O 2 O 2 O 1 O 12 O LM Code LOOP ID - LM 10 Source Information O LQ Industry Code M 100 Detail: Page Pos. Seg. Req. Loop es and No. No. ID Name Des. Max.Use Repeat Comments

3 Global Procurement Inventory Inquiry/Advice Page 3 of 30 LOOP ID - LIN LIN Item Identification 030 PID Product/Item Description M 1 O MEA Measurements O PKG Marking, Packaging, Loading 100 DTM Date/Time Reference 110 CTP Pricing Information O 25 O 10 O CUR Currency O SAC Service, Promotion, Allowance, or Charge Information O REF Reference 150 PER Administrative Identification Communications Contact 220 SDQ Destination Quantity 230 MAN Marks and Numbers O >1 O 3 O 500 O UIT Unit Detail O CS Contract Summary O DD Demand Detail O >1 255 G53 Maintenance 256 PCT Percent Type Amounts O 1 O >1 257 LDT Lead Time O 12 LOOP ID - LM 10

4 Global Procurement Inventory Inquiry/Advice Page 4 of LM Code Source Information O LQ Industry Code M SLN Subline Item Detail 290 PID Product/Item LOOP ID - SLN 1000 Description O 1 O MEA Measurements O PKG Marking, Packaging, Loading LOOP ID - MAN 312 MAN Marks and Numbers O 25 O MEA Measurements O 40 LOOP ID - QTY 320 QTY Quantity O UIT Unit Detail O MEA Measurements O LDT Lead Time O DTM Date/Time Reference 360 SCH Line Item Schedule O LOOP ID - SCH 25 O MEA Measurements O LM Code LOOP ID - LM >1 Source Information O LQ Industry Code M 100 U d 380 LS Loop Header O 1

5 Global Procurement Inventory Inquiry/Advice Page 5 of REF Reference LOOP ID - REF >1 Identification 400 DTM Date/Time Reference O 1 n1 O >1 410 N1 Name O LM Code LOOP ID - LM 10 Source Information O LQ Industry Code M LE Loop Trailer O 1 LOOP ID - N N1 Name O N2 Additional 470 N3 Address 480 N4 Geographic 490 REF Reference 500 PER Administrative Name Information Information Location Identification Communications Contact O 2 O 2 O 1 O 12 O 3 Summary: Page Pos. Seg. Req. Loop es and No. No. ID Name Des. Max.Use Repeat Comments

6 Global Procurement Inventory Inquiry/Advice Page 6 of CTT Transaction Totals O 1 n2 020 SE Transaction Set Trailer M 1 Transaction Set es 1. The REF loop conveys serial number, lot number, and inventory data. 2. Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment. Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading: Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax es: Semantic es: 1 The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments:

7 Global Procurement Inventory Inquiry/Advice Page 7 of 30 >> ST Transaction Set Identifier Code M ID 3/3 846 Inventory Inquiry/Advice >> ST Transaction Set Control Number M AN 4/9 Segment: BIA Beginning Segment for Inventory Inquiry/Advice Position: 020 Loop: Level: Heading: Usage: Mandatory Max Use: 1 Purpose: To indicate the beginning of an Inventory Inquiry/Advice Transaction Set Syntax es: Semantic es: 1 BIA03 identifies the number of the inquiry/advice that is transferred. 2 BIA04 identifies the date of the inquiry/advice that is transferred. 3 BIA05 identifies the time of the inquiry/advice that is transferred. Comments:

8 Global Procurement Inventory Inquiry/Advice Page 8 of 30 >> BIA Transaction Set Purpose Code M ID 2/2 00 Original 01 Cancellation 02 Add 03 Delete 05 Replace 07 Duplicate 08 Status 16 Proposed 19 Seller initiated change >> BIA Report Type Code M ID 2/2 CD IP LC MM PC PS S2 SI Customer/Distributor Inventory Report Inventory Parameter Report Location Inventory Report Manufacturer Inventory Report Process Change ice Pipeline/Shipper Inventory Report Supply Status Report Seller Inventory Report >> BIA Reference Identification M AN 1/30 >> BIA Date M DT 8/8 BIA Time O TM 4/8 Segment: DTM Date/Time Reference Position: 050 Loop: Level: Heading:

9 Global Procurement Inventory Inquiry/Advice Page 9 of 30 Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax es: 1 At least one of DTM02 DTM03 or DTM05 is required. 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic es: Comments: es: When this segment is used at least data element DTM02 must be present for the segment to be of any value. >> DTM Date/Time Qualifier M ID 3/3 020 Check 108 Postmark 193 Period Start 194 Period End DTM Date X DT 8/8 DTM Time X TM 4/8 DTM Time Code O ID 2/2

10 Global Procurement Inventory Inquiry/Advice Page 10 of 30 CT Central Time ET Eastern Time MT Mountain Time PT Pacific Time Segment: N1 Name Position: 080 Loop: N1 Optional Level: Heading: Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax es: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic es: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. es: N102, N103, and N104 may all appear in an occurrence of the N1 segment. This segment should only be used when it is necessary for correct processing between the trading partners.

11 Global Procurement Inventory Inquiry/Advice Page 11 of 30 >> N Entity Identifier Code M ID 2/3 BY CS LG SE Buying Party (Purchaser) Consolidator Location of Goods Selling Party N Name X AN 1/60 N Identification Code Qualifier X ID 1/2 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U- N-S Number with Four Character Suffix 91 Assigned by Seller or Seller's Agent 92 Assigned by Buyer or Buyer's Agent N Identification Code X AN 2/80 Segment: N2 Additional Name Information Position: 090 Loop: N1 Optional Level: Heading: Usage: Optional Max Use: 2 Purpose: To specify additional names or those longer than 60 characters in length Syntax es: Semantic es:

12 Global Procurement Inventory Inquiry/Advice Page 12 of 30 Comments: es: This segment should only be used when it is necessary for correct processing between the trading partners. >> N Name M AN 1/60 N Name O AN 1/60 Segment: N3 Address Information Position: 100 Loop: N1 Optional Level: Heading: Usage: Optional Max Use: 2 Purpose: To specify the location of the named party Syntax es: Semantic es: Comments: es: This segment should only be used when it is necessary for correct processing between the trading partners.

13 Global Procurement Inventory Inquiry/Advice Page 13 of 30 >> N Address Information M AN 1/55 N Address Information O AN 1/55 Segment: N4 Geographic Location Position: 110 Loop: N1 Optional Level: Heading: Usage: Optional Max Use: 1 Purpose: To specify the geographic place of the named party Syntax es: 1 If N406 is present, then N405 is required. Semantic es: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. es: This segment should only be used when it is necessary for correct processing between the trading partners. C If segment N4 is used, then N401, N402 and N403 are required by the IBM Corporation. 04 N404 is the Standard ISO 3166 Country Code 06 IBM Assigned 4 Character Country Code

14 Global Procurement Inventory Inquiry/Advice Page 14 of 30 N City Name O AN 2/30 N State or Province Code O ID 2/2 N Postal Code O ID 3/15 N Country Code O ID 2/3 N Location Qualifier X ID 1/2 CC Country N Location Identifier O AN 1/30 Segment: PER Administrative Communications Contact Position: 130 Loop: N1 Optional Level: Heading: Usage: Optional Max Use: 3 Purpose: To identify a person or office to whom administrative communications should be directed Syntax es: 1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. 3 If either PER07 or PER08 is present, then the other is required. Semantic es: Comments:

15 Global Procurement Inventory Inquiry/Advice Page 15 of 30 es: Either PER02 or PER03/PER04 is required to make the occurrence of the PER segment have any meaning. The format for PER04 is xxxxxxxxxx, a continuous string without any formatting characters. >> PER Contact Function Code M ID 2/2 BD CC IC OC SU Buyer Name or Department Computer Systems Contact Information Contact Order Contact Supplier Contact PER02 93 Name O AN 1/60 PER Communication Number Qualifier X ID 2/2 BN ED EM FX TE Beeper Number Electronic Data Interchange Access Number Electronic Mail Facsimile Telephone PER Communication Number X AN 1/80

16 Global Procurement Inventory Inquiry/Advice Page 16 of 30 Segment: LIN Item Identification Position: 010 Loop: LIN Mandatory Level: Detail: Usage: Mandatory Max Use: 1 Purpose: To specify basic item identification data Syntax es: 1 If either LIN04 or LIN05 is present, then the other is required. 2 If either LIN06 or LIN07 is present, then the other is required. 3 If either LIN08 or LIN09 is present, then the other is required. 4 If either LIN10 or LIN11 is present, then the other is required. 5 If either LIN12 or LIN13 is present, then the other is required. 6 If either LIN14 or LIN15 is present, then the other is required. 7 If either LIN16 or LIN17 is present, then the other is required. 8 If either LIN18 or LIN19 is present, then the other is required. 9 If either LIN20 or LIN21 is present, then the other is required. 10 If either LIN22 or LIN23 is present, then the other is required. 11 If either LIN24 or LIN25 is present, then the other is required. 12 If either LIN26 or LIN27 is present, then the other is required. 13 If either LIN28 or LIN29 is present, then the other is required. 14 If either LIN30 or LIN31 is present, then the other is required. Semantic es: 1 LIN01 is the line item identification Comments: 1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN31 provide for fifteen different product/service IDs for

17 Global Procurement Inventory Inquiry/Advice Page 17 of 30 each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. LIN Assigned Identification O AN 1/20 >> LIN Product/Service ID Qualifier M ID 2/2 AB AC BN BP CA CH CR EC MN MT PN PQ SN TP VP Assembly Aggregation Code ( to Consolidate Part Families) Bar-Coded Serial Number Buyer's Part Number Case Country of Origin Code Contract Number Engineering Change Level Model Number Major Product/Material/Machine Type Company Part Number Product ID Attribute Code Serial Number Product Type Code Vendor's (Seller's) Part Number

18 Global Procurement Inventory Inquiry/Advice Page 18 of 30 >> LIN Product/Service ID M AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02

19 Global Procurement Inventory Inquiry/Advice Page 19 of 30 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02

20 Global Procurement Inventory Inquiry/Advice Page 20 of 30 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 LIN Product/Service ID Qualifier X ID 2/2 Refer To Code List In LIN02 LIN Product/Service ID X AN 1/48 Segment: PID Product/Item Description Position: 030 Loop: LIN Mandatory Level: Detail: Usage: Optional Max Use: 200 Purpose: To describe a product or process in coded or free-form format Syntax es: 1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required. 3 If PID07 is present, then PID03 is required. 4 If PID08 is present, then PID04 is required. 5 If PID09 is present, then PID05 is required. Semantic es: 1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes.

21 Global Procurement Inventory Inquiry/Advice Page 21 of 30 3 PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate. 4 PID09 is used to identify the language being used in PID05. Comments: 1 If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment. 3 PID07 specifies the individual code list of the agency specified in PID03. >> PID Item Description Type M ID 1/1 F Free-form PID Description X AN 1/80 Segment: DTM Date/Time Reference Position: 100 Loop: LIN Mandatory Level: Detail: Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax es: 1 At least one of DTM02 DTM03 or DTM05 is required.

22 Global Procurement Inventory Inquiry/Advice Page 22 of 30 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic es: Comments: es: When this segment is used at least data element DTM02 must be present for the segment to be of any value. >> DTM Date/Time Qualifier M ID 3/3 152 Effective Date of Change 193 Period Start 194 Period End DTM Date X DT 8/8 DTM Time X TM 4/8 DTM Time Code O ID 2/2 CT ET MT PT Central Time Eastern Time Mountain Time Pacific Time Segment: CTP Pricing Information Position: 110 Loop: LIN Mandatory

23 Global Procurement Inventory Inquiry/Advice Page 23 of 30 Level: Detail: Usage: Optional Max Use: 25 Purpose: To specify pricing information Syntax es: 1 If either CTP04 or CTP05 is present, then the other is required. 2 If CTP06 is present, then CTP07 is required. 3 If CTP09 is present, then CTP02 is required. 4 If CTP10 is present, then CTP02 is required. 5 If CTP11 is present, then CTP03 is required. Semantic es: 1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of.90 would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount. Comments: 1 See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07. CTP Class of Trade Code O ID 2/2 DI MF WH Distributor Manufacturer Wholesaler

24 Global Procurement Inventory Inquiry/Advice Page 24 of 30 CTP Price Identifier Code X ID 3/3 CHG UCP Changed Price Unit cost price CTP Unit Price X R 1/17 CTP Quantity X R 1/15 CTP05 C001 Composite Unit of Measure >> C Unit or Basis for Measurement Code X M ID 2/2 BA BF BG BO BR BX C8 CA CB CF CG CH CL CM CN CO CQ CR CT CW CX CY Bale Board Feet Bag Bottle Barrel Box Cubic Decimeter Case Carboy Cubic Feet Card Container Cylinder Centimeter Can Cubic Meters (Net) Cartridge Cubic Meter Carton Hundred Pounds (CWT) Coil C bic Yard

25 Global Procurement Inventory Inquiry/Advice Page 25 of 30 CY Cubic Yard DA Days DM Decimeter DR Drum DZ Dozen EA Each FT Foot GA Gallon GI Imperial Gallons GR Gram GS Gross HR Hours HU Hundred IN Inch JR Jar KG Kilogram KT Kit LB Pound LT Liter MJ Minutes MM Millimeter MO Months MR Meter OZ Ounce - Av PA Pail PC Piece PK Package PL Pallet/Unit Load PR Pair PT Pint QT Quart RL Roll RM Ream

26 Global Procurement Inventory Inquiry/Advice Page 26 of 30 SF Square Foot SH Sheet SM Square Meter SO Spool ST Set SY Square Yard TB Tube TH Thousand TK Tank TY Tray UN Unit VI Vial WK Week YD Yard YR Years ZZ Mutually Defined Segment: QTY Quantity Position: 320 Loop: QTY Optional Level: Detail: Usage: Optional Max Use: 1 Purpose: To specify quantity information Syntax es: 1 At least one of QTY02 or QTY04 is required. 2 Only one of QTY02 or QTY04 may be present. Semantic es: 1 QTY04 is used when the quantity is non-numeric. Comments:

27 Global Procurement Inventory Inquiry/Advice Page 27 of 30 >> QTY Quantity Qualifier M ID 2/2 01 Discrete Quantity 17 Quantity on Hand 26 Total Inventory 29 Projected Available Inventory 33 Quantity Available for Sale (stock quantity) 72 Minimum Stock Level 73 Maximum Stock Level 99 Quantity AJ AO BA YW Daily Adjustments Verified Receipts Due-In Reorder Point Quantity QTY Quantity X R 1/15 QTY03 C001 Composite Unit of Measure >> C Unit or Basis for Measurement Code O M ID 2/2 Refer To Code List In CTP05 Segment: LDT Lead Time Position: 350 Loop: QTY Optional

28 Global Procurement Inventory Inquiry/Advice Page 28 of 30 Level: Detail: Usage: Optional Max Use: 12 Purpose: To specify lead time for availability of products and services Syntax es: Semantic es: 1 LDT04 is the effective date of lead time information. Comments: 1 LDT02 is the quantity of unit of time periods. >> LDT Lead Time Code M ID 2/2 AE From date of PO receipt to shipment >> LDT Quantity M R 1/15 >> LDT Unit of Time Period or Interval M ID 2/2 DA DW Calendar Days Work Days LDT Date O DT 8/8 Segment: CTT Transaction Totals Position: 010 Loop:

29 Global Procurement Inventory Inquiry/Advice Page 29 of 30 Level: Summary: Usage: Optional Max Use: 1 Purpose: To transmit a hash total for a specific element in the transaction set Syntax es: 1 If either CTT03 or CTT04 is present, then the other is required. 2 If either CTT05 or CTT06 is present, then the other is required. Semantic es: Comments: 1 This segment is intended to provide hash totals to validate transaction completeness and correctness. es: CTT01 is the number of LIN segments >> CTT Number of Line Items M N0 1/6 Segment: SE Transaction Set Trailer Position: 020 Loop: Level: Summary: Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

30 Global Procurement Inventory Inquiry/Advice Page 30 of 30 Syntax es: Semantic es: Comments: 1 SE is the last segment of each transaction set. es: The value in SE02 must be equal to the value in ST02 >> SE01 96 Number of Included Segments >> SE Transaction Set Control Number M N0 1/10 M AN 4/9