INSTRUCTIONS FREIGHT HANDLING RATE SCHEDULE

Transcription

1 751 Wyoming Street / Kansas City, MO All shipments must be sent prepaid. Collect shipments will not be accepted. 2. The Advance Warehouse will ONLY accept packaged shipments,including crates,boxes and skids. Uncrated or unwrapped pieces should be sent DIRECTLY to the CONVENTION FACILITY to arrive AFTER 8:00AM on the first day of the exhibitor installation. 3. Rates are based on a per shipment basis. A shipment is considered freight received from oneshippingorigin on oneday.each separate delivery is considered a separate shipment. 4. Other conditions are applicable on 2nd page. ADVANCE RECEIVING W AREHOUSE *Label each piece of your shipment(s)as follows: TO: (NAME OF EXHIBITING COMPANY) Yellow Transportation c/o George Fern Company 3500Booth St. Kansas City,MO Event: KC Sportshow Exhibitor Space #: YOUR SPACE #ASSIGNMENT Must arrive by: December 3-31,2009to avoid a late charge. Sub Total: Non-Taxable: TOTAL: SHIPPING INFORM ATION AND FREIGHT HANDLING FORM PAGE 1 OF 2 -IM PORTANT- Please complete the Freight Payment computation below based upon your estimated shipments and return this form with your payment and the Payment Authorization form included with this service kit. GerogeFern sha lnot beliablefor piececount or condition ofany shipments received without individual/carrier receipts or freight bi ls from carriers such as UPS, FederalExpress, Express M ail, ParcelPost and privatevehicle, etc., dueto their delivery procedures. INSTRUCTIONS FREIGHT HANDLING RATE SCHEDULE Rates below include receipt of your freight;delivery to the booth;storage;return of empty crates;and reloading. Additional charges may apply if your shipment does not arrive/depart duringthe designated move-in/out times. A 200 lb.minimum chargeper shipment applies.w eights round up to thenext 100 lbs. CATEGORY DESCRIPTION Rate per 100lbs Minimum Charge FREIGHT HANDLING PAYM ENT COM PUTATION Category Numbers of Pieces Weight (rounds up to next 100lbs) Rate per 100lbs Total (200lb min) Shipment 1 lbs. x = $ Shipment 2 lbs. x = $ Yes,Ihave completed and enclosed the Payment Form No credit will be given after close of event on items or services ordered,but not received. If you have a problem please see the George E. Fern Co. Service DeskPersonnel at the event site prior to leaving. Please be sure to read both pages of this SHIPPING INFORMATION AND FREIGHT SERVICE ORDER FORM as all conditions will apply. 5. Consignment or delivery of a shipment to George Fern Company,or it s subcontractors by an Exhibitor or Shipper on behalf of the Exhibitor will be construed as an acceptance by the Exhibitor of the Freight Terms and Conditions. 6. Outbound bills of ladingmust be filled out and turned into the exhibitor service desk. If designated carriers are to be used,the exhibitor must make those arrangements directly with the carrier. If desiginated carrier fails to show in required time frame,shipment will be reconsigned to official carrier. If no return information is provided,freight may be returned to warehouse and storage charges will be applied or shipped backto origin at the exhibitingcompany expense *Label each piece of your shipment(s)as follows: TO: (NAME OF EXHIBITING COMPANY) Bartle Hall - North Dock c/o George Fern Company 301W. 13th Street Kansas City,MO Event: KC Sportshow Exhibitor Space #: YOUR SPACE #ASSIGNMENT Must arrive on: January 4-7,2010ONLY! A Packaged Shipments to the Advance Warehouse via Common Carrier $50.00 $ B Packaged Shipments via Van Line,Specialized Carrier,Federal Express,UPS, $62.50 $ or U.S. Mail to the Advance Warehouse P Small Package Shipment (shipments not exceeding35lbs)to the Advance Warehouse $50.00per shipment $ 50.00per shipment L Packaged Shipment to the Advance Warehouse after the 12/31/08deadline date $62.50 $ M Packaged Shipment via Van Line,Specialized Carrier,Federal Express,UPS, $75.00 $ or U.S. Mail to the Advance Warehouse after the 12/31/08deadline date *2101* Special Literature Discount Rate:All literature received on skids at the ADVANCE $58.75per skid $58.75per skid WAREHOUSEwill be hanlded at a per skid rate regardless of weight (unskidded literature will not receive this discount) EVENT SITE All shipments received January 5-7,2009directly at the event site will be handled at No Charge No Charge No Charge. All shipments arrivingearlier or later to the event site will be charged the above correspondinghandlingrates. City, State & Zip Code Date

2 SHIPPING INFORM ATION AND FREIGHT HANDLING FORM PAGE 2 OF Wyoming Street / Kansas City, MO INBOUND SHIPM ENT - FOR EVENT George Fern Company must be advised (4)four weeks in advance of delivery date of any oversized freight (single pieces over 3500lbs. or odd shaped pieces)which will require unloading/reloading. 1.) Shipper Date shipped 2.) Shipper Date shipped 3.) Shipper Date shipped M ISCELLANEOUS DRAYAGE SERVICES / COST AND GENERAL INFORM ATION OVERTIM E CHARGES - If your freight is goingto unloaded at show site or reloaded at the close of the show on Overtime (M-F,before 8am or after 4pm,all day Saturday,Sunday or Holidays)you will be charged an additional 25% Overtime Handlingcharge for each occurance. SPECIAL SERVICES AND RATES - (2201)Steel bandingfor the packagingof displays and equipment is available at the Drayage Contractors service deskfor $ 1.00per lin. ft. plus (1037) labor at prevailingrates. (1039) Shrinkwrap of a pallet will be charged at $50.00per pallet. (702)Forklifts and drivers are available for particular spottingof equipment within your exhibit space after delivery to your exhibit space at prevailingrates for equipment and labor. Please order this service in advance,see Display Labor and Forklift ServiceOrder Form.(9997) Mobile equipment will be moved into and out of the exhibit facility for $ per round trip unless otherwise noted in this kit. This service MUST be scheduled in advance - PLEASE CALL. COLLECT SHIPM ENTS may be refused or accepted at the option of the Official Drayage Contractor. In cases where the Drayage Contractor elects to receive such shipments,the responsible exhibitor or shipper will be notified immediately and payment in full for all charges due must be wired to the Drayage Contractor within 24hours. A twenty-five percent (25%)special service surcharge will be added to the freight bill for handlingany consignments under these conditions. A $ 25.00MINIMUM fee will apply to this service. HAULING TO OR FROM LOCAL FACILITIES - (706)Local delivery/pick-up will be charged at prevailingrates;in addition to appropriate cwt. charges for drayage services rendered. INBOUND AND OUTBOUND TRAFFIC SCHEDULES are the responsibility of George Fern Company /the Official Drayage Contractor. To assure orderly and expeditious handling of exhibit material into and out of the event facility,it is required that exhibitors,includinglocal companies,clear all movement of exhibit material through the Drayage Contractor,who is prepared to handle local pickups and deliveries on a co-ordinated schedule. It is also recommended that in order to minimize congestion and comply with union requirements all shipments be channeled through the Official Drayage Contractor. OUTBOUND SHIPPING INSTRUCTIONS should be given to the Official Drayage Contractor at the Convention Center Service area duringthe Exposition or immediately after its close via a bill of ladingthat MUST be picked up at the exhibitor services desk. Any freight that is left on the show floor without a bill of ladingturned into the service deskmaybe be subject to a charge equal to one hour of labor. If outbound shippinginformation is available prior to show commencement,forward instructions to the Drayage Contractor. All bills of ladingand shippinginstructions coveringoutbound shipments will be checked at the time of actual loadingand corrections made where discrepancies exist. Freight remainingon the exhibit floor without proper instructions for disposition will be removed by the Drayage Contractor and shipped with the information available at the time. Under no circumstances will the Drayage Contractor be liable for shippingerrors subsequent to the convention unless it has received specific written instructions and has failed to honor them. Any freighted unloaded or loaded on Overtime may incur an additional 25% Overtime fee. DAM AGE TO EXHIBITS while they are beingloaded,unloaded or conveyed to the various booths or common carrier by the Drayage Contractor will be its responsibility. The Drayage Contractor W ILL NOT be responsible for damage to materials improperly packed,concealed damage,loss or theft of exhibitors materials after same have been delivered to the booth,or before materials have been picked up for loadingout of the booth. In any case,the liability of the Drayage Contractor is limited to $.10per pound/per article,with a maximum of $ 50.00per item,and a maximum of $ 1,000.00per shipment. The shipper is encouraged to make arrangements with its insurance carrier if values of articles or shipments are in excess of those stated above. EXHIBITS TO BE STORED (9998)will be charged at a minimum monthly rate of $ or a rate of $ 30.00cwt. per month or fraction thereof with a 500lb minimum charge. There is also a minimum $95truckcharge to return freight to warehouse (NOTE:This rate does NOT include machines. Machine storage will be on a per quote basis.) No charge will be made for inbound shipments when received 14days or less prior to the event. Please call if 15day or longer storage is required. City, State & Zip Code Date

3 Penalty applies for Delivery after: 12/31/09

4 Must Arrive On:January 4-7, 2010 Must Arrive On: January 4-7, 2010 Must Arrive On:January 4-7, 2010 Must Arrive On: January 4-7, 2010

5 OUTBOUND BILL OF LADING & SHIPPING LABELS 751 Wyoming Street / Kansas City, MO DEADLINE To Return This Form DECEM BER 21, 2009 Every outbound shipment requires a Bill of Ladingfor each destination. Each shipment must also be labeled. The George Fern Company will prepare your Bill of Ladingwith shippinglabels and will deliver them to your booth at the show. Please complete the followinginformation and return this form to the address above by the deadline date. NOTE:Ifyou areshippingvia FedEx, UPS or DHL you sti lmust provideairbi ls from your carrier FOR EACH BOX in your shipment.this wi lnot be provided by GeorgeFern Company. Ship to: Company Name: Address: City: ST: Zip Code: Attn: Freight Charges To:Company Name: Phone: Desired Delivery Date: Time: Address: City: ST: Zip Code: Attn: Phone: Quantity of Labels Required (If you are shippingvia FedEx,UPS or DHL you must bringyour own airbills for each box in your shipment) Method of Shipment: Show Carrier: Common Carrier: Van Line: Air Freight: Other: YRC is theshow Carrier. You may choose an outside carrier,however you will need to schedule the pickup. All carriers must be checked in with George Fern no later than 1/10/10 by 8:30pm!! Once your shipment is packed/labeled and ready to ship please return the Bill of Lading(complete with piece count & weight)to the Exhibitor Service Desk. Shipments left on floor without paperworkwill be reconsigned to the show carrier or returned to the warehouse at the exhibitor s expense. City, State & Zip Code Date