Invitation to Tender

Transcription

1 ORGANISATION EUROPEENNE POUR LA RECHERCHE NUCLEAIRE CERN EUROPEAN ORGANIZATION FOR NUCLEAR RESEARCH Invitation to Tender Supply of a 137-Cs Irradiator for GIF++ TENDER FORM (To be uploaded duly completed, signed and dated) BIDDER (Lead/inn in case of combination of /inns) mt:r NAME: VF, a.s., Flexible solutions ADDRESS namesti Miru 50, Cerna Hora, CZ , Czech Republic TELEPHONE TELEFAX URL (If applicable) NAMES OF THE PERSONS IN CHARGE OF THIS TENDER COMMERCIALLY Tel-Fax Mr. Adam Kohner rrei: +420 s M: Fax: TECHNICALLY Tel-Fax Mr. Ales Jancar lfel: M: Fax: adam.kohner@vf.cz ales.iancar@vf.cz VF No. l G EO 1 Date: 5th June 2013

2 2 TABLE OF CONTENTS 1. SCOPE OF THE INVITATION TO TENDER PRICE BASIS FOR ADJUDICATION AND CONTRACT TRANSPORT AND TRANSPORT INSURANCE OPTIONS PAYMENT CONDITIONS VAT AND INVOICING DELIVERY, INSTALLATION AND COMMISSIONING SCHEDULE PENALTY FOR LATE DELIVERY ORIGIN OF THE SUPPLY - SUBCONTRACTING - COMBINATION OF FIRMS WARRANTY COMPLIANCE WITH THE INVITATION TO TENDER DOCUMENTS REMARKS IF ANY UNDERTAKING

3 3 1. SCOPE OF THE INVITATION TO TENDER 1.1 The purpose of this invitation to tender is the award of a contract for the supply of a 137-Cs Irradiator for GIF++ (hereinafter referred to, in whole or in part, as the "supply"), in accordance with the invitation to tender documents. The supply consists of the delivery, installation and commissioning of a 137-Cs Irradiator for GIF++, and its maintenace, dismantling and disposal at the end of its life time. In addition, the existing BA 102 irradiator with its 13 7-Cs source shall be dismantled and eliminated. 2. PRICE BASIS FOR ADJUDICATION AND CONTRACT 2.1 All prices shall be quoted in Swiss francs or in the currency stipulated by the bidder below. Prices shall take into account CERN's exoneration from VAT and import duties. They shall be net, firm, subject to revision, and drawn up in accordance with the documents enclosed hereto. 2.2 The bidder shall stipulate below the currency in which he wishes to be paid (either in Swiss francs (CHF) or the preferred currency of the bidder: his national currency or the currency in which he will have major expenses) and indicate in the following table, in the same currency, the prices for the supply. The applicable exchange rate for adjudication will be the ECB exchange rate applying on the invitation to tender closing date. PRICES in (EUR)

4 3. TRANSPORT AND TRANSPORT INSURANCE CERN EDMS The bidder shall indicate all details concerning the transport quoted above from the place of departure to the place of destination as follows (use a separate sheet if necessary): TABLE - Trans_uort b~ _uallets Place of departure of the material (indicate full address with postal code): VF, a.s., Svitavska 588, Cerna Hora, , Czech Republic Mode of transport (road/air/railway/combined): Road transport is expected in one truck. Number of items and gross weight (kg) per item including packaging : Total of 2 items. Irradiator + transport container= 2500 kg, 1 wooden box with rest = 500 kg Dimensions of items (length x width x height): Transport container for the irradiator has dimensions 1360 x 1060 x 1210 Specify type of packages (cartons, wooden cases, drums, etc... ) Transport Container P0-02, wooden boxes Specify if stackable for transport: No In case of several deliveries, please indicate number of items and gross weight (including packaging) per delivery: 1st batch - 2 items kg 2nd batch- 0 items 3rd batch - 0 items Additional information (indicate if material fragile, dangerous goods, various dimensions and weights, partial load or complete load, others... ) The delivery will be transported according to ADR 7 transport regulations The detailed transport arrangements and conditions will be defined before signature of the contract. In particular, CERN reserves the right to replace the bidder's proposed forwarding agent by an alternative of its choice. In this case, the transport shall be carried out by the alternative forwarding agent proposed by CERN (DAP Incoterms 2010) and the corresponding price (including insurance) shall cancel and replace the price quoted by the bidder. Furthermore, CERN shall be entitled to place the contract on FCA Incoterms conditions.

5 6 4. OPTIONS CERN reserves the right to purchase the following additional supply and services. Prices shall be expressed in the same currency as indicated in section 2.2 of the present tender form, firm, not revisable. Description Radiation Attenuator as specified in article 2.3 of the technical specification; Additional 3 year warranty after the basic 2 years warranty including the preventive and corrective maintenance, (in total 5 years warranty); Additional 5 year warranty after the 2+ 3 years warranty including the preventive and corrective maintenance; (in total 10 years warranty); Price FCA EUR for two EUR attenuators Price DAP CERN MEYRIN (CH) EUR EUR 5. PAYMENT CONDITIONS 5.1 The payment of any invoice by CERN shall be subject to the prov1s10n by the contractor of a bank guarantee for the performance of his obligations under the contract. The bank guarantee, in favour of CERN, shall be issued by a bank approved by CERNI, for an amount corresponding to 20% (twenty per cent) of the total amount of the contract and valid until expiry of the warranty of the last batch of the supply delivered. The bank guarantee shall be established using the template provided as Annex 1 of the General Conditions of CERN Contracts % (twenty per cent) of the total amount of the contract becomes due thirty days after signature of the contract, CERN's receipt and acceptance of a correct invoice for the same amount and receipt of the bank guarantee stipulated here above % (eighty per cent) of the total amount of the contract shall be paid by CERN thirty days following acceptance of the total supply and CERN's receipt of a correct invoice for the same amount I Rating of BBB+ at least or equivalent, with proof of rating.

6 7 6. VAT AND INVOICING VAT and invoicing shall be subject to the rules and instructions as defined under the following link: 7. DELIVERY, INSTALLATION AND COMMISSIONING SCHEDULE CERN requires the bidder to deliver, install and commission the supply in accordance with the schedule defined in section 4.1 of the technical specification. Does the bidder agree with this schedule? YES 0 NOD If not, what is the bidder's alternative proposal? 8. PENALTY FOR LATE DELIVERY 8.1 Except in case of force majeure, CERN reserves the right to apply a penalty of 1 % of the amount of the release order concerned, for each complete week of delay of the contractual delivery, installation and commissioning dates stipulated for the supply concerned. 8.2 The penalty shall be limited to a maximum of 5% of the total amount of the contract. Without prejudice to any other rights it may have under the contract or otherwise, CERN shall be entitled to terminate the contract forthwith in case this maximum amount is reached. 9. ORIGIN OF THE SUPPLY - SUBCONTRACTING - COMBINATION OF FIRMS The bidder shall indicate the country of origin of any major component of the supply provided by third parties/sub-contractors specifying their percentage value and naming the sub-contractor/supplier. The country of origin of such components will be taken into account in determining the balanced status of the bid. The successful bidder shall not change his sub-contractors/suppliers during the execution of the contract. In case of a combination of firms, each partner as well the lead firm of the combination of firms shall be listed. The successful combination of firms shall not change its partners during the execution of the contract.

7 8 c s Code(l) Name and address Supply/ Activity Country of (2) origin VF, a.s. Namesti Miru 50, Cerna Hora VF, s.r.o. M.R.Stefanika 9, Zilina, Slovakia Design of the irradiator and Czech Republic attenuators, SW development, control system, safety, source.. of 10mzmg radiation, dismantling Design and production of the Slovakia irradiator TOTAL 70% 30% % of bid amount 100% (1) Indicate the status of the firms listed according to the following codes: C-Contractor, S Subcontractor, L-Lead firm, M-Member of a combination o.f firms. (2) List the name of all firms involved in the peiformance of the contract. 10. WARRANTY The basic warranty shall be two years, including the preventive and corrective maintenance, as defined in the General Conditions of CERN Contracts. 11. COMPLIANCE WITH THE INVITATION TO TENDER DOCUMENTS Does the bid comply with the Invitation to Tender documents in all respects? If not, indicate the exceptions: YES NO D CERN reserves the right to disqualify any bid that does not comply with the Invitation to Tender documents in all respects. 12. REMARKS, IF ANY

8 9 13. UNDERTAKING We, the undersigned, hereby declare: That we have in no way amended the text of the present tender form as sent by CERN. We recognised that any amendment of the present tender form shall result in the rejection of our bid; That we have duly completed all the documents as requested in the present invitation to tender and, if awarded the contract, we confirm that we are fully conversant with all the conditions associated with the performance of our obligations as a bidder and subsequently as a contractor and that the price shall permit to meet those obligations with skill, care and diligence and in accordance with the state of the art. Signature and stamp of firm or (in case of a combination of firms) lead firm and each member of the combination of firms. Petr Borek, Director, Proxy In Cerna Hora, Date: 14th June 2013 NB: Any correction, erasures or other form of alteration herein shall be initialled by the bidder. Enclosures: The invitation to tender comprises the documents listed below: 1. Tender form and its annexes, 2. Technical specification and annexes 3. "Selection and Adjudication criteria" dated March General Conditions for Invitations to Tender by CERN 5. General Conditions of CERN Contracts