GFA CAMO Audit Plan 2016

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Dina Spencer
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3 AOC ISSUED GFA CAMO Audit Plan 2016 Internal Report # Audit Subject Area Audit Scope J F M A M J J A S O N D Comments QM_04 Airworthiness Review / Certificate CAR AIR Subpart D (AIR.85) SVG QM_05 Occurrence Reporting CAR GEN, Subpart F SVG QM_07 Aircraft Maintenance Programme CAR AIR Subpart C (AIR.61) SVG Product Audit - AD/SB/Mods CAR AIR Subpart C SVG Carried forward to 2017 CAMO Records / Transfer of Records CAR AIR Subpart D SVG Carried forward to 2017 QM_02 Product Audit - Operator's technical log System CAR AIR Subpart D (AIR.79) SVG Product Audit - Service Life Limited Components CAR AIR Subpart D (AIR.75) SVG Carried forward to 2017 Continuing Airworthiness Management Organisation, CAR AIR Subpart B: AIR.51, AIR.53, AIR.57, Approvals held / Privileges / Validity, Personnel, Changes AIR.59 to the Continuing Airowrthiness Organisation SVG Carried forward to 2017 Product Audit - Maintenance Standards CAR AIR Subpart A SVG Carried forward to 2017 Maintenance Control Manual (MCM) Review CAR AIR Subpart B (AIR.59) SVG Carried forward to 2017 CAMO Quality System CAR AIR Subpart A SVG QM_01 Contracted Aircraft Maintenance Organisations Subcontractor Audit (MCM Malta) SVG a Approved Auditor Identifier Contracted Continuing Airworthiness Organisation Subcontractor Audit SVG S.Vella Gera (SVG) Questionnaire Compiled by:- S. Vella Gera - Quality Manager Planned Pending Issue Number: 01 - Dec 2015 Completed Partially Complete This issue cancels all previous Issues Approved by:- R. Sabella - Accountable Manager Note: Partially Complete meaning Gaps identified awaiting their closure Random Audit Postponed Spot Check

4 AOC ISSUED GFA Flight Operations Audit Plan Internal Report # Audit Subject Area Reference Standard J F M A M J J A S O N D Comments OPERATIONS SPECIFIC AUDITS QM_11 Certification & Supervision CAR OPS 1 Subpart C SVG QM_12 FDT Limitations, Rest Rqts & Scheduling CAR OPS 1 Subpart Q SVG Instruments/Safety/Comm/Nav Equip. & Practices CAR OPS 1 Subpart K &L SVG Carried forward to 2017 QM_13 Manuals, Logs & Records, FTD Reference Data Library CAR OPS 1 Subpart P SVG Flight Crew Training Records CAR OPS 1 Subpart N SVG Carried forward to 2017 Transport Of Dangerous Goods CAR OPS 1 Subpart R SVG Carried forward to 2017 Security CAR OPS 1 Subpart S SVG Carried forward to 2017 Safety Management System CAR OPS 1 Subpart B SVG Carried forward to 2017 (first quarter) Aircraft Maintenance CAR OPS 1 Subpart M SVG Carried forward to 2017 Aircraft Performance CAR OPS 1 Subpart F,G,H,I SVG Carried forward to 2017 QM_14 Mass & Balance CAR OPS 1 Subpart J SVG Subcontracted Aviation Fuel Supplier QMS Supplier Audit SVG Questionnaire Subcontracted Aviation Training Activities QMS Subcontractor Audit SVG Questionnaire Subcontracted Ground Handling Activities QMS Subcontractor Audit SVG Questionnaire Line Flight Inspection Various SVG Returned Flight Documents Review Various SVG Carried forward to 2017 Audit of the Base Location (Kuwait) prior to CAA Audit Various SVG Aircraft Carried Documents Random sample CAR OPS 1 Subpart B SVG Carried forward to 2017 Capt Xuereb did not have the opportunity in these 4 months. Carried forward to 2017 Medavia Approved Auditor Identifier Stephanie Vella Gera (SVG) Compiled by:- S. Vella Gera - Quality Manager Planned Pending Issue Number: 01 - Dec 2015 Approved by:- R. Sabella - Accountable Manager Random Audit Spot Check Completed Partially Complete This issue cancels all previous Issues 1

5 GFA CAMO Audit Plan 2017 Internal Report # Audit Subject Area Audit Scope J F M A M J J A S O N D Comments Airworthiness Review / Certificate CAR AIR Subpart D (AIR.85) SVG In preparation for the annual ARC Occurrence Reporting CAR GEN, Subpart F SVG Aircraft Maintenance Programme CAR AIR Subpart C (AIR.61) SVG Product Audit - AD/SB/Mods CAR AIR Subpart C SVG carried forward from 2016 CAMO Records / Transfer of Records CAR AIR Subpart D SVG carried forward from 2016 Product Audit - Operator's technical log System CAR AIR Subpart D (AIR.79) SVG Product Audit - Service Life Limited Components CAR AIR Subpart D (AIR.75) SVG carried forward from 2016 Continuing Airworthiness Management Organisation, CAR AIR Subpart B: AIR.51, AIR.53, AIR.57, Approvals held / Privileges / Validity, Personnel, Changes AIR.59 to the Continuing Airowrthiness Organisation SVG carried forward from 2016 Product Audit - Maintenance Standards CAR AIR Subpart A SVG carried forward from 2016 Maintenance Control Manual (MCM) Review CAR AIR Subpart B (AIR.59) SVG carried forward from 2016 CAMO Quality System CAR AIR Subpart A SVG Contracted Aircraft Maintenance Organisations Subcontractor Audit SVG Contracted Continuing Airworthiness Organisation Subcontractor Audit SVG To be audited at best opportunity in MLA (due to travel) Medavia Approved Auditor Identifier S.Vella Gera (SVG) Compiled by:- S. Vella Gera - Quality Manager Planned Pending Issue Number: 01 - Dec 2016 Completed Partially Complete This issue cancels all previous Issues Approved by:- R. Sabella - Accountable Manager Note: Partially Complete meaning Gaps identified awaiting their closure Random Audit Postponed Spot Check

6 GFA Flight Operations Audit Plan Internal Report # Audit Subject Area Reference Standard J F M A M J J A S O N D Comments OPERATIONS SPECIFIC AUDITS Certification & Supervision CAR OPS 1 Subpart C SVG FDT Limitations, Rest Rqts & Scheduling CAR OPS 1 Subpart Q SVG Instruments/Safety/Comm/Nav Equip. & Practices CAR OPS 1 Subpart K &L SVG Manuals, Logs & Records, FTD Reference Data Library CAR OPS 1 Subpart P SVG Flight Crew Training Records CAR OPS 1 Subpart N SVG Transport Of Dangerous Goods CAR OPS 1 Subpart R SVG Security CAR OPS 1 Subpart S SVG QM_06 Safety Management System CAR OPS 1 Subpart B SVG Aircraft Maintenance CAR OPS 1 Subpart M SVG Aircraft Performance CAR OPS 1 Subpart F,G,H,I SVG Mass, Balance & Aircraft Loading CAR OPS 1 Subpart J SVG Subcontracted Aviation Fuel Supplier QMS Supplier Audit SVG Subcontracted Aviation Training Activities QMS Subcontractor Audit SVG Subcontracted Ground Handling Activities QMS Subcontractor Audit SVG Line Flight Inspection Various SVG Returned Flight Documents Review Various SVG ERP Review & Drill SVG Aircraft Carried Documents Random sample CAR OPS 1 Subpart B SVG Medavia Approved Auditor Identifier Stephanie Vella Gera (SVG) Compiled by:- S. Vella Gera - Quality Manager Planned Pending Issue Number: 02 - March 2017 Approved by:- R. Sabella - Accountable Manager Random Audit Spot Check Completed Partially Complete This issue cancels all previous Issues 1

QUALITY DEPARTMENT Safety Notice Reference #: SN_03 Issued by: Stephanie Vella Gera To: Flight Operations Department, Airworthiness Departments, Security CC:

7 QUALITY DEPARTMENT Safety Notice Reference #: SN_03 Issued by: Stephanie Vella Gera To: Flight Operations Department, Airworthiness Departments, Security CC: AM, Safety & Quality Subject: - Safety Promotion: distribution of the Safety Policy Reference: - GFA Safety Manual Chapter 4.2 Date Issued 11th Mar 2017 Page 1 of 1

8 MINUTES OF SAFETY ACTION GROUP (SAG) MEETING Date: 12/06/16 Venue: Kuwait SAG Group Present: AM, QM & SM, FOM, MM, Capt. Hazaea Al-Hashemi Apologies: N/A AGENDA: Item Subject Requestor 1 Safety Training recurrent SM 2 Risk assessments and their conduct SM 3 Importance of reporting (Reporting culture) SM 4 New first officer SM This is the first Safety Action group meeting held at GFA at the premises in Kuwait among all the post-holders of the organisation, and Flight Captain Hazaea Al-Hashemi. Three topics were scheduled to be discussed during this meeting by the safety manager. It is encouraged that staff come forward with topics to be included in future meeting s agenda. MTG_ACT Minutes Action (Closed/Open) 1 After receiving initial safety familiarisation training as per the training programme, recurrent training for all staff shall be every one year. This does not seem to be clear on the safety manual. SVG, Open 2 Airport risk assessments shall be conducted if and when required. When conducting risk assessments, expertise knowledge will be requested from the team in order to conclude the assessment. 3 Golden Falcon Aviation is promoting a reporting culture. The importance of reporting, apart from being a regulatory requirement, also has safety implications. The Safety manager has stressed the importance of reporting to all the team with particular reference to occurrence reporting, incident reporting and hazard reporting. This may trigger the need to conduct risk assessments, and / or conduct internal root cause analysis/investigation for further improvement. 4 It has been learnt that a new first officer is employed within the organisation. Training is scheduled accordingly. SVG, all team (Open on going process) All team FoM, QM & SM Meeting adjourned. Whilst thanking all the members of the meeting, another meeting is planned for the month of August SAG Meeting Minutes 1

9 MINUTES OF SAFETY ACTION GROUP (SAG) MEETING Date: 12/06/16 Venue: Kuwait SAG Group Present: AM, QM & SM, FOM, MM, Capt. Hazaea Al-Hashemi Apologies: N/A AGENDA: Item Subject Requestor 1 Safety Training recurrent SM 2 Risk assessments and their conduct SM 3 Importance of reporting (Reporting culture) SM 4 New first officer SM This is the first Safety Action group meeting held at GFA at the premises in Kuwait among all the post-holders of the organisation, and Flight Captain Hazaea Al-Hashemi. Three topics were scheduled to be discussed during this meeting by the safety manager. It is encouraged that staff come forward with topics to be included in future meeting s agenda. MTG_ACT Minutes Action (Closed/Open) 1 After receiving initial safety familiarisation training as per the training programme, recurrent training for all staff shall be every one year. This does not seem to be clear on the safety manual. SVG, Open 2 Airport risk assessments shall be conducted if and when required. When conducting risk assessments, expertise knowledge will be requested from the team in order to conclude the assessment. 3 Golden Falcon Aviation is promoting a reporting culture. The importance of reporting, apart from being a regulatory requirement, also has safety implications. The Safety manager has stressed the importance of reporting to all the team with particular reference to occurrence reporting, incident reporting and hazard reporting. This may trigger the need to conduct risk assessments, and / or conduct internal root cause analysis/investigation for further improvement. 4 It has been learnt that a new first officer is employed within the organisation. Training is scheduled accordingly. SVG, all team (Open on going process) All team FoM, QM & SM Meeting adjourned. Whilst thanking all the members of the meeting, another meeting is planned for the month of August SAG Meeting Minutes 1

10 Quality Department Safety Notice Reference #: Issued by: To: CC: SN_01 Stephanie Vella Gera Flight Operations Department AM, Safety & Quality, Airworthiness Departments Subject: - Galaxy Note 7 Reference: - EASA SIB Ref R1 The purpose of this Safety Notice is to provide safety awareness regarding the Galaxy Note 7 since the affected devices can overheat and pose a safety risk, consumers with an original Galaxy Note 7 or a replacement Galaxy Note7 are asked to power it down. Considering the above mentioned information, it is recommended to:- - Remind passengers that Samsung Galaxy Note 7 devices are not put inside the checked baggage. Whenever they are carried on board by passengers and crew they are kept turned off and are not charged while on board of the aircraft; - Remind passengers of the need to immediately inform the cabin crew when a device is damaged, hot, produces smoke, is lost, or falls into the seat structure; - Ensure that staff responsible for cargo acceptance and processing is fully aware that damaged, recalled or potentially hazardous lithium batteries, including those contained in equipment and/or shipped with equipment, are forbidden to be transported by aircraft as cargo. Please be guided accordingly. Thank you for your co-operation in this matter. Stephanie Vella Gera Safety Manager Date: 13 th October 2016 Date Issued 13 th October 2016 Expiry Date UFN Page 1 of 1

11 Quality Department Safety Notice Reference #: Issued by: To: CC: SN_02 Stephanie Vella Gera Flight Operations Department AM, Safety & Quality, Airworthiness Departments Subject: - Safety Precautions regarding the Transport by Air of Damaged, Defective or Recalled Lithium Batteries Reference: - EASA SIB Ref The purpose of this Safety Notice is to provide safety awareness regarding the transport by Air of Damaged, Defective or Recalled Lithium Batteries. Please note that this SIB replaces EASA SIB R1, dated 13 October 2016, which is withdrawn. Recommendations for Operators: - Make information available to crews, passengers and staff processing passengers about any restrictions and limitations to carry on board an aircraft damaged, defective or recalled lithium batteries or devices; - If a damaged, defective or recalled battery or device is noticed to have been carried inadvertently on board an aircraft, require the passenger concerned to keep the battery or device turned off, protect it from accidental activation (also disabling any features that may turn it on), keep it on the person, and not charge it at any time; - Remind passengers of the need to immediately inform the cabin crew when a device is damaged, hot, produces smoke, is lost, or falls into the seat structure; - Ensure that staff responsible for cargo acceptance and processing is fully aware that damaged, recalled or potentially hazardous lithium batteries, including those contained in equipment and/or shipped with equipment, are forbidden to be transported by aircraft as cargo. Please be guided accordingly. Thank you for your co-operation in this matter. Stephanie Vella Gera Quality & Safety Manager Date: 09 th February 2017 Date Issued 09 th Feb 2017 Expiry Date UFN Page 1 of 1

Internal Audit Report. Report Number: - QM_05

Internal Audit Report. Report Number: - QM_05 Internal Audit Report Report Number: - QM_05 Compiled by Stephanie Vella Gera Quality & Safety Manager 0 P a g e Contents 1. Introduction page 02 2. Duration & Location page 02 3. Distribution page 02