American Sandsculpting Championship & Beach Festival November 20-29, At The Wyndham Garden Hotel on Fort Myers Beach,Florida

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1 American Sandsculpting Championship & Beach Festival November 20-29, 2015 At The Wyndham Garden Hotel on Fort Myers Beach,Florida 1

2 Official Sand Vendor Village Exhibitor Registration Market Opportunities: Arts, Crafts, Clothing, Accessories, Jewelry, Hats, Purses, Pottery, Photography Fine Arts and Crafts, Home Accents and Local Businesses. Company Name Contact Phone Cell Phone Address City State Zip LIST IN ORDER OF PREFERENCE THE TOP 6 ITEMS YOU WOULD LIKE TO SELL AND THE PRICE RANGE OF EACH: 1. $ 2 $ 3 $ 4 $ 5 $ (All items listed are subject to event committee approval and items not listed and added to your booth will not be allowed).after you have read the entire application and have a question, contact Ted Clifton, Vendor Coordinator at or cliftonted@hotmail.com. 2

3 Non-Food Vendor Event Packages: Note, regarding your request there are inside the fence spaces available for several of the plans. Singles Sand Sculpting 11/20 11/22 Plan A 11/20-11/22 (3 day weekend)10am-5pm $400 (no inside option) Doubles Sand Sculpting Competition 11/26 11/29 Plan B 11/26-11/29(4 day weekend) 10AM-5PM $450 ($550 inside the fence) Plan C Both 3 & 4 day weekends (7 days) 10AM-5PM $800 ($1,000 inside the fence) Plan D November (all 10 days) 11/20-11/29 10AM-5PM $1000 ($1,200 inside fence) Carnival Foods accepted on a first come exclusive in the following categories ONLY! Cotton candy, funnel cakes, donuts, candy apples, kettle corn, corn dogs, fried twinkies, roasted corn at Food Vendor rate of $150 per day. Vendor Amenities: 1. Sand Vendor Village will be outside the fenced Sculpture Area attendees and beach traffic will not pay admission to access the vendors! 2. Vendor spaces will be set in both quads and singles along the outside of the fenced sculptor area. Several inside space available. 3. Vendor spaces will be 12 x Golf Cart service offered daily for load in/load off. 5. Vendors will have exact load in report times for a no congestion/wait to load onto the sand. 6. Daily Vendor Concierge and Booth Sitter Service. 7. One Free Vendor pass for your parking space in close proximity to the Holiday Inn. 8. Vendor area is closed and Security is on site from 5PM to 9AM each day. Let us know if you have special requirements or requests! 3

4 Please initial the following Terms and Conditions: Vendor space is 12x12 please confine your merchandise to that space. Vendor provides their own tent, tables, display, chairs, etc. and will manage their own set up/break down in their area. (see check list at end of application if you would like to rent a no sides tent) Vendor space is to appear neat, orderly and attractive storage boxes, excess merchandise, etc. are to be concealed. Pay close attention to your booth appearance, even and hemmed table drapes, proper signage and pricing. No signage above or outside vendor tents, all signage must be confined to the inside of the vendor booth. Vendor responsibility to provide garbage bag at your booth, at the end of each day please take collected garbage to one of the on site receptacles for pickup. Do not leave any food in your booth area overnight. The raccoons do not know we are having a show and they will find the food and discarded food containers! Water is not provided at this event. Power is available (additional fees apply). If you have battery-powered items such as a fan you may bring it along. No personal generators are allowed. Categories including but not limited to jewelry, clothing, hats, purses will be limited and will be considered on a first come, first considered basis. No wheeled or motorized vehicle of any kind including golf carts, cars, vans, etc., are allowed on the beach for any reason without written permission from Big C Events and a Town of Fort Myers Beach Permit. For Vendors needing Tractor Service to transport wheeled vehicles to the sand we will provide that service for a fee of $30 per tractor tow. *Arrangements must be made in advance (check the space at the end of this application) for Tractor scheduling purposes. Vendors are responsible for collecting and reporting Florida Sales tax on all transactions. The management reserves the right to remove any attendee or vendor using foul language or exhibiting rowdy or unruly behavior during the event Night security will be provided from 5PM to 7AM however; vendor is 4

5 ultimately responsible for all merchandise left in their booth. If you are leaving merchandise in your booth, you must have zippered sides, exercise reasonable due diligence as to the merchandise you leave in your booth. No merchandise using the event s name or logo may be sold at the event. All items listed are subject to event committee approval and items not listed on the application will not be allowed in your booth. The 29 th Annual American Sandsculpting Championship 2015 is a rain or shine event, no refunds will honored due to inclement weather. Vendor must secure and weigh their tent for the protection of their merchandise and their fellow vendors, no staked tents will be allowed in the vendor area. Extended line/stakes do not work on the sand and are prohibited. INDEMNIFICATION. VENDOR shall indemnify, defend, release, and hold harmless Pinchers Beach Bar & Grill, The Wyndham Garden Hotel Fort Myers Beach, The Sand Lovers, Big C Events, The American Sandsculpting Championship Organizing Committee, The Greater Fort Myers Beach Chamber of Commerce, The Fort Myers Beach Kiwanis Club, Ted Clifton, and any affiliates, officers, directors, employees, or agents/volunteers thereof from and against any and all liabilities, damages, injuries, claims, suits, judgments, causes of action, and expenses (including reasonable attorneys fees, court costs and out of-pocket expenses) suffered or incurred as a result of any breach of any obligation of VENDOR in performance of this Agreementor VENDOR s use of the benefits. This provision shall survive the expiration or termination of Agreement. TERMINATION. In the event of any attempted termination by VENDOR, The American Sandsculpting Championship shall be entitled to retain all payments received hereunder and shall have the right to pursue all available remedies at law or otherwise. INSURANCE MERCHANDISE VENDORS. Merchandise vendors are responsible for their own liability insurance and hold harmless The Fort Myers Beach Chamber of Commerce, Pinchers Beach Bar & Grill, the Wyndham Garden Hotel Fort Myers Beach, The Sand Lovers, Big C Events, Fort Myers Beach Kiwanis Club, Ted Clifton and the Northside Naples Kiwanis Club as additional insured upon request. LIMITED LIABILITY. The American Sandsculpting Championship shall not be liable to the vendor for indirect, incidental, 5

6 consequential, special or exemplary damages, and the event s liability arising under this agreement will be limited to direct, objectively measurable damages. Except to the extent where this provision is prohibited by law and except with respect to the indemnification provision herein, in no way shall the event s maximum, aggregate, cumulative liability to vendor arising out of or relating to this agreement exceed the cash amount paid by the vendor to the American Sandsculpting Championship during the term. INDEMNIFICATION: Signature Date Check your plan request from Page 1 Plan A Plan B (inside or outside of fence) Plan C (inside or outside of fence) Plan D (inside or outside of fence) Additions: ($25) Discount for membership to the Fort Myers Beach Chamber of Commerce Tent Rental (no sides)$150 per tent, per weekend Power$200 per weekend (Vendor must supply 100 of at least 12 gauge cord) Trailer Tow Fee: Per Tow -$30 Trailer parking off site - $20 per day Completed application with terms and conditions initialed 6

7 Applicable Vendor Fees Booth/Merchandise Photo (or e mail the photo with your company name) Make your check payable to: Fort Myers Beach Chamber of Commerce or submit Credit Card info on the next page: 7

8 Credit Card Authorization Form Company Name Name as it appears on the Credit Card & Statement: Billing Address: City State Zip Code: Type of CREDIT Card: Visa MasterCard Discover American Express Credit Card Number: Expiration Date of card: V Code Amount of CHARGE: $ Card member Signature authorizes The Fort Myers Beach Chamber of Commerce to process the credit card charge to the account provided above. Further, I understand that the Fort Myers Beach Chamber of Commerce and The American Sandsculpting Championship have a no refund policy on authorized credit card charges: Authorized Signature: Date: MAIL YOUR ENTIRE APPLICATION INCLUDING INITIALED AND SIGNED PAGES, and APPLICABLE VENDOR FEES TO: Rhonda Murray Fort Myers Beach Chamber of Commerce 1661 Estero Blvd. Suite 8 Fort Myers, Florida phone: fax: