6.0 REFERENCES. The following documents shall be used as reference to this plan, with precedence in order of appearance:

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1 SUPPLIER GOVERNMENT PROPERTY MANAGEMENT PLAN 1.0 GENERAL. GDLS-C must review and approve the plan to ensure the Supplier is managing Government Property (GP) in accordance with the requirements of the GDLS-C Purchase Order and / or Subcontract. In the event that the Supplier does not have a defined and approved Property Management Plan these GDLS-C Property Management Plan shall be used as the Supplier s governing document. 2.0 POLICY. It is the policy of the Seller to maintain care and control of Government Property in accordance with applicable rules, regulations and contract requirements. 3.0 PURPOSE. The purpose of the plan is to provide uniform instructions to all employees concerning the processes and plan to be used for the care and control of Government Property. 4.0 SCOPE. This document pertains to Government Property furnished to the Supplier by GDLS-C, and / or a Government entity, as required in support of a GDLS-C Contract. This document does not apply to the Seller s separately owned property. 5.0 RESPONSIBLE MANAGEMENT FUNCTIONS. All personnel of the Supplier are responsible for the care and control of Government Property, with management having ultimate responsibility. Management may delegated as appropriate. 6.0 REFERENCES. The following documents shall be used as reference to this plan, with precedence in order of appearance: a. General Dynamics Land Systems Canada Standard Purchase Order; b. Subcontract between General Dynamics Land Systems Canada and the Supplier (if applicable); c. Repair and Overhaul (R&O) Agreement between General Dynamics Land Systems Canada and the Supplier (if applicable); and d. United States Federal Acquisition Regulation (FAR) (Alt 1) (if applicable). DEFINITIONS. Where conflict exists with a definition within the appropriate Article 6 Reference, the Reference definition shall prevail. Government Property (GP) means all property owned or leased by the Government and provided to the Seller by the Buyer or the Government in relation to this Contract. Lost, Theft, Damaged or Destroyed (LTDD) Property means a category of unserviceable and or misplaced property that requires special investigating and reporting. Property Management System means a system maintained by the Supplier that manages the Government Property records through the life of the contract. Purchase Order means the contractual procurement contract between the Buyer and the Seller. Record means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property. Supplier mean A party (supplier or subcontractor) that supplies goods or services to GDLS-C. 8.0 PROPERTY MANAGEMENT PLAN. The Supplier s Property Management System is comprised of written policies, procedures, operational guidelines, and related records as well as the management information system that facilitate performing those functions.

2 8.1. This plan describes the necessary elements to control, protect, preserve and maintain Government Property in accordance with the provisions set out in the Article 6 Reference Documents, applicable contract documents. This system covers the Government Property life-cycle processes of property management and includes processes that are laid out to follow the normal flow of property. Any significant changes to these plans will be disclosed to GDLS-C prior to implementation This plan will be reviewed by the Supplier on an annual basis to identify and incorporate any changes to the Article 6 Reference Documents or any changes in the Supplier s corporate policy that would affect the management of Government Property The Supplier shall make a "read-only copy of this plan available to all Supplier employees on the internal computer network or through their Supervisor. 8.4 The Seller shall permit the Buyer and Government personnel or their designated agents' reasonable access to all facilities where Government Property is located. 9.0 RECEIVING. All Government Property shipments received by the Supplier shall be directly routed to the Supplier s segregated Government Property storage location. Shipments shall be promptly examined by the Supplier for proper identification, packaging condition, possible transit-related discrepancies and accurate quantity. 9.1 The receiving documentation shall be examined for adequate description of the item(s), quantity, serial number(s) (S/Ns), condition, contract number and to identify and record special handling requirements. 9.2 The Supplier shall report all discrepant Government Property shipments including the Government Property received without authorization to GDLS-C immediately upon receipt. If transportation related discrepancies (short containers, damage, etc.) are observed upon receiving Government Property shipments, the Seller shall request the transportation company annotate and sign the shipping documents accordingly Discrepancies include, but are not limited to, overages, shortages, damages resulting from improper packing or carrier in-transit handling, wrong items and misdirected shipments. The condition and apparent causes of all discrepancies discovered upon receipt of Government Property shipments shall be forwarded to GDLS-C For each misdirected Government Property shipment, the Property Management System Record records shall include, but not be limited to: a. Identity of the shipment, such as shipping documentation or bill of lading; b. Origin of shipment; c. Content itemization per the shipping documents, if available; d. Disposition All these items shall be recorded, identified and stored in segregation pending resolution IDENTIFICATION. The Supplier shall ensure that all Government Property is assigned a storage location and is marked in accordance with the requirements below:

3 a. National Stock Number (NSN) b. Part Number c. Serial Number d. GDLS-C Purchase Order Number, and e. "Property of [Nation] Government RECORDS. The Government Property records established and maintained in the Supplier s Property Management System must provide a complete, current and auditable record of all transactions, and must include all GP provided to and in the possession or control of the Supplier, regardless of location The Supplier s property control record shall include the following for each article of Government Property: a. Purchase Order number; b. NSN or P/N#; c. Serial Number or other unique identifier; d. Part description / nomenclature; e. Quantity received on-hand and returned; f. Storage location; g. Disposition; h. Date of each transaction. The Government Property Records shall be safeguarded from tampering and destruction, and shall be retained in accordance with contract requirements, after the last invoice and/or audit have been completed on each Purchase Order LOST, THEFT, DAMAGED OR DESTROYED (LTDD). In the event that Government Property is lost, stolen, damaged, or destroyed while in the care of the Supplier, the following requirements apply. The Supplier s management shall be immediately informed of any loss, theft, damage, or destruction of Government Property. The Supplier shall conduct a formal investigation promptly and submit a preliminary report, within five (5) working days of the occurrence, to GDLS-C. A formal report shall be submitted within five (5) days of submitting the preliminary information. At a minimum, the report shall contain: a. Date and facts of the incident; b. Part number, description and quantity of Government Property; c. Purchase Order number, delivery order and unit price; d. Cause and corrective or preventative action(s) to be taken; e. Copies of any supporting documentation; f. An initial determination of liability for lost, damaged or destroyed Government Property UTILIZATION. Government Property shall be used, consumed, moved and stored only as authorized under the Purchase Order. Government Property issued to a contract will not be used on any other contract without GDLS-C approval STORAGE. The Supplier shall store each nation s Government Property physically separate from any other nation, and / or the Supplier s owned property, unless approved by GDLS-C. The Supplier shall

4 provide safe, secure indoor storage, that inhibits the potential of degradation, which is limited to authorized Supplier personnel MOVEMENT. The Supplier shall maintain the Government Property inventory data using the Property Management Record system. The Supplier is responsible for all physical movement of Government Property while in the Supplier s care and control, as well as maintaining a transaction record of movement MAINTENANCE. Government Property shall be maintained in accordance with the provisions set out in the contract AUDITS. Annual audits of this Property Control plan shall be completed to ensure compliance and the incorporation of any continuous improvement processes PHYSICAL INVENTORIES. Inventories shall be performed on all Government Property applicable to the Purchase Order using industry standards as a blind count by Supplier personnel who are not responsible for maintaining the GP Record. The counted quantity will be recorded on the report, which will be signed and annotated with the date of the physical inventory. The supplier may conduct the physical inventory at times to minimize any disruption to normal production activities where possible Additionally, upon the termination or completion of a contract, a physical inventory adequate for disposal purposes shall be conducted of all Government Property applicable to the contract The Supplier shall submit the results of the physical inventory to GDLS-C no later then 15 December, annually, using the template located at Appendix A to this Plan, or as otherwise requested by GDLS-C. The submission shall include a signed statement that the physical inventory of all Government Property was completed on a given date(s) and the official property records were found to be in agreement except for any noted discrepancies Should the Supplier s audit identify any discrepancies, the Supplier shall provide an itemized listing identifying all discrepancies, complete with an explanation of each discrepancy's resolution The Seller shall promptly report Government Property which is no longer required or in quantities in excess of contract requirements SUBCONTRACTOR CONTROL. The Supplier is responsible for all Government Property provided in support of a Purchase Order with GDLS-C, and therefore must ensure the following prior to providing GP to any Sub-suppliers: a. The subcontractor is authorized and/or licensed to receive such property; b. The subcontract contains the applicable flow-down language outlining the sub-supplier s responsibilities for the management and administration of the Government Property in the subcontractor s possession DISPOSITION. Under no circumstances will disposal activity for any Government Property take place until written instructions detailing disposal authority and disposal action are communicated by GDLS-C, including while located at alternate and sub-supplier locations.

5 21.0 PURCHASE ORDER PROPERTY CLOSE-OUT. During Purchase Order Closeout, the Supplier shall verify all Government Property quantities have been reduced to zero balance on-hand with supporting documentation of: a. Completed return shipments (if applicable); b. Authorized transfers to a follow-on contract or Purchase Order (if applicable), and / or c. Resolution of any LTDD determinations.

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