TRIP REDUCTION PROGRAM (TRP) PRIZE DRAWINGS. Transportation Coordinator Association Webinar November 20, 2014

Transcription

1 TRIP REDUCTION PROGRAM (TRP) PRIZE DRAWINGS Transportation Coordinator Association Webinar November 20, 2014

2 Overview Welcome and Introductions TRP prize drawings News and updates 2

3 Today s Speakers Brad Hartsock Plan Review and Monitoring Supervisor Maricopa County Trip Reduction Program Bonnie Serino Communications Manager, Transportation Coordinator, WorldatWork Paula McMahon Service Manager, Transportation Coord. Red Lobster Region 64

4 TRP Prize Drawings Sample ShareTheRide.com prize drawing 4

5 Prize-a-palooza!

6 Prize Drawing Considerations Your employees: - Demographics - Interests - Computer access Your budget Your resources: - Access to event tickets - Vendor donations - Paid time off, company merchandise, casual dress days 6

7 What s Your Point? Get people talking Go for the hoopla Encourage participants to tell their stories Hmm, could I be a carpooler?

8 Implementing TRP Prize Drawings *Sample available from Valley Metro 8

9 Old School: Paper Forms 9

10 Middle School Shared Drive Excel runs random drawings! Random.org random number generator Company Intranet acknowledgment

11 New School: ShareTheRide Employees register online w/ work address Great for tracking AMUs, prize drawings, and communicating incentives Recommended for companies with easy internet and access 11

12 STR Prize Drawings If you can pay your bills online, you can create a contest in ShareTheRide. Documentation for Maricopa County audit

13 The Dreaded de Minimis A de minimis benefit is one for which value and the frequency are so small as to make accounting for it unreasonable or impractical. These include: Occasional snacks, coffee, doughnuts, etc. Occasional tickets for entertainment events Flowers, fruit, books, etc., provided under special circumstances

14 More on de minimis Must be occasional or unusual in frequency. Must not be a form of disguised compensation. If a benefit is too large to be considered de minimis, the entire value of the benefit is taxable, not just the amount over a designated de minimis amount.

15 De minimis: De final word Cash is generally intended as a wage, and usually provides no administrative burden to account for. Cash therefore cannot be a de minimis fringe benefit. The same is true of gift cards that can be used for general merchandise. Items valued over $100 may not be considered de minimis, even under unusual circumstances. Source: IRS Publication 15-B IRS business toll-free number:

16 What To Give

17 Record Keeping Be able to prove you awarded prizes Acknowledgment from winners and copies of receipts for prizes are key Put reminders in your calendar Sample forms available from TRP library at valleymetro.org Commute Solutions section 17

18 Discussion Questions Are YOU eligible for your company s prize drawings? Do YOU include: Compressed work weeks? Teleworkers? Hybrid or electric cars? What prizes do you award?

19 In a Nutshell Be able to: Show the contest was communicated Show how employees enter the drawing Show that prizes were received Proof of payment for prizes 19

20 Transportation Coordinator News

21 Clean Air Campaign Awards Event was a grand success! Twenty four awards were given out More than 450 people attended 21

22 Transit Service Changes Effective October 27 Includes route extensions, increased frequency, new service New park-and-ride lot in Avondale New service on Route 96 Dobson Rd to Intel Details at valleymetro.org 22

23 New Transit Book Effective October 27, available for download or order Create and save your own etransit Book with just the routes you need Details at valleymetro.org 23

24 April 2015 Service Changes Next service changes for Valley Metro occur in April 2015 Accepting comments through December 5, 2014 Public hearing on Tuesday, December 2 See proposed changes and fill out the online comment card at valleymetro.org. 24

25 Reduced Fare eligibility Reduced fares may be purchased by anyone To be used only by: Youths ages 6-18 Seniors age 65 and older Persons with a disability Medicare cardholders 25

26 Grid Bike Share Hits the Streets Founding memberships on sale now at Gridbikes.com Launching Tuesday, November bikes at 50 stations by year end Expanding to Tempe and Mesa 26

27 High Pollution Advisory Update Summer season ended September 30. Winter season now in effect from October 1 March 30. November 1 Particulate Matter (PM)-10 September 26 PM-10 July 23 Ozone July 4 Ozone July 3 Ozone and PM-10 June 6 Ozone 27

28 TCA Field Trip Tour of Light Rail Facility Wednesday, December 3, 10 11:30 a.m. Learn about our rail system and maintenance Meet and network with other TCs from around the Valley 28

29 Super Bowl Coming to Phoenix Take transit to avoid traffic and parking hassles downtown 7-Day commemorative Super Bowl pass available for purchase online in December Coming soon: Ridekick mobile app provides trip planning with real-time data 29

30 Talk Transportation Talk Transportation is a project of the Phoenix Public Transit and Street Transportation Departments to visualize the future of public transportation and streets. Your input is needed! 30

31 Recap News TRP Record Keeping Questions? Webinar December 17 (early date due to holidays) In-person meetings resume February 2015