Office Supplies (to sign a Long Term Arrangements with UNICEF for office supplies)

Size: px

Start display at page:

Download "Office Supplies (to sign a Long Term Arrangements with UNICEF for office supplies)"

Raymond Day
5 years ago
Views:

1 REQUEST FOR QUOTATION (RFQ) RFQ/LRFQ Oct.2016 UNITED NATIONS CHILDREN'S FUND (UNICEF) Wishes to purchase Office Supplies (to sign a Long Term Arrangements with UNICEF for office supplies) Offers should be sent by: to: Bucharest@unicef.org, cc: hvnguyen@unicef.org Or Alternatively offers can be sent by couriers/ fax to: UNICEF Bdul Primaverii 48A, sector 1, Bucharest, Attention: Operations Department/RFQ/ FAX: IMPORTANT - ESSENTIAL INFORMATION The reference RFQ/LRFQ must be indicated in the offer in accordance with the instructions provided in this document. Offer must be sent separately and must not be included in packages containing samples. Quotation form attached must be used when replying to this Request. You are welcome to enclose your own specifications and samples of the products etc., if necessary. Offers must be received by latest 17:00 on Monday, 31 st October 2016 by or courier/fax. Quotations received after the stipulated date and time will be invalidated. Quotations sent by courier will only contain samples of the products if necessary. It is important that you read all of the provisions of the Quotation, to ensure that you understand UNICEF s requirements and can submit an offer in compliance with them. Note that failure to provide compliant offers may result in invalidation of your quotation. Hoang Nguyen (Admin & Supply Assistant) may be contacted by hvnguyen@unicef.org, if additional information is needed. RFQ/LRFQ Page 1 of 5

2 QUOTATION FORM THIS QUOTATION FORM must be completed, signed and returned to UNICEF together with your offer. The Quotations must be made in accordance with the instructions contained in this REQUEST. TERMS AND CONDITIONS OF CONTRACT Any Purchase Order resulting from this REQUEST shall contain UNICEF s General Terms and Conditions and any other specific Terms and Condition detailed in this REQUEST. INFORMATION The Undersigned, having read the Terms and Conditions of REQUEST number RFQ/LRFQ set out in the attached document, hereby offers to supply the goods (Annex I) in the schedule at the price or prices quoted specified in the Terms and Conditions set out in the document. (*) Please submit your financial offer in table excel format as ANNEX I Signature: Date: Name & Title: Company: Postal Address: Tel/Cell Nos: Fax No: Validity of Offer: Currency of Offer: RON (Romanian Lei) Please indicate after having read UNICEF Terms of Payment stated in the document, which of the following payment terms are offered by you. 10 days 3.0% 15 days 2.5% 20 days 2.0% 30 days net Other Trade Discounts RFQ/LRFQ Page 2 of 5

3 TERMS OF REFERENCE Office stationary 2016 Background: UNICEF is the United Nations Children s Fund. Together with our partners, we work in 190 countries and territories to translate the commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. UNICEF has been present in the country since 1991, and is working in the area of system strengthening for child rights and child rights monitoring and social policy. UNICEF works with the Government, civil society, media, corporate sector, children and their families to help ensure that the rights of all Romanian children are respected. Together with its partners, UNICEF is strengthening the development, implementation and monitoring of equitable policies for children. UNICEF is supporting child rights monitoring systems at the national and sub-national levels and seeks to increase public awareness of children's issues and related work in their benefit LONG TERM ARRANGEMENT UNICEF wishes to enter into (a) non-exclusive Long Term Arrangement(s) ("LTA") for the procurement of stationery items, office equipment and office furniture including but not limited to the items listed in the Annex I, as required from time to time during the term of the LTA. It will be a provision of such Arrangement(s), that UNICEF will not be committed to purchase any minimum quantity of these items. UNICEF shall not be liable for any cost in the event that no purchases are made under any resulting LTA(s). Purchases will be made against Purchase Orders to be issued by UNICEF in accordance with the terms and conditions of any resulting LTA(s). Actual quantities to be purchased will vary from Purchase Order to Purchase Order. LONG TERM ARRANGEMENT type: UNICEF wishes to establish this LTA as a Time-bound LTA (2 years Nov Nov 2018, with possible of extension with another year total 3 years). Other United Nations Agencies, Funds and Programmes (UNHCR, UNDP, etc) shall be entitled to place orders under the prices and terms of the LTA. Orders placed by other United Nations entities constitute a contractual agreement between the contractor and the ordering United Nations entity. UNICEF will not be a contractual party to these orders and has therefore no obligations or liabilities for orders not issued by UNICEF RFQ/LRFQ Page 3 of 5

4 Objective: Procurement of the office supplies including stationery, protocol and cleaning products for the needs of UNICEF office in Romania (including but not limited to the items listed in the Annex I). Duration: 2 years starting from Nov Nov 2018, with the possibility of extension with another year (total 3 years), depending on the quality and services of the suppliers and availability of resources from UNICEF. Scope of Work: The supplier(s) are expected to provide a good quality of the products based on UNICEF principles best value for money as needed by UNICEF during the contract period and based on the prices provided by the company during this tender, whose products are commercially, technically and quality acceptable, and whose Quotation is in compliance with all Instructions, Terms of References, General Terms and Conditions contained in the RFQ. UNICEF reserves the right to make multiple arrangements for any item(s) where, in the opinion of UNICEF, the lowest Bidder cannot fully meet the delivery requirements or if it is deemed to be in UNICEF's best interest to do so. Some non-standard (i.e. items not listed in this RFQ but appears in catalogue) may also be required during the contract period the supplier(s) may be required (on an ad-hoc basis) to provide additional quotes. Documents request: Interested companies shall submit: Company profile including list of clients with contacts for obtaining a reference. The company could also include available reference letters ANNEX I should be completed with price (in RON) in excel format and sent through e- mail Please provide name and the function of the person(s) special allocated for UNICEF Please provide a copy of Company Registration Certificate (CUI) Based on availability of the products of supplier(s), some samples can be sent to UNICEF office (Bd. Primaverii 48A, sector 1, Bucharest) UNICEF reserves the right to request free, non-returnable samples for evaluation and testing by UNICEF, or its representative, of the item, prior to any award. Samples will be subject to testing RFQ/LRFQ Page 4 of 5

5 Financial Offer: For your information, the procurement of UNICEF office stationary is approx. 15,000 USD/ year Bidders are requested to provide unit prices in RON, without VAT in excel format (Annex I) Bidders are requested to specify: a) General discount for UNICEF for: 1. products listed in Annex I 2. other catalogue products (general discounts for UNICEF) b) Cumulative quantity / volume discount levels, i.e. discounts that increase as the cumulative order value/volume increases throughout the validity of the LTA; c) Other (trade) discounts: Please specify discounts offered based on the overall amount of orders placed during a calendar year: >$20,000; >$50,000; >$100,000. The successful bidder will be required to acknowledge that: (a) UNICEF may further distribute the goods supplied to its Programme partners, including procurement services customers; (b) The benefit of any warranties provided and liabilities entered into with UNICEF, shall be passed on by UNICEF to its Programme partners, including Procurement Services customers. Subcontracting: Bidders should identify on their quotation any products which may be offered by themselves, but originate from another supplier and/or country. All subcontracting must be reviewed by UNICEF prior to award UNICEF s General Terms and Conditions (see attached) apply to any resulting LTA and related Purchase Orders (contracts) resulting from this Request for Quotation. ANNEX II - Unicef General T&C.pdf RFQ/LRFQ Page 5 of 5

PROVISION OF PRINTING SERVICES

PROVISION OF PRINTING SERVICES (RFP) [May 19, 2014] UNITED NATIONS CHILDREN S FUND (UNICEF) Wishes to invite you to submit a proposal for SEALED Proposals (envelopes) should be sent to: UNICEF Orce Nikolov, 74 1000 Skopje RFP/MCDA/14/03