850 Purchase Order. Set Number Set Name Purchase Order Functional Group - PO

Transcription

1

2 850 Purchase Order Set Number Set Name Purchase Order Functional Group - PO This standard contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the Placement of purchase orders for goods and services. Message Name: Toys R Us Purchase Order Message Version: ANSI X Date Released: March 27, 2009 Message Type: 850 Copyright Toys R Us International 2 8/23/2017

3 850 Purchase Order Segments Pos Seg Name Req Max Loop Header Level ISA Transmission Control Header M 1 GS Functional Group Header M ST Transaction Set Header M BEG Beginning Segment for Purchase Order M CUR Currency M REF Reference Identification M PER Administrative Communications Contact M FOB F.O.B. Related Instructions M > CTP Pricing Information O >1 LOOP ID-SAC Loop Repeat- >1 O 1200 SAC Service, Promotion, Allowance, or Charge M 1 Information 1300 ITD Terms of Sale/Deferred Terms of Sale M > MEA Measurements M 40 LOOP ID-N9 Loop Repeat O 2950 N9 Reference Identification M MTX Text O >1 LOOP ID-N1 Loop Repeat N1 Name M N3 Address information O N4 Geographic Location O >1 Item Level LOOP ID-PO1 Loop Repeat M 0100 PO1 Baseline Item Data M 1 LOOP ID-CTP Loop Repeat- > CTP Pricing Information O 1 LOOP ID-PID Loop Repeat PID Product/Item Description M PO4 Item Physical Details M > REF Reference Identification M >1 LOOP ID-SAC Loop Repeat- > SAC Product/Item Description O DTM Date/Time Reference O 10 Summary Level 0100 CTT Transaction Totals M SE Transaction Set Trailer M 1 GE Functional Control Trailer M 1 IEA Transmission Control Trailer M 1 Copyright Toys R Us International 3 8/23/2017

4 ISA Transmission Control Header To start and identify an interchange of one or more functional groups and interchange-related control segments. ISA Authorization information M ID 02/02 00 Qualifier ISA Authorization information M AN 10/10 Blank ISA Security information Qualifier M ID 02/02 00 ISA Security Information M AN 10/10 Blank ISA Sender ID Qualifier M ID 02/02 12 ISA Sender ID M ID 15/ ISA Receiver ID Qualifier M ID 02/02 Vendor ISA Qualifier ISA Receiver ID M ID 15/15 Vendor ISA ID ISA Interchange Date M DT 06/06 YYMMDD Format ISA Interchange Time M TM 04/04 HHMM Format ISA Interchange Standard ID M ID 01/01 ^ ISA Interchange Version ID M ID 05/ ISA Interchange Control Number M N0 09/09 Sequentially Assigned Number ISA Acknowledgement Requested M ID 01/01 1 ISA Production / Test indicator M ID 01/01 Test T Prod P ISA Sub-element Separator M AN 01/01 > Copyright Toys R Us International 4 8/23/2017

5 GS Functional Group Header To start and identify functional groups control segments. GS Functional Identifier Code M ID 2/2 PO GS Application sender s Code M ID 2/ GS Application Receiver s Code M ID 2/12 Vendor GS ID GS Group date M DT 8/8 CCYYMMDD Format GS Group Time M TM 4/4 HHMM Format GS Group Control Number M N0 1/15 Sequentially Assigned Number GS Responsibility Agency Code M ID 1/2 X GS Version M ID 6/ Copyright Toys R Us International 5 8/23/2017

6 ST - Transaction Set Header To indicate the start of a transaction set and to assign a control number. ST Transaction Set Identifier Code M ID 3/3 850 ST Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a transaction set. The transaction set identifier (ST-01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g. 850 selects the purchase order transaction set). Copyright Toys R Us International 6 8/23/2017

7 BEG - Beginning Segment for Purchase Order To indicate the beginning of a Purchase order transaction set and to transmit identifying numbers and dates. BEG Transaction Set Purpose Code M ID 2/2 00 = Original 15 = Re-submission BEG Purchase Order Type Code M ID 2/2 NE = New Order ( 00 ) ZZ = Mutually Defined ( 15 ) BEG Purchase Order Number M AN 1/22 Purchase Order Number BEG Date M DT 8/8 PO Creation Date Copyright Toys R Us International 7 8/23/2017

8 CUR - Currency To specify the currency (dollars, pounds, francs, etc.) used in a transaction. CUR Entity Identifier Code M ID 2/3 VN = Vendor CUR Currency Code M ID 3/3 Currency Code CUR Exchange Rate O R 4/10 Conversion Rate (up to 6 decimals) Copyright Toys R Us International 8 8/23/2017

9 REF - Reference Identification To specify identifying information. REF Reference Identification Qualifier M ID 2/3 IA = Internal Vendor Number REF Reference Identification M AN 1/50 TRU-assigned vendor number Copyright Toys R Us International 9 8/23/2017

10 PER - Administrative Communications Contact To identify a person or office to whom administrative communications should be directed. PER Contact Function Code M ID 2/2 SU = Supplier Contact PER Name O AN 1/60 Sales Person PER - Administrative Communications Contact To identify a person or office to whom administrative communications should be directed. PER Contact Function Code M ID 2/2 BD = Buyer Name PER Name O AN 1/60 Buyer Name PER Contact Inquiry Reference X AN 1/20 TRU-Assigned Buyer ID Copyright Toys R Us International 10 8/23/2017

11 FOB - F.O.B. Related Instructions To specify transportation instructions relating to shipment. FOB Shipment Method of Payment M ID 2/2 CC = Collect CF = Collect, Freight Credited back to Customer. DF = Defined by Buyer & Seller PP = Prepaid by Seller FOB Location Qualifier M ID 1/2 CI = City FOB Description O AN 1/80 3-Digit FOB Code & FOB City FOB Transportation Term Qualifier O ID 2/2 02 = Trade Terms Code FOB Transportation Term Code O AN 3/3 FOB Location Qualifier X ID 1/2 CA = Country of Origin FOB Description O AN 1/80 Country Copyright Toys R Us International 11 8/23/2017

12 CTP - Pricing Information To specify pricing information. CTP Price Identifier Code M ID 3/3 DIS = Distributor s Price CTP Unit Price M R 1/17 Total FOB Cost Copyright Toys R Us International 12 8/23/2017

13 CTP - Pricing Information To specify pricing information. CTP Price Identifier Code M ID 3/3 TOT = Total Invoice Amount CTP Unit Price M R 1/17 Total Invoice Amount Due Copyright Toys R Us International 13 8/23/2017

14 SAC - Service, Promotion, Allowance, or Charge Information To request or identify a service promotion allowance or charge; to specify the amount or percentage for the service promotion allowance or charge. SAC Allowance or Charge Indicator M ID 1/1 A = Allowance SAC Service, Promotion, Allowance, or Charge Code M ID 4/4 ZZZZ SAC Amount O N2 1/15 Freight amount IF SAC-06 = 3 SAC Allowance/ Charge Percent Qualifier X ID 1/1 3 Discount/Gross Z Mutually Defined SAC Allowance or Charge Percent X R 1/6 Freight Percentage (If SAC-06 = 3 ) Allowance percentage (If SAC-06 = Z ) SAC Allowance or Charge Method of Handling Code O ID 2/2 02 = Off invoice SAC Description O AN 1/80 Description NOTE: Two kinds of SAC segments may be sent: Freight and Allowance 1. When SAC-06 = 3, either the SAC-05 will be the Freight Amount (per-carton weight) and the SAC-07 will be zero, or the SAC-07 will be the Freight Percentage (percentage of either FOB cost or Invoice cost) and the SAC-05 will be blank. (Only 1 Freight SAC segment will be sent.) 2. When SAC-06 = Z, the SAC-07 will be the Allowance Percentage and the SAC-05 will be blank. (Up to 100 Allowance SAC segments may be sent.) Examples: SAC*A*ZZZZ****3*1.5*****02***Freight Percentage SAC*A*ZZZZ***595*3*0*****02***Freight Amount SAC*A*ZZZZ****Z*2.5*****02***Advertising SAC*A*ZZZZ****Z*2.5*****02***New Store Copyright Toys R Us International 14 8/23/2017

15 ITD - Terms of Sale/Deferred Terms of Sale To specify terms of sale. ITD Terms Type Code O ID 2/2 ZZ = Mutually Defined 01 = Basic ITD Terms Discount Percent O R 1/6 ITD Terms Discount Due Date O DT 8/8 Used when ITD-01 = 01 ITD Terms Discount Days Due O N0 1/3 Used when ITD-01 = 01 ITD Terms Net Due Date O DT 8/8 Used when ITD-01 = ZZ ITD Terms Net Days O N0 1/3 Used when ITD-01 = ZZ ITD Description O AN 1/80 Copyright Toys R Us International 15 8/23/2017

16 MEA Measurements To specify physical measurements or counts, including dimensions, tolerance, variances, and weights. MEA Measurement Value M R 1/20 Total Cube (If C = CF ) Total Cartons (If C = CT ) Total Weight (If C = KG ) MEA-04 C001 Composite Unit of measure M C Unit or Basis of Measurement M ID 2/2 CF = Cubic Feet CT = Carton KG = Kilogram Copyright Toys R Us International 16 8/23/2017

17 N9 Reference Identification To transmit identifying information as specified by the Reference Identification Qualifier. N Reference Identification Qualifier M ID 2/3 PO = Purchase Order Number N Reference Identification M AN 1/50 Purchase Order Number Copyright Toys R Us International 17 8/23/2017

18 MTX Text To provide a free-form format that allows the transmission of text information. MTX Message Text M AN 1/4096 Will consist of 2 consecutive messages, each with a maximum length of 126 characters. Copyright Toys R Us International 18 8/23/2017

19 N1 - Name To identify a party by type of organization name and code. N Entity Identifier Code M ID 2/3 ST = Ship-To VN = Vendor N Name O AN 1/60 N Identification Code Qualifier M ID 1/2 92 = Assigned by Buyer N Identification Code M AN 2/80 TRU Store/Warehouse Number (If N1-01 = ST ) TRU Vendor Number (If N1-01 = VN ) Copyright Toys R Us International 19 8/23/2017

20 N3 - Address Information To specify the location of the named party. N Address Information 1 O AN 1/55 Ship-To Address 1 N Address Information 2 O AN 1/35 Ship-To Address 2 Copyright Toys R Us International 20 8/23/2017

21 N4 - Geographic Location To specify the geographic place of the named party. N City name O AN 2/30 City N State or Province Code O ID 2/2 Province N Postal Code O ID 3/15 Postal Code N Country Code O ID 2/3 Country Code Copyright Toys R Us International 21 8/23/2017

22 PO1 - Baseline Item Data (Purchase Order) To specify the basic and most frequently used line item data for the purchase order and related transactions. PO Assigned Identification M AN 1/20 PO Line Number PO Quantity Ordered M R 1/15 Number of units PO Unit or Basis for Measurement M ID 2/2 EA = Each PO Unit Price M R 1/17 Unit Cost PO Product/Service ID Qualifier M ID 2/2 IT = Buyer s Style Number PO Product/Service ID M AN 1/48 TRU SKU PO Product/Service ID Qualifier M ID 2/2 VA = Vendor s Style Number PO Product/Service ID M AN 1/7 Vendor s Style Number PO Product/Service ID Qualifier M ID 2/2 UP = UPC Code PO Product/Service ID M AN 1/48 UPC Code/ EAN Code(13 digits will be sent) PO Product/Service ID Qualifier O ID 2/2 TP = Product Type Code PO Product/Service ID O AN 1/48 Ticket Type PO Product/Service ID Qualifier O ID 2/2 OT = Internal Number PO Product/Service ID O AN 1/48 Category PO Product/Service ID Qualifier O ID 2/2 ZZ = Mutually defined PO Product/Service ID O AN 1/48 Sub-Category PO Product/Service ID Qualifier O ID 2/2 CZ = Country from which procured PO Product/Service ID O AN 1/48 Country of Origin Code Copyright Toys R Us International 22 8/23/2017

23 CTP - Pricing Information To specify pricing information. CTP Price Identifier Code M ID 3/3 RTL = Retail CTP Unit Price M R 1/17 Retail Price Copyright Toys R Us International 23 8/23/2017

24 PID - Product/Item Description To describe a product or process in coded or free-form format Item Description Type M ID 1/1 F = Free format Description 1 M AN 1/80 Item Description PID - Product/Item Description To describe a product or process in coded or free-form format Item Description Type M ID 1/1 F = Free format Description 2 M AN 1/80 Brand Name Copyright Toys R Us International 24 8/23/2017

25 PO4 Item Physical Details To describe a product or process in coded or free-form format PO Pack O N0 1/6 Master Pack PO Weight Qualifier O ID 1/2 G =Gross Weight PO Gross Weight per Pack M R 1/9 Weight PO Unit or Basis for Measurement M ID 2/2 KG = Kilogram Code PO Gross Volume per Pack M R 1/9 Cube PO Unit or Basis for Measurement M ID 2/2 CF = Cubic Feet Code PO Inner Pack O N0 1/6 Inner Pack (eaches/inner container) Copyright Toys R Us International 25 8/23/2017

26 REF - Reference Identification To specify identifying numbers. REF Reference Identification Qualifier M ID 2/3 ZZ = Mutually Defined TS = Tariff Number REF Reference Identification M AN 1/50 R = Refresh/Schedule SKU O = Original Order Tariff Number (If REF- 01 = TS ) REF Description O AN 1/80 Refresh/Schedule SKU (If REF-02 = R ) Original Order (If REF-02 = O ) Copyright Toys R Us International 26 8/23/2017

27 SAC - Service, Promotion, Allowance, or Charge Information To request or identify a service promotion allowance or charge; to specify the amount or percentage for the service promotion allowance or charge. SAC Allowance or Charge Indicator M ID 1/1 A = Allowance SAC Service, Promotion, Allowance, M ID 4/4 ZZZZ or Charge Code SAC Allowance/ Charge Percent X ID 1/1 Z Mutually Defined Qualifier SAC Allowance or Charge Percent X R 1/6 Allowance percentage SAC Description O AN 1/80 Description Copyright Toys R Us International 27 8/23/2017

28 DTM - Date/Time Reference To specify pertinent dates and times. DTM Date/Time Qualifier M ID 3/3 011 = Shipped 038 = Ship No Later 193 = ETA Period Start 194 = ETA Period End DTM Date M DT 8/8 CCYYMMDD format Copyright Toys R Us International 28 8/23/2017

29 CTT - Transaction Totals To transmit a hash total for a specific element in the transaction set CTT Number of Line Items M N0 1/6 Total number of line items in a transaction set. Copyright Toys R Us International 29 8/23/2017

30 SE - Transaction Set Trailer To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). SE Number of Included Segments M N0 1/10 Number of segments in transaction set SE Transaction Set Control Number M AN 4/9 Sequentially assigned SE is the last segment of each transaction set. Copyright Toys R Us International 30 8/23/2017

31 GE Functional Set Trailer To indicate the end of a functional group and to provide control information. GE Number of Transaction Sets Included M N0 1/6 Number of transaction sets in Group GE Group Control Number M N0 1/9 Same as GS-06 This segment will occur once per GS segment. Copyright Toys R Us International 31 8/23/2017

32 IEA Interchange Control Trailer To define the end of an interchange of zero or more functional groups and interchange-related control segments. IEA Number of Included Functional Groups M N0 1/5 Number of Groups in Interchange IEA Interchange Control Number M N0 9/9 Same as ISA-13 This segment will occur once per transmission. Copyright Toys R Us International 32 8/23/2017

33 Example: ISA*00* *00* *12* *ZZ*VENDORISAID *140324*1726*^*00403* *0*P*> GS*PO* *VENDORGS* *1726*6*X* ST*850*0001 BEG*00*NE*850001** CUR*VN*CAD*1.000 REF*IA*12345 PER*SU*JOE SMITH,X 3007 PER*BD*T.JONES*******065 FOB*PP*CI*ZZZ ANYTOWN,ONTARIO*02*DDP CTP**DIS*0 CTP**TOT*34125 SAC*A*ZZZZ****Z*6.44*****02***ADVERTISING SAC*A*ZZZZ****Z*0.25*****02***AIR MILES ALLOW COLL SAC*A*ZZZZ****Z*2.5*****02***DIV B INI BRU SAC*A*ZZZZ****Z*0.25*****02***DOT CA INITIATIVES SAC*A*ZZZZ****Z*2.75*****02***RETURN GOODS SAC*A*ZZZZ****Z*0.5*****02***WAREHOUSE ITD*01**2**30*******030DAYS MEA***12320*KG MEA***1295*CF MEA***350*CT N9*PO* MTX**ALL RGD/RTV RETURNS WHERE TOYS R US INCURRS COST, ARE SUBJECT TO A$100 ADMINISTRATION FEE. OFF-INVOICE ALLOWANCES MUST BE DEDUCTED FROM INVOICES PRESENTED TO TOYS R US. MTX**S H I P P I N G I N S T R U C T I O N S MTX**THE SHIPPING WINDOW ON THIS PURCHASE ORDER M U S T BE ADHERED TO. YOU MUST OBTAIN AUTHORIZATION FROM THE BUYER TO SHIP OUTSIDE THE WINDOW PRIOR TO THE FIRST SHIP DATE SHOWN ON THE PURCHASE ORDER. MTX**SHIP PREPAID MTX**SHIP 3501 TO: TOYS 'R' US, 901 CREDITSTONE ROAD, CONCORD, ONTARIO. MTX**YOU MUST QUOTE THE FOLLOWING ON YOUR B/L A) PURCHASE ORDER NO B) TOTAL WEIGHT C) TOTAL CUBE STATE 'CARRIER CALL FOR APPT.CONCORD, ONT. DC OR DELTA, B.C. DC CARRIER MUST KEEP APPT. TO AVOID CHARGEBACKS OF $ MTX**PLEASE NOTE: ALL FULL LOADS MUST BE SEALED AND QUOTE THE SEAL NO. ON THE BILL OF LADING (ANY DISCREPANCIES OCCURRING ON SHIPPERS, LOAD AND COUNT WILL BE THE RESPONSIBILITY OF THE SHIPPER). MTX**FAILURE TO COMPLY WITH OUR ROUTING INSTRUCTIONS WILL RESULT IN A $ CHARGEBACK AND ANY ADDITIONAL FREIGHT COSTS INCUREDBY US.PRIOR TO THE SHIPMENT LEAVING, ALL PACKING LISTS MUST BE FAXED TO OUR RECEIVING OFFICE AT MTX**ATT: VENDOR & D.C. MGR -- ALL QUANTITIES ORDERED ARE IN UNITS -- PIECES OF ONE (1). MTX**ATTN: SUE CARROLL TEL: FAX: MTX**CALL NAME/NUMBER BELOW FOR ORDER AND/OR LABEL PICK-UP. MTX**BY ACCEPTING THIS PO THE VENDOR AGREES THAT IT HAS BEEN RECEIVED AND REVIEWED THE MOST CURRENT CODE OF CONDUCT AND CORPORATE TRADE TERMS FOR SUPPLIERS AND FURTHER AGREES TO BE BOUND BY ITS TERMS. MTX**THIS ORDER IS TO BE PRETICKETED UNLESS AN "N" IS SHOWN IN TICKET CODE AREA. Copyright Toys R Us International 33 8/23/2017

34 MTX**ALL GOODS PER CANADIAN PACKAGING REGULATIONS MUST BE BI-LINGUAL (FRENCH/ENGLISH)PACKING OR COMMON MARKET MULTI LINGUAL PACKAGING VENDOR IS RESPONSIBLE FOR ANY NON COMPLIANCE OF THIS REGULATION. MTX**ALL UPHOLSTERED AND STUFFED ARTICLES MUST BE LABELED WITH AN APPROVED PROVINCIAL DECLARATION OF MATERIAL CONTENT LABEL. MTX**IMPORTANT-FAILURE TO COMPLY WITH PO AS INDICATED, WILL RESULT IN CHARGEBACKS,EFFECT 09/01/97.TO AVOID CHARGEBACKS,VENDOR MUSTRESPOND VIA TO WITHIN 72HRS,FROM DATE OF ISSUE IF UNABLE TO MEET PO DELIVERY DATES OR QUANTITIES MTX**DELIVERY APPOINTMENTS MADE BY VENDORS OR TRANSPORTATION COMPANIES MUST BE KEPT OR CANCELLED/RESCHEDULED 24 HOURS PRIOR TO APPOINTMENT. COMPLIANCE TO THIS POLICY IS MANDATORY OR IT WILL RESULT IN A VENDOR CHARGEBACK FOR EXTRA COSTS INCURRED. N1*ST*TOYS 'R' US LTD.*92*3501 N3*901 CREDITSTONE RD N4*CONCORD*ON*L4K4M5 N1*VN*VENDOR NAME*92*12345 N3*4500 HOMEBASE BLVD N4*ST-LAURENT, QC**H4R 2P2 PO1*1*200*EA*97.5**IT*000001*VA* *UP* *TP*N*OT*52*ZZ*5*CZ*CN CTP**RTL* PID*F****CHANGE TABLE-DARK WALNUT PID*F****ACME, FCG: 1 PO4*1****G*35.2*KG*3.7*CF REF*ZZ*O*ORIGINAL ORDER DTM*011* DTM*038* DTM*193* DTM*194* PO1*2*150*EA*97.5**IT*000002*VA* *UP* *TP*N*OT*52*ZZ*5*CZ*CN CTP**RTL* PID*F****CHANGE TABLE-CHERRY PID*F****ACME, FCG: 1 PO4*1****G*35.2*KG*3.7*CF REF*ZZ*O*ORIGINAL ORDER DTM*011* DTM*038* DTM*193* DTM*194* CTT*2 SE*67*0001 GE*1*6 IEA*1* Copyright Toys R Us International 34 8/23/2017