PUBNET 2000 Version 3060 IMPLEMENTATION GUIDELINE FOR EDI 850

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1 850 Purchase Orer Functional Group=PO This Draft Stanar for Trial Use contains the format an establishes the ata contents of the Purchase Orer Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be use to provie for customary an establishe business an inustry practice relative to the placement of purchase orers for goos an services. This transaction set shoul not be use to convey purchase orer changes or purchase orer acknowlegment information. Heaing: Pos I Segment Name Req Max Use Repeat Notes Usage 010 ST Transaction Set Heaer M 1 Require 020 BEG Beginning Segment for Purchase Orer M 1 Require 050 REF Reference Ientification O 12 Use 110 CSH Sales Requirements O 5 Use 150 DTM Date/Time Reference O 10 Use 240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Use LOOP ID - N N1 Name O 1 Require 320 N2 Aitional Name Information O 2 N1/320 Use 330 N3 Aress Information O 2 N1/330 Use 340 N4 Geographic Location O >1 N1/340 Use 360 PER Aministrative Communications Contact O >1 Use Detail: Pos I Segment Name Req Max Use Repeat Notes Usage LOOP ID - PO PO1 Baseline Item Data M 1 N2/010 Require 140 IT8 Conitions of Sale O 1 Use Summary: Pos I Segment Name Req Max Use Repeat Notes Usage LOOP ID - CTT CTT Transaction Totals O 1 N3/010 Require 030 SE Transaction Set Trailer M 1 Require January ; last moifie 10/2006 for ISBN-13. 1

2 ST Transaction Set Heaer Pos: 010 Max: 1 Heaing - Manatory Loop: N/A Elements: 2 To inicate the start of a transaction set an to assign a control number Semantics: 1. The transaction set ientifier (ST01) use by the translation routines of the interchange partners to select the appropriate transaction set efinition (e.g., 810 selects the Invoice Transaction Set). Ref I Element Name Req Type Min/Max Usage ST Transaction Set Ientifier Coe Description: Coe uniquely ientifying a Transaction Set Coe Name 850 X12.1 Purchase Orer M ID 3/3 Require ST Transaction Set Control Number Description: Ientifying control number that must be unique within the transaction set functional group assigne by the originator for a transaction set M AN 4/9 Require January ; last moifie 10/2006 for ISBN-13. 2

3 BEG Beginning Segment for Purchase Orer Pos: 020 Max: 1 Heaing - Manatory Loop: N/A Elements: 4 To inicate the beginning of the Purchase Orer Transaction Set an transmit ientifying numbers an ates Semantics: 1. BEG05 is the ate assigne by the purchaser to purchase orer. Ref I Element Name Req Type Min/Max Usage BEG Transaction Set Purpose Coe Description: Coe ientifying purpose of transaction set M ID 2/2 Require Coe 00 Original Name BEG02 92 Purchase Orer Type Coe Description: Coe specifying the type of Purchase Orer M ID 2/2 Require NE Coe Name New Orer Description: Most commonly use value in the book inustry is 'NE'. BEG Purchase Orer Number Description: Ientifying number for Purchase Orer assigne by the orerer/purchaser BEG Date Description: Date (YYMMDD) M AN 1/22 Require M DT 6/6 Require January ; last moifie 10/2006 for ISBN-13. 3

4 REF Reference Ientification Pos: 050 Max: 12 Heaing - Optional Loop: N1 Elements: 2 To specify ientifying information Semantics: 1. REF04 contains ata relating to the value cite in REF02. Ref I Element Name Req Type Min/Max Usage REF Reference Ientification Qualifier Description: Coe Qualifying the Reference Ientification M ID 2/3 Require PD Coe Name Promotion/Deal Number REF Reference Ientification Description: Reference information as efine for a particular Transaction Set or as specifie by the Reference Ientification Qualifier C AN 1/30 Rec' January ; last moifie 10/2006 for ISBN-13. 4

5 CSH Sales Requirements Pos: 110 Max: 5 Heaing - Optional Loop: N/A Elements: 3 To specify general conitions or requirements of the sale Semantics: 1. CSH03 is the maximum monetary amount value which the orer must not excee. 2. CSH04 is the account number to which the purchase amount is charge. 3. CSH05 is the ate specifie by the sener to be shown on the invoice. 4. CSH06 ientifies the source of the coe value in CSH07. Ref I Element Name Req Type Min/Max Usage CSH Sales Requirement Coe Description: Coe to ientify a specific requirement or agreement of sale O ID 1/2 Use B N O Y Coe Name Back Orer Only If New Item No Back Orer Back Orer If Items Are Out of Stock or Not Yet Publishe Back Orer if Out of Stock CSH Agency Qualifier Coe Description: Coe ientifying the agency assigning the coe values C ID 2/2 Use BI Coe Name Book Inustry Systems Avisory Committee CSH Special Services Coe Description: Coe ientifying the special service C ID 2/10 Use CA HC LA Coe Name Cataloging Services Hanling Service Labeling January ; last moifie 10/2006 for ISBN-13. 5

6 DTM Date/Time Reference Pos: 150 Max: 10 Heaing - Optional Loop: N/A Elements: 3 To specify pertinent ates an times Ref I Element Name Req Type Min/Max Usage DTM Date/Time Qualifier Description: Coe specifying type of ate or time, or both ate an time Coe Name 014 Deferre Payment 037 Ship Not Before 175 Cancel if not shippe by M ID 3/3 Require DTM Date Description: Date (YYMMDD) DTM Century Description: The first two characters in the esignation of the year (CCYY) C DT 6/6 Require O N0 2/2 Require January ; last moifie 10/2006 for ISBN-13. 6

7 TD5 Carrier Details (Routing Sequence/Transit Time) Pos: 240 Max: 12 Heaing - Optional Loop: N/A Elements: 5 To specify the carrier an sequence of routing an provie transit time information Ref I Element Name Req Type Min/Max Usage TD Routing Sequence Coe Description: Coe escribing the relationship of a carrier to a specific shipment movement O ID 1/2 Use B Coe Name Origin/Delivery Carrier (Any Moe) TD Ientification Coe Qualifier Description: Coe esignating the system/metho of coe structure use for Ientification Coe (67) C ID 1/2 Use Coe Name 2 Stanar Carrier Alpha Coe (SCAC) TD Ientification Coe Description: Coe ientifying a party or other coe TD Routing Description: Purchaser Account number with Carrier if purchaser pays shipping TD Service Level Coe Description: Coe inicating the level of transportation service or the billing service offere by the transportation carrier C AN 2/20 Use C AN 1/35 Use C ID 2/2 Use 3D G2 ME ND NH ON SE SG SH SI Coe Name Three Day Service Stanar Service Metro Pickup Next Day Air Description: Delivery uring business ay hours of next business ay Next Day Hunre Weight Overnight Secon Day Stanar Groun Secon Day Hunre Weight Stanar Groun Hunre Weight January ; last moifie 10/2006 for ISBN-13. 7

8 N1 Name Pos: 310 Max: 1 Heaing - Optional Loop: N1 Elements: 4 To ientify a party by type of organization, name, an coe Ref I Element Name Req Type Min/Max Usage N Entity Ientifier Coe Description: Coe ientifying an organizational entity, a physical location, or an iniviual -BT is use only when rop ship location is entere -ST is always present M ID 2/2 Require BT ST Coe Bill-to-Party Ship To Name N Name Description: Free-form name N Ientification Coe Qualifier Description: Coe esignating the system/metho of coe structure use for Ientification Coe (67) C AN 1/35 Not Rec' C ID 1/2 Rec' Coe Name 12 Telephone Number (Use for Drop Shipments) 15 Stanar Aress Number (SAN) Description: Recommene by the book inustry. N Ientification Coe Description: Coe ientifying a party or other coe Normal Case = SAN (15) Customer Phone Number if Drop Shipment Without SAN (12) (N2, N3 an N4 are require for Drop Shipment) C AN 2/20 Rec' January ; last moifie 10/2006 for ISBN-13. 8

9 N2 Aitional Name Information Pos: 320 Max: 2 Heaing - Optional Loop: N1 Elements: 2 To specify aitional names or those longer than 35 characters in length Ref I Element Name Req Type Min/Max Usage N Name Description: Free-form name M AN 1/35 Require N Name Description: Free-form name O AN 1/35 Use January ; last moifie 10/2006 for ISBN-13. 9

10 N3 Aress Information Pos: 330 Max: 2 Heaing - Optional Loop: N1 Elements: 2 To specify the location of the name party Ref I Element Name Req Type Min/Max Usage N Aress Information Description: Aress information M AN 1/35 Require N Aress Information Description: Aress information O AN 1/35 Use January ; last moifie 10/2006 for ISBN

11 N4 Geographic Location Pos: 340 Max: >1 Heaing - Optional Loop: N1 Elements: 4 To specify the geographic place of the name party Ref I Element Name Req Type Min/Max Usage N City Name Description: Free-form text for city name O AN 2/30 Use N State or Province Coe Description: Coe (Stanar State/Province) as efine by appropriate government agency O ID 2/2 Use N Postal Coe Description: Coe efining international postal zone coe excluing punctuation an blanks (zip coe for Unite States) O ID 3/15 Use N Country Coe Description: Coe ientifying the country O ID 2/3 Use January ; last moifie 10/2006 for ISBN

12 PER Aministrative Communications Contact Pos: 360 Max: >1 Heaing - Optional Loop: N1 Elements: 8 To ientify a person or office to whom aministrative communications shoul be irecte Ref I Element Name Req Type Min/Max Usage PER Contact Function Coe Description: Coe ientifying the major uty or responsibility of the person or group name M ID 2/2 Require DC OC SU Coe Delivery Contact Orer Contact Supplier Contact Name PER02 93 Name Description: Free-form name PER Communication Number Qualifier Description: Coe ientifying the type of communication number O AN 1/35 Use C ID 2/2 Use BN CP EM EX FX TE Coe Name Beeper Number Cellular Phone Electronic Mail Telephone Extension Facsimile Telephone PER Communication Number Description: Complete communications number incluing country or area coe when applicable PER Communication Number Qualifier Description: Coe ientifying the type of communication number PER Communication Number Description: Complete communications number incluing country or area coe when applicable PER Communication Number Qualifier Description: Coe ientifying the type of communication number PER Communication Number Description: Complete communications number incluing country or area coe when applicable C AN 1/80 Use C ID 2/2 Use C AN 1/80 Use C ID 2/2 Use C AN 1/80 Use January ; last moifie 10/2006 for ISBN

13 PO1 Baseline Item Data Pos: 010 Max: 1 Detail - Manatory Loop: PO1 Elements: 11 To specify basic an most frequently use line item ata Ref I Element Name Req Type Min/Max Usage PO Assigne Ientification Description: Alphanumeric characters assigne for ifferentiation within a transaction set O AN 1/20 Rec' PO Quantity Orere Description: Quantity orere PO Unit or Basis for Measurement Coe Description: Coe specifying the units in which a value is being expresse, or manner in which a measurement has been taken C R 1/9 Require O ID 2/2 Require UN Unit Coe Name PO Unit Price Description: Price per unit of prouct, service, commoity, etc. PO Basis of Unit Price Coe Description: Coe ientifying the type of unit price for an item C R 1/17 Use O ID 2/2 Use NT SR Coe Name Net Description: Inicates a net unit price Suggeste Retail PO Prouct/Service ID Qualifier Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) Coe Name IB International Stanar Book Number (ISBN) Description: The ISBN is the recommene value for the first occurrence of element 235. UP Universal Prouct Coe (UPC) Use for orering non-book prouct SK Stock Keeping Unit (SKU) - Use for orering non-book prouct EN (ISBN-13) Effectively oubles the number of ISBNs available. UK UCC/EAN-14: Use when a leaing igit is ae to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check igit must be calculate. PO Prouct/Service ID Description: Ientifying number for a prouct or service C ID 2/2 Use C AN 1/40 Use PO Prouct/Service ID Qualifier C ID 2/2 Use January ; last moifie 10/2006 for ISBN

14 Ref I Element Name Req Type Min/Max Usage Prouct/Service ID Qualifier Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) IB UP SK EN UK Coe Name International Stanar Book Number (ISBN) Description: The ISBN is the recommene value for the first occurrence of element 235. Universal Prouct Coe (UPC) Use for orering non-book prouct Stock Keeping Unit (SKU) - Use for orering non-book prouct (ISBN-13) Effectively oubles the number of ISBNs available. UCC/EAN-14: Use when a leaing igit is ae to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check igit must be calculate. PO Prouct/Service ID Description: Ientifying number for a prouct or service PO Prouct/Service ID Qualifier Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) Coe Name IB International Stanar Book Number (ISBN) Description: The ISBN is the recommene value for the first occurrence of element 235. UP Universal Prouct Coe (UPC) Use for orering non-book prouct SK Stock Keeping Unit (SKU) - Use for orering non-book prouct EN (ISBN-13) Effectively oubles the number of ISBNs available. UK UCC/EAN-14: Use when a leaing igit is ae to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check igit must be calculate. PO Prouct/Service ID Description: Ientifying number for a prouct or service C AN 1/40 Use C ID 2/2 Use C AN 1/40 Use January ; last moifie 10/2006 for ISBN

15 IT8 Conitions of Sale Pos: 140 Max: 1 Detail - Optional Loop: PO1 Elements: 3 To specify general conitions or requirements an to etail conitions for substitution of alternate proucts Semantics: 1. IT803 is the maximum monetary amount value which the orer must not excee. 2. IT804 is the account number to which the purchase amount is to be charge. 3. IT805 is the ate specifie by the sener to be shown on the invoice. Ref I Element Name Req Type Min/Max Usage IT Sales Requirement Coe Description: Coe to ientify a specific requirement or agreement of sale C ID 1/2 Use B N O Y Coe Name Back Orer Only If New Item No Back Orer Back Orer If Items Are Out of Stock or Not Yet Publishe Back Orer if Out of Stock IT Do-Not-Excee Action Coe Description: Coe inicating the action to be taken if the orer amount excees the value of Do-Not-Excee Amount (565) C ID 1/1 Use Coe Name 0 Cancel Balance of Orer/Item that Excees Value Specifie in Data Element Cancel Entire Orer/Item IT Amount Description: Monetary amount C N2 1/15 Use January ; last moifie 10/2006 for ISBN

16 CTT Transaction Totals Pos: 010 Max: 1 Summary - Optional Loop: CTT Elements: 2 To transmit a hash total for a specific element in the transaction set Ref I Element Name Req Type Min/Max Usage CTT Number of Line Items Description: Total number of line items in the transaction set M N0 1/6 Require CTT Hash Total Description: Sum of values of the specifie ata element. All values in the ata element will be summe without regar to ecimal points (explicit or implicit) or signs. Truncation will occur on the left most igits if the sum is greater than the maximum size of the hash total of the ata element.example: First occurrence of value being hashe..18 Secon occurrence of value being hashe. 1.8 Thir occurrence of value being hashe Fourth occurrence of value being hashe Hash total prior to truncation. 855 Hash total after truncation to three-igit fiel. O R 1/10 Use January ; last moifie 10/2006 for ISBN

17 SE Transaction Set Trailer Pos: 030 Max: 1 Summary - Manatory Loop: N/A Elements: 2 To inicate the en of the transaction set an provie the count of the transmitte segments (incluing the beginning (ST) an ening (SE) segments) Ref I Element Name Req Type Min/Max Usage SE01 96 Number of Inclue Segments Description: Total number of segments inclue in a transaction set incluing ST an SE segments M N0 1/10 Require SE Transaction Set Control Number Description: Ientifying control number that must be unique within the transaction set functional group assigne by the originator for a transaction set M AN 4/9 Require January ; last moifie 10/2006 for ISBN

PUBNET 2000 Version 3060 * 810 IMPLEMENTATION GUIDELINE FOR EDI 810

PUBNET 2000 Version 3060 * 810 IMPLEMENTATION GUIDELINE FOR EDI 810 810 Invoice Functional Group=IN This Draft Stanar for Trial Use contains the format an establishes the ata contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data