Inventory Management Reports Reference Manual

Transcription

1 Inventory Management Reports Reference Manual FASPAC 3.5 FPD/202

2 Faspac Systems, Inc Fay Avenue, Suite 301 La Jolla, CA Confidential and Proprietary Copyright 2000 Faspac Systems, Inc. All Rights Reserved This document is the trade secret property of Faspac Systems, Inc. and is protected by copyright law and international treaties. Its use by you is strictly governed by a license agreement. Unauthorized reproduction or distribution may result in severe civil or criminal penalties. Trademarks: FASPAC is a trademark of Faspac Systems, Inc. All other trademarks, registered trademarks, names, or product names contained in this publication are the property of their respective owners, and Faspac Systems, Inc. neither endorses nor otherwise sponsors any such product or services referred to herein.

3 Table of Contents Introduction...5 Terms...6 Standard Inventory Report Options...7 Schedule Processing Reports...11 Modes of Operation...11 Date Variables Cover Sheet...12 History and Activity Reports (IMR/IMRH) Corporate Sales By Item (IMR/IMRH/CSI) History Report (IMR/IMRH/HR)...15 Inventory Activity Report (IMR/IMRH/IAR) Item Sales Analysis (IMR/IMRH/ISA)...21 Material Usage Report (IMR/IMRH/MUR) No History Report (IMR/IMRH/NHR)...31 Non-Stock Sales Analysis Rpt (IMR/IMRH/NSSA)...34 Purchasing Reports (IMR/IMRP) Excess Item Report (IMR/IMRP/EIR)...37 Future Item Activity (IMR/IMRP/FIA)...41 Purchasing Low Stock Review (IMR/IMRP/LOW) Low Stock Items (IMR/IMRP/LSI)...51 Min/Max Stock Calculation (IMR/IMRP/MSC)...54 Calculation Methods for Minimum Quantity...54 Calculation Methods for Maximum Quantity...55 Purchasing Action Report (IMR/IMRP/PAR) Reset Replacement Cost (IMR/IMRP/RRC) Set Multiplier Method...67 Average Cost Method...67 Suggested Reorder Report (IMR/IMRP/SRR) Inv. Cost Analysis Summary Rpt (IMR/IMRP/ICAR)...75 Miscellaneous Reports (IMR/IMRM) Inventory Status Type 2 (IMR/IMRM/IS2)...77 Inventory Status Listing (IMR/IMRM/ISL)...80 The Item Status Sheet (IMR/IMRM/ISS) Master Listing (IMR/IMRM/LIS)...88 New Item Print (IMR/IMRM/NIP)...91 Whse Item With No Master Item (IMR/IMRM/NMR)...94 FPD/202 IMR - 3

4 TABLE OF CONTENTS Negative On Hand (IMR/IMRM/NOH)...95 Percentage Change Report (IMR/IMRM/PCR)...98 Preset Minimum Report (IMR/IMRM/PSM) Cost & Price Print (IMR/IMRM/QPP) Quantity Print (IMR/IMRM/QQP) Inventory Valuation Report (IMR/IMRM/VAL) IMR - 4 FPD/202

5 Introduction The Inventory Management Reports module provides programs used to produce a variety of reports to assist you in organizing inventory and monitoring the cost effectiveness of sales and purchasing. See the end of this Introduction for a list of terms and codes that you should be familiar with when working in the Inventory Management Reports module. The information provided by the following reports is from the indicated file, as well as the Item Master record. REPORT BASED ON PROVIDES HISTORY AND ACTIVITY REPORTS Corporate Sales By Item Item Sales History file Summarized item performance History Report Item Sales History file Month by month sales information Inventory Activity Report Summarized item activity current month only Item Sales Analysis Item Sales History file Summarized sales activity - in descending order Material Usage Report Item Sales History file Summarized item activity No History Report Item Sales History file List of items without History records (can be new items without activity) PURCHASING REPORTS Excess Item Report Item Sales History file List of items with stock on-hand in excess of stock sold Future Item Activity Report Purchasing Low Stock Review Low Stock Review Min/Max Stock Calculation Daily Purchasing Action Report Reset Replacement Cost Suggested Reorder Report Inventory Status Type 2 Inventory Status Listing Item Status Sheet Open Customer Orders file or Scheduled Release file Item Sales History file Purchasing Action Report file Item Sales History file List of items - under and over stocked Detailed purchasing information Item activity information Suggested minimum and maximum quantities Detailed purchasing information for items which have been ordered Suggested replacement cost A list of items that should be ordered MISCELLANEOUS REPORTS A summarized mast list of items A summarized master list of items Open Customer Order file, Detailed item information Tag file FPD/202 IMR - 5

6 INTRODUCTION REPORT BASED ON PROVIDES Master Listing A detailed list of items New Item Print A list of items created during a specified time period Whse Item With No A list of items that need corrections MASTER ITEM Negative On-Hand Tag file A list of items that need corrections Cost & Price Print Summarized item information (worksheet format) Quantity Print Summarized item information (worksheet format) Inventory Valuation Tag file Summarized or detailed value information Terms available The on-hand quantity less the committed quantity. average corporate cost The average cost, calculated using Status 2 Tag records in all warehouses. If an asterisk (*) prints in the average cost corporate column on a report, it is indicating that there is an on-hand balance and the average corporate cost is zero. average warehouse cost The average cost, calculated using Status 2 Tag records specific to one warehouse. If an asterisk (*) prints in the average cost warehouse column on a report, it is indicating that there is an on-hand balance and the average warehouse cost is zero. committed The quantity committed to customer orders, warehouse transfers, plating/rework orders, and packaging/kitting orders. Item Master record and Item Warehouse record The first and second screens of Inventory Management (IM/MAI). Item Master file The file containing all Item Master and Item Warehouse records. LIFO The last in/first out cost. This figure is calculated using the cost of the most recent Tag record. received quantity The quantity received through receiving and work in progress. transfers Items that have been transferred from one warehouse to another. usage The average monthly usage based on sales for the past six months. This may or may not include the current month. IMR - 6 FPD/202

7 STANDARD INVENTORY REPORT OPTIONS Standard Inventory Report Options The Standard Inventory Report Options screen is used throughout most of the Inventory Management Reports module. This screen allows you to select the items you want to include in your reports. The following field explanations are often referred to in the IMR programs. Sample Entry/Inquiry Screen Field Explanation Y = Continue in the current program. N = Exit the program. Warehouse Enter the warehouse number that contains the items you want to print. To include items from all warehouses, leave this field blank and press SKIP. Select Whole File? (Y/N) Y = Include all items from the specified warehouse. N = Include only a range of items. FPD/202 IMR - 7

8 STANDARD INVENTORY REPORT OPTIONS Item/Shortname/ Category Sequence? (I/S/C) I = Run the report in item number sequence, enter I. S = Run the report in short name sequence, enter S. C = Run the report in Category code sequence, enter C. Note: If this program only allows you to print the report using a specific method, only that entry will be accepted (for example, if you can only print the report by item, I is the only acceptable entry). From Item Number To Item Number These fields display only if printing a range of items, in item number sequence. Enter the range of item numbers to include in the report. Error Message: Invalid From Item - SKIP The entry in the From Item Number field is not the same type of entry as in the To Item Number field (for example, numeric digits entered in the From Item Number field, and alpha characters entered in the To Item Number field). Press SKIP to acknowledge the message and re-enter the range. From Shortname To Shortname These fields display only if printing a range of items, in short name sequence. Enter the range of short names to include in the report. From Category To Category These fields display only if printing a range of items, in Category code sequence. Enter the range of Category codes to include in the report. Entries must be valid Category codes from Category file Maintenance (IM/CFM). Select All ABC Codes? (Y/N) Y = Print all specified items, regardless of their ABC code. N = Print only those items flagged with specific ABC codes. IMR - 8 FPD/202

9 STANDARD INVENTORY REPORT OPTIONS From ABC Code To ABC Code These fields display only if N is entered in the Select All ABC codes field. Enter the range of ABC codes for which to print. To print for one code only, enter the same characters in both fields. Error Message: Invalid Range - SKIP The end of the range falls before the beginning of the range. Press SKIP to acknowledge the message and re-enter the range. Select All Materials? (Y/N) Y = Include all items that meet the specified parameters, regardless of their Material code. N = Include only those items that have a specific Material code. Only Material This field is displayed only if you have not selected all Materials. Enter the Material code for which to print. To include only those items without a Material code, leave this field blank. Select All Finishes? (Y/N) Y = Include all items that meet the specified parameters, regardless of their Finish code. N = Include only those items that have a specific Finish code. Only Finish This field is displayed only if you have not selected all Finishes. Enter the Finish code. To include only those items without a Finish code, leave this field blank. Select All Specials? (Y/N) Y = Include all items that meet the specified parameters, regardless of their Special code. N = Include only those items that have a specific Special code. FPD/202 IMR - 9

10 STANDARD INVENTORY REPORT OPTIONS Only Special This field is displayed only if you have not selected all Specials. Enter the Special code for which to print (do not include the /). To include only those items without a Special code, leave this field blank. Any Changes? (Y/N) This field allows you to check your entries before continuing the program. If everything is correct, press N to move on to the next screen. If you want to change one or all of your entries, press Y and the cursor will move through each field again, allowing you to make any necessary changes. IMR - 10 FPD/202

11 SCHEDULE PROCESSING REPORTS Schedule Processing Reports The following reports operate differently from the standard reports because they can be used in Schedule Processing: History Report (IMR/IMRH/HR) Inventory Activity Report (IMR/IMRH/IAR) Inventory Valuation Report (IMR/IMRM/VAL) Modes of Operation There are two Q&A modes when you are answering questions in the reports: Create mode The first time you run the program and answer questions. You start with the first question and move through them sequentially. You can use the keys to move up and down through the questions if you want to make changes. The questions on the screen and your answers to them are stored in an Answer file. Modify mode When you rerun the program and change existing answers. You change questions one at a time, entering the line number in the prompt at the bottom of the screen. You can simply change one or more answers, or delete all questions and answers stored in the Answer file for the program and replace them with new ones. There are three processing modes when these reports are run: Auto Prompt mode The program accepts answers to the questions, but does not actually run. The message AUTO PROMPT ON is displayed on the screen. This mode is used to define programs that will be part of an automated schedule such as MONTHEND. It is turned on and off by the Start/Stop Auto Prompt (SYS/SPM/SSAP) program. Schedule Processing mode The program is part of an automated schedule being run by the Process Schedule (SYS/SPM/PS) program. The answers were defined while in Auto Prompt mode. Reports are spooled to a file in a designated report directory on the host server, from where you can print them at any time. They are not sent directly to a printer. FPD/202 IMR - 11

12 SCHEDULE PROCESSING REPORTS Individual Processing mode The program can be run by itself; not as part of a schedule. Answers to questions are user-specific according to the sign on ID. Reports are sent directly to the printer assignments defined by PRT. Refer to the Schedule Processing manual in Volume 5 for more information. Date Variables In the reports date fields, you can enter variables instead of actual dates. These will be converted to the actual date when the program runs. Valid entries Sign on First day of the Last day of the month Cover Sheet A cover sheet is printed at the beginning of the Sales Analysis and Sales Summary reports. It lists the program name and ID, Company number, User sign on ID, date and time the report was run, question IDs, questions, and your answers. The cover sheet will be used by Faspac Customer Support. IMR - 12 FPD/202

13 CORPORATE SALES BY ITEM (IMR/IMRH/CSI) History and Activity Reports (IMR/IMRH) Corporate Sales By Item (IMR/IMRH/CSI) Corporate Sales By Item (IMR/IMRH/SCI) provides sales figures for all or a range of items in the specified warehouse. The report prints a summarized total for the year, for each item, including the quantity sold, number of sales, dollar amount sold, and profit percentage. The information is based on the records in the Item Sales History file (IM/HM) and the amount of item history printed depends on the length of time SYS/IMS has been set to save item history (up to four years). For example, if SYS/IMS is flagged to save history for 4 years, CSI will print the item history for the last 4 years. The third year prints under the current year and the fourth year prints under the last year s totals. The sales history of an item can vary from warehouse to warehouse. For purchasing reasons it is important to keep track of the sales history of each item in each warehouse. This program enables you to print and compare the performance of an item in each of its warehouses. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify which items or type of items you want to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two FPD/202 IMR - 13

14 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Field Explanation Include Current Month? (Y/N) Y = Include the current month s sales figures in the total numbers for the current year. N = Exclude the current month s sales figures from the total numbers for the current year. Print Item Description? (Y/N) Y = Include the description of the items on the report. N = Exclude the description of the items from the report. Any Changes? (Y/N) The default is N. N = The system assumes all of your entries are correct, and displays the next field. Y = The cursor moves back to the Include Current Month field, allowing you to change your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program, without printing the report. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: CSI CORPORATE SALES BY ITEM REPORT 02/20/97 RUN BY: WPD 12:33:36 02/20/ CURRENT YEAR SALES PRIOR YEAR SALES ITEM WHSE AVAIL. MIN. USAGE QUANTITY TIMES AMOUNT PFT. QUANTITY TIMES AMOUNT PFT. ================================================================================================================================= 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS /BOX 510 EMPTY BOX # /BOX 520 EMPTY BOX # /BWHSRR SRR 1/4-20 X ½ HEX C/S GR 2 ZINC End Of Report. IMR - 14 FPD/202

15 HISTORY REPORT (IMR/IMRH/HR) History Report (IMR/IMRH/HR) The History Report (IMR/IMRH/HR) provides a monthly breakdown of the sales history for all or a range of items. Because of the way this program breaks down sales figures, it can be useful in determining sales trends. The dollar amount sold, quantity sold, and profit percentage are printed for each item for the following time periods: the current month, each of the past 12 months, the last fiscal year, and the current fiscal year. The information is based on the records in the Item Sales History file (IM/HM). Note: This program can be used in an automated schedule. Entry/Inquiry Screen Field Explanation 01) Warehouse Enter the warehouse number or press SKIP for all (corporate). To exit, press CMD. 02) Item/Shortname/Category Sequence I = Run the report by item number. S = Run the report by short name. C = Run the report by category code. Fields 02 and 03 reflect the selected sequence. FPD/202 IMR - 15

16 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) 03) Include From 04) Include Thru Enter the range of item numbers, short names, or category codes to include on the Register. To select a valid option from a list box, press F5. For all, press F7. For one number or code, enter it in both fields. 05) Include From Abc Code 06) Include Thru Abc Code To include only items with specific ABC codes, enter the range of codes to include on the report. For all codes, press F7. For one code, enter it in both fields. 07) Include From Material 08) Include Thru Material To include only items with specific Material codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. 09) Include From Finish 10) Include Thru Finish To include only items with specific Finish codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. 11) Include From Special 12) Include Thru Special To include only items with specific Special codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. IMR - 16 FPD/202

17 HISTORY REPORT (IMR/IMRH/HR) 13) Include Zero Balance Items Y = Include all specified items on the listing, whether or not they have any sales history. No History Data is displayed next to those items that do not have any history. N = Include only those items that have history records. 14) Include From Amount 15) Include Thru Amount Enter the range of sales amounts that an item must have had for the past twelve months to be included on the report. To include all specified items, regardless of their twelve-month sales totals, press F7. Action Line F1 = Accept your answers. F9 = Cancel and start over with your original answers in Modify mode. F12 = Delete all questions and answers from the Answer file and start over in Create mode. CMD = Exit the program without running it. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: IHR INVENTORY HISTORY REPORT 02/20/97 RUN BY: WPD 12:34:23 02/20/97 WH ITEM/DESCRIPTION < M O N T H L Y A C T I V I T Y > * JAN 97 * DEC 96 * NOV 96 * OCT 96 * SEP 96 * AUG 96 * CUR-MO LAST-YEAR CURR-YTD CURR-MTD * JUL 96 * JUN 96 * MAY 96 * APR 96 * MAR 96 * FEB 96 * 01 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC FEB %GP /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS FEB %GP /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS FEB %GP /BOX 520 EMPTY BOX #520 FEB %GP End Of Report. FPD/202 IMR - 17

18 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Inventory Activity Report (IMR/IMRH/IAR) The Inventory Activity Report program is used to print the activity of all or a range of items for the current month. The following amounts are summarized for each item in their respective warehouses: beginning balance, received amount, sold amount, adjustments, ending balance, on-order, on-hand, committed, and available quantities. Because the Inventory Activity Report prints the activity in each of the item s active warehouses, you can use it to determine your purchasing needs for the month. In order to obtain the total amounts for the entire current month, you must run this program before running the Monthly Update (MU). After the Monthly Update is run, the system considers only the figures from that day forward to be part of the current month. Any figures used in the Monthly Update calculation are rolled into Period 01, and are considered to be part of the previous month. This occurs regardless of the date on which the Monthly Update is run. Note: This program can be used in an automated schedule. Entry/Inquiry Screen Field Explanation 01) Item/Shortname/Category Sequence I = Run the report by item number. S = Run the report by short name. C = Run the report by category code. Fields 02 and 03 reflect the selected sequence. IMR - 18 FPD/202

19 INVENTORY ACTIVITY REPORT (IMR/IMRH/IAR) 02) Include From 03) Include Thru Enter the range of item numbers, short names, or category codes to include on the Register. To select a valid option from a list box, press F5. For all, press F7. For one number or code, enter it in both fields. 04) Include From Abc Code 05) Include Thru Abc Code To include only items with specific ABC codes, enter the range of codes to include on the report. For all codes, press F7. For one code, enter it in both fields. 06) Include From Material 07) Include Thru Material To include only items with specific Material codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. 08) Include From Finish 09) Include Thru Finish To include only items with specific Finish codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. 10) Include From Special 11) Include Thru Special To include only items with specific Special codes, enter the range of codes to include on the report. To select a valid option from a list box, press F5. For all codes, press F7. For one code, enter it in both fields. FPD/202 IMR - 19

20 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) 12) Include Zero Balance Items Y = Include all specified items on the listing, whether or not they have any sales history. No History Data is displayed next to those items that do not have any history. N = Include only those items that have history records. Action Line F1 = Accept your answers. F9 = Cancel and start over with your original answers in Modify mode. F12 = Delete all questions and answers from the Answer file and start over in Create mode. CMD = Exit the program without running it. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: IAR INVENTORY ACTIVITY REPORT 02/20/97 RUN BY: WPD 12:40:18 02/20/97 ITEM NO WH BEGIN RECEIVED SOLD ADJUSTED END ON ORDER ON HAND COMMITTED AVAILABLE 25C50HCS2B * 9990 * C50HCS2NZ * 9990 * C50HCS2Z * 9990 * C50HCS5Z C75HCS2Z * * C75HCS5Z C100HCS8P CNFH0P * ** TOTALS End Of Report. TOTAL ITEMS REPORTED ON 8 A * code may be printed on the report in the following columns: Column RECEIVED ADJUSTED ON ORDER OH HAND COMMITTED Indication Some or all of the quantity is in plating/rework, packaging/kitting, or warehouse transfers. Some or all of the quantity is in plating/rework, packaging/kitting, warehouse transfers, or physical inventory. Some or all of the quantity is in plating/rework, packaging/kitting, or warehouse transfers. Some or all of the quantity is in plating/rework. Some or all of the quantity is in packaging/kitting or warehouse transfers. IMR - 20 FPD/202

21 ITEM SALES ANALYSIS (IMR/IMRH/ISA) Item Sales Analysis (IMR/IMRH/ISA) Item Sales Analysis provides a summary of the sales activity for all or a range of item numbers. The activity can be calculated for the current month, the current fiscal year, the previous fiscal year, or a specific number of months. The items print in descending order based on either the sales amount, the cost of the sales, or the value of the on-hand quantity. Because those items with the largest amounts (sales totals, cost of sales, or on-hand quantity value) print on the top of the list, this report makes it easy to identify the group of items responsible for the majority of the sales, and to analyze inventory value levels against sales levels. These figures are taken from the reports in the Item Sales History file (IM/HM). When reading the Item Sales Analysis Report it is important to understand the significance of the percentages. If for example the program is run based on the sales totals, the following figures may print: Item 1: 49.5% Item 2: 65.8% Item 3: 90.5% Item 4: 100% The list must be read in order, from top to bottom. Item 1 made up 49.5% of the total sales; item 1 and 2, together, made up 65.8% of the total sales; items 1, 2, and 3 made up 90.5% of the total sales; and collectively, items 1, 2, 3, and 4 made up 100% of the total sales. Once you understand this, you can determine the percentage of the sales that each individual item contributed. To find out what percentage of the 90.5% Item 3 made up, subtract the percentage above from % = The percent made up by Items 1, 2, and % = The percent made up by Items 1 and % = The percent contributed by Item 3 This program can also be used to change the ABC codes of items. Based on the results of the report, you can specify how to change the ABC codes. The final screen in Item Sales Analysis allows you to identify up to ten different percentage rankings, and equate ten ABC codes with each of them. This screen however, is only available if the report is printed in order of the sales totals. When the report is run, the system ranks each item based on their sales performance, and changes the ABC code of those items that fall into one of the rankings determined. FPD/202 IMR - 21

22 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) If the standard ABC classification scheme is to be used, the following percentage values can be entered: PERCENTAGE CODE 15 A 35 B 95 C 100 D In this example, the items making up the top 15% of sales would be assigned an ABC code of A. The items making up the next 20% (15-35%) of sales would be assigned a B code and the next 60% (35-95%) a C code. The remaining 5%, which typically is dead stock, would receive a D code. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two IMR - 22 FPD/202

23 ITEM SALES ANALYSIS (IMR/IMRH/ISA) Field Explanation Print Item Description? (Y/N) Y = Print the description of the items on the report. N = Exclude the item descriptions from the report. Print Shortname (Y/N) Y = Print the item short name. N = Exclude the item short name from the report. Note: If you selected to print the Item Description and the item short name, the short name will print on the second line after the description. Analyze Sales For Current Month Only (M), Current Fiscal Year (Y), Previous Fiscal Year (P), Or Type The Number Of the Past Months (01-12) M = Run the report on the sales figures for the current month. Y = Run the report on the sales figures for the current fiscal year. P = Run the report on the sales figures for the previous fiscal year. 01 to 12 = Enter the number of previous months to report. Include Current Month In Report? This field is available only if you are running the report for the current year or a specific number of months. Y = Include the sales figures from the current month in the report. N = Exclude the sales figures from the current month from the report. Print By Descending (S)ales, (C)ost, (O)nhand, (I)nventory, or (T)otal Units Sold S = Print the items in descending order, based on the total sales amount. C = Print the items in descending order, based on the cost of the sales. O = Print the items in descending order, based on the value of the on-hand quantity. T = Print the items in descending order, based on the total units for the specified number of months. The total quantity sold comes from the im03 history file. If you want to use the third screen to change the ABC codes of selected items, the report must be printed in order of the sales totals (S). FPD/202 IMR - 23

24 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Exclude Items With Total Sales/Cost/ On-hand Amount Less Than Enter the minimum sales, cost, or on-hand amount ( ) that an item must have in order to be included on the report. This depends on which option is selected in the field above. Items with a sales/cost/on-hand amount less than the amount entered in this field are excluded from the report. To include all selected items, regardless of their sales/cost/on-hand figures, leave this field blank and press RETURN. We recommend using this feature, as it will make the report more manageable. Cost of Current Inventory Based On Average Corporate (ACC), Average Warehouse (ACW), Replacement (REP), or Receiving (REC). This entry determines which figures are to be used when figuring the cost of the items. ACC = The average corporate cost, in the Item Master record (IM/MAI). ACW = The average warehouse cost, in the Item Warehouse record (IM/MAI). REP = The replacement cost in the Item Master record (IM/MAI). REC = The cost associated with each Status 2 Tag record. Any Changes? (Y/N) The default is N. N = The system assumes all of your entries are correct. The next screen displays if the report is being printed in order of the sales totals. Y = The cursor moves through each field on the screen, allowing you to change one or all of your entries. IMR - 24 FPD/202

25 ITEM SALES ANALYSIS (IMR/IMRH/ISA) Entry/Inquiry Screen Three This screen is displayed only if you selected to print the report in order of the sales totals. Field Explanation Update ABC Codes? (Y/N) Y = Change the ABC code in the Warehouse record (IM/MAI, 2nd screen) of items, based on their ranking in this report. N = Leave the ABC codes of the items unchanged. The cursor moves directly to the Any Changes field. Error Message: Items with ABC code of * are non-stock items and will not be changed - SKIP If Non-Stock Processing is turned on and you enter Y, the ABC code of the non-stock items will not be changed. Press Skip to continue. Top Percent Ranking There are ten available fields under this heading, and the New ABC Code heading, and each field represents a level. Enter the percentage level that an item s performance must be ranked in order for its ABC code to be changed. The levels must be created in order from lowest to highest. For example, if 85% is entered in the first field (level), 86% or higher must be entered in the next field (level). FPD/202 IMR - 25

26 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) New ABC Code Enter the ABC code that applies to the corresponding percent ranking. The ABC code is a user-defined code that categorizes items based on how quickly they move. We recommend you designate fast selling items (those with the highest sales totals) with an A, and move down the alphabet accordingly when flagging the slower selling items. When you have finished created ABC code levels, press RETURN to move the cursor to the next Top Percent Ranking field. While the cursor is in the blank field, press RETURN again, and the following fields display. Error Message: Stock items cannot be changed to non-stock items - SKIP You have entered * for a stock item and Non-Stock Processing is turned on. The * is used to identify non-stock items. Press Skip and enter a valid ABC code. Any Changes? (Y/N) The default is N. N = The system assumes all of your entries are correct, and displays the next field. Y = The cursor moves through each field on the screen, allowing you to change one or all of your entries. Do You Want To Continue? (Y/N) Y = Run the report as specified. N = Exit the program without running the program. IMR - 26 FPD/202

27 ITEM SALES ANALYSIS (IMR/IMRH/ISA) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: ISA INVENTORY SALES ANALYSIS 02/20/97 RUN BY: WPD 12 MONTHS 12:41:32 02/20/97 WAREHOUSE 01 QUANTITY SELLING CURRENT CURRENT ITEM SOLD PRICE / UM EXTENSION % COST / UM EXTENSION % ON HAND COST / UNIT EXTENSION % ABC ================================================================================================================================ 25C50HCS2Z C C C V 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC 100C300HCS2Z EA EA EA C 1-8 X 3 HEX CAP SCREW GRADE 2 ZINC /BCG KIT EA EA EA V 1/4 ZINC CARRIAGE BOLTS W/NUTS /BCG KIT EA EA EA D 1/4 YELLOW ZINC CARRIAGE BOLTS 25C250HCS8Y C C C A 1/4-20 X 2-1/2 HEX CAP SCREW GR 8 ZINC/YELLOW 25C50HCS2Z EA EA EA V 1/4-20 X ½ HEX C/S GR 2 ZINC 25C75HCS2Z C C C V 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC 31C100HCS2Z C C C V 5/16-18 X 1 HEX CAP SCREW GRADE 2 ZINC 25C200BCG0P C C C V 1/4-20 X 2 CARRIAGE BOLT PLAIN /WTIT C C C V Total For Items Bypassed TOTAL EXTENSIONS = End Of Report. FPD/202 IMR - 27

28 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Material Usage Report (IMR/IMRH/MUR) The Material Usage Report is similar to Item Sales Analysis (IMR/IMRH/ISA) in that both programs can be used to print a summary of the sales activity of items for the current month, the current fiscal year, or a specific number of past months. However, the Item Sales Analysis automatically prints all items in descending order, based on the total sales amount and includes the quantity sold, the number of sales, the quantity received, and the gross profit (optional) for each item. You can select to include usage from Work In Process (Rework, Packaging/Kitting/Transfers). These figures may be useful in determining which items should no longer be stocked and which should have their minimum quantity adjusted. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two IMR - 28 FPD/202

29 MATERIAL USAGE REPORT (IMR/IMRH/MUR) Field Explanation Print Current Month Only (M), Current Fiscal Year (Y), Or Enter The Number Of Past Months (01-12) M = Run the report on the sales totals of the items for the current month. Y = Run the report on the sales totals of the items for the current fiscal year. Enter the number of past months (01 to 12) for which to run the report. Include Current Month? (Y/N) This field is available only if you are running the report for a specific number of past months. Y = The current month is considered to be one of the specified number of months, and the sales figures for this month are included in the report. N = The current month is not considered to be one of the specified number of months, and the sales figures for this month are excluded from the report. Print Items If Totals = Zero? (Y/N) Y = Print all specified items, regardless of their totals. N = Exclude from the report those items whose sold quantity, quantity received, sales totals, and cost totals are all equal to zero. Print Gross Profit? (Y/N) Y = Include the gross profit dollars of each item on the report. N = Exclude the gross profit dollars of each item from the report. Line discounts are taken into consideration when calculating the gross profit, but total invoice discounts are not. Include Usage from Reworking (Y/N) Y = Include reworking usage from WIP on the report. This will affect the monthly usage total printed on the report. N = Do not reworking include usage. Include Usage from Packaging/Kitting (Y/N) Y = Include packaging/kitting usage from WIP on the report. This will affect the monthly usage total printed on the report. N = Do not include packaging/kitting usage. Include Usage from Transfers (Y/N) Y = Include transfer usage from WIP on the report. This will affect the monthly usage total printed on the report. N = Do not include transfer usage. FPD/202 IMR - 29

30 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Any Changes? (Y/N) The default is N. N = The system assumes all of your entries are correct, and displays the next field. Y = The cursor moves through each field on the screen, allowing you to change one or all of your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. Error Messages Total For This Year Not = Total Months This Year The current fiscal year option was selected. The total for the current year does not equal the sum of the individual months in the Item History file (IM/HM). The Item History file must be corrected. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: MUR MATERIAL USAGE REPORT 02/20/97 RUN BY: WPD 6 MONTHS 09:37:53 02/20/97 TOTAL GROSS QTY NO. QTY PART NO DESCRIPTION WH SALES PROFIT SOLD SLS RECEIVE ================================================================================================================================= 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW C250BCG0Z 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC C300BCG0P 1/4-20 X 3 CARRIAGE BOLT PLAIN C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW C300BCG0Z 1/4-20 X 3 CARRIAGE BOLT ZINC C50HCS2Z 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC C50HCS5P 1/4-20 X ½ HEX CAP SCREW GR 5 PLAIN C50HCS5Z 1/4-20 X ½ HEX CAP SCREW GR 5 ZINC C50HCS8Y 1/4-20 X ½ HEX CAP SCREW GR 8 ZINC/YELLOW C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC C100HCS2Z 1/4-20 X 1 HEX CAP SCREW GRADE 2 ZINC TOTALS End Of Report. From Item Number 25C200BCG0P To Item Number 25C100HCS2Z AVERAGE VALUE PER SALE AVERAGE QTY PER SALE- 7 IMR - 30 FPD/202

31 NO HISTORY REPORT (IMR/IMRH/NHR) No History Report (IMR/IMRH/NHR) The No History Report program provides a list of items that do not have history records for a specific time period, and therefore can be useful in determining which items may be obsolete. If an item does not have a record in the Item Sales History file (IM/HM) or the record has zero totals, the item number is included on the list. The short name, Category code, warehouse number, committed, on-hand, and on-order quantity, average cost per unit of measure, and the extended cost print for each item included on the report. Newly created items can be excluded from the report. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations on this screen. Entry/Inquiry Screen Two Field Explanation Print Only Items With An On-Hand Balance? (Y/N) Y = Include only those items with an on-hand balance. N = Include all specified items, regardless of whether or not they have an on-hand balance. FPD/202 IMR - 31

32 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Print Current Fiscal Year (Y); Prior Fiscal Year (P); Or Number Of Past Months (01-12): Y = Print all items that do not have history records for the current fiscal year. P = Print all items that do not have history records for the prior fiscal year. To specify the number of past months to be considered for the report, enter The system prints all items that do not have history records for the number of months specified. For example, to print a list of items that do not have history records from last month, enter 01. Those items that did not have activity recorded last month will print on the report (even if they had activity before this time or have had activity since this time). Print Item Description? (Y/N) Y = Print the description of the items on the report. N = Exclude the item descriptions from the report. Exclude Items Created After This field is used to exclude recently created items. Items that have been created recently often do not have history records, and so, would be included on the report. To avoid this, enter a date. All items created after the date entered will not print on the report. To include all items, regardless of their creation date, accept the date displayed (the sign-on date). Any Changes? (Y/N) The default is N. N = The system assumes all of your entries are correct, and displays the next field. Y = The cursor moves through each field on the screen, allowing you to change one or all of your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program, without printing the report. IMR - 32 FPD/202

33 NO HISTORY REPORT (IMR/IMRH/NHR) Sample Report COMPANY: 10 PAGE 1 RUN ID: NHR INVENTORY REPORT - NO HISTORY 02/20/97 RUN BY: WPD 6 MONTHS 10:22:15 02/20/97 ITEM SHORTNAME CAT WH COMMITTED ON HAND ON ORDER COST/UM EXTENSION ================================================================================================================================= 25C200BCG0Y CGEY 1/4X C /4-20 X 2 CARRIAGE BOLT ZINC/YELLOW 25C250BCG0Y CGEY 1/4X21/ C /4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW 25C250BCG0Z CGEZ 1/4X21/ C /4-20 X 2-1/2 CARRIAGE BOLT ZINC 25C300BCG0Z CGEZ 1/4X C /4-20 X 3 CARRIAGE BOLT ZINC 25C50HCS8P HCS8 1/4X1/ C.00 1/4-20 X ½ HEX CAP SCREW GR 8 PLAIN 25C50HCS8Y HCS8 1/4X1/ C /4-20 X ½ HEX CAP SCREW GR 8 ZINC/YELLOW 25C75HCS5P HCS5 1/4X3/ C /4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN 25C100HCS5P HCS5 1/4X C /4-20 X 1 HEX CAP SCREW GR 5 PLAIN 25C100HCS5Z HCS5 1/4X C /4-20 X 1 HEX CAP SCREW GR 5 ZINC 25C125HCS5Z HCS5 1/4X11/ C /4-20 X 1-1/4 HEX CAP SCREW GR 5 ZINC 25C150HCS2Z HCS2 1/4X11/ C /4-20 X 1-1/2 HEX CAP SCREW GRADE 2 ZINC 25C150HCS5P HCS5 1/4X11/ C /4-20 X 1-1/2 HEX CAP SCREW GR 5 PLAIN FPD/202 IMR - 33

34 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) Non-Stock Sales Analysis Rpt (IMR/IMRH/NSSA) This report lists times sold, quantity, price, and cost information for non-stock items. You can use it to simply list the non-stock items in your database, or to determine which items to convert to stock items, which items to continue tracking, and which items to delete from the database. Print this report as often as necessary (such as monthly) to help you manage non-stock items. Entry/Inquiry Screen Field Explanation WHSE Enter a warehouse number, or press Skip for All. To exit the program, press CMD. Analyze Sales For Number of Past Months Enter the number of previous months to report (1 to 12). Note: This number does not include the current month. Press the up arrow key if you want to return to the previous field. IMR - 34 FPD/202

35 NON-STOCK SALES ANALYSIS RPT (IMR/IMRH/NSSA) Print by Descending (S)ales, (T)imes Sold or (U)nits Sold Enter the sort criteria for the report: S = Print the items in descending order, based on the total sales amount. T = Print the items in descending order, based on the number of times this item has been sold. U = Print the items in descending order, based on the number of units sold. Press the up arrow key if you want to return to the previous field. Include Items With Times Sold Greater Than or Equal To To specify a reporting threshold of item sales, enter the number of times sold. For example, enter 5 if you want to report on items that you have sold five or more times during the reporting period. Press the up arrow key if you want to return to the previous field. Do You Want To Continue? (Y/N) Y = Print the report. N = Exit the program without printing the report. Sample Report COMPANY: 10 ABC COMPANY PAGE 1 RUN ID: NSSA NON-STOCK SALES ANALYSIS REPORT 01/14/00 RUN BY: WPD PAST 12 MONTHS 09:58:36 01/14/00 WAREHOUSE 01 TIMES QTY S E L L I N G CURRENT ITEM NO. SOLD SOLD UM PRICE EXTENSION COST EXTENSION ON HAND ================================ ======= ========= ==== =========== ============ =========== ============ ============ 100C150HCS M X 1 ½ HEX CAP SCREW /NON-STOCK E STORAGE BOXES /NON-STOCK E STORAGE RACKS 25C50HCS9Y M /4-20 X ½ HEX CAP SCREW GRADE 9 YELLOW ZINC 50C200HCS8Z C ½-13 X 2 HEX CAP SCREW GR 8 Z/P 100C150HCSYZ C X 1 ½ HEX CAP SCREW ALLOY Z/P Analyze Sales For Number of Past Months...(01-12):12 Print by Descending (S)ales, (T)imes Sold or (U)nits Sold: S Include Items With Times Sold Greater Than or Equal To...: 0 The values in the Times Sold and Qty Sold columns come from the Item History file (im03). The unit of measure in the UM column comes from the Item Master file (im01). FPD/202 IMR - 35

36 HISTORY AND ACTIVITY REPORTS (IMR/IMRH) In the Selling section of the report: Price = The selling price per UOM, calculated as: Price Extension * UM Qty Sold Extension = The extended price comes from the Item History file (im03) Cost = Your cost per UOM, calculated as: Cost Extension * UM Qty Sold Extension = The extended cost comes from the Item History file (im03) The values in the Current On Hand column come from the Warehouse Master file (im02). Your answers to the screen prompts are listed at the bottom of the report. IMR - 36 FPD/202

37 EXCESS ITEM REPORT (IMR/IMRP/EIR) Purchasing Reports (IMR/IMRP) Excess Item Report (IMR/IMRP/EIR) The Excess Item Report is used to identify the items that have an excess quantity in stock. Based on the sales activity from the past, the system determines the quantity expected to be sold in the coming year or months (depending on what is requested). These figures are then subtracted from the quantity presently available. If there is excess, the item is printed on the list with the past sales totals, past quantity sold, presently available figures, excess on hand (quantity available less the expected usage), warehouse average cost, and extended cost of the excess on-hand quantity for the selected period. The information used in this program is from the records in the Item Sales History file (IM/HM). Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations on this screen. Entry/Inquiry Screen Two FPD/202 IMR - 37

38 PURCHASING REPORTS (IMR/IMRP) Field Explanation Include Items With Sales Amount Less Than: Enter an amount ( ) that may help you identify those items that cost more to stock than they create in profit. Any item that has a sales amount less than the amount entered in this field will be included on the list, even if there is not an excess amount in stock. If this occurs (the item s sales amount is lower than the amount entered in this field, but there is not an excess amount in stock), 0 will print in the excess column of the report for the item. Print For Current Year (C), Current and Past Year (P), Or Enter the Number of Past Months (01-12) Enter the time period for which to run the report. C = Run the report using the figures in the cryr (current year) field of the Item History file (IM/HM). P = Run the report using the figures in the Pryr (prior year) and Cryr (current year) fields of the Item History file (IM/HM). Enter the number of past months (01 to 12) for which to run the report. Print Item Description? Y = Print the description of the items on the report. N = Exclude the item descriptions from the report. Change ABC Code for Items Printed? (Y/N) An ABC code is a user-defined code that categorizes items based on how quickly they move. We recommend you designate fast selling items with A and move down the alphabet accordingly when flagging the slow selling items. Y = Change the ABC code of the items that print on this report (slow selling items for the most part). N = Leave the ABC code of the items unchanged. Error Message: Items with ABC code of * are non-stock items and will not be changed - SKIP If Non-Stock Processing is turned on and you enter Y, the ABC code of the non-stock items will not be changed. Press Skip to continue. IMR - 38 FPD/202

39 EXCESS ITEM REPORT (IMR/IMRP/EIR) New ABC Code is: This field is displayed only if you selected to change the ABC code of the items on this report. Enter the new ABC code to replace the current ABC code of all the items printed on this report. If this feature is used, the ABC codes will automatically be changed in each Item Warehouse record for which the report is run. Neither the new nor the old ABC code will print on the report. Error Message: Stock items cannot be changed to non-stock items - SKIP You have entered * for a stock item and Non-Stock Processing is turned on. The * is used to identify non-stock items. Press Skip and enter a valid ABC code. Any Changes? (Y/N) N = The system assumes all of your entries are correct, and displays the next field. This is the default. Y = The cursor moves through each field on the screen, allowing you to change one or all of your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program, without printing the report. FPD/202 IMR - 39

40 PURCHASING REPORTS (IMR/IMRP) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: EIR EXCESS ITEM REPORT 02/20/97 RUN BY: WPD 12 MONTHS 11:17:52 02/20/97 ITEM SHORTNAME CAT WH SALES USAGE AVAILABLE EXCESS AVG COST EXCESS EXT COST ================================================================================================================================= 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW 25C200BCG0Z CGEZ 1/4X C /4-20 X 2 CARRIAGE BOLT ZINC 25C250BCG0P CGEP 1/4X21/ C /4-20 X 2-1/2 CARRIAGE BOLT PLAIN 25C250BCG0Y CGEY 1/4X21/ C /4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW 25C250BCG0Z CGEZ 1/4X21/ C /4-20 X 2-1/2 CARRIAGE BOLT ZINC 25C300BCG0P CGEP 1/4X C /4-20 X 3 CARRIAGE BOLT PLAIN 25C300BCG0Z CGEZ 1/4X C /4-20 X 3 CARRIAGE BOLT ZINC 25C50HCS5P HCS5 1/4X1/ C /4-20 X ½ HEX CAP SCREW GR 5 PLAIN 25C50HCS5Z HCS5 1/4X1/ C /4-20 X ½ HEX CAP SCREW GR 5 ZINC 25C50HCS8P HCS8 1/4X1/ C.00 1/4-20 X ½ HEX CAP SCREW GR 8 PLAIN 25C50HCS8Y HCS8 1/4X1/ C /4-20 X ½ HEX CAP SCREW GR 8 ZINC/YELLOW 25C75HCS2Z HCS2 1/4X3/ C End Of Report. Total Extended: IMR - 40 FPD/202

41 FUTURE ITEM ACTIVITY (IMR/IMRP/FIA) Future Item Activity (IMR/IMRP/FIA) The Future Item Activity program provides a report used to identify items that are either under-stocked or overstocked during a specific time period. The system looks at the on-hand, expected (Open Customer Order file), and committed (Scheduled Release file) quantities for each specified item, and prints the report based on these figures. The report can begin with any date and covers 14 time period breakdowns. For example, the report Start Date is specified as 5/01 and the Aging Days (time periods) are specified as 15. The Future Item Activity program looks at the on-hand, expected, and committed quantities for each specified item and prints the expected quantity breakdowns for ten consecutive 15 day time periods, beginning with 5/01. The Above Max option is used to identify overstocked items. The Below Min option is used to identify understocked items. The maximum or minimum quantity in the Item Warehouse record (IM/MAI) can be used or it can be adjusted up or down to take into consideration seasonal demands. Also, a number of days can be specified to tailor the report to your purchasing timetable. If you purchase infrequently, you might use the Below Min option with the Aging Days set to cover a 9 month period and specify that only items whose quantity falls below the minimum within 180 days of the Start Date be include on the report. If you purchase frequently, you might select the Below Min option with the Aging Days set at 7 and specify that only items whose quantity falls below the minimum within 30 days of the Start Date be included on the report. If the maximum or minimum quantity is adjusted, the adjustment is for this report only, the Item Warehouse file (IM/MAI, IM/BRM) is not updated. Four quantities print on the report for each item: O/O = on order quantity (status 1 Tags), ORD = ordered quantity (status ignored), S/R = Scheduled releases, and BAL = The balance. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. FPD/202 IMR - 41

42 PURCHASING REPORTS (IMR/IMRP) Entry/Inquiry Screen Two Field Explanation Starting Date The sign on date is displayed. You can accept this date as the date to start with or enter another date in MMDDYY or MMDDYYYY format. This date will print in the first column of the report, and the quantities under it represent the combined total of what is currently on-hand and what is expected, up until this date. Aging Days The report automatically prints quantity breakdowns for 10 consecutive time periods. The Aging Days are the number of days to include in each breakdown. For example, if the Start Date is specified as 5/01 and the Aging Days (time periods) are specified as 25, then the expected sales trends will print for ten consecutive 25 day increments, beginning on 5/01. Use Lead Time In Calculating Min? (Y/N) Y = The asterisk (*) on the report designates when an item needs to be purchased, based on the Lead Time specified in the Item Warehouse record (IM/MAI, IM/BRM). The asterisk prints on the Balance line, beginning in the column containing the time period (Aging Days) when the item should be purchased. The asterisk continues to print in the following columns, and ends in the column containing the time period for which the item needed to be purchased. N = The asterisk (*) designates when items fall below the minimum quantity. IMR - 42 FPD/202

43 FUTURE ITEM ACTIVITY (IMR/IMRP/FIA) Print Only If Above Max Or Below Min? (A/B) A = Print only those items from the specified range that are above the Maximum Quantity specified in the Item Warehouse record (IM/MAI, IM/BRM). B = Print only those items from the specified range that are below the Minimum Quantity specified in the Item Warehouse record. Enter Percent To Increase/Decrease Min Qty This field is displayed only if the Below Min option is selected. The system refers to the number specified in the Minimum Quantity field of the Item Warehouse record (IM/MAI, IM/BRM) to determine whether or not the item has fallen below the specified minimum. However, seasonal demands may sometimes cause the normal minimum quantity to fluctuate. This field can be used to temporarily increase or decrease the figure. The increase/decrease is taken into consideration for this report only. No change is made in the Item Warehouse record. To increase the minimum quantity, enter the percentage only. To decrease the minimum quantity, enter the percentage with a minus sign in front. To use the minimum quantity as it is specified in the Item Warehouse record, leave this field blank and press SKIP. Print Only If Below Min Within Number of Days This field is displayed only if the Below Min option is selected. Only those items that fall below the minimum quantity within this number of days, from the Starting Date are included on the report. Enter Percent To Increase/Decrease Max Qty This field is displayed only if the Above Max option is selected. The system refers to the number specified in the Maximum Quantity field of the Item Warehouse record (IM/MAI, IM/BRM) to determine whether or not the item has gone above the maximum specified. However, seasonal demands may sometimes cause the normal maximum quantity to fluctuate. This field can be used to temporarily increase or decrease the figure. The increase/decrease is taken into consideration for this report only. No change is made in the Item Warehouse record. To increase the maximum quantity, enter the percentage only. To decrease the maximum quantity, enter the percentage with a minus sign in front. To use the maximum quantity as it is specified in the Item Warehouse record, leave this field blank and press SKIP. FPD/202 IMR - 43

44 PURCHASING REPORTS (IMR/IMRP) Print Only If Above Max Within Number of Days This field is displayed only if the Above Max option is selected. Only those items that go above the maximum quantity within this number of days, from the Starting Date are included on the report. Print Only For Scheduled Releases? (Y/N) Y = Include only those items that are flagged as scheduled release items in the Contract Master file (CT/MAI) with a Frequency Date greater than zero. N = Include all specified items, regardless of the flag in the Contract Master file. Print Only Low Stock Items? (Y/N) Y = Print only those items from the specified range that are considered Low Stock. N = Print all specified items, whether or not they are Low Stock. Print Only Items With A Lead Time? (Y/N) Y = Print only those items from the specified range that have a Lead Time entered in their Item Warehouse record. N = Print all specified items, whether or not they have a Lead Time entered in their Item Warehouse record. Print Only Items with a Lead Time greater than: This field is displayed only if Y is entered in the Print Only Items With A Lead Time field. Include Monthly Usage In Balance Calculation? (Y/N) Y = Subtract the monthly usage in the balance calculation. The monthly usage is subtracted from the on-hand balance. N = Exclude the monthly usage from the balance calculation. The system uses a monthly average to represent an items usage. This average is based on the item s performance in the past months. Enter number of months for usage (1-12) This field is displayed only if Y is entered in the Include Monthly Usage In Balance Calculation field. Enter the number of past months to consider when calculating the item s usage. IMR - 44 FPD/202

45 FUTURE ITEM ACTIVITY (IMR/IMRP/FIA) Include current months usage? (Y/N) This field is displayed only if Y is entered in the Include Monthly Usage In Balance Calculation field. Y = Include the current month s sales history when calculating the item s monthly usage. N = Do not include the current month s sales history when calculating the item s monthly usage. Any Changes? (Y/N) This field allows you to check your entries before continuing. N = Do not change any entries. Y = Change one or all of your entries. The cursor moves back to Starting Date field Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: FIA FUTURE ITEM ACTIVITY 02/20/97 RUN BY: WPD BELOW MIN INCREASED BY.00% IN 0 DAYS 11:20:20 02/20/97 WH ON HAND MIN MAX LEAD TIME 6 MO USAGE PERIOD USAGE BEFORE JAN 01 JAN 16 JAN 31 FEB 15 MAR 02 MAR 17 APR 01 APR 16 MAY 01 MAY 16 MAY 31 JUN 15 OVER 01/01/97 JAN 15 JAN 30 FEB 14 MAR 01 MAR 16 MAR 31 APR 15 APR 30 MAY 15 MAY 30 JUN 14 JUN 29 06/29/97 ================================================================================================================================= 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC 123 MONTHLY USAGE: *O/O ORD S/R BAL /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS CGE KIT1 MONTHLY USAGE: *O/O ORD S/R BAL /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS CGE KIT2 MONTHLY USAGE: *O/O ORD S/R BAL * 83-* 83-* 83-* 83-* 83-* 83-* 83-* 83-* 83-* 83-* 83-* 83-* End Of Report. FPD/202 IMR - 45

46 PURCHASING REPORTS (IMR/IMRP) A * code may be printed on the report: Column/Line First column BAL line Indication Some or all of the quantity is in plating/rework, packaging/kitting, or warehouse transfers. Items need to be purchased. See the explanation for the field Use Lead Time In Calculating Min?. IMR - 46 FPD/202

47 PURCHASING LOW STOCK REVIEW (IMR/IMRP/LOW) Purchasing Low Stock Review (IMR/IMRP/LOW) The Purchasing Low Stock Review program provides detailed purchasing information based on Item Warehouse records (IM/MAI or IM/BRM). The Purchasing Low Stock Review program can be used to provide an exception report if the Low Stock Items Only option is selected. If the Low Stock Items option is selected, the minimum quantity in the Item Warehouse record (IM/MAI or IM/BRM) is compared to the available quantity (on hand - committed). If the available quantity is less than the minimum quantity, the item is included on the report. This program includes an option to create kit orders based on either the minimum or maximum quantity in the Master Kit Items Item Warehouse record (IM/MAI or IM/BRM). If this option is selected, one kit order is created which includes all Master Kit Items which meet the specified parameters. LOW is recorded as the entered by for this kit order. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two FPD/202 IMR - 47

48 PURCHASING REPORTS (IMR/IMRP) Field Explanation Print Low Stock Items Only? (Y/N) Y = Include an item only if its available quantity is less than its minimum quantity. N = Include all specified items, regardless of the available and minimum quantities. Print Item Description? (Y/N) Y = Print the description of the items on the report. N = Exclude the item descriptions from the report. Print Extended Item Description? (Y/N) Y = Print the extended item description created in the Notes/Messages program. N = Print the standard item description from IM/MAI. For Low Stock Calculation, Should On-Order Be Part Of Quantity Available? (Y/N) This field is available only if you select to print Low Stock Items only. This entry determines how the system calculates an item s available quantity when locating the low stock items. Y = The available quantity is calculated as the total of the on-hand quantity, less the committed quantities, plus the total on-order quantity. N = The available quantity is calculated as the total of the on-hand quantity, less the committed quantities (the total on-order amount is not used in the calculation). Print All Substitutes (A), Non-Zero (Z), Or No Substitutes (N)? A = Print all possible substitutes and their Tag records. Z = Print only substitutes, with an available quantity or on-hand quantity that is greater than zero (and their Tag records). N = Do not print substitutes. Create Kit Orders? (Y/N) Y = A kit order is created for the quantity needed based on the entry in the following field. LOW is recorded as the Entered By initials. N = Kit orders are not created. If this option is selected, you must specify whether to create the minimum or maximum number of kits (as per each Master Kit Item s Item Warehouse record). IMR - 48 FPD/202

49 PURCHASING LOW STOCK REVIEW (IMR/IMRP/LOW) Create Kit Order Up To Min(1) or Max(2) Qty? This field is displayed only if Y is entered in the Create Kit Orders field. 1 = Create the minimum number of Kit Orders necessary. 2 = Create the maximum number of Kit Orders. Include Commitment Detail? (Y/N) Y = Include customer order, plating/rework, kitting, and warehouse transfer information. N = Do not include customer order, plating/rework, kitting, and warehouse transfer information. Include Blanket Purchase Orders? (Y/N) Y = Include blanket purchase orders. N = Do not include blanket purchase orders. Include Blanket PO If Past End Date? (Y/N) Y = Print blanket purchase orders even if the End Date was prior to the current date. N = Do not include blanket purchase orders if the End Date is prior to the current date. Include Blanket PO If Before Start Date? (Y/N) Y = Include blanket purchase orders even if the current date is prior to the Start Date. N = Do not include blanket purchase orders if the current date is prior to the Start Date. Any Changes? (Y/N) This field allows you to check your entries before running the report. Y = Change one or all of your entries. N = Do not change any of your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. FPD/202 IMR - 49

50 PURCHASING REPORTS (IMR/IMRP) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: LOW LOW STOCK REVIEW 02/20/97 RUN BY: WPD 11:22:21 02/20/97 <- O N H A N D -> < O N O R D E R > WH ITEM AVAILABLE ACTUAL OTHER ACTUAL OTHER COMMITTED MAX MIN USAGE PRICE WH PO/SO LINE VEN/CUS ORDERED RCVD/SCH ORDERED RECEIVED ONHAND CMTD/SOLD COST ================================================================================================================================ 01 /BCG KIT /EA 1/4 YELLOW ZINC CARRIAGE BOLTS CGE KIT PL/RW 09/03/96 09/03/ OPEN BHADJ BHADJ 01/07/97 01/07/ RCVD C0000 MISCX 01/01/91 01/01/ HIST open sales orders /27/96 12/27/ ORDR WIP committments /05/ PLRW POSSIBLE SUBS 01 25C200BCG0Y /C 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW CGEY 1/4X2 A /05/96 09/05/ OPEN C0000 MISCX 01/01/91 01/01/ RCVD BOLTS 01/25/91 01/25/ RCVD PL/RW 01/25/91 01/25/ RCVD 01 25C250BCG0Y /C 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW CGEY 1/4X21/2 WIP committments C0000 MISCX 01/01/91 01/01/ RCVD 01 25C300BCG0Y /C 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW CGEY 1/4X3 WIP committments C0000 MISCX 01/01/91 01/01/ RCVD WIP committments PL/RW 01/25/91 01/25/ RCVD IMR - 50 FPD/202

51 LOW STOCK ITEMS (IMR/IMRP/LSI) Low Stock Items (IMR/IMRP/LSI) The Low Stock Items program provides item activity information based on the Warehouse Master records (IM/MAI, second screen and IM/BRM). The Low Stock Items program can be used to provide an exception report if the Low Stock Item Only option is selected. If the Low Stock Items option is selected, the minimum quantity in the Item Warehouse record (IM/MAI, second screen and IM/BRM) is compared to the available quantity (on hand - committed). If the available quantity is less than the minimum quantity, the item is included on the report. This program includes the option to print buy history information (Tag records). If this option is selected, up to 99 Tag records can be included for each item. Status 1 Tag records are printed first; if the number of records printed is less than the number specified to print, Status 2 Tag records print next. If the total number of Status 1 and Status 2 Tag records is less than the number specified to print, Status 3 Tag records are printed. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two FPD/202 IMR - 51

52 PURCHASING REPORTS (IMR/IMRP) Field Explanation Include Only Low Stock Items? (Y/N) Y = Include an item only if its available quantity is less than its minimum quantity. N = Include all specified items, regardless of the available and minimum quantities. Include Items On Order As If On Hand? (Y/N) This field is available if printing Low Stock items only. Y = Include the on-order quantity as if received when determining if the available quantity is below minimum quantity. N = Do not include the on-order quantity when determining if the available quantity is below minimum quantity. Compare Available To Minimum Quantity? (Y/N) This field is available only if printing Low Stock items only. Y = Include item if available quantity is below the minimum quantity. N = Include item if the available quantity is negative. Print Buy History? (Y/N) Y = Print Tag records (number of Tag records to print is entered in the next field). N = Do not print Tag records. Number To Print This field is available only if the option to print Buy History is selected. Enter the number of Tag records (01 to 99) to print for each item. Status 1 Tag records are printed first; if the number of records printed is less than the number specified to print, Status 2 Tag records print next. If the total number of Status 1 and 2 Tag records is less than the number specified to print, Status 3 Tag records are printed. Summarize For Items With A Different Special Suffix? (Y/N) This field is available only if you are printing the report by item number and did not specify a particular Special code in the Standard Inventory Report Options screen. Y = Total the on-hand, committed, available, and on-order figures for each item number. The special suffix is disregarded when locating all like item numbers. Therefore, all item numbers that are the same, except for the special suffix, are put into the same group. N = Do not total the on-hand, committed, available, and on-order figures for each item number. IMR - 52 FPD/202

53 LOW STOCK ITEMS (IMR/IMRP/LSI) Any Changes? (Y/N) This field allows you to check your entries before continuing. Y = Change one or all of your entries. N = Do not change any of your entries. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: LSI INVENTORY STATUS OF LOW STOCK 02/20/97 RUN BY: WPD ON HAND INCLUDES ON ORDER 11:23:47 02/20/97 ITEM DESCRIPTION SHORTNAME CAT WH ABC MIN ON HAND COMMIT AVAIL ON ORDER MAX PO NO VENDOR DATE QTY COST STATUS ================================================================================================================================ /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS CGE KIT D PL/RW 09/03/ EA 1 BHADJ BHADJ 01/07/ EA 2 C0000 MISCX 01/01/ EA 3 /BWHSRR SRR 1/4-20 X ½ HEX C/S GR 2 ZINC SRR /05/ C 1 /LABOR 5 LABOR AT 5.00/HR LABOR 5/HR D C00000 TRIWE 01/01/ EA 2 25C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC HCS2 1/4X3/ V /06/ C /06/ C ACE H 02/15/ C 1 25C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN HCS5 1/4X3/ V A /06/ C 1 A /06/ C 1 AA0052 CENT 01/07/ C 1 25C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC HCS5 1/4X3/ D A00091 CENT 02/11/ C 1 C0000 MISCX 01/01/ C 2 B0H345 CENT 02/11/ C 2 FPD/202 IMR - 53

54 PURCHASING REPORTS (IMR/IMRP) Min/Max Stock Calculation (IMR/IMRP/MSC) The Min/Max Stock Calculation program can be used to automatically update (the Warehouse screen, IM/MAI) or simply print a report of the items which require an adjustment to the minimum and/or maximum quantities, based on sales (IM/HI) or usage (MFF/MFHI/MFHI). The report prints each item, the current min/max quantity, and the recommended min/max quantity. Use the Min/Max Stock Calculation as often as needed to make certain that inventory minimum and maximum quantities are set correctly. There must be at lease six past months of history available for this program to accurately calculate the minimum and/or maximum quantities based on sales. This program also allows you to calculate the Economic Order Quantity based on the item ABC code or Class code. The report will show the current (old) and recommended (new) values for the minimum quantity the maximum quantity and the EOQ (if all are chosen to be calculated). A lower case n will be displayed after the description if no sales history records exist. Calculation Methods for Minimum Quantity The suggested new minimum quantity is calculated using one of these four methods: Method 1: Smoothed Monthly Average This method uses the past six months of item sales history (IM/HM) as is based on the theory that the more recent the month, the more the activity is indicative of future needs. Use If: month to month fluctuations are moderate Do Not Use If: upward or downward trend exists for a period greater than six months. Method 2: Demand During Lead Time This method uses the past six months of item sales history (IM/HM) and is based on the theory that once stock on hand reaches the minimum quantity calculated, there will be sufficient quantity on hand to last until the next delivery day. Use If: lead times are less than 30 days IMR - 54 FPD/202

55 MIN/MAX STOCK CALCULATION (IMR/IMRP/MSC) Do Not Use If: lead times are very long with a sharp trend of greater than six months Note: The Minimum will not be calculated if the lead time is zero. Method 3: Demand During Leadtime Plus Safety Stock This method uses the past six months of item sales history (IM/HM) and is based on traditional order point logic where the order point is equal to the demand during lead time plus a percentage of one month s safety stock. Use If: lead times are less than 30 days and occasional high spike values exist. Note: The Minimum will not be calculated if the lead time is zero. Method 4: Exponential Smoothing This method uses the past six to twelve months of item sales history (IM/HM) and calculates an exponentially smoothed monthly average, taking into consideration distinct sales trends. Use If: a trend of duration greater than six months exists. Do Not Use If: high spike values occur with frequency of less than every 4-5 months. Calculation Methods for Maximum Quantity There are four methods for calculating suggested new maximum quantities: Method 1: based on the largest month s sales in history. Method 2: based on the largest month s sales in recent history (you specify the number of past months to use). Method 3: based on the minimum quantity times a multiplier that you determine. Method 4: based on the minimum quantity plus the EOQ plus percentage that you determine. FPD/202 IMR - 55

56 PURCHASING REPORTS (IMR/IMRP) Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations. Entry/Inquiry Screen Two Field Explanations Report Only, Or Report and Update? (R/U) R = Print the list of items (from the group specified in the Standard Inventory Report Options screen) that require an adjustment to their minimum and/or maximum quantities. U = Print the list of items that require an adjustment to their minimum and/or maximum quantities and update the newly calculated quantities to the Item Warehouse records (IM/MAI). We recommend that you select the Report option (R) and review the min/max quantities before you update them to the Item Warehouse files. Throw Out Factor (1-5) Methods 1, 2, and 3 use a Throw-Out Factor between 1 and 5 to smooth the high and low variances in the monthly sales figures. To base the calculation on the high end of the sales curve, use 5 as the Throw-Out Factor. To increase the smoothing, use a lower Throw-Out Factor. We recommend a Throw-Out Factor of 2. IMR - 56 FPD/202

57 MIN/MAX STOCK CALCULATION (IMR/IMRP/MSC) Calculate Min Quantity? (Y/N) Y = Calculate (and update, if the update option is selected) a new minimum quantity for the specified items. The current min and max quantities print next to the recommended min and max quantities on the report. N = Do not calculate a new minimum quantity. Note: If N is entered in this field, the cursor moves directly to the Any Changes field. Calculate From Method (1-4) Enter the method by which to calculate the new minimum quantities. 1 = Smoothed Monthly Average 2 = Demand During Lead Time 3 = Demand During Lead Time Plus Safety Stock 4 = Exponential Smoothing. These methods were described at the beginning of this section. Safety Stock Percentage This field is displayed only if Method 3 is selected. Enter the percentage of one month s safety stock to be used in the calculation. Use how many months of history? This prompt is displayed only if Method 4 is selected. Enter the number of months (6 to 12 only) of item sales history to be used in the calculation of Method 4. Maximum Number of Iterations This field is used only if Method 1, 2, or 3 is selected. This number sets the maximum number of times the system will run through the specified calculation process, while figuring the recommended minimum. The system calculates the recommended minimum for each item by averaging the past month s sales figures. This average is then compared to each of the past month s individual sales totals. If the individual month s total is higher than the average, the system automatically cuts the monthly figure in half (for the purposes of this calculation, the Warehouse record is not affected). After a comparison is done for each month, a new average if figured, using the new monthly sales totals, and the comparison is done again. FPD/202 IMR - 57

58 PURCHASING REPORTS (IMR/IMRP) This process (iteration) is repeated until the sales totals for all months are lower than the average, or until the maximum number of iterations entered is reached. Once this occurs, the system figures a new average, using these new monthly totals. This average becomes the recommended minimum for the item. However, if a maximum number of iterations is not set, the process can continue to repeat, until you are left with a minimum of 0. For this reason, we recommend you accept the default of 5. Should the maximum number of iterations be reached before the sales totals for all months are lower than the average, an asterisk (*) is printed on the report between the WH and ITEM columns. It indicates that the process could have continued, but was stopped by the user s input. Use Smoothing Factor (alpha) of? This prompt is displayed only if Method 4 is selected. Enter the smoothing factor (0.0 to 1.0) to be used in the calculation of Method 4. Calculate EOQ? (Y/N) Y = Calculates the Economic Order Quantity based on either the ABC code or Class code. N = Do not calculate the Economic Order Quantity. The cursor will move directly to the Any Changes field. (A)BC or (C)lass Code? A = Use the ABC code to calculate the Economic Order Quantity. C = Use the Class code to calculate the Economic Order Quantity. Calculate Max Quantity? (Y/N) Y = Calculate (and update, if the Update option is selected) a new maximum quantity for the specified items. The current min and max quantities print next to the recommended min and max quantities on the report. N = Do not calculate a new maximum quantity. The cursor moves directly to the Any Changes field. Calculate From Method (1-4) Enter the method for calculating the new maximum quantities. 1 = Largest Month s Sales in history 2 = Largest Month s Sales in recent history 3 = Minimum Quantity times a multiplier 4 = Minimum Quantity plus EOQ-plus-percentage. IMR - 58 FPD/202

59 MIN/MAX STOCK CALCULATION (IMR/IMRP/MSC) Use how many months of history? (1 to 12) This prompt is displayed only when Method 2 is selected. Enter the number of months (1 to 12) of recent past history to use in the calculation of the suggested maximum quantity. Multiplier (00.1 to 99.9) This prompt is displayed only when Method 3 is selected. Enter the multiplier for the calculation. EOQ Percentage beyond 100 (0 to 99) This prompt is displayed only when Method 4 is selected. Enter the EOQ percentage. Any Changes? (Y/N) Y = Change one or all of your entries. N = Do not change any of your entries. Do You Want To Continue? (Y/N) Y = Run the Min/Max Calculation program as specified. N = Exit the program without any affects. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: MSC RESET MINIMUM AND MAXIMUM STOCK QUANTITIES 02/20/97 RUN BY: WPD 11:26:28 02/20/97 PRESENT RECOMMENDED PRESENT RECOMMENDED WH ITEM DESCRIPTION MIN QTY MIN QTY MAX QTY MAX QTY ================================================================================================================================ 01 /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS /BOX 510 EMPTY BOX # ,999, /BOX 520 EMPTY BOX # C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW , C50HCS2Z 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC , C50HCS5P 1/4-20 X ½ HEX CAP SCREW GR 5 PLAIN C50HCS5Z 1/4-20 X ½ HEX CAP SCREW GR 5 ZINC *25C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC C100HCS2Z 1/4-20 X 1 HEX CAP SCREW GRADE 2 ZINC C100HCS8Y 1/4-20 X 1 HEX CAP SCREW GR 8 ZINC/YELLO C125HCS2Z 1/4-20 X 1-1/4 HEX CAP SCREW GRADE 2 ZINC , C200HCS5P 1/4-20 X 2 HEX CAP SCREW GR 5 PLAIN C200HCS5Z 1/4-20 X 2 HEX CAP SCREW GR 5 ZINC C250HCS2Z 1/4-20 X 2-1/2 HEX CAP SCREW GRADE 2 ZINC C250HCS8Y 1/4-20 X 2-1/2 HEX CAP SCREW GR 8 ZINC/YELLOW , C100HCS2Z 5/16-18 X 1 HEX CAP SCREW GRADE 2 ZINC , C100HCS5Z 7/16-14 X 1 HEX CAP SCREW GR 5 ZINC C200HCS2Z 7/16-14 X 2 HEX CAP SCREW GRADE 2 ZINC End Of Report. B0H345 CENT 02/11/ C 2 Note: If a * prints between the WH and ITEM columns, the number of iterations for that item was less than the number you entered in the Maximum Number of Iterations field (see page 57). FPD/202 IMR - 59

60 PURCHASING REPORTS (IMR/IMRP) Purchasing Action Report (IMR/IMRP/PAR) This report provides detailed purchasing information about items for which customer orders have been created since the last time the Purchasing Action Report file was cleared. You can also use it to produce the following information: Indicate exceptions by selecting the Low Stock Items Only option. Indicate unusual or large sales of an item by comparing sales on the report to the average sales for a specified number of months. Indicate if a single customer dominates the purchases of an item by comparing the Customer Item History to the sales on the report. Print monthly sales for each of the last six months. The report selection options print at the end of the report. If you print the report for All Dates, the report heading FOR ALL DATES will print below the report title and in place of the date range. The Purchase Order Specifications program (SYS/POS) must be flagged to update the Purchasing Action Report in order for this program to provide information. After the report is printed, the system asks if this is the Final Copy. If Y is entered in this field, all transactions in the Purchasing Action file from the date entered in the Starting Date field to today s date are cleared. The Starting Date defaults to the date the report was last cleared. At this point, the system checks to see if there are any records in the file with a date PRIOR to the Starting Date. If records are found, a warning message prints on the bottom of the report indicating this. Caution: Print and CLEAR the report either daily or as often as purchase orders are placed. Because the PAR file becomes quite large, we recommend clearing it at least once a week. Customer orders placed either through Order Desk, Credit Debit Memo Entry, Direct Invoicing, or Counter Sales (OD, OP/ME, OP/DI, CS/CSE) are considered. Each item for which an order has been placed can be included or the Low Stock Items Only option can be included. A low stock item is an item with an available quantity less than the minimum quantity as a result of an order being placed. Note: Do not run the Invoice Calculation and Update program while the Purchasing Action Report is being printed. Do not create orders while the Purchasing Action Report is updated. IMR - 60 FPD/202

61 PURCHASING ACTION REPORT (IMR/IMRP/PAR) Entry/Inquiry Screen One Field Explanation Do You Want To Continue? (Y/N) Y = Continue in this program. N = Exit the program. Whse Enter the warehouse from which to print the purchasing information of applicable items. To include items from all warehouses, leave this field blank and press SKIP. Enter Report Starting Date The date the report was last finalized is displayed if you select one warehouse. Press RETURN to accept this date or enter a different date in MMDDYY or MMDDYYYY format Only those items with an ordered date after this date are included on the report. To print the report for all dates, press SKIP. Error Message: Date Cannot Be In Future The date entered is a date after today s date. The starting date of this report cannot be a future date. Press RETURN to acknowledge this message. The cursor moves to the Whse field, from where you can begin again or exit the program. FPD/202 IMR - 61

62 PURCHASING REPORTS (IMR/IMRP) Print Item Description? (Y/N) Y = Print the description of the items on the report. N = Exclude the description of the items from the report. Print Extended Descriptions? (Y/N) This field is displayed only if you entered Y in the previous field. Y = Print the extended item description from Notes & Messages. N = Print the general description from IM/MAI. Print All Substitutes (A), Non-Zero Substitutes (Z), Or No Substitutes (N)? A = Print all possible substitutes and their Tag records. Z = Print only substitutes with an available quantity or on-hand quantity that is greater than zero (and their Tag records). N = Do not print substitutes. Printing substitute items may be helpful in determining whether it is more cost effective to substitute an item rather than to reorder the item. Print Low Stock Items Only? (Y/N) Use this option to produce an exception report. Y = Include an item only if its available quantity is less than its minimum quantity. N = Include items without regard to available and minimum quantities. On Order To Be Part Of Quantity Available? (Y/N) If you entered N in the previous field, the default here is N and cannot be changed. Y = Available quantity is the total on-hand and on-order quantity less the committed quantities. This can be useful in determining which items to order. N = Available quantity is the total on-hand quantity less the committed quantities (total on order amount not used in the calculation). IMR - 62 FPD/202

63 PURCHASING ACTION REPORT (IMR/IMRP/PAR) Print Buying History Only For Whse. No. (Skip For All Whses.) This field is available only if you selected the all warehouses option in the Whse field. Enter the warehouse number from which to include the Tag records. Leave this field blank to include Tag records in all warehouses. Include Usage From Reworking Y = Include items in rework. N = Do not include items in rework. Include Usage From Packaging/Kitting Y = Include items from packaging/kitting. N = Do not include items from packaging/kitting. Include Blanket Purchase Orders Y = Include items on blanket purchase orders. N = Do not include items on blanket purchase orders. Include Blanket PO If Past End Date The default is N and cannot be changed if blanket purchase orders are not included on the report. Y = Include items on blanket purchase orders even if the End Date is prior to the current date. N = Do not include items on blanket purchase orders if the End Date is prior to the current date. Include Blanket PO If Before Start Date? (Y/N) The default is N and cannot be changed if blanket purchase orders are not included on the report. Y = Include items on blanket purchase orders even if the current date is prior to the Start Date. N = Do not include items on blanket purchase orders if the current date is prior to the Start Date. Sort By Item Number or Category (I/C) I = Print the report in FASPAC item number sequence. C = Print the report in Category code sequence and within each Category code, in short name sequence. Any Changes? (Y/N) Y = Change one or all of your entries. N = Display the second screen. FPD/202 IMR - 63

64 PURCHASING REPORTS (IMR/IMRP) Entry/Inquiry Screen Two Field Explanation Compare Report Sales To Average Monthly Sales? (Y/N) Y = Compare the report s sales to average sales for a specified number of months. The average sales data comes from the Sales History file. N = Do not compare sales. How Many Months Comparison? Enter the number of months (1 to 12) to use in calculating the average. Percentage to Report Enter the percentage against which the report s sales will be compared. If the sales are greater than or equal to this percentage, a message will be printed listing above average sales for the item (ABOVE AVG SLS). Check for Item Domination By A Single Customer? (Y/N) Y = Check the Customer Item History file for customers who purchased the largest amount of each item. N = Do not check for large volume customers. Months To Check Enter the number of months (1 to 12) to check for large volume customers. IMR - 64 FPD/202

65 PURCHASING ACTION REPORT (IMR/IMRP/PAR) Percentage To Report Enter the percentage against which large volume customers will be compared. If the purchases for an item are greater than or equal to this percentage, a message will be printed listing the dominant customer number and name (DOMINANT CUSTOMER). Include Current Month? Y/N Y = Include the current month as part of the dominant customer calculations. N = Do not include the current month. Print Sales For Last Six Months? (Y/N) Y = Print monthly sales for each of the last six months. N = Do not print monthly sales. Any Changes? (Y/N) This field allows you to check your entries before running the report. Y = Change one or all of your entries. N = Do not change any of your entries. Do You Want To Continue? Y = Print the Purchasing Action Report. N = Exit the program without printing the report. Final Copy? (Y/N) Y = Delete transactions in the Purchasing Action Report file from the date entered in the Starting Date field to now. N = Do not delete the Purchasing Action Report file. Note: We recommend that you review the report before selecting to clear the Purchasing Action Report file. Once this file is cleared, the information is no longer available in this program. FPD/202 IMR - 65

66 PURCHASING REPORTS (IMR/IMRP) Sample Report COMPANY: 10 FASPAC 3.4 DEMO FILES PAGE 1 RUN ID: PAR PURCHASING ACTION REPORT 04/21/99 RUN BY: 01/01/97 to 04/21/99 14:42:19 04/21/99 <- O N H A N D -> < O N O R D E R > WH ITEM AVAILABLE ACTUAL OTHER ACTUAL OTHER COMMITTED MAX MIN USAGE PRICE ABC WH PO/SO LINE VEN/CUS ORDERED RCVD/SCH ORDERED RECEIVED ONHAND CMTD/SOLD COST ================================================================================================================================ 01 50C12000RAT0P /FT Z A WEINS 06/10/97 06/10/ OPEN PORTE 06/05/98 04/20/ OPEN PACIF 06/25/98 08/31/ OPEN PORTE 06/22/98 09/28/ OPEN PACIF 02/28/98 02/28/ RCVD PORTE 04/20/98 06/03/ RCVD PORTE 04/20/98 06/03/ RCVD PORTE 04/20/98 06/03/ RCVD PORTE 04/20/98 06/03/ RCVD PORTE 04/20/98 06/03/ RCVD /23/98 06/23/ RCVD /23/98 06/23/ RCVD /23/98 06/23/ RCVD /23/98 06/23/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD PACIF 06/25/98 08/15/ RCVD ABOVE AVG SLS ISABE 8 04/20/98 04/20/ ORDR ABOVE AVG SLS ACE H 25 06/09/98 06/09/ ORDR DOMINANT CUSTOMER 9 SOLAR SCREW PRODUCTS LAST SIX MONTHS SALES MAR FEB JAN DEC NOV OCT N37TXP0Z/AB * /M B C0000 MISCX 01/01/91 01/01/ RCVD A PORTE 07/23/97 07/23/ RCVD A HEADS 01/27/98 07/10/ RCVD ACE H 11/30/98 11/30/ RCVD A /07/98 01/07/ HIST A ACE H 07/17/97 07/17/ HIST ABOVE AVG SLS TRAVE 12 05/11/98 02/02/ ORDR ABOVE AVG SLS PL/RW 1 05/12/98 05/12/ ORDR ABOVE AVG SLS RICH 1 05/27/98 05/27/ SHPD ABOVE AVG SLS RICH 1 05/27/98 05/27/ SHPD 02 6N37TXP0Z/AB /M Z 26 6N37TXP0Z/AB /M Z DOMINANT CUSTOMER 1 AMERICAN BOLT & SCREW, LTD N62TXP0Z/AB /M Z A /10/97 12/20/ OPEN A /07/98 01/07/ OPEN /12/98 05/12/ OPEN /12/98 05/12/ OPEN PACIF 06/25/98 08/31/ OPEN BHADJ BHADJ 05/27/98 05/27/ RCVD C0000 MISCX 01/01/91 01/01/ RCVD A /14/98 01/14/ RCVD PACIF 06/25/98 08/15/ RCVD ABOVE AVG SLS RICH 1 05/27/98 05/27/ SHPD 02 6N62TXP0Z/AB /M Z 26 6N62TXP0Z/AB /M Z DOMINANT CUSTOMER 1 AMERICAN BOLT & SCREW, LTD End Of Report. Temporary Copy Starting Date: 01/01/97 No Descriptions Are Printed All Substitute Items Low Stock Only: N On Order Included As Part Of Available: N Items From Warehouse: 01 Buying History From Warehouse: 01 Includes Usage From Rework and Packaging/Kitting BPO With End Dates Before: 01/01/97 Included: Y BPO With Start Dates After: 01/01/97 Included: Y Sorted by: Item Sales In Excess Of 10.00% Of Average Sales For Last 12 Noted Dominant Customers Noted If Total Sales In Excess of 20.00% For Past 12 NOT INCLUDING CURRENT MONTH Monthly Sales For Last Six Months Printed IMR - 66 FPD/202

67 RESET REPLACEMENT COST (IMR/IMRP/RRC) Reset Replacement Cost (IMR/IMRP/RRC) The Reset Replacement Cost program calculates and prints a list of recommended replacement costs for specified items. You can select to simply print the recommended replacement costs, or the costs can be printed and updated to the Item s Master record (IM/MAI). This program is used to make certain that the replacement costs in the Item Master file are current. Replacement costs can also be updated at the time the item is ordered (PO/PE, PO/PL), received (REC/RPO, REC/RNO), or by individually editing the Item Master records (IM/MAI). The recommended replacement costs can be calculated based either on a set multiplier or on the current average cost. Set Multiplier Method This method calculates the recommended (new) replacement cost by multiplying the current replacement cost by a specified factor between 1.01 and Average Cost Method This method calculates the recommended (new) replacement cost by multiplying the current replacement cost by specified factors and comparing it to the current average cost. The current replacement cost is multiplied by the factors specified in the Upper and Lower Limit fields. The current average cost is then compared to these two figures. If the average cost falls between the upper and lower limits, no change is needed to the current replacement cost and the item is not included on the report. If the current average cost is not between the upper and lower limits, the item is included on the report and the recommended replacement cost is equal to the current average cost. Calculation Upper and lower limit factors specified must be greater than 1.00 and less than or equal to Current Replacement Cost X Upper Limit Factor = x Current Replacement Cost X Lower Limit Factor = y IF y current average cost x THEN no change is needed to the current replacement cost. IF current average cost > x OR current average cost < y THEN recommended (new) replacement cost = Current average cost. FPD/202 IMR - 67

68 PURCHASING REPORTS (IMR/IMRP) Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Report Only or Update and Report? (R/U) R = Print a list of the recommended replacement costs for the specified items only. U = Print a list of the item s recommended replacement costs and update these costs to the Item Master record (IM/MAI). Include Items With Zero On Hand? (Y/N) Y = Include all applicable items on the report, even if they have an on-hand quantity of zero (0). N = Do not include those items that have an on-hand quantity of zero (0). Update Replacement Cost By A Set Multiplier? (Y/N) Y = Calculate the recommended (new) replacement costs by multiplying the current replacement cost by a specified factor. N = Calculate the recommended replacement costs based on the Average Cost Method. IMR - 68 FPD/202

69 RESET REPLACEMENT COST (IMR/IMRP/RRC) Enter Factor This field is available only if you select to calculate the recommended replacement costs by a set multiplier. Enter a factor between 1.01 and 9.99 by which to multiply the current replacement costs. Once a valid entry is made in this field the cursor moves directly to the Any Changes field. Consider Only Purchases Since This field is available only if N is entered in the Update Replacement Cost By A Set Multiplier field. The sign on date is displayed. Accept this date by pressing RETURN or enter another date in MMDDYY or MMDDYYYY format. Only purchases made on or after the date in this field are used to calculate the current average cost. Factor To Calculate Upper Limit Enter the upper limit factor (up to 9.99) by which to multiply the current replacement cost for the Average Cost Method. The current replacement cost is multiplied by the factors specified in the Upper and Lower Limit fields. The current average cost is then compared to these two figures. If the average cost falls between the upper and lower limits, no change is needed to the current replacement cost and the item is not included on the report. If the current average cost is not between the upper and lower limits, the item is included on the report and the recommended replacement cost is equal to the current average cost. Factor To Calculate Lower Limit Enter the lower limit factor (up to 9.99) by which to multiply the current replacement cost for the Average Cost Method. The current replacement cost is multiplied by the factors specified in the Upper and Lower Limit fields. The current average cost is then compared to these figures. If the average cost falls between the upper and lower limits, no change is needed to the current replacement cost and the item is not included on the report. If the current average cost is not between the upper and lower limits, the items is included on the report and the recommended replacement cost is equal to the current average cost. Any Changes? (Y/N) Y = Change one or all of your entries. N = Do not change any of your entries. FPD/202 IMR - 69

70 PURCHASING REPORTS (IMR/IMRP) Do You Want To Continue? Y = Print the list of recommended replacement costs for the applicable items (and update these costs to the Item Master file if the update option was selected). N = Exit the program without calculating the recommended replacement costs. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: RRC RESET REPLACEMENT COST 02/20/97 RUN BY: WPD 0.00 TO :29:45 02/20/97 WAREHOUSE 01 AVG PRESENT RECOMMENDED ITEM DESCRIPTION UNIT COST REP COST REP COST ================================================================================================================================ 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN C C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW C C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC C C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN C C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW C C250BCG0Z 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC C C300BCG0P 1/4-20 X 3 CARRIAGE BOLT PLAIN C C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW C C300BCG0Z 1/4-20 X 3 CARRIAGE BOLT ZINC C C50HCS2Z 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC C C50HCS5P 1/4-20 X ½ HEX CAP SCREW GR 5 PLAIN C C50HCS5Z 1/4-20 X ½ HEX CAP SCREW GR 5 ZINC C C50HCS8Y 1/4-20 X ½ HEX CAP SCREW GR 8 ZINC/YELLOW C C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC C C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN C C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC C C100HCS2Z 1/4-20 X 1 HEX CAP SCREW GRADE 2 ZINC C C100HCS5P 1/4-20 X 1 HEX CAP SCREW GR 5 PLAIN C C100HCS5Z 1/4-20 X 1 HEX CAP SCREW GR 5 ZINC C IMR - 70 FPD/202

71 SUGGESTED REORDER REPORT (IMR/IMRP/SRR) Suggested Reorder Report (IMR/IMRP/SRR) The Suggested Reorder Report program provides a list of items that should be reordered based on the average monthly usage and a specified reorder point. It can be used to quickly create a vendor requisition for processing through the Requisitions/Vendor Quotes programs. The average monthly usage is based on usage during the past months. The number of months used is calculated by subtracting the date the Item Warehouse record was created from the current date. If the difference is less than 30, the item is bypassed; if the difference is 30 or more, it is divided by 30 to determine the number of months used (the maximum number of months used is 6). If the created date of the Item Warehouse record is invalid, 6 months usage is used. If desired, the average monthly usage can be calculated using a smoothing factor between 2 and 5. A smoothing factor should be used when there are extreme differences between monthly usage amounts. The normal stock quantity is the quantity that should be kept on hand based on the average monthly usage and the leadtime: (Average monthly usage 30) x Leadtime = Normal stock quantity Example: ( ) x 10 days = The reorder quantity is the point at which an order should be placed and is calculated using the normal stock quantity calculated and specified reorder percent: Normal stock quantity x Reorder percent = Reorder quantity Example: x 70% = If the reorder quantity is less than the available quantity, the item is not included on the report. If the reorder quantity is greater than the available quantity, the suggested order quantity is calculated by subtracting the available quantity from the normal stock quantity: Normal stock quantity - Available quantity = Suggested order quantity Example: = Example: (-5000) = Example: = (prints as zero) If the Create a Requisition option is selected, one requisition is created that includes all items on the Suggested Reorder Report. A message displays at the bottom of the screen to indicate the number of the requisition created. This requisition can then be processed through the Requisition/Vendor Quotes programs. FPD/202 IMR - 71

72 PURCHASING REPORTS (IMR/IMRP) Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Calculate Avg. Mo. Usage w/ Smoothing? (Y/N) Y = There are high and low variances between the individual monthly usage totals. N = The monthly usage of the items does not fluctuate much. Bypass Item If Lead Time = 0? (Y/N) This field is displayed only if the Smoothing option is selected (Y in the Calculate Avg. Mo. Usage w/ Smoothing field). Y = Do not include those items that have a Leadtime of 0 in their Item Warehouse record. N = Print all specified items, regardless of the leadtime in their Item Warehouse record. IMR - 72 FPD/202

73 SUGGESTED REORDER REPORT (IMR/IMRP/SRR) Throwout Factor (2-5) This field is available only if the Smoothing option is selected (Y in the Calculate Avg. Mo. Usage w/ Smoothing field). A Throwout Factor between 2 and 5 can be used to smooth the high and low variances in the monthly sales figures. To base the calculation on the high end of the sales curve, use 5 as the Throwout Factor. To increase the smoothing (base calculation on the low end of the curve), use a lower Throwout Factor. We recommend a Throwout Factor of 2. Reorder Point Percentage Enter the percent as a decimal. For example, 85% = The calculated normal stock quantity, multiplied by this percentage is the quantity at which an order should be placed for the item. Do You Want To Create A Requisition? (Y/N) Y = Create a requisition for the items that have been suggested for reorder. One requisition is created that includes all items on the Suggested Reorder Report. A message displays at the bottom of the screen to indicate the number of the requisition created. This requisition can then be processed through the Requisition/Vendor Quotes programs. N = Do not create a requisition for these items. Any Changes? (Y/N) This field allows you to check your entries before running the report. Y = Change one or all of your entries. N = Do not change any of your entries. Do You Want To Continue? (Y/N) Y = Print the Suggested Reorder Report. N = Exit the program without printing the report. FPD/202 IMR - 73

74 PURCHASING REPORTS (IMR/IMRP) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: SRR SUGGESTED REORDER REPORT 02/20/97 RUN BY: WPD WHSE: 01 PERCENT: :31:14 02/20/97 ITEM QTY COST SUGGEST ONHAND ONORDER CUST ON AVAIL NORMAL LAST COST UM ORD QTY ORDER CONTRACT STOCK LAST VEND ================================================================================================================================ /BCG KIT EA 1/4 YELLOW ZINC CARRIAGE BOLTS 0 25C75HCS2Z C 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC 0 BOLTS 25C75HCS5P C 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN 0 ACE H 25C75HCS5Z C 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC 0 CENTU 25C100HCS8Y C 1/4-20 X 1 HEX CAP SCREW GR 8 ZINC/YELLOW 0 25C250HCS8Y C 1/4-20 X 2-1/2 HEX CAP SCREW GR 8 ZINC/YELLOW 0 31C100HCS2Z C 5/16-18 X 1 HEX CAP SCREW GRADE 2 ZINC 0 CENTU 50C200HCS2Z EA ½-13 X 2 HEX CAP SCREW GRADE 2 ZINC 0 End Of Report. IMR - 74 FPD/202

75 INV. COST ANALYSIS SUMMARY RPT (IMR/IMRP/ICAR) Inv. Cost Analysis Summary Rpt (IMR/IMRP/ICAR) This program provides an accurate picture of where your inventory dollars are tied up. What is the investment in active stock, dead stock, and total stock? How is the inventory turning in total and by Class code? The information in this report is a summary of that presented in the Inventory Cost Analysis Detail (ICAD) report. If detailed information is required to identify each items class code and how it was derived, the ICAD report should be run. Note: This program is the same as the Inventory Cost Analysis Summary (TPI/TPCS) program. Entry/Inquiry Screen Field Explanation Warehouse Enter the warehouse number. Run For (C)lass Code Or (A)BC Code? C = Run the report for Class codes. A = Run the report for ABC codes. Costing Method To Use? (A/C/R) A = Use the Average Warehouse Costing method. C = Use the Corporate Costing method. R = Use the Replacement Costing method. FPD/202 IMR - 75

76 PURCHASING REPORTS (IMR/IMRP) OK To Continue? (Y/N) Y = Run the report as specified. N = Make changes to the entries. Sample Report COMPANY: 10 FASPAC 3.4 DEMO FILES PAGE 1 RUN ID: ICAR INVENTORY COST ANALYSIS SUMMARY REPORT 04/26/99 RUN BY: WPD CURRENT WAREHOUSE: 01 16:05:19 04/26/99 Class Number Of Pct Ave. Turn < -Usage > < Carrying > Code Items Item Cost/M Rate Cost Pct Cum Cost Pct Cost Pct Cum Cost Pct ================================================================================================================================= ?? Active Stock Totals Dead Stock Totals Other Stock Totals Warehouse 01 Totals Warehouse: 01 WAREHOUSE ONE Run For Class Codes Cost Method: Corporate Cost END OF REPORT IMR - 76 FPD/202

77 INVENTORY STATUS TYPE 2 (IMR/IMRM/IS2) Miscellaneous Reports (IMR/IMRM) Inventory Status Type 2 (IMR/IMRM/IS2) The Inventory Status Type 2 program provides a summarized master list of inventory items. The following information prints for each specified item: item description, short name, ABC code, Part History flag (A, Y, or N), bin locations, average warehouse cost, replacement cost or stock values, list price, Category code, Price Table code, unit of measure, and the on-hand quantity. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Include If No Whse Record Found? N = Exclude an item if it does not have a Warehouse record for the specified warehouse. Y = Include all items. If an item does not have a Warehouse record for the specified warehouse, warehouse specific information does not print. FPD/202 IMR - 77

78 MISCELLANEOUS REPORTS (IMR/IMRM) Include Zero Balance Items? (Y/N) Y = Include an item even if it has an on-hand balance of zero (0) in the specified warehouse. N = Exclude an item if it has an on-hand balance of zero (0) in the specified warehouse. In either case, on-hand refers to any of the on-hand categories: whse stock, processing, etc. Print Only Primary Bin Location? (Y/N) Y = Print each item s primary bin location only. N = Print all bin locations for each item. Bin Locations 2 to 6 print on a line separate from the line on which the item prints. Print Item Extended Description? (Y/N) Y = Include the item s messages/notes of that have a Note Type of DESC. The messages/notes print as an extended item description, immediately below the item description from the Item Master record. N = Do not include the item s messages/notes. Print (R)eplacement Cost or (S)tock Values? (R/S) Select which figures you want to print for each item. R = Print the item s replacement cost. S = Print the item s stock values. Any Changes? (Y/N) This field allows you to check your entries before running the report. Y = Change one or all of your entries. N = Do not change any of your entries, and to display the next field. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. IMR - 78 FPD/202

79 INVENTORY STATUS TYPE 2 (IMR/IMRM/IS2) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: IS2 INVENTORY STATUS TYPE 2 02/20/97 RUN BY: WPD WAREHOUSE : 01 12:43:05 02/20/97 ITEM DESCRIPTION SHORTNAME ABC PH BINS ACOST RCOST PRICE CAT PT UM ONHAND ================================================================================================================================ 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC V N A A EA 9990 P /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS CGE KIT2 D Y *127 CK EA 92-P /BOX 510 EMPTY BOX #510 BOX 510 V Y *950 A EA P /BOX 520 EMPTY BOX #520 BOX 520 V Y *950 A EA 391 P /LABOR 5 LABOR AT 5.00/HR LABOR 5/HR D Y *990 A EA 10 P 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN CGEP 1/4X2 V Y CG C 1800 P 25C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW CGEY 1/4X2 V Y CG C C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC CGEZ 1/4X2 V Y CG C C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN CGEP 1/4X21/2 V Y CG C C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLO CGEY 1/4X21/2 V Y CG C 2200 End Of Report. The following codes may be printed on the report. Code Column Indication * PRICE The list price is less than the replacement cost. P ONHAND Some or all of the quantity is in plating/rework. FPD/202 IMR - 79

80 MISCELLANEOUS REPORTS (IMR/IMRM) Inventory Status Listing (IMR/IMRM/ISL) The Inventory Status Listing program can be used to produce a summarized master list of inventory items and/or an inventory price list, based on a specified multiplier. The following information prints for each specified item: item description, warehouse number, on-hand quantity, available quantity, on-order quantity, price, and ABC code. The letter p next to the on-hand or on-order quantity indicates that some or all of the quantity is in plating/rework. Because specific groups of items can be selected and their price can be changed by a multiplier, many people find this program useful for producing a price list that can be sent to customers. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two IMR - 80 FPD/202

81 INVENTORY STATUS LISTING (IMR/IMRM/ISL) Field Explanation Enter Pricing Multiplier (9.99) This entry is a straight multiplier ( ). The list price (or replacement cost, if the list price is zero) is multiplied by this entry. The new price is calculated as follows: list price x multiplier x multiplier in the first price break in the Price Table. Enter to clear the field. Any Changes? (Y/N) This field allows you to check your entry. Y = Change the multiplier. N = Continue. Do You Want To Continue? (Y/N) Y = Print the Inventory Status Listing as specified. N = Exit the program without printing the report. Error Messages Price Table Not On File The Item Master record or Item Warehouse record of the item displayed contains a Price Table code for which there is not a Price Table with a Customer ID of zero. Press RETURN to acknowledge this message. FPD/202 IMR - 81

82 MISCELLANEOUS REPORTS (IMR/IMRM) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: ISL INVENTORY STATUS LISTING 02/20/97 RUN BY: WPD 12:43:58 02/20/97 TEM DESCRIPTION WH ON HAND AVAILABLE ON ORDER PRICE UM ABC ================================================================================================================================ 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC P P 9.34 EA V /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS P P EA V /BCG KIT2 1/4 YELLOW ZINC CARRIAGE BOLTS P P EA D /BOX 510 EMPTY BOX # P P 2.00 EA V /BOX 520 EMPTY BOX # P P 2.50 EA V /LABOR 5 LABOR AT 5.00/HR P EA D /TEST TEST P EA /TEST 1 1/4 ZINC CARRIAGE BOLTS W/NUTS P P EA V /TEST PL 1/4 ZINC CARRIAGE BOLTS W/NUTS EA C /TESTQUOTES TESTING EA 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN P P 4.84 C V 25C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW C V 25C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC C V 25C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN C V 25C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW C V End Of Report. The following codes may be printed on the report. Code Column Indication P ON HAND Some or all of the quantity is in plating/rework. P ON ORDER Some or all of the quantity is in plating/rework, packaging/kitting, or warehouse transfers. IMR - 82 FPD/202

83 THE ITEM STATUS SHEET (IMR/IMRM/ISS) The Item Status Sheet (IMR/IMRM/ISS) The Item Status Sheet program provides detailed item information from the Item Master file, Tag file, and Open Customer Order file. The following information is printed for each item: Item description Box quantity Weight Bin locations 1 and 2 Cross-reference numbers On-hand, on order, and committed quantities Usage (last 12 months, current month) Cost (replacement, average) All Status 1 Tag records All Status 2 Tag records Committed detail Entry/Inquiry Screen FPD/202 IMR - 83

84 MISCELLANEOUS REPORTS (IMR/IMRM) Field Explanation Whse Enter the warehouse number. To include items in all warehouses, leave this field blank and press SKIP. Once a valid warehouse number is entered, the default entries display in the remaining fields. Print by (I)tem, item (S)hortname, (C)ategory Select the sequence. I = Print the items in FASPAC item number sequence. S = Print the items in short name sequence. C = Print the items in Category code sequence. Range or Select This field is available only if you entered I in the previous field. If you entered S or C in the previous field, the S remains in this field. S = Specify individual item numbers to include on the report. R = Specify the items in a range. To include all items in the specified warehouse, you must select R. Print Prices Y = Include the item prices on the report. N = Exclude the item prices from the report. 01 to 30 These fields are available only if you entered S in the Range or Select field. Enter the item numbers to include on the report. Each entry must be a valid item number. When you have finished entering item numbers, leave the next field blank and press RETURN. Whole File (Y/N) This field is available only if you entered R in the Range or Select field. Y = Print all items in the specified warehouse. N = Specify a range of items to print on the report. IMR - 84 FPD/202

85 THE ITEM STATUS SHEET (IMR/IMRM/ISS) From To These fields are available only if you entered N in the Whole File field. Enter the range of item numbers to include on the report. You must specify the items using the Print By option previously selected (item number, short name, or Category code). Do You Want To Continue? (Y/N) Y = Print the Item Status Sheet as specified. N = Exit the program without printing the report. FPD/202 IMR - 85

86 MISCELLANEOUS REPORTS (IMR/IMRM) Sample Report - Page 1 COMPANY: 10 ITEM STATUS SHEET PAGE 1 RUN ID: ISS 12/17/99 RUN BY: WPD 50C100HCSS 08:02:58 12/17/99 ================================================================================================================================ ½-13 X 1 HEX CAP SCREW S/S S/S TRACEABLE: N CREATED: 10/07/91 BOX QTY : 50 CASE QTY : 0 BULK QTY : 0 WEIGHT : 5.00/C CROSS REFERENCE ITEMS 123 CUST 1 DESC 1234 CUST 2 DESC CUST 2 DESC BWH CUST 19 HALF-13 X ONE HCS SS S/S CUST 19 MILSPXREF234 CUST 25 THIS IS A CHANGED XREF DESCRIPTION 3278 CUST 31 DESC CUST 32 DESC CUST 33 DESC VENDOR269 VEND 269 THIS IS THE DESCRIPTION VENDORHEYCO1 VEND HEYC1 THIS IS THE DESC TIECO XREF VEND TIECO THIS IS THE DESCRIPTION 3378 ALT THIS IS A TEST WHSE STATUS SUMMARY WH ONHAND ONORDER COMMITTED BIN LOCATIONS 01 WHSE STOCK REWORK 2001 CUST ORDERS B1: BIN1LOC2 B4: BIN4LOC5 TRACEABLE: N REWORK 8801 PROCESSING 0 WHSE TRANSFERS 7200 B2: BIN2LOC3 B5: BIN5LOC6 CREATED: 10/07/91 WHSE TRANSFERS 30 PROCESSING 6881 B3: BIN3LOC4 B6: BIN6LOC7 LAST COUNT: 10/07/91 PURCHASE ORDERS AVAILABLE MAX QTY 0 MIN QTY 0 PRESET MIN: LAST 12 MONTH USAGE CURRENT MONTH USAGE 5205 RPL COST : AVG COST : RECEIVED TAGS - STATUS DETAIL WH TAG LOCATION ONHAND COMMITTED AVAIL DATE RCD VEND PO NO/LINE COST B /07/91 WHTRF B /15/98 PORTE B /15/98 PORTE FLOOR /18/98 EATON FLOOR /23/98 EATON FLOOR /23/98 EATON FLOOR /25/ OPEN PO - STATUS DETAIL WH VENDOR PO NO/LINE DATE ORD DATE DUE ORDERED BALANCE COST UM 01 EATON CORPORATION /21/98 02/21/ C 01 BOSSARD INTERNATIONAL. INC /29/99 09/29/ C 01 LARRYS FOREIGN /05/99 10/05/ LB 01 HEYCO MOLDED PROD HEY /12/99 11/02/ C 01 TRIFAST SEEMO /12/99 10/31/ C 01 BOSSARD INTERNATIONAL. INC /31/99 11/02/ C 01 HEYCO MOLDED PROD HEY /31/99 11/02/ C COMMITTED DETAIL - OPEN ORDERS WH CUSTOMER DATE ORD DATE DUE UNIT PRICE UM STATUS ORDER-NO/LNE PO-NUMBER ORDERED CMT EXT-PRICE HILLCREST HARDWARE 01/07/98 01/07/ C BH Printed HILLCREST HARDWARE 01/09/98 01/09/ C Printed HILLCREST HARDWARE * 05/07/99 05/07/ C Scanning HILLCREST HARDWARE * 05/07/99 05/07/ C Scanning ACE HARDWARE HILLCREST BRA 11/19/99 11/19/ C TEST NOTES Printed COMMITTED DETAIL - PLRW ORDERS WH CUSTOMER DATE ORD DATE DUE UNIT PRICE UM STATUS ORDER-NO/LNE PO-NUMBER ORDERED CMT EXT-PRICE 01 PORTE PORTEOUS FASTENERS 02/15/ C * 2.97 Open BOSSARD INTERNATIONAL. INC. 04/28/ C * 5.42 Open IMR - 86 FPD/202

87 THE ITEM STATUS SHEET (IMR/IMRM/ISS) Sample Report - Page 2 COMPANY: 10 ITEM STATUS SHEET PAGE 2 RUN ID: ISS 12/17/99 RUN BY: WPD 50C100HCSS 08:02:58 12/17/99 ================================================================================================================================ COMMITTED DETAIL - KIT ORDERS WH CUSTOMER DATE ORD DATE DUE UNIT PRICE UM STATUS ORDER-NO/LNE PO-NUMBER ORDERED CMT EXT-PRICE 01 WIP/O 02/05/ C Open 01 WIP/O 11/24/ C Open COMMITTED DETAIL - WHSE TRES WH CUSTOMER DATE ORD DATE DUE UNIT PRICE UM STATUS ORDER-NO/LNE PO-NUMBER ORDERED CMT EXT-PRICE 01 WHTRF 02/22/ C * 0.00 Printed 01 WHTRF 03/09/ C * 0.00 Printed B/O 01 WHTRF 04/25/ C * 0.00 Back order CARRIER DATE TO SHIP DATE TO RECEIVE STATUS QTY SHIPPED IN-TRANSIT STATUS UPS 01/29/99 01/29/99 Arrived 50 In-transit 01 WHTRF 06/28/ C * 0.00 Printed 01 WHTRF 07/15/ C * 0.00 Printed CARRIER DATE TO SHIP DATE TO RECEIVE STATUS QTY SHIPPED IN-TRANSIT STATUS UPS 06/29/98 06/29/98 Loaded 50 Loaded CARRIER DATE TO SHIP DATE TO RECEIVE STATUS QTY SHIPPED IN-TRANSIT STATUS UPS 01/29/99 01/29/99 Arrived 50 In-transit 01 WHTRF 11/24/ C * 0.00 Printed END OF ITEM... FPD/202 IMR - 87

88 MISCELLANEOUS REPORTS (IMR/IMRM) Master Listing (IMR/IMRM/LIS) The Master Listing program provides a detailed list of inventory items. The following information is included for each item: From the Item Master Record (IM/MAI, 1st screen) item description short name Category code replacement cost Price Table code Buyer code vendor vendor item number Tax code ABC code unit of measure box, case, bulk quantities weight possible substitutes average cost From the Item Warehouse Record (IM/MAI, 2nd screen) primary bin list price maximum quantity minimum quantity lead time on-order quantity on-hand quantity committed quantity available quantity Note: If the minimum quantity value has been specified as preset, the word PRESET prints following the MIN Quantity. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. IMR - 88 FPD/202

89 MASTER LISTING (IMR/IMRM/LIS) Entry/Inquiry Screen Two Field Explanation Print Only Items With On Hand In Any Warehouse? (Y/N) Y = Include an item only if an on-hand quantity is found in at least one warehouse. N = Include all specified items, even if an on-hand quantity is not found in any warehouse. If this option is selected, all warehouse records print for items included (not just the warehouse records of the on-hand quantity). Any Changes? (Y/N) This field allows you to check your entry. Y = Change the entry. N = Continue. Do You Want To Continue? (Y/N) Y = Print the report. N = Exit the program without printing the listing. FPD/202 IMR - 89

90 MISCELLANEOUS REPORTS (IMR/IMRM) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: LIS INVENTORY MASTER LISTING 02/20/97 RUN BY: WPD 12:45:53 02/20/97 ITEM CATEGORY SHORTNAME VENDOR VEND-ITEM TAX SUBSTITUTES-1,3,5 SUBSTITUTES-2,4,6 BUYER AVG COST REP COST ABC BOX CASE BULK P/C UM WEIGHT DESCRIPTION ================================================================================================================================ WH BIN-1 PRICE MAX MIN LEAD ON ORDER ON HAND COMMITTED AVAILABLE ================================================================================================================================ /BCG KIT1 127 CGE KIT1 N 25C200BCG0Z 25C250BCG0Z V CK EA C300BCG0Z 25CNFH0Z 1/4 ZINC CARRIAGE BOLTS W/NUTS P TOTALS: /BCG KIT2 127 CGE KIT2 N 25C200BCG0Y 25C250BCG0Y D CK EA C300BCG0Y 1/4 YELLOW ZINC CARRIAGE BOLTS P TOTALS: TOTALS: End Of Report. IMR - 90 FPD/202

91 NEW ITEM PRINT (IMR/IMRM/NIP) New Item Print (IMR/IMRM/NIP) The New Item Print program provides a list of items for which an Item Master record or an Item Warehouse record was created during a specific time period. The following information prints for each item that is included on the report: Item description Created date Category code Replacement cost Corporate average cost Unit of measure Price Table code ABC code Entry/Inquiry Screen Field Explanation Do You Want To Continue? (Y/N) Y = Continue in the program. N = Exit the program. FPD/202 IMR - 91

92 MISCELLANEOUS REPORTS (IMR/IMRM) Whse Enter the warehouse number in which to check for items that had an Item Master or Warehouse record created during the time to be specified. For all warehouses, Leave this field blank and press SKIP. From Date The sign on date is displayed. Accept this date or enter another date in MMDDYY or MMDDYYYY format. To Date: The date entered in the From Date field is displayed. Accept this date if you want to locate the items that had a Master record or Warehouse record created on this date only. If you enter another date it must be in MMDDYY or MMDDYYYY format and it must be after the date entered in the From field. Print Only New Master Items? (Y/N) Y = Print only those items that had a Master record (IM/MAI, 1st screen) created during the specified time period. An item will not print if it had a Warehouse record (IM/MAI, 2nd screen) created during this time, but not a Master record (IM/MAI, 1st screen). N = Print items that had either a Master record or a Warehouse record created during the specified time period. Any Changes? (Y/N) This field allows you to check your entries. Y = Make a change. N = Continue. Do You Want To Continue? (Y/N) Y = Print the report as specified. N = Exit the program without printing the report. IMR - 92 FPD/202

93 NEW ITEM PRINT (IMR/IMRM/NIP) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: NIP NEW ITEM PRINT 02/20/97 RUN BY: WPD 12:47:35 02/20/97 ITEM DESCRIPTION CREATED CAT REPL COST CORP AVG UM PT ABC ================================================================================================================================ 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN 01/01/ C CG V 25C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW 01/01/ C CG V 25C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC 01/01/ C CG V 25C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN 01/01/ C CG V 25C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW 01/01/ C CG V 25C250BCG0Z 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC 01/01/ C CG V 25C300BCG0P 1/4-20 X 3 CARRIAGE BOLT PLAIN 01/01/ C CG V 25C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW 01/01/ C CG D 25C300BCG0Z 1/4-20 X 3 CARRIAGE BOLT ZINC 01/01/ C CG V 25C50HCS2Z 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC 01/01/ C H2 V 25C50HCS5P 1/4-20 X ½ HEX CAP SCREW GR 5 PLAIN 01/01/ C H5 C 25C50HCS5Z 1/4-20 X ½ HEX CAP SCREW GR 5 ZINC 01/01/ C H5 V 25C50HCS8P 1/4-20 X ½ HEX CAP SCREW GR 8 PLAIN 01/01/ C H8 V 25C50HCS8Y 1/4-20 X ½ HEX CAP SCREW GR 8 ZINC/YELLOW 01/01/ C H8 V 25C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC 01/01/ C H2 V 25C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN 01/01/ C H5 V 25C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC 01/01/ C H5 D 25C75HCS8P 1/4-20 X 3/4 HEX CAP SCREW GR 8 PLAIN 01/01/ C H8 B 25C75HCS8Y 1/4-20 X 3/4 HEX CAP SCREW GR 8 ZINC/YELLOW 01/01/ C H8 B 25C100HCS2Z 1/4-20 X 1 HEX CAP SCREW GRADE 2 ZINC 01/01/ C H2 V 25C100HCS5P 1/4-20 X 1 HEX CAP SCREW GR 5 PLAIN 01/01/ C H5 V End Of Report. FPD/202 IMR - 93

94 MISCELLANEOUS REPORTS (IMR/IMRM) Whse Item With No Master Item (IMR/IMRM/NMR) The Whse Item With No Master Item program provides a list of items that need to be corrected in the Item Master file (IM/MAI). For each item listed on the report, an Item Master record must be created. Then, if the item is no longer needed, it should be deleted correctly (Item Warehouse record(s) first, Item Master record last). See the Inventory Management section (IM/MAI) of the manual for detailed instructions. Entry/Inquiry Screen Field Explanation Do You Want To Continue? (Y/N) Y = Print a list of items that need to be corrected in the Item Master file (IM/MAI). N = Exit the program without printing the list. IMR - 94 FPD/202

95 NEGATIVE ON HAND (IMR/IMRM/NOH) Negative On Hand (IMR/IMRM/NOH) The Negative On Hand program provides a list of items that have a negative on-hand balance and/or need corrections to be made in their Item Master file (IM/MAI) and Tag Master file (TAG/MAI). You are given the option to check for all errors or just for on-hand quantities that are less than zero. If the option to check for all errors is selected, the program checks that on-hand and on-order quantities are greater than zero, that all Status 1 and Status 2 Tag records have positive balances, and that Tag record totals equal Item Master file quantities. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Print Only Items With Negative On Hand? (Y/N) Y = Print only those items that have an on-hand balance that is less than zero. N = Print items that have a negative on-hand balance and/or have one or more of the errors listed on the following pages. FPD/202 IMR - 95

96 MISCELLANEOUS REPORTS (IMR/IMRM) Any Changes? (Y/N) Y = Change the entry in the previous field. N = Continue. Do You Want To Continue? (Y/N) Y = Print the Negative On Hand Report. N = Exit the program without printing the list. Error Messages OH TAG The total of the Status 2 Tag records (in the warehouse specified) is not equal to the total of the on-hand balances in the Item Master record (IM/MAI). Correct the Tag records to equal the Item Master record. ORD TAG The total of the Status 1 Tag records (in the warehouse specified) is not equal tot the total of the on-order balances in the Item Master record (IM/MAI). Print the Purchase Order Listing (PO/LIS) to determine which purchase order is missing the Tag record and then create the Tag record. If there isn t a purchase order missing a Tag record, change the Status 1 Tag record to a Status 3 Tag record. ON HAND The warehouse stock on-hand amount is less than zero. Correct the stock on-hand quantity through either Inventory Adjustment (ADJ/ET) or Receiving Without a P.O. (REC/RNO). OH PLRW The plating/rework stock on-hand amount is less than zero. Contact the FASPAC Service Center for assistance. OH PROC The processing stock on-hand amount is less than zero. Contact the FASPAC Service Center for assistance. ON ORD The purchase orders on-order amount is less than zero. Contact the FASPAC Service Center for assistance. IMR - 96 FPD/202

97 NEGATIVE ON HAND (IMR/IMRM/NOH) ORD PLRW The plating/rework on-order amount is less than zero. Contact the FASPAC Service Center for assistance. ORD PROC The processing (kitting) on-order amount is less than zero. Contact the FASPAC Service Center for assistance. ORD TXFR The warehouse transfers on-order amount is less than zero. Contact the FASPAC Service Center for assistance. ON ORD 0 The Status 1 Tag record has a zero balance (zero is on-order). If no open purchase order exists, change the Status 1 Tag record to a Status 3 Tag record. TAG ORD The Status 1 Tag record has a negative balance (less than zero) on-order. Correct the Status 1 Tag record. TAG OH The Status 2 Tag record has a negative on-hand amount. If the on-hand quantity is also a negative quantity, disregard this error. If the on-hand quantity is not negative, correct the Tag record. NONE This item has an Item Master record, but does not have an Item Warehouse record. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: NOH NEGATIVE ON HAND BALANCE 02/20/97 RUN BY: WPD 12:53:21 02/20/97 ITEM DESCRIPTION WHSE CAT ON HAND TAG NBR TAG QTY ERROR ================================================================================================================================ 25C100HCS8Y 1/4-20 X 1 HEX CAP SCREW GR 8 ZINC/YELLOW ON HAND 25C250HCS8Y 1/4-20 X 2-1/2 HEX CAP SCREW GR 8 ZINC/YELLOW ON HAND 31C100HCS2Z 5/16-18 X 1 HEX CAP SCREW GRADE 2 ZINC ON HAND 50C200HCS2Z ½-13 X 2 HEX CAP SCREW GRADE 2 ZINC ON HAND 100C300HCS2Z 1-8 X 3 HEX CAP SCREW GRADE 2 ZINC ON HAND End Of Report. FPD/202 IMR - 97

98 MISCELLANEOUS REPORTS (IMR/IMRM) Percentage Change Report (IMR/IMRM/PCR) The Percentage Change Report analyses the inventory history for an increase or decrease in the sales of a period of months. This report may be run for all warehouses, but each warehouse is reported and calculated separately. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Number Of Past Months To Analyze (1-6): These are inventory months. The number of months entered will be compared to the same number of previous months for analysis. Up to six months may be entered, since 12 months is the maximum. The current month is excluded. For example, if the current month is March and the number of months selected is 5, the last five months (February, January, December, November, and October) will be compared to the previous five months (September, August, July, June, and May). IMR - 98 FPD/202

99 PERCENTAGE CHANGE REPORT (IMR/IMRM/PCR) Show Increase or Decrease in Sales? (I/D) I = Prints the item if there was an increase in sales from the oldest group of months to the most recent group of months selected. D = Prints the item if there was a decrease in sales from the oldest group of months to the most recent months selected. The percentage is calculated where the first months equal the most recent months and the last months are the months prior to the most recent. Increase: (total sold in the first months - total quantity sold in the last months) total sold in the first months x 100. Decrease: (total sold in the last months - total quantity sold in the first months) total sold in the last months x 100. This percent is compared to the percent entered to determine if the item is to be listed. Percentage of Change to Report: Enter the percent to be compared if the sales have increased or decreased. 10% is entered as 10. Valid entries are 1 through 99. Only those items that have an increase or decrease equal to or more than the percent entered for the number of months selected will be listed. All Correct? (Y/N) Y = All entries are correct. Display the following field. N = All entries are NOT correct. Return the cursor to the first field on this screen. Do You Want To Continue? (Y/N) Y = Print the Percentage Change Report as specified. N = Exit the program without printing the Percentage Change Report. Error Messages Percentage of Change to Report: This entry must be a 2 digit number. Either a 0 or an alpha character was entered in this field. Enter a number between 1 and 99. FPD/202 IMR - 99

100 MISCELLANEOUS REPORTS (IMR/IMRM) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: PCR ITEM SALES PERCENTAGE CHANGE REPORT 02/20/97 RUN BY: WPD Showing Decreases Of More Than 1% In Last 6 Months. 13:00:24 02/20/97 AVERAGE SALES FOR MONTHS WHSE ITEM NUMBER ITEM DESCRIPTION ITEM SHORTNAME % CHG AUG - JAN FEB - JUL ================================================================================================================================ 01 25C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW CGEY 1/4X IMR FPD/202

101 PRESET MINIMUM REPORT (IMR/IMRM/PSM) Preset Minimum Report (IMR/IMRM/PSM) The Preset Minimum Report lists all items that currently have a preset minimum. The number of sales and the quantity sold print for the number of months specified in the program. In Inventory Maintenance (IM/MAI), the minimum quantity entered for each item can be identified as a preset minimum. After entering the quantity, you will be asked if this is a preset min. By setting the flag to Y, the minimum quantity can only be changed in Inventory Maintenance. The Min/Max Calculation program will not change the minimum quantity if it is preset. Entry/Inquiry Screen One The first screen in this program is the Standard Inventory Report Options. It allows you to specify the items or type of items to include in the report. See page 7 for detailed field explanations for the Standard Inventory Report Options. Entry/Inquiry Screen Two Field Explanation Specify number of prior months to list (01-12) Enter the number of months for which to list the number of sales and the quantity sold of each item on the report. Continue? (Y/N) Y = Print the Preset Minimum Report as specified. N = Exit the program without printing the report. FPD/202 IMR - 101

102 MISCELLANEOUS REPORTS (IMR/IMRM) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: IMPSM PRESET MINIMUM QUANTITY REPORT 02/20/97 RUN BY: WPD 13:01:19 02/20/97 Item Description Whse Month Year Num. Sales Qty Sold ================================================================================================================================ 25C50HCS2Z 1/4-20 X ½ HEX C/S GR 2 ZINC 01 JAN DEC NOV OCT SEP AUG JUL JUN MAY APR MAR FEB /1/4 BOLT KIT 1/4 ZINC CARRIAGE BOLTS W/NUTS 01 JAN DEC NOV OCT SEP AUG END OF REPORT Warehouse: 01 Print the Whole File Printed in Item Sequence Selected All ABC Codes Print All Materials Print All Finishes Print All Specials IMR FPD/202

103 COST & PRICE PRINT (IMR/IMRM/QPP) Cost & Price Print (IMR/IMRM/QPP) The Cost and Price Print program provides summarized item information that can be used as a worksheet when making corrections to the replacement cost, list price, or Price Table code through the Cost & Price Update program (IM/QPM). Entry/Inquiry Screen Field Explanation Warehouse Enter the warehouse number from which to print the item information. This field cannot be left blank; a warehouse number must be entered. Print By (I)tem or by (S)hortname? Select the sequence in which to print the items. I = Print in FASPAC item number sequence. S = Print in short name sequence. Print from Enter the item with which to begin printing. The entry must be made using the print sequence selected (item number or short name). If printing in item number sequence, enter either an item number or a Description code. To begin printing with the first item in the Item Master file, leave this field blank and press RETURN. FPD/202 IMR - 103

104 MISCELLANEOUS REPORTS (IMR/IMRM) to Enter the item with which to end printing. The entry must be made using the print sequence selected (item number or short name). If printing in item number sequence, enter either an item number or a Description code. To end with the last item in the Item Master file, leave this field blank and press RETURN. Print Only Plain Parts (Y/N) Y = Print only those items within the range that do not have a Material code and a Finish code. N = Print all items in the specified range. Do You Want To Continue (Y/N)? Y = Print the report as specified. N = Exit without printing the report. Sample Report COMPANY: 10 FASPAC 3.4 DEMO FILES PAGE 1 RUN ID: QPP INVENTORY COST & PRICE LISTING 04/19/99 RUN BY: WPD 14:58:21 04/19/99 ITEM WH UM REPLACEMENT COST PRICE P-T CD ================================================================================================================================ 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN 01 C! 3.00!! 4.84!! CG! 25C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW 01 C! 2.42!! 4.84!! CG! 25C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC 01 C! 2.42!! 4.84!! CG! 25C250BCG0G 1/4-20 X 2-1/2 CARRIAGE BOLT GREEN DYE 01 C! 2.70!! 5.80!! CG! 25C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN 01 C! 2.70!! 5.80!! CG! 25C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YELLOW 01 C! 2.80!! 5.80!! CG! 25C250BCG0Z 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC 01 C! 5.00!! 5.80!! CG! 25C300BCG0G 1/4-20 X 3 CARRIAGE BOLT GREEN DYE 01 C! 1.96!! 6.68!! CG! 25C300BCG0P 1/4-20 X 3 CARRIAGE BOLT PLAIN 01 C! 1.96!! 6.68!! CG! 25C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW 01 C! 2.33!! 6.68!! CG! 25C300BCG0Z 1/4-20 X 3 CARRIAGE BOLT ZINC 01 C! 8.00!! 6.68!! CG! < End of File > IMR FPD/202

105 QUANTITY PRINT (IMR/IMRM/QQP) Quantity Print (IMR/IMRM/QQP) The Quantity Print program provides summarized item information that can be used as a worksheet when making corrections to the short name, weight, box, case, bulk quantities, and minimum or maximum quantities through the Quantity Update program (IM/QQM). Entry/Inquiry Screen Field Explanation Warehouse Enter the warehouse number from which to print the item information. This field cannot be left blank; a warehouse number must be entered. Print By (I)tem or by (S)hortname Select the sequence in which to print the items. I = Print in FASPAC item number sequence. S = Print in short name sequence. Print from Enter the item with which to begin printing. The entry must be made using the print sequence selected (item number or short name). If printing in item number sequence, enter either an item number or a Description code. To begin printing with the first item in the Item Master file, leave this field blank and press RETURN. FPD/202 IMR - 105

106 MISCELLANEOUS REPORTS (IMR/IMRM) to Enter the item with which to end printing. The entry must be made using the print sequence selected (item number or short name). If printing in item number sequence, enter either an item number or a Description code. To end with the last item in the Item Master file, leave this field blank and press RETURN. Do You Want To Continue (Y/N)? Y = Print the report. N = Exit without printing the report. Sample Report COMPANY: 10 FASPAC 3.4 DEMO FILES PAGE 1 RUN ID: QQP INVENTORY QUANTITY LISTING 04/19/99 RUN BY: WPD 15:02:04 04/19/99 ITEM/DESCRIPTION SHORT NAME BULK CASE BOX MIN MAX WEIGHT U/M WH ================================================================================================================================ 25C200BCG0P 1/4-20 X 2 CARRIAGE BOLT PLAIN!CGEP 1/4X2! 7000! 800! 100! 5622! ! 3.12! C! 01 25C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW!CGEY 1/4X2! 7000! 800! 100!!! 3.12! C! 01 25C200BCG0Z 1/4-20 X 2 CARRIAGE BOLT ZINC!CGEZ 1/4X2! 7000! 800! 100!!! 3.12! C! 01 25C250BCG0G 1/4-20 X 2-1/2 CARRIAGE BOLT GREEN D!GREEN! 6000! 700! 100!!! 3.81! C! 01 25C250BCG0P 1/4-20 X 2-1/2 CARRIAGE BOLT PLAIN!CGEP 1/4X21/2! 6000! 700! 100!!! 3.81! C! 01 25C250BCG0Y 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC/YE!CGEY 1/4X21/2! 6000! 700! 100!!! 3.81! C! 01 25C250BCG0Z 1/4-20 X 2-1/2 CARRIAGE BOLT ZINC!CGEZ 1/4X21/2! 6000! 700! 100! 1310! 17622! 3.81! C! 01 25C300BCG0G 1/4-20 X 3 CARRIAGE BOLT GREEN DYE!GREEN! 5000! 600! 100!!! 4.50! C! 01 25C300BCG0P 1/4-20 X 3 CARRIAGE BOLT PLAIN!CGEP 1/4X3! 5000! 600! 100!!! 4.50! C! 01 25C300BCG0Y 1/4-20 X 3 CARRIAGE BOLT ZINC/YELLOW!CGEY 1/4X3! 5000! 600! 100!!! 4.50! C! 01 25C300BCG0Z 1/4-20 X 3 CARRIAGE BOLT ZINC!CGEZ 1/4X3! 5000! 600! 100!!! 4.50! C! 01 < End of File > IMR FPD/202

107 INVENTORY VALUATION REPORT (IMR/IMRM/VAL) Inventory Valuation Report (IMR/IMRM/VAL) The Inventory Valuation Report provides detail or summary information about the value of the stock on-hand. The report can be run for all items in a warehouse or only those items that have a specific Category or ABC code. This report does not update the Inventory file. Up to four of the following costs/prices can be printed for each item: Average Corporate Cost LIFO Cost Replacement Cost List Price Average Warehouse Cost True Cost The costs/prices can be printed as they appear in the Item Warehouse file (IM/MAI), or they can be increased by a specified factor and then printed. The following recommendations should be considered when reconciling your VAL total to last month s VAL total: Make sure that you are running the VAL for the same costing method both months. Make sure that you are running the VAL and any reports you are using for calculations for the same or ALL warehouses. Check the cost method setup in SYS/WCS, this will affect any adjustments made for physical inventory changes. It should be the same method as used for your VAL. Check the cost method setup in SYS/IMS, this will affect the cost of sold goods shown on your Invoice Register. It should be the same method as used for your VAL. Check to see if any adjustments were made to tags during the month using TAG/MAI. One indication of this might be a very large cost on the Receipts Register. If you find this, check to see if a negative receipt was done to offset this. If not, either the cost is still wrong or the tag was manually adjusted. Consider whether any items had their unit of measure changed in the last month. If you change the unit of measure on an item, you need to change the cost on all of the corresponding tags. If the cost on the tags is not changed, it will still be based on the old unit of measure. Therefore, when the VAL is run it will use the old cost against the new unit of measure and your numbers could be drastically affected. FPD/202 IMR - 107

108 MISCELLANEOUS REPORTS (IMR/IMRM) Remember that your variance could be a combination of several of the above mentioned terms. Note: This program can be used in an automated schedule. Entry/Inquiry Screen Field Explanation 01) Warehouse Enter the warehouse number from which to print the value of the on-hand stock. To print the value of the stock in all warehouses, leave this field blank and press SKIP. 02) Include From Category 03) Include Thru Category Enter the range of Category codes. To select a valid option from a list box, press F5. For all codes, press F7. To include all items in the warehouse, regardless of their Category code, leave this field blank and press RETURN. Error Message: Nonexistent Category The Category code entered is not valid. Press RETURN to acknowledge the message and enter a valid Category code. IMR FPD/202