Evosys OTM Implementation at NGHA Case Study

Transcription

1 Evosys OTM Implementation at NGHA Case Study

2 Profile National Guard Health Affairs is the largest healthcare organization in the Kingdom of Saudi Arabia and possibly the Middle East. Accredited by Joint Commission International, NGHA is a high tech multi-facility organization, including six hospitals, 70 primary health centers, a university, and an international research centre with approximately 25,000 employees. It is considered a centre of excellence in healthcare and receives patients for tertiary care from throughout the Middle East. NGHA has also become well known internationally, especially for the successful separation of conjoined twins.

3 NGHA OTM Implementation Reduce Transportation costs with efficient Vehicle selection Tracking the lifecycle of a trip Optimize the number of trips, thus reducing miles by consolidation of LTL shipments Oracle Transportation Management Efficient Fleet assignment and management

4 Project Details Facts Project Location No of Regions Description OTM Implementation Saudi Arabia 4 (Riyadh,Jeddah,Dammam,Alhasa) No of Vehicles 31 No of Locations 110 No of Users 20 Implementation Time Frame 10 months

5 Key Solution Highlights Design of Client specific locations which handled intra inventory transportations Seamless integration between EBS and OTM using Oracle SOA Configuration of task dispatching process, specific to each organization Delivery Based Planning and Integration with Oracle Transportation Management Effective Lot management process using enhanced Lot Genealogy

6 Current Business Process Transportation Management Freight Dispatch Process Start Print and Issue Pickslip to the Picker for an order line Check for availability of Vehicle Pick the items from locator Select the Truck and corresponding driver to ship the Freight Prepares and stages the item at the dock door Start trip Confirms the Shipping Execution Process End End User Departments

7 Client Requirements Reduce Transportation costs with efficient Vehicle selection Tracking the lifecycle of a trip Optimize the number of trips Reducing miles by consolidation of LTL shipments Deployment of Transportation planning to select best available equipment Selection based on weight and volume to minimize loss of empty container trips Implementation of Shipment events to track the shipment till it reaches destination Deployment of Bulk Planning to merge shipment to optimize the trips Deployment of Multi leg transportation based on geography of location to optimize time of delivery and cost of the trip Efficient fleet assignment and management Assignment of Driver and vehicles as per availability and capability 7

8 Future Business Process Transportation Management Freight Receiving Process Start Freight delivered at the receiving dock Load the items ready to be delivered. Packing slip sign-off Yes Start the Return trip If Any items to be returned to the Source End No Empty vehicle during return trip Submit the Packing slip of Delivery and goods (in case of non-empty trip) Release truck and driver as a free resource for next trip

9 Transportation at Region level Dammam Region Riyadh Region Al Hasa Region Jeddah Region Transportation between Jeddah and Dammam always passes through Riyadh region Note-: Direction of arrows show goods being sent out

10 Intra Region Transportation Scenario (Riyadh, Jeddah, Dammam, Al Hasa*) Industri al Bulk** Medical Store Sub inventory 1 Sub inventory 2 Central Store Consu mer Stores Sub inventory 3 Pharm acy Sub inventory n * -In Al Hasa there is no transportation between Consumer Stores and sub inventories ** -Industrial Bulk stores transport goods only between industrial bulk stores of other regions.

11 Project Summary/ Solution Extensions Challenges Oracle EBS SOA OTM Integration Destination and Source Location Unification Customization of Shipping Transportation Outbound Interface pull very specific Deliveries to OTM from EBS Data Collection Solution Unifying source and destination locations for every inventory org by changing the basic setup. No backend changes in the database with all old transactions intact. Business Benefits Manual assignment of vehicle and driver eliminated Time estimation for delivery more accurate. Shipment tracking more transparent and accurate Increased transportation efficiency by reduced transportation cost and optimal utilization of vehicle capacity

12 Clients Benefits OTM automates the management of shipments, vehicles and drivers, thus reducing dependency on manual assignments. Deliveries merged to optimize vehicle capacity usage and reduce transportation costs. Almost real time shipment tracking increasing transparency in the deliveries and higher accuracy in estimation of delivery time. Ability to measure driver efficiency, vehicle efficiency and spending on transportation cost from time to time.

13 Implementation Methodology Plan Design Build Deploy Project Team Project Charter Our Vertical Experience HLA BP80 BP80 CS 1.0 CS 1.0 BR 30 Training Manual Test Plan Test Scenarios CS 1.0 BR 30 Data Migration Strategy ROLLOUT Project Planning High Level Analysis Future Business Process Solution Design Solution Config Key User Training Integration CRP Prod Setup & Migration Go Live & Support Project Status / Scope Control Document Quality Control & Assurance Project Charter Project Work Plan Workshop on Implementation Methodology High Level Analysis (of current Business) BP80 Future Process Doc Data Migration Strategy CRP Workshop CS 1.0 Core Set Ups MD 50 Custom Extension Brain Storming Sessions for Solution Design BR 30 (Solution Mapping Doc) Training Manuals / UPK Draft BR100 Workshop Sessions Final BR30 Class Room Sessions Workshop Sessions TE 40 CRP Workshop BR100 Setup Doc Support Plan End User Training On-going Education Plan Transition Sign-off SLA based Support Inputs Deliverables & Documentation Training & Workshops

14 Questions?

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