Pre Submission Meeting Construction Manager at Risk. August 23, 2016

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1 Pre Submission Meeting Construction Manager at Risk August 23, 2016

2 Health and Safety Hard hats and safety vests are required for today s site tour If you did not bring them, we have extras at the plant Construction activities at plant Be aware of your surroundings at all times 2

3 Purpose of Meeting Provide overview of the RFQ Answer questions regarding the project Increase awareness and familiarity with site conditions Notes: This will be the last meeting with City/Program staff regarding this project. No discussions about project shall take place with any of the team members. Meeting is informational only, nothing discussed will alter or overrule the requirements in the issued RFQ 3

4 Agenda Project Overview Background Documents CMAR Methodology Procurement Process and Schedule SOQ Submittal and Format Evaluation and Selection Criteria Negotiations and Award SOQ Content RFQ Attachments Interviews Site Tour Questions 4

5 Clean Water Program Overview 2009 Cease & Desist Order (CDO) to eliminate SSOs and unauthorized discharge from the wastewater treatment plant 2013 NPDES permit requirements Meet current and future regulatory requirements Replace aging infrastructure Provide wet weather capacity assurance in the collection system and at the WWTP Align with City s sustainability goals Address climate change and energy requirements 5

6 Project Overview Preliminary Treatment Facilities New preliminary treatment facility with screening, grit removal, and odor control Re route existing influent force mains Route conveyance of preliminary effluent to on site EQ Route conveyance of equalized preliminary effluent from onsite EQ to new primary treatment facilities Primary Treatment Facilities New primary treatment facilities with primary clarifiers, chemical facilities, and odor control Route conveyance of primary effluent to new secondary treatment system Construct new bio tank Secondary Treatment Facilities Construction biological nutrient removal basins (BNR) Construct membrane bioreactor (MBR) and supporting systems Install new or modify existing disinfection system 6

7 Project Overview Ancillary Systems Upgrade ancillary systems related to the new process facilities Integration of plant control system Admin Building Construct new 15,000 to 30,000 square foot admin building Site Prep Stormwater (exst site) Fire protection (exst site) Grading Fill of wetland and preloading (if required) Relocation of exst or construction of new eductor facility Demolition of certain facilities Additive Alternates Convert existing aeration basins to new equalization basin with roof parking 7

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9 Background Documents Programmatic EIR, City of San Mateo Clean Water Program, CH2M, June 2016 Draft Validation Study Presentation to RWQCB, CH2M, February 2015 Phase I Scope of Work for Design Professional, HDR 9

10 CMAR Methodology Establish a relationship of trust, confidence, and partnership between the CMAR, the Design Professional, the PMT, the City, other projects ongoing at the WWTP, and regulatory agencies. Two phase contract/process Phase I: Design/Pre Construction Services Phase II: Construction Services 10

11 Procurement Process and Schedule Issue RFQ August 21 Pre Submission Meeting August 23 SOQs Due October 3 Shortlist Issued October 17 Cost Information Request October 17 Interviews week of October 31 CMAR Selection November 4 CMAR NTP January 2017 Submit questions to Ben Wright by September 26 Response to question every Friday Addenda posted to City website 11

12 SOQ Submittal and Format Submittal 12 original bound copies 1 CD/DVD/Flash Drive with print ready PDF Submit in a single box/envelope Format 11 point font No more than 40 pages, single sided (some items excluded) 8.5 x 11 unless using 11 x17 for exhibits Resume template provided 12

13 Evaluation and Selection Criteria One step procurement RFQ with Interview 100 Points Total SOQ: 60 points 25 points: Qualifications and Experience of the Project Team and Firm 15 points: Respondent s Ability to Successfully perform Construction Management at Risk Services 12 points: Respondent s Understanding of Project Scope and Respondent s Method of Approach 8 points: CMAR Performance Inquiry Interview: 40 points Combined ranking will be used to determine the top ranked respondent 13

14 Negotiations and Award Top ranked firm/team will be asked to enter into a contract for Phase I City will provide written notice of selection Review and revision (if necessary) of Phase I LOE Recommendation to Council once negotiations are complete Negotiations may be discontinued if agreement isn t reached after 3 revisions 2 primary negotiators Negotiations and authorization for Phase II will occur after the GMP is accepted 14

15 SOQ Content 15

16 Key Personnel Project Manager Executive Sponsor Project Controls Manager Lead Estimator Procurement Manager Construction Manager Quality Manager Safety Manager Startup Manager General responsibilities for each are listed in the RFQ If shortlisted, all key personnel will be expected to participate in the interview 16

17 Cover Letter Respondent s statement of interest and availability to undertake the project Not considered in overall score, but required 2 page limit, 8.5 x11 Requirements of letter provided in RFQ 17

18 25 Points Qualifications and Experience Project Team Management philosophy, identification of partners, key personnel, and team, and qualifications of the team Firm Experience of the firm with CMAR, current litigation, loan default, gross revenue, bonding capacity, safety, and financial performance 18

19 15 points Ability to Perform CMAR Services Water and/or wastewater process construction contracts over $200M, completed in past 5 years Submit project reference form for each List of firm/teams ongoing and upcoming projects and priorities Demonstrate commitment of proposed team Ensure sufficient qualified local labor pool during Phase II 19

20 12 points Understanding and Approach Demonstrate expertise, knowledge, and understanding of scope Demonstrate familiarity and understanding of CMAR process Compliance and operational challenges Project schedule and budget management Approach to conflict/issue resolution, equipment procurement, self performance, and training, startup, and commissioning 20

21 Terms and Conditions Identify any modifications to the Agreement for Professional Consultant Services the firm would require prior to entering into an agreement for Phase I Phase II terms and conditions will be developed at a later date 21

22 Additional Submittals Firm and division financial statements Subcontracting plan: method for selecting subcontractors Phase I LOE: level of effort to develop the GMP during Phase I 22

23 RFQ Attachments ID Attachment Name Description A Sample Agreement for Professional Draft: City s standard agreement for Phase I Consultant Services B Performance Inquiry Requirement for each referenced project C Guaranteed Maximum Price Draft: information on what will/will not be included as part of the GMP D Conceptual Design Reports Draft: Conceptual design information E Design Professional and CMAR Provisions Draft:Defines general relationship of all parties, their roles, and responsibilities F Key Personnel Resume Template Template for resume submittal G SRF Compliance and Reimbursement Requirement To be implemented by Program and Project (Draft:provided by SRF) 23

24 Interviews Non traditional format Interviews will be approximately 5 hours each Scheduled for November 1 through 4 City Hall All key personnel required to attend 24

25 Site Tour 1pm 2050 Detroit Drive, San Mateo Enter plant, park in front of administration building Sign in at front desk Pick up hat/vest if you don t have one Meet in front of administration building for tour 25

26 Questions Responses to questions For clarification only Do not change any of the requirements in the RFQ (any changes will be issued formally) Will be summarized and posted at Additional questions may be sent to Conversations during the site tour Are informal, but may be summarized and posted to the website depending on the nature of the discussion/question Nothing today overrides anything in the RFQ 26

Request for Proposals. 42nd Avenue Pump Station Rehabilitation. Public Works Department City of San Mateo 330 West 20th Avenue San Mateo, CA 94403

Request for Proposals. 42nd Avenue Pump Station Rehabilitation. Public Works Department City of San Mateo 330 West 20th Avenue San Mateo, CA 94403 42nd Avenue Pump Station Rehabilitation Public Works Department City of San Mateo 330 West 20th Avenue San Mateo, CA 94403 May 24, 2015 The City of San Mateo (City) is accepting proposals to select a qualified