WHAT TO DO WHEN A THIRD PARTY ADVERTISER ARRIVES TO FILE - NOTICE OF REGISTRATION (HAVE THE TPA INITIAL EACH BOX WHEN COMPLETE)

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1 Third Party Advertiser Name: Date of Filing: (must be between May 1 st and October 19 th ) WHAT TO DO WHEN A THIRD PARTY ADVERTISER ARRIVES TO FILE - NOTICE OF REGISTRATION (HAVE THE TPA INITIAL EACH BOX WHEN COMPLETE) 1. Check to ensure Notice of Registration is complete and legible: Filed in person or by an agent Original Signatures Required (No Fax or Electronic transmission accepted) Proof of Identity of the Registrant / Official Representative If applicable, resolution from the corporation or trade union that authorizes Official Registrant to register on their behalf 2. Declaration of Qualifications to be sworn by Clerk or Designate 3. Compile documents to give to Registered Third Party Representative: Preliminary Maximum Campaign Expenses Registered Third Party Preliminary Maximum Campaign Expenses TPA - after Voting Day Notice of Penalties Registered Third Party Duties of Registered Third Party Advertisers - Information Sheet Letter to Financial Institutions Broadcaster/Publisher Information Sheet re: Third Party Advertisement Contributions to Registered Third Parties Information Sheet Use of Corporate Resources Policy Sample of Form 8 Financial Statement for reference 2018 Guide for Third Party Advertisers (Ministry of Municipal Affairs) 4. Registered Third Party representative to sign Information Release Consent Form 5. Notify Registered Third Party representative that a Campaign Bank Account must be opened for campaign contributions and expenditures purposes and to provide the Clerk s office with the number. Enter Account number 6. Provide Copy of Election Sign By-law and County Sign Permit Policy. I, received the above-noted information from the Office of the Clerk, Municipality of West Grey Registered TPA Representative Clerk or Designate * Provide a copy of this completed form to the Registered TPA

2 DECLARATION OF QUALIFICATIONS for THIRD PARTY ADVERTISER Municipal Elections Act, 1996, as amended (Section 88.6) The Registrant,, am/is: (Individual, Corporation or Trade Union name) An individual who is normally resident in Ontario A corporation that carries on business in Ontario A trade union that holds bargaining rights for employees in Ontario I,, am: (Registrant, Official Representative, or Agent Name) A person An Official Representative of a Corporation or Trade Union An agent And do Solemnly Declare that I / the Registrant: 1. am / is qualified pursuant to the Municipal Elections Act, 1996, as amended to file a notice of registration to be a registered third party advertiser for the election. 2. am / is not: A Candidate whose nomination has been filed. A federal political party registered under the Canada Elections Act or any federal constituency association or registered candidate at a federal election endorsed by that party. A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act. 3. and am / is not under the direction of a Candidate whose nomination has been filed. AND I make this solemn Declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act. Declared before me at the Municipality of West Grey This day of, 2018 (Signature of individual or representative of the corporation or trade union) (Signature of Clerk or designate) Note: Each individual or representative of the corporation or trade union may be asked for ID and each person or agent filing on behalf of a corporation or trade union may be requested to provide a resolution from the corporation or trade union that authorizes the person or agent to register on their behalf. Personal information on this form is collected under the authority of the Municipal Elections Act, 1996, as amended and will be used for the registration of third party advertisers for the municipal election. Questions about this collection of personal information should be directed to the Office of the Clerk, Municipality of West Grey Grey Rd 4, RR2, Durham, ON N0G 1R0 (519)

3 PRELIMINARY CALCULATION MAXIMUM CAMPAIGN EXPENSES REGISTERED THIRD PARTY Municipal Elections Act, 1996, as amended [s ] TO: / (Name of Registered Third Party) (Name of Official Representative) (Address) (Postal Code) Pursuant to Section 88.21(6) of the Municipal Elections Act, 1996, the expenses of a registered third party in relation to third party advertisements that appear during an election in a municipality shall not exceed an amount calculated in accordance with the prescribed formula, being; (a) The greater of the amounts calculated by adding together, $5,000 plus 5 cents for each elector entitled to vote on; i. Nomination day, September 12, 2014 or ii. September 15 in the year of the election, September 15, 2018 (b) a maximum of $25,000 I hereby certify that the estimated calculation of maximum third party expenses that a registered third party is permitted to incur in the Municipal Election to be held October 22, 2018, in the Municipality of West Grey is $5, *. Date Clerk or designate * Formula for calculation provided in Ontario Regulation 101/97

4 PRELIMINARY CALCULATION MAXIMUM CAMPAIGN EXPENSES REGISTERED THIRD PARTY after Voting Day Municipal Elections Act, 1996, as amended [s ] TO: / (Name of Registered Third Party) (Name of Official Representative) (Address) (Postal Code) Pursuant to Section 88.21(9) of the Municipal Elections Act, 1996, the expenses of a registered third party in relation to the cost of holding parties and making other expressions of appreciation after the close of voting shall not exceed an amount calculated in accordance with the prescribed formula, being; (a) 10 per cent of the amount calculated for the purpose of Section 88.21(6) (b) a maximum of $25,000 I hereby certify that the estimated calculation of maximum third party expenses described in paragraph 6 of subsection 88.19(3), that a registered third party is permitted to incur in the Municipal Election to be held October 22, 2018, in the Municipality of West Grey is $ *. Date Clerk or designate * Formula for calculation provided in Ontario Regulation 101/97

5 NOTICE OF PENALTIES Municipal Elections Act, 1996, as amended [Section (7)] TO: / (Name of Individual, Corporation or Trade Union) (Name of Representative) (Address) (Postal Code) EFFECT OF DEFAULT BY REGISTERED THIRD PARTY [88.27 (1)] TAKE NOTICE THAT A REGISTERED THIRD PARTY SHALL, subject to subsection (6) and in addition to any other penalty that may be imposed under this Act, an individual, corporation or trade union that is registered as a registered third party in relation to an election in a municipality is not entitled to register in relation to a subsequent election in the municipality until after the next regular election has taken place, (a) if the registered third party fails to file a document as required under section or by the relevant date; (b) if a document filed under section shows on its face a surplus, as described in section 88.31, and the registered third party fails to pay the amount required by subsection (4) to the clerk by the relevant date; (c) if a document filed under section shows on its face that the registered third party has incurred expenses exceeding what is permitted under section 88.21; or (d) if a document filed under section shows on its face a surplus and the registered third party fails to pay the amount required by that section by the relevant date OFFENCES [92 (4)] TAKE NOTICE THAT A REGISTERED THIRD PARTY SHALL be guilty of an offence and, on conviction, in addition to any other penalty that may be imposed under this Act, is subject to the penalty described in subsection (1), (a) if the registered third party incurs expenses that exceed the amount determined under section 88.21; or (b) if the registered third party files a document under section or that is incorrect or otherwise does not comply with that section. Date Clerk or designate The Clerk shall, at least 30 days before the filing date, give to each third party that registered in the municipality notice of the penalties under subsections (1) and 92 (4) related to third party advertisements.

6 DUTIES OF REGISTERED THIRD PARTY ADVERTISERS Excerpt from the Municipal Elections Act, 1996, as amended (Section 88.26) A registered third party shall ensure that, (a) no contributions of money are accepted or expenses are incurred in relation to third party advertisements that appear during an election in a municipality unless one or more campaign accounts are first opened at a financial institution exclusively for the purposes of the election campaign; (b) all contributions of money are deposited into the campaign accounts; (c) all funds in the campaign accounts are used exclusively for the purposes of the election campaign; (d) all payments for expenses are made from the campaign accounts; (e) contributions of goods or services are valued; (f) receipts are issued for every contribution and obtained for every expense; (g) records are kept of, (i) the receipts issued for every contribution, (ii) the value of every contribution, (iii) whether a contribution is in the form of money, goods or services, and (iv) the contributor s name and address; (h) records are kept of every expense including the receipts obtained for each expense; (i) records are kept of any claim for payment of an expense that the registered third party disputes or refuses to pay; (j) records are kept of the gross income from a fund-raising function and the gross amount of money received at a fund-raising function by donations of $25 or less or by the sale of goods or services for $25 or less; (k) records are kept of any loan and its terms under section (Account Loans); (l) the records described in clauses (g), (h), (i), (j) and (k) are retained by the registered third party for the term of office of the members of the council or local board and until their successors are elected and the newly elected council or local board is organized; This document is for reference only. For legal advice, please consult legal counsel Page 1 of 2

7 DUTIES OF REGISTERED THIRD PARTY ADVERTISERS cont d (m) financial filings are made in accordance with sections (Financial Statements, etc.) and (Return of Surplus for Subsequent Expenses); (n) proper direction is given to the persons who are authorized to incur expenses and accept or solicit contributions under the direction of the registered third party; (o) a contribution of money made or received in contravention of this Act or a by-law passed under this Act is returned to the contributor as soon as possible after the registered third party becomes aware of the contravention; (p) a contribution not returned to the contributor under clause (o) is paid to the clerk of the municipality in which the registered third party is registered; (q) an anonymous contribution is paid to the clerk of the municipality in which the registered third party is registered; and (r) each contributor is informed that a contributor shall not make contributions exceeding, (i) a total of $1,200 to any one registered third party in relation to third party advertisements, and (ii) a total of $5,000 to two or more registered third parties registered in the same municipality in relation to third party advertisements. Exclusion of certain expenses Expenses described in paragraph 2 of subsection (3) (Audit and Accounting Fees) are not expenses for the purpose of clause (a) above. Contributions paid to clerk Contributions paid to the clerk under clause (p) or (q) above become the property of the local municipality. This document is for reference only. For legal advice, please consult legal counsel Page 2 of 2

8 Office of the Clerk Municipality of West Grey Grey Rd 4, RR2, Durham, ON N0G 1R0 Phone: (519) Fax: (519) To: Re: Financial Institution Municipal Elections Campaign Account Registered Third Party Advertiser Registered in the Municipality of West Grey as; For your information, a Third Party Advertiser registrant in the 2018 Municipal and School Board Election, is required under the Municipal Elections Act, 1996, as amended, (MEA) to open an account in the name of their campaign ; for example: 123 Corporation s Campaign. The MEA does not prohibit a registered third party registrant from being a signing officer on the campaign account. Further, if applicable, Section 88.17(2),(3) of the MEA as amended must be adhered to. See below for reference. Should you have any questions regarding this matter, please contact us at (519) Clerk or Designate Municipality of West Grey Campaign account loans (2) A registered third party and, in the case of an individual, his or her spouse, may obtain a loan in relation to third party advertisements only from a bank or other recognized lending institution in Ontario, to be paid directly into the campaign account. 2016, c. 15, s. 55 (2). (3) Guarantee restrictions Only the following persons, as applicable, may guarantee a loan: 2. The registered third party and, in the case of an individual, his or her spouse. 2016, c. 15, s 55 (3) (1) A registered third party shall ensure that, (a) no contributions of money are accepted or expenses are incurred in relation to third party advertisements that appear during an election in a municipality unless one or more campaign accounts are first opened at a financial institution exclusively for the purposes of the election campaign;

9 BROADCASTER/PUBLISHER INFORMATION SHEET THIRD PARTY ADVERTISER Municipal Elections Act, 1996, as amended (Sections 88.5) To the Registered Third Party Advertiser: THE CLERK RECOMMENDS PROVIDING A COPY OF THIS INFORMATION SHEET TOGETHER WITH A COPY OF YOUR CERTIFIED REGISTRATION FORM TO EACH BROADCASTER AND PUBLISHER Broadcasters and publishers must comply with new laws on third party advertising during the municipal election The municipal election in the Municipality of West Grey will take place on Monday, October 22, This notice is intended to inform broadcasters and publishers of their new obligations under the Municipal Elections Act, 1996 (the Act) if they broadcast or publish a third party advertisement during the 2018 municipal election. For further information, visit the Government of Ontario s website or contact the Ministry of Municipal Affairs. Definition of a registered third party advertiser Under the Act, a registered third party advertiser is an individual, corporation or trade union that has registered with the Clerk of the municipality where they want to advertise. Third party advertisers must register prior to incurring any expenses for the appearance of a third party advertisement, and must comply with requirements including filing a financial statement(s), spending and contribution limits. A list of registered third party advertisers will be available at A candidate in the election cannot direct a third party advertiser. Definition of a third party advertisement A third party advertisement is a paid message in any broadcast, print, electronic or other medium that has the purpose of promoting, supporting or opposing a candidate in the election, or a question on the ballot. Third party advertisements must contain the following information: 1. Name of the registered third party 2. Municipality where the registered third party is registered 3. Telephone number, mailing address or address at which the registered third party may be contacted regarding the advertisement Restricted campaign period Broadcasters and publishers may only permit third party advertisements to appear between May 1, 2018 and October 22, 2018 (Voting Day). Page 1 of 3 This document is for reference only. For legal advice, please consult legal counsel.

10 BROADCASTER/PUBLISHER INFORMATION SHEET THIRD PARTY ADVERTISER cont d Legal obligations for broadcasters and publishers in the municipal election The new requirements for broadcasters and publishers include: 1. Mandatory information A registered third party advertiser must provide the following information to the broadcaster or publisher in writing before the third party advertisement appears: Name of the registered third party Name of the business address and telephone number of the individual who deals with the broadcaster or publisher under the direction of the registered third party Municipality where the registered third party is registered 2. Maintaining records The broadcaster or publisher of a third party advertisement must maintain records for 4 years after the date the advertisement appears. These records must contain: Mandatory information described in section 1 (above), as outlined under section 88.5 (2) of the Act A copy of the advertisement, or the means of reproducing it for inspection A statement of charge made for its appearance. The public must be permitted to inspect the records during normal business hours. 3. Charges and contributions The broadcaster or publisher may not charge a third party advertiser more or less than their normal advertising rate. If less is charged, the difference is deemed to be a contribution to the third party advertiser. Providing free advertising is considered a contribution towards the third party advertiser, unless all third party advertisers are offered the same service. 4. Broadcasters or publishers as registered third party advertisers Broadcasters or publishers, who wish to conduct third party advertising, must register as a third party advertiser and follow the Act's requirements. A Third Party Advertisers' guide, published by the Government of Ontario, will be provided upon registration. Additional Resources Excerpt from the Municipal Elections Act, 1996 attached Ministry of Municipal Affairs Elections: Page 2 of 3 This document is for reference only. For legal advice, please consult legal counsel.

11 BROADCASTER/PUBLISHER INFORMATION SHEET THIRD PARTY ADVERTISER cont d Excerpt from the Municipal Elections Act, 1996 Mandatory information in third party advertisements 88.5 (1) No registered third party shall cause a third party advertisement to appear during the restricted period unless the advertisement contains the following information: 1. The name of the registered third party. 2. The municipality where the registered third party is registered. 3. A telephone number, mailing address or address at which the registered third party may be contacted regarding the advertisement. 2016, c. 15, s. 48. Mandatory information for broadcaster, etc. (2) A registered third party shall not cause a third party advertisement to appear during the restricted period unless he, she or it provides the following information to the broadcaster or publisher in writing: 1. The name of the registered third party. 2. The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the direction of the registered third party. 3. The municipality where the registered third party is registered. 2016, c. 15, s. 48. Prohibition, broadcaster or publisher (3) No broadcaster or publisher shall cause a third party advertisement to appear during the restricted period if the information set out in paragraphs 1 to 3 of subsection (2) has not been provided. 2016, c. 15, s. 48. Records (4) The broadcaster or publisher of a third party advertisement shall maintain records containing the following information for a period of four years after the date the advertisement appears and shall permit the public to inspect the records during normal business hours: 1. The information provided under subsection (2). 2. A copy of the advertisement, or the means of reproducing it for inspection. 3. A statement of the charge made for its appearance. 2016, c. 15, s. 48. Page 3 of 3 This document is for reference only. For legal advice, please consult legal counsel.

12 Information Sheet: CONTRIBUTIONS TO REGISTERED THIRD PARTIES Municipal Elections Act, 1996, as amended (Sections 88.12, 88.13, 88.14) CONTRIBUTIONS TO REGISTERED THIRD PARTIES [SECTION (1) to (5)] A contribution shall not be made in relation to third party advertisements that appear during an election in a municipality unless they are a registered third party. A contribution to a registered third party, or to an individual acting under his, her or its direction, shall only be made during the campaign period. Contributions shall only be made by the following: An individual who is normally resident in Ontario. A corporation that carries on business in Ontario. A trade union that holds bargaining rights for employees in Ontario. The registered third party and, in the case of an individual, his or her spouse, subject to if the spouse of a registered third party is not normally registered in Ontario, the spouse may make contributions only to the registered third party. The following shall not make a contribution: A federal political party registered under the Canada Elections Act or any federal constituency association or registered candidate at a federal election endorsed by that party. A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act. The Crown in right of Canada or Ontario, a municipality or local board. ACCEPTANCE OF CONTRIBUTIONS [SECTION (7) to (8)] A contribution may be accepted only by a registered third party or an individual acting under the direction of the registered third party. A contribution may be accepted only from a person or entity that is entitled to make a contribution. A contribution of money that exceeds $25 shall not be contributed in the form of cash and shall be contributed in a manner that associates the contributor s name and account with the payment or by money order signed by the contributor. Page 1 of 2 This document is for reference only. For legal advice, please consult legal counsel.

13 CONTRIBUTIONS TO REGISTERED THIRD PARTIES cont d MAXIMUM CONTRIBUTIONS TO REGISTERED THIRD PARTIES (SECTION 88.13) A contributor shall not make contributions in relation to third party advertisements exceeding a total of: $1,200 to a registered third party that appear during an election in a municipality; $5,000 to two or more third parties registered in the same municipality; Except if the third party is contributing to itself, then the maximum contributions do not apply; Except if the contributor is the spouse of an individual that is a registered third party, then the maximum contributions do not apply. FUND-RAISING FOR REGISTERED THIRD PARTIES (SECTION AND 88.28) Only registered third parties in the municipality may hold a fund-raising function relating to third party advertisements. Fund-raising functions may only be held during the campaign period. *NOTE: Please note the third party advertiser is solely responsible for complying with the legislation in the Municipal Elections Act, 1996, as amended relating to third party advertising. Page 2 of 2 This document is for reference only. For legal advice, please consult legal counsel.

14 REGISTERED THIRD PARTY INFORMATION RELEASE CONSENT FORM Official List of Registered Third Parties and Municipality of West Grey 2018 Election Website New Information Replaces Existing Information In Addition to Existing Information Registered Third Party Name (Please Print) PLEASE SIGN ONLY ONE OF THE FOLLOWING SECTIONS: I hereby consent to have all information provided on the completed Registration Form posted on the Municipality of West Grey 2018 Election website. Signature of Official Representative for Registered Third Party Representative Date Printed name of Registered Third Party Representative OR: I hereby consent to have the following information from the completed Registration Form posted on the Municipality of West Grey 2018 Election website: Phone Number Address Website Address Signature of Official Representative for Registered Third Party Date Printed name of Registered Third Party Representative

15 Quick Reference Election Sign Requirements Candidates/Third Party Advertisers you are responsible for the placement and content of your signs. Use this Quick Reference Guide to help you comply with County of Grey Sign Policy MS-TS What? : When?: Up Candidate Must include the name of the candidate Registered Third Party Must include Name,Municipality where registered, contact information 45 Days before Voting Day (Mun.) OR after the Writ of Election (Prov/Fed) ( Staff enter applicable date) Down three (3) days after Voting Day/Election Day (Prov/Fed) (Staff enter applicable date) Where? : - Private Property Only with property owner s permission.

16 Corporate Procedure Advertising Sign Permit Approved by: County Council Last Modified Date: July 2, 2013 Date Approved: July 2, 2013 Scheduled for Review by: 2018 Replaces: ROADS and as per Report TR-TAPS Procedure Number: MS-TS Parent Policy: MS-TS-005 Author: Clerk s Department References and Related Documents Section 59, the Municipal Act Municipal Act 2001 Advertising Sign Permit Procedure Forms Advertising Sign Permit Application Purpose The purpose of this procedure is to outline the criteria to permit third party sign placement within the County of Grey s control area as established by the Municipal Act to ensure: Safety of the road users Motorists are not saturated with information Signage is permitted in a fair and consistent manner Scope This policy shall outline the requirements for third party placement within the County of Grey s sign control area. Section 1 Definitions and Explanations Abandoned Sign - a sign that no longer identifies an existing business. Advertising or Decorative Device - a device, other than a recognized or standard type of sign that is placed, or affixed, to advertise, attract attention, or to promote publicity for an individual firm, organization, product or event, including; devices of a decorative nature (i.e. landscaping), banners, bunting, streamers, strings of flags or multiple flag installations, lights, or other such devices all subject to the approval of the County. Advertising Sign Permit 1 July 2, 2013

17 Agricultural Product an agriculture product that is not edible, an agricultural food product or a food product that is processed on a farm in Ontario from an agricultural food product. Area of a Sign the number of square meters (square feet) on the surface of a sign including the border and/or frame: 1) Where a sign has no border and/or frame, the area will be composed of individually installed letters, numerals or other shapes, excluding spacing; and 2) Where a sign is supported by a structure secured to the ground and which is not supported by any building or other structure, the sign area will be the number of square meters (square feet) on the surface of a sign including the border and/or frame. Back to Back Sign Structures Located on Private Property shall mean either: 1) Two signs affixed directly to one another with no open space which is visible from the County road; or 2) Two signs erected in the form of a "V" with the closed end of the "V" nearest to the County road. Billboard Sign - a sign which contains a message that is not related to the property where the sign is located. The message on the billboard must not promote violence, hatred, or contempt against any identifiable group. Identifiable group means any section of the public distinguished by color, race, ancestry, religion, ethnic origin, sexual orientation or disability. Changeable Message Sign - a sign with the capability of content changes by means of mechanical or electronic input. This type of sign displays changing static messages for a fixed duration. It includes the following: 1) Mechanical a changeable sign whose display surface physically changes to reveal alternate messages, such as tri-vision or flip disc signs; 2) Electronic a changeable sign whose content can be changed by means of an electrically energized display matrix, such as an LED pixel board. Community Business Message Board - a sign that advertises local businesses within a municipality. Controlled Area - the area within 400 m of any limit of a County road. The setback distances in this policy are based on a minimum basic setback distance computed on a right-of-way width of 30 m. Director of Transportation Services - shall mean the Director of Transportation Services, whom is responsible for reviewing permit applications, resolving conflicts, issuing permits, and enforcing policies if violations occur. Advertising Sign Permit 2 July 2, 2013

18 Development/Real Estate/Construction Sign - a sign which may consist of a message which identifies any property which is for sale, lease, rent, trade or under development, or may identify the developer, contractor, architect, and engineering consultant or include the name of the future occupant or owner of the site or property. Election Sign - a sign placed by, or on behalf of, a candidate or a political party and includes signs designed to encourage citizens to vote. Height of a Sign - the height of a sign with border or frame shall be the vertical distance from the ground on which it stands to the highest extremity of the sign. The height of a sign, without border or frame, that is affixed to or mounted upon any building or other approved mounting shall be the vertical distance from the ground to the top of the letter, symbol, or other part of the sign that is the highest point. The height of any roof sign shall be measured from the ground at the wall of the building which wall is nearest to the County road. Inflatable Device - may consist of a cold/hot air balloon and balloons inflated with other gases. Land area under active development - the total land area as noted in this policy is the land area currently under active development which includes the building(s) footprint and permanent parking area(s) (i.e. site plan control). Landscape Sign - any arrangement of natural materials and/or conventional signing that displays the name of the business or property owner and is typically located on the ground or a berm. The area of the sign shall be calculated by the square metres of the message content and/or logo within the display. Location Sign - any sign that is located on a property, either freestanding or attached to, or placed or mounted upon a building, or landscaped that either names or identifies the property, occupant(s) or owner(s) or a business conducted on the property, or advertises a product or service(s) available upon the property, or conveys a message placed solely for guidance on the property. Luminous and Illuminated Sign 1) Luminous sign: a. A sign lit by internal lighting; b. A sign whose content can be changed by means of electrically energized display matrix, such as a light-emitting diode (LED). 2) Illuminated sign: a. A sign that is lit by floodlights or any other source of indirect lighting. Advertising Sign Permit 3 July 2, 2013

19 Message on Two Sides Counts as Two Signs - where a sign conveys a message, identifies a business or property, or advertises a business, product, real estate or service on more than one side, each side of the sign shall be counted as one sign for the purpose of this policy. Cylindrical and spherical shaped signs shall be counted as two signs when visible from two or more directions. Official signs on the right-of-way of a County road shall only be counted as one sign regardless of whether the message is on one or both sides. Official Sign - shall include: 1) Signs placed by the County, such as: a. route markers, assurance signs; and b. roadway identification signs, directional signs and other guide signs; 2) Signs which the County requires a person, firm or organization to place for reasons of safety, information, guidance or for any other reason. Signs required by the County shall include signs and safety devices required during the construction or maintenance of a County road, or during or because of an encroachment upon a County road; 3) Signs required by Federal Government legislation, e.g. signs required by the Canada Elections Act; 4) Official signs related to the armed forces. Portable Trailer, Mobile, Movable or Framed Read-O-Graph Sign (Portable Sign) and Inflatable Device - a portable sign means a sign or advertising device that is not permanently attached to the ground, a building or a structure, and that is designed to be moved from place to place. Pylon Sign - a free standing sign used to identify or name a business, product or service on the property. Sign - any sign, notice, advertising device, or any part thereof whether it contains words or not and shall include any device that is used solely to attract attention. Signs Must be of Permanent Construction - each sign, other than temporary signs or portable signs shall be of permanent construction and shall be fixed in a permanent location. The foundation or base of a sign shall be part of the sign for the purposes of this policy but shall not be included in the measurement when determining the area of a sign. Signs Visible from County Road and within the Controlled Area are Subject to Approval of the County - each visible sign placed within the controlled area shall be subject to the approval of the County. Advertising Sign Permit 4 July 2, 2013

20 Temporary Sign - a sign or notice of a temporary nature (i.e. charitable functions, special events) which sign must not exceed 3.7 m 2 in size and must not be in place for longer than four weeks. Signs exceeding 3.7 m 2 in size should be classified as either location signing or billboard signing according to their location and are subject to the applicable restrictions. Approval or any required permits must be obtained before erection of these signs. Unit or Establishment - an individual business having its own name and identity, and which occupies space of more than 18 m 2 within a commercial building. The ownership of the unit is not a factor. Section 2 General Principles of the Policy 2.1 Legislative Act The County s legal authority to regulate signing upon, or adjacent to, a County road derives from Sections 59 of the Municipal Act. 2.2 Applications and Permits Required All visible signs within 400 m of any limit of a County road require a County issued permit, with the exception; Not more than two signs with a total area of 1.0 m 2 for every 100 m of frontage (no one sign shall be larger than 1.0 m 2 ) located outside the County property. Temporary Signs County Approval (including way finding signs and advertising signs for special events) Certain signs advertising agricultural products as defined in this procedure These permits shall be of such form and upon such terms and conditions, as the County considers appropriate. Furthermore, these permits may be cancelled at the sole discretion of the County. All existing advertising signs outside the County right of way as of August 1, 2013 are exempt from this Procedure until any modifications are made to the existing sign. 2.3 Sign Permit Application The Sign Permit Application Form is available at the County Administration Building or at County of Grey Website All applications are to be completed and delivered or mailed to the attention of the Director of Transportation Services with the applicable fees as found in the Fees and Services By-Law and detailed plans and specifications to the satisfaction of the Director of Transportation Services. Advertising Sign Permit 5 July 2, 2013

21 2.3.3 All Permits shall include a drawing of the proposed sign which includes, sign dimensions, wording and diagrams proposed with dimensions, location of the proposed sign with dimensions and location Upon approval, the Sign Permit will be forwarded to the applicant. Sign Permits will expire six (6) months following the date of issue if the sign is not completed. A Sign Permit may be extended for one year from the date of issue upon written request. The applicant or their contractor shall notify the Director of Transportation Services at least 48 hours prior to the commencement of construction of the sign It is the responsibility of the applicant to ensure that the installation of the sign is in accordance with the requirements of all applicable regulatory agencies having jurisdiction Applicants are bound by the conditions contained in the Sign Permit. 2.4 Compliance, Enforcement and Municipal Requirements The placing of a sign that contravenes this policy, or the conditions included in the County s approval, may result in prosecution and/or cancellation of any approvals or permits. The Municipal Act provides the County with the authority to issue a notice to a property owner/permit holder to alter and/or remove any non-complying signs. Furthermore, the County may, as provided for under the legislation, legally enter upon private lands to do whatever is necessary to ensure compliance with that direction. Any person who contravenes Sections 59, or fails to comply with a notice issued under the Municipal Act, is guilty of an offence and upon conviction is liable for a fine. In addition to the conditions of a County sign permit, a property owner/permit holder must meet all of the requirements of the local municipality and any other agency having jurisdiction over the placement of signs. 2.5 Application Required for Sign Alteration When a major alteration (change in size or location) of a sign is proposed the applicant shall submit a completed application form indicating the proposed changes to the area office. When necessary to clarify the changes, the applicant must submit a detailed sketch and letter clarifying the changes. 2.6 Current Permit Number to be Shown on Sign Alteration Application When a sign that is to be altered or replaced is covered by a permit, the number of the current permit must be shown on the application form. Advertising Sign Permit 6 July 2, 2013

22 2.7 When Sign Alteration is Approved, New Permit is Issued When an application to alter or replace a sign has been approved, any existing permit shall be cancelled and a new permit will be issued. An application to alter or replace a sign may be approved or refused at the discretion of the County. If a sign is changed in a manner that changes the classification, or any other sign characteristics, that requires payment of a fee or of a higher fee, the difference between the previous amount paid and the fee for the new permit shall be payable before a permit is issued. 2.8 Application to Change Sign May be Approved or Refused An application to change a sign already erected may be approved or refused at the discretion of the County. Any change must meet the current requirements of the County. Section 3 General Restrictions Regarding Signs The following restrictions regarding signs shall apply to the area over which the County has control by authority of the Municipal Act (referred to in this policy as the controlled area ). 3.1 Signs Subject to Approval Each sign placed, erected, maintained or altered within the controlled area shall be subject to the approval of the Transportation Services department. The only exceptions shall be one sign identified in Public Sales Barn Signs are Location or Billboard Signs placed by or on behalf of public sales barns or other establishments of a permanent nature shall be classified as location or billboard signs depending upon whether they are located upon the property upon which the sales are held or upon another property. 3.3 Sign Must Not be Placed Until Permit is Obtained Installation of a sign within the controlled area must not begin unless a permit is approved by the Director of Transportation Services. Failure to adhere to the conditions of a sign permit may result in prosecution of the owner or in cancellation of the permit. 3.4 Sign Location A sign, placed within the controlled area, must not be: 1) Affixed to, or mounted upon a tree, public utility pole, guide rail, or utility standard; 2) Painted or pasted upon rock, surface, or other signboard or structure except if approved by the County; 3) Placed in, or allowed to overhang, a daylighting area; Advertising Sign Permit 7 July 2, 2013

23 4) Placed in a position in which the sign, or any part thereof, encroaches upon, or overhangs the right-of-way of a County road, except where this policy specifically permits such signs; and/or, 5) Placed in a position in which the sign, or any part thereof, overhangs the travelled portion of the County road. The owner of each sign attached to or forming part of an awning, canopy or marquee or other structure that overhangs the right-of-way of a County road shall be responsible for any damage that may be caused thereby or result thereupon. 3.5 Signs Indicating Distance A sign, other than an official sign, must not carry a message which indicates the distance to a city, town, village or police village. However, a sign may indicate the distance to a place of business provided the distance shown is reasonably accurate. 3.6 Location of Signs Adjacent to At-Grade Intersections in Developed Area The following restrictions shall apply to signs adjacent to at-grade intersections in a built-up or urban area: 1) Every billboard sign shall be prohibited within 46 m (150 feet) of the nearest limit of an at-grade intersection of a County road and a road, street, railway or another County road; 2) A sign within 15 m of the nearest limit of an at-grade intersection of a County road and another road, which sign is affixed to the commercial establishment to which it applies, may be approved by the Director of Transportation Services. 3.7 Trees and Shrubs Must not be Removed or Trimmed to Improve View of Advertising Trees and shrubs located within the right-of-way of a County road must not be removed, cut or trimmed for the sole purpose of improving the view of a sign or other advertising matter. However, brush may be cleared subject to the approval of the Director of Transportation Services. 3.8 Basic Setback to be Restored when Conditions Change In any case where the basic setback distance for a sign may be relaxed in accordance with this policy in order to provide a better view of a sign (location and billboard in bush country) and the reason for relaxing the basic setback distance ceases to exist, the sign shall be relocated in accordance with the basic setback distance or as near thereto as is practical under the changed conditions. Advertising Sign Permit 8 July 2, 2013

24 3.9 Contravention of this Policy May Result in Prosecution The placing of a sign which contravenes this policy or contravenes the conditions of a permit for that sign, may result in the prosecution of the owner, and/or in the cancellation of the permit Lighting Subject to Approval of the County A sign may be luminous or illuminated provided the lighting: 1) Does not cause direct or indirect glare that may interfere with traffic safety; and 2) Is not to be used to illuminate a building, sign, structure, premises or any other item either directly or indirectly in a manner that cause direct or indirect glare that may interfere with traffic safety Certain Lights and Lighting Prohibited Flashing lights or intermittent or activated lighting of any kind, including searchlights which are used solely as a means of attracting attention are prohibited Lights, Lighting and Advertising Devices Creating Hazard May Result in Prosecution When, in the opinion of the Director of Transportation Services, the use of lights, lighting, advertising devices or the design or location of a sign, may create a traffic hazard or endanger the public, the Director of Transportation Services shall notify the appropriate police authority Signs Resembling Traffic Signs or Signals are Prohibited The use of a sign or other device that purports to be, is an imitation of, or resembles an official traffic sign, signal or other traffic regulating device, shall be prohibited Use of Certain Words, Phrases, Symbols, Relating to Directions A sign may carry directions for reaching an establishment providing such directions, in the opinion of the Director of Transportation Services, do not interfere with the normal flow of traffic or create a traffic hazard A Sign that Interferes with the View of Business Establishments or Another Sign is Prohibited A permit must not be issued for a sign that would interfere with or block the view of either a commercial establishment or a sign already approved by the County which commercial establishment or sign is owned or operated by a person other than the applicant for the permit. The decision in these cases shall be made by the Director of Transportation Services. Advertising Sign Permit 9 July 2, 2013

25 3.16 Sign Must be Kept in Satisfactory Condition Each sign placed or retained in the controlled area must be kept in good condition. When the Director of Transportation Services considers the condition of a sign to be unsatisfactory, the owner must be notified in writing and advised to improve or remove the sign within a specified time period. Section 4 Advertising or Decorative Devices An advertising or decorative device is a device, other than a recognized or standard type of sign that is placed, or affixed, to advertise, attract attention, or to promote publicity for an individual firm, organization, product or event. They include devices of a decorative nature, banners, streamers, strings of flags or multiple flag installations, lights or other such devices. They are all subject to the approval of the County. Approval shall be at the discretion of the Director of Transportation Services in accordance with the following: 1) Advertising or decorative devices must not be placed within or allowed to overhang the right-of-way of the County road; 2) Advertising or decorative devices must be placed at least 3 m behind the County road property line and not in a daylighting or visibility requirement area. Where a service road exists, these signs must not be placed closer to the County road property line than 1.5 m behind the service road property line; 3) Approved advertising or decorative devices used solely to decorate a premise, to mark a particular holiday season, or a particular recognized public celebration or ceremony may be placed adjacent to a County road. The maximum period these devices may remain in place is 30 days and all such devices must be removed within 7 days after the date of the particular holiday which they have been placed to mark; 4) An advertising or decorative device must not: a. Be allowed to move or turn by mechanical or other means. This shall also apply to any part or parts, standard or pylon; b. Have flashing lights or intermittent or activated lighting of any kind, including searchlights used solely as a means of attracting attention; 5) All displays or devices must be in good taste. The County reserves the right to determine what constitutes good taste; 6) The following advertising or decorative devices within the controlled area shall be prohibited: a. Holograms; and, b. Searchlights. Advertising Sign Permit 10 July 2, 2013

26 4.1 Inflatable Advertising Displays Inflatable advertising shall be considered as a temporary sign and will be allowed under permit per location or property. An inflatable device/display must be located so it does not encroach on the County right-of-ways or daylighting area. An inflatable device/display shall be allowed adjacent to County roads when an approved permit has been issued by this County and must be on the property where the business is conducted. An inflatable advertising display may be internally illuminated but must not: 1) Be allowed to move or turn mechanically or by other means; 2) Have flashing lights or intermittent or activated lighting of any kind, including searchlights. An inflatable advertising display shall not be located on any property where in the opinion of the County the display would block the vision of any motorist entering or exiting the property. One permit for a maximum of six (6) months per calendar year will be issued. 4.2 Banners, Streamers and House Flags Banners, streamers, strings of flags or multiple flag installations, lights, or other such devices shall be subject to the general restrictions for signs and shall be subject to the approval of the County. 1) Banners, Pennants and House Flags Adjacent to all County roads: a. No messages will be allowed on the banner, pennant or house flag. These devices are intended to attract attention to the site without conveying any messages; b. Banners, pennants and flags shall be set back at least 3.0 m behind the County property line with a support or pole height restriction of 7.6 m above property ground elevation; c. The number of banners or pennants permitted on a site will be determined by the property frontage along the County road. A maximum of 3 banners, pennants or house flags are allowed for every 15 m of County road frontage. 2) Banners Across Two Lane County roads: a. The County will allow banners marking occasions such as jubilees, anniversaries, special occasions sponsored by municipal councils to be placed under the following conditions: i. An application to place a banner over or across a 2-lane County road shall be made on an application for encroachment permit; Advertising Sign Permit 11 July 2, 2013

27 ii. An approved banner shall be allowed for a period of time not exceeding four weeks. At the end of that time the banner is to be removed by the applicant; iii. The applicant shall be responsible for ensuring that the banner is kept in good repair at all times while it is in use; iv. The applicant shall be responsible for obtaining any and all other required approvals, which relate to the erection of the banner, such as, Hydro One, Bell Canada, Municipal, and any other affected agencies; v. Approved banners must be placed a minimum of 7.6 m in height above the center line of the County road; vi. Approved banners must be supported at the top and bottom by a cable not less than 6 mm in diameter or a rope not less than 13 mm in diameter; vii. Approved banners must be placed as close as possible to the limits of the built-up areas of the city, town or village in question; viii. Banners must be constructed or manufactured so that they can withstand the elements; ix. Banners must not be attached to any part of a bridge or other County road facility. 3) Pole Mounted Event Banners: a. The County will allow banners located on the County road right-of-way attached to existing poles to mark occasions such as jubilees, anniversaries, special occasions sponsored by the municipal council to be placed under the following conditions: i. An application to place a banner along a 2-lane County Road shall be made on an application for encroachment permit; ii. Third part advertising will not be permitted on the banners; iii. An approved banner shall be allowed for a period of time not exceeding 6 months. At the end of that time the banner is to be removed by the applicant; iv. The applicant shall be responsible for ensuring that the banner is kept in good repair at all times; v. The applicant shall be responsible for obtaining any and all other required approvals, which relate to erection of the banner, such as Hydro One, Bell Canada, Municipal, and any other affected agency; vi. Approved banners must not exceed 0.6 m in width and 1.8 m in length and shall be placed on an existing pole a minimum of 3.7 m off the ground; vii. Approved banners must be placed within the limits of a built-up area of the city, town or village in question and the posted speed limit must be less than 70 km/h; viii. Banners must be constructed or manufactured so that they can withstand the elements. Advertising Sign Permit 12 July 2, 2013

28 4.3 National/Provincial Flags Flag poles shall be set back behind the property limits a sufficient distance such that they cannot fall on to the travelled portion or shoulder of the County road. No restrictions on size and number of flags, unless in the opinion of the Director of Transportation Services determines that the flags are causing a traffic hazard. No permits are required. 4.4 Advertising Messages on Trucks, Trailers and Other Mobile Devices Trucks, trailers and other mobile devices bearing an advertising message or business or private identification shall be classified according to use. A sign of this nature must not be placed in the controlled area where the message, if displayed on a standard type sign, would be contrary to this policy. In the event trucks, trailers and other mobile devices carrying advertising or other messages are placed adjacent to a County road in contravention of this policy, the Director of Transportation Services shall discuss the matter with the owner of the advertising device and/or the property owner where the advertising device is located, regarding the removal of the advertising device. Section 5 Temporary Signs 5.1 Temporary Signs Not Requiring Approval Temporary signs must be self-supporting and not embedded into the ground more than 0.3 m. Permits or approvals are not required for election signs or real estate for sale signs Requirements Regarding Election Signs An Election sign may be placed on the County right-of way provided they do not: 1) Exceed 3.0 m 2 in size; 2) Be affixed to another sign or to a guide rail or other County road facility or structure; 3) Be placed where it may interfere with an official sign, traffic signal or safety device; 4) Be in place for longer than a 4 week period; 5) Remain in place more than 3 days after the election; 6) Be placed within 10 m of a the driveway; 7) Be within 8 m from the edge of pavement if the sign is less than 0.7 m 2 ; Advertising Sign Permit 13 July 2, 2013

29 8) Signs greater than 0.7 m 2 shall be placed at the outer edge of the County road right-of-way; 11) Be affixed to a permanent or an official sign or to the guide rail or other County road structure or facility and must not be placed where it may interfere with visibility, an official sign, traffic signal, or other safety device; 12) Be a portable read-o-graph sign trailers are prohibited on the right-of-way of a County road. Such read-o-graph sign trailers may be utilized providing they are erected on private property and meet the requirements of the County for portable read-o-graph signing Requirements Regarding Real Estate Signs Up to two (2) real estate signs with a total area of 1.0 m 2 per 100 m of frontage of property for sale may be placed on private property. The maximum size of any one sign shall not exceed 1.0 m Temporary Signs Subject To Approval of the County Each temporary sign shall be subject to the approval of the County. The location of temporary signs shall be restricted as specified in this policy. Each request for a temporary sign(s) must state the maximum number of signs the applicant proposes to place. A fee will not be required. The County has the authority to provide an approved Sign Permit for temporary signs at the discretion of the Director of Transportation Services Types of Temporary Signs Temporary signs shall include: 1) Agricultural society signs, plowmen s association signs, plowing match, exhibition and fall fair signs and the signs placed by recognized organizations of a similar nature to advertise a particular event. Certain approved signs may be placed by the County to direct persons to temporary events; 2) The signs of recognized service clubs and religious and charitable organizations and of other recognized public service organizations which signs are placed to advertise a particular event; 3) Private auction sale signs; and Requirements Regarding Temporary Signs A Temporary sign must not: 1) Exceed 3.0 m 2 in size; 2) Be affixed to another sign or to a guide rail or other County road facility or structure; 3) Be placed within the County road right-of-way except where this policy specifically states that this may be done; Advertising Sign Permit 14 July 2, 2013

30 4) Be placed where it may interfere with an official sign, traffic signal or safety device; 5) Be in place for longer than a 4 week period; 6) Remain in place more than 3 days after the expiry date in the Application; 7) Exceed one sign facing in each direction of travel on any 2.0 km section of a County road; 8) Be further than 8.0 km from the site of the event being advertised; 9) Be placed within 10 m of a the driveway; 10) Be within 8 m from the edge of pavement if the sign is less than 0.7 m 2 (8 square feet). Signs greater than 0.7 m 2 (8 square feet) shall be placed at the outer edge of the County road right-of-way; 11) Be affixed to a permanent or an official sign or to the guide rail or other County road structure or facility and must not be placed where it may interfere with visibility, an official sign, traffic signal, or other safety device; 12) Be a portable read-o-graph sign trailer, as they are prohibited on the right-of-way of a County road. Such read-o-graph sign trailers may be utilized providing they are erected on private property and meet the requirements of the County for portable read-o-graph signing Maximum of Two Temporary Signs on One Property A maximum of two temporary signs shall be permitted upon any one property at any one time Temporary Signs Shall Face Traffic Each temporary sign shall not be located on the left hand side facing the motorist. Only one Application shall be required to cover all temporary signs placed by one person or organization to advertise one event. Each Application shall stipulate the maximum number of temporary signs which may be placed under the conditions of that Application Certain Signs Prohibited If Event Advertised Operated For Private Profit Temporary signs must not be placed by, or on behalf of, a person or organization to advertise an event that is conducted for private profit. These restrictions shall apply to a circus, midway, thrill show, automobile and horse racing signs or any other For Private Profit event, except when the function is sponsored by a recognized public service or charitable organization to which a percentage of the gross receipts will accrue under the terms of a signed contract. Advertising Sign Permit 15 July 2, 2013

31 5.2.6 If Event Advertised Is Postponed Expiry Date May Be Extended If an event advertised by means of temporary signs has been postponed due to rain or other reasons, the date of expiry of the original approval may be extended by the Director of Transportation Services. The holder of the Application must notify the Director of Transportation Services of the postponement of the event and of the new date on which it is expected the event will be held. Section 6 Development /Construction Signs Development/Construction Signs adjacent to all County roads are subject to the following requirements: 1) A development/construction sign which does not exceed 3.0 m 2 shall require an Application; 2) A development/real estate/construction sign which exceeds 3.0 m 2 but does not exceed the maximum of 46 m 2 shall require a permit; 3) Signs shall be set back a minimum distance of 3 m behind the property line; 4) Signs must not exceed 8 m (25 feet) in height above the ground; 5) The signs must be removed when an application for a permanent location or on premise sign is received; 6) A development/real estate/construction sign may be illuminated; 7) For development signs, supporting documentation must be submitted with the sign application (i.e. site plan, letter of intent, proof of ownership); 8) Permit shall be issued for a two year period. Section 7 Portable Signs (Mobile) A portable trailer, ground, mobile, movable, or framed read-o-graph sign is a sign which is movable and which is not permanently attached to the ground, a structure or any other sign or building. Portable signs are subject to the following requirements: 1) A sign permit is required for every portable sign; 2) The maximum size of a portable sign will be 9 m 2, representing 4.5 m 2 per side; 3) A one-time fee payable to the County of Grey will be required; 4) One portable sign will be allowed for each business property with the exception of plazas and industrial complexes (i.e. 3 or more units). Plazas and industrial complexes will be allowed a maximum of three portables based on one sign per 46 m of frontage; 5) The portable sign shall be allowed within the total allowable square meters of location signing allotment available for the site; Advertising Sign Permit 16 July 2, 2013

32 6) The sign permit will only be issued to the property owner, not the portable sign company. Any instructions for compliance will be directed to the property owner; 7) Portable signs must be kept back a minimum of 3 m from the property line; 8) Signs must not be placed to cause a visibility problem; 9) Signs must not have flashing, intermittent, or actuated lighting of any kind; 10) The sign must be on the property where the business is conducted and only advertise what is related to that property; 11) Portable signs are not to be used as billboard signs; 12) The property owner shall be responsible for obtaining all other municipal approvals. Section 8 Location Signing A location sign advertises goods or services available on the property the sign is located on. 8.1 Individual Business An individual business consists of two units or less on a property. These instructions do not apply to: 1) Shopping centers, shopping malls, mews, plazas, industrial centers, and other retail or commercial centers as they are covered separately under commercial plaza or industrial complex; 2) Portable read-o-graph trailer signs as they are covered separately; or 3) Any sign not visible from the County Road. There are no restrictions to such signs nor is a permit required. Location signing is subject to the following criteria: 1) Location signing will be allowed to be freestanding or affixed to a building or landscape; 2) The amount of location signing approved for any one location may consist of any number of either freestanding signs and/or affixed to the building and/or landscape signing. Refer to Section 8.2 for total area of signage allowed for a site of business; 3) Each location sign shall not be restricted as to size as long as the total location signing on the property does not exceed the County s standards; 4) Location signing may all face in the same direction or may face in different directions; 5) The use of logos, logograms, pictures, picture grams, maps, catch phrases, or other image will be acceptable; 6) All displays of words, diagrams, pictures, or other images must be in good taste as determined by the Director of Transportation Services; 7) Location signs shall be allowed to be painted on a building; Advertising Sign Permit 17 July 2, 2013

33 8) An application (with applicable fees) shall be required for all location signing which exceeds 3.0 m 2 in total area. An application (without fees) shall be required for a sign measuring between 0.18 m 2 (2 square feet) and 3.0 m 2 in area; 9) Freestanding and landscape signs must not be placed, closer to the County road property line, than 3 m (10 feet) behind property line, with the exception of signing with no advertising, such as entrance, exit, no trespassing, utility location, or other non-advertising signage which shall be placed at appropriate locations. However, these signs must be kept clear of the shoulder of the County road and, if possible, off the right-of-way. Where a service road exists, freestanding signs must not be placed closer to the County road property line than 1.5 m (5 feet) behind the service road property limit, also with the above-noted exception; 10) This policy is subject to all municipal by-laws and does not supersede such bylaws; 11) Location signs will be permitted to be luminous or illuminated by direct or indirect lighting or may contain reflective material or luminous paint. However, such signs must not cause direct or indirect glare that may interfere with traffic safety. It shall be at the discretion of the Director of Transportation Services to decide whether the sign is creating a traffic hazard; 12) A sign mounted on top of a building (roof top) must not exceed the maximum allowable height above the ground according to sign setback from County road property as noted in Section 8.2; 13) All sign dimensions shall include borders and trim in the measurements but shall exclude supports. Letters affixed to the building shall be blocked out per letter, excluding the spacing between each letter; 14) Every sign shall be prohibited within the vision triangle indicated on the chart as shown in Section Intersection Sight Distance Requirements for Vision Triangle unless the sign is affixed to the commercial establishment and approved by the County; 15) Location signs shall not be: a. Affixed to, or mounted upon a tree, public utility pole or utility standard; b. Painted or pasted upon, or made to form a part of a rock face, other signboard or structure such as a hydro tower or water tower, except as approved by the County; c. Placed within, or allowed to overhang a daylighting area; d. Placed in a manner in which the sign or any part thereof encroaches upon or overhangs the right-of-way of the County road, except in a built-up area when the sign is affixed to a building which abuts the right-of-way of the County road or is approved by the County as in the case of utility location signing or fare zone; e. Placed in a manner in which the sign or any part thereof, overhangs the travelled portion of the County road; Advertising Sign Permit 18 July 2, 2013

34 f. Placed facing a sharp change in horizontal or vertical alignment, rock-cut or in any other location where it may create a distraction and cause a traffic hazard; g. Allowed to move or turn by mechanical or other means. This shall apply to any part or parts of such sign standard or pylon; h. A sign or device having flashing lights or intermittent or activated lighting of any kind, including searchlights which are used solely as a means of attracting attention; and i. Erected to extend beyond the end of the wall or roof which the sign is attached to or mounted upon. 16) For situations where developments are located adjacent to more than one County road, the amount of signing permitted as noted in Section 8.2 is the amount of signing permitted per County road. 17) The amount of signing allowed on a pylon is based on a double-sided sign. A one-sided pylon sign cannot exceed 50% of the total permitted sign area as noted in Categories A, B and C of Section 8.2; 18) The total land area as noted in Section 8.2 is the land area currently under active development which includes the building(s) footprint and permanent parking area(s) (i.e. site plan control); 19) A sign structure exceeding 8 m (25 feet) in height requires a stamp of approval by a professional engineer as set out in the Ontario Building Code. 8.2 Amount of Signing Permitted on Property (Individual Business) Category A: Individual Business - Under 27,870 m 2 (300,000 square feet) of total land area under active development: Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed Maximum Height from Centre Line or Ground Elevation 1 61 m or less 46 m 2 9 m 2 over 61 m up to 183 m 56 m 2 10 m 3 over 183 m and within 400 m 65 m 2 12 m Advertising Sign Permit 19 July 2, 2013

35 Category B: Individual Business - 27,870 m 2 92,900 m 2 of total land area under active development: Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed Maximum Height from Centre Line or Ground Elevation 1 61 m or less 56 m 2 10 m 2 3 over 61 m up to 183 m over 183 and within 400 m 65 m 2 12 m 75 m 2 13 m (45 feet) Category C: Individual Business - over 92,900 m 2 (1,000,000 square feet) of total land area under active development: Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed Maximum Height from Centre Line or Ground Elevation 1 61 m or less 65 m 2 12 m 2 over 61 m up to 183 m 75 m 2 13 m 3 over 183 m and within 400 m 85 m 2 14 m Advertising Sign Permit 20 July 2, 2013

36 8.3 Commercial Plaza or Industrial Complex Sign A commercial plaza or industrial complex shall consist of three units or more. Location signing for commercial a plaza or industrial complex is subject to the following criteria: 1) Location signing will be allowed to be freestanding or affixed to a building or landscape; 2) The amount of location signing approved for any one location may consist of any number of either freestanding signs and/or affixed to the building signing and/or landscape signing. Refer to Section 8.4 for total area of signage allowed for site of business; 3) A commercial plaza or industrial complex shall be permitted entrance, exit and no parking signs on the property at appropriate locations as required. These signs shall consist of only the words entrance, exit or no parking and a symbol or trademark of the commercial or industrial complex involved. The maximum size of these signs shall be approximately 0.9 m 2 ; 4) All signs located at major commercial or industrial complexes will be permitted to be luminous or illuminated by direct or indirect lighting or may contain reflective material or luminous paint. However, such signs must not cause direct or indirect glare that may interfere with traffic safety. It shall be at the discretion of the Director of Transportation Services to decide whether the sign is creating a traffic hazard; 5) These directions do not apply to portable read-o-graph signs as they are covered separately; 6) A sign mounted on top of a building (roof top) must not exceed the maximum allowable height above the ground according to sign setback from the County road property line as noted in Section 8.4; 7) Freestanding and landscape signs must not be placed closer to the County road property line than 3 m behind the property line with the exception of informational signing such as entrance, exit, no parking, which shall be placed at appropriate locations. Where a service road exists, freestanding signs must not be placed closer to the County road property line than 2 m behind the service road property line, also with the above-noted exception; 8) These directions are subject to all municipal by-laws and do not supersede such by-laws; Advertising Sign Permit 21 July 2, 2013

37 9) A directory board or sign(s) indicating tenant identification and location within a commercial or industrial complex shall be permitted but should not be legible from the County road. Any such directory board should consist of individual panels, each panel not exceeding 20 cm by 1.0 m, identifying individual business establishments forming a part of the complex. These directory signs should be located within 3 m of the building in question, preferably near the building entrance. 10) Any sign located at a commercial plaza or industrial complex, providing either complex identification or individual commercial establishment identification, must not: a. Be allowed to move or turn by mechanical or other means. This shall also apply to any part or parts of such signs, standard or pylon; b. Have flashing lights, or intermittent, or activated lighting of any kind, including searchlights which are used solely as a means of attracting attention; and c. Be longer than or extend beyond the wall of that part of the building to which the sign is affixed. 11) The building/structure related to the freestanding sign adjacent to the County road shall be visible from the County road. The displayed message must be related to the business located on that property. The signs must be placed in an area projected by a line running 76 m from either side of the building in question to the County road; 12) A sign erected on a building to identify a commercial or industrial individual unit forming a part of a commercial complex may also contain other wording such as advertising, logos, logograms, catch phrases, pictures or other images as long as the total sign area does not exceed County standards; 13) Signs shall be prohibited within sight triangles. This applies to all types of signs. For sight triangle requirements refer to Section 8.9 unless the sign is affixed to the commercial establishment and approved by the County; 14) The permit for a pylon sign is to be issued to the property owner; 15) For situations where developments are located adjacent to one or more Grey County road, the amount of signing permitted as noted in Categories A, B, C and D of Section 8.4 is the amount of signing permitted per County road; 16) The amount of signing allowed on a pylon is based on a double-sided sign. A one-sided pylon sign cannot exceed 50% of the total permitted sign area as noted in Categories A, B and C of section 8.4; 17) The maximum size of a double-faced pylon sign or industrial complex identification sign shall not exceed the total area indicated in Categories A, B and C. This shall be in addition to the signing affixed to a building as noted in Category D of Section 8.4; Advertising Sign Permit 22 July 2, 2013

38 18) The total land area as noted in Section 8.4 is the land area currently under active development which includes the building(s) footprint and permanent parking area(s) (i.e. site plan control); 19) A sign structure exceeding 8 m in height requires a stamp of approval by a professional engineer as set out in the Ontario Building Code. 8.4 Amount of Signing Permitted on Property Commercial Plaza or Industrial Complex Category A: Pylon Signs Less than 27,870 m 2 of total land area under active development. This policy is applicable to all County roads. A commercial plaza or industrial complex adjacent to a County road shall be permitted one pylon sign and one additional pylon sign is permitted adjacent to an intersecting road. This shall be in addition to affixed to a building sign as noted in Category D of this section. Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed 1 Pylon Maximum Height from Centre Line or Ground Elevation 1 61 m or less 46 m 2 9 m 2 over 61 m up to 183 m 56 m 2 10 m 3 over 183 m and within 400 m 65 m 2 12 m Advertising Sign Permit 23 July 2, 2013

39 Category B: Pylon Signs 27,870 m 2 92,900 m 2 of total land area under active development. This policy is applicable to all County roads. A commercial plaza or industrial complex adjacent to a County road shall be permitted two pylon signs adjacent to a County road and one additional pylon sign is permitted adjacent to an intersecting road. This shall be in addition to the signing affixed to a building as noted in Category D of this section. Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed 2 Pylons Maximum Height from Centre Line or Ground Elevation 1 61 m or less 56 m 2 10 m 2 over 61 m up to 183 m 65 m 2 12 m 3 over 183 m and within 400 m 75 m 2 13 m Category C: Pylon Signs Over 92,900 m 2 of total land area under active development. This policy is applicable to all County roads. A commercial plaza or industrial complex adjacent to a County road shall be permitted three pylon signs adjacent to a County road and one additional pylon sign is permitted adjacent to an intersecting road. Advertising Sign Permit 24 July 2, 2013

40 This shall be in addition to the signing affixed to a building as noted in Category D of this section. Group Number Distance from Property Line to Sign Closest to County Road Maximum Signing Allowed 3 Pylons Maximum Height from Centre Line or Ground Elevation 1 61 m or less 65 m 2 12 m 2 over 61 m up to 183 m 75 m 2 13 m 3 over 183 m and within 400 m 85 m 2 14 m Category D: Affixed to a Building Sign This policy is applicable to all County roads. Signing allocation shall be calculated based on the total area of the individual units exterior elevation visible to the County road. Maximum signing area allowed per unit shall not exceed 20% of exterior elevations. Signing area per unit can be shared amongst other tenants within the property provided it s within the maximum allowable signing allocation. This shall be in addition to the pylon signing as noted in Categories A, B and C of this section. 8.6 Home Occupation Sign Most municipalities permit home occupations to locate in all residential and rural/agricultural zoning categories without specific amendment to the local zoning by-law. The size of the home occupation, namely whether it occupies 25% or 30% of the total floor area should be of no consequence to the County since it is the responsibility of the municipality to determine whether the proposed use qualifies as a home occupation under the local by-laws. Advertising Sign Permit 25 July 2, 2013

41 The home occupation sign shall consist of one sign no greater than 3 m 2 or a two-sided sign with a total area no greater than 3 m 2 to identify the business. An Application is required with no fee. 8.7 Environmental/Greening Initiative Sign Government agencies (including Municipalities and Conservation Authorities) will be permitted a sign to be placed adjacent to any County road to identify an environmental and/or greening initiative on the same property on which the sign is located. The sign is subject to the following requirements: 1) The sign is located on the property that is owned or managed by the government agency or conservation authority; 2) The message content must be related to the initiative on that property; 3) The sign must not be placed within 3 m of the property line and no higher than 5 m above the grade in the vicinity of the sign; 4) A two-sided sign not exceeding 1.22 m by 2.44 m will be permitted; 5) The sign must be removed when the management or ownership of the property changes. The permit shall be issued to the property owner and is not transferable to a new owner; 6) An Application is required with no fee. Proof that the property is a designated environmental or greening initiative shall be submitted. 8.8 Guideline for Farm and Agricultural Product Signing For the purposes of this section, an agricultural product that is processed on a farm in Ontario from an agricultural food product shall be deemed to be produced on the premises on which the agricultural food product is produced. Agricultural signs must be self-supporting and not embedded into the ground more than 0.3 m. The policy applies to all County roads. Sign Permits are not required for the following: 1) One sign not more than 1 m 2 in size displaying the name or the name and occupation of the owner of the premises where it is displayed or the name of the premises; Advertising Sign Permit 26 July 2, 2013

42 2) A maximum of two single-sided signs, each being not more than 1.7 m 2 in size and facing in different directions, or one single-sided sign not more than 3 m 2 in size if: a. The signs display information about the sale of agricultural products, other than tobacco, that are produced and offered for sale on the premises where the signs are displayed; b. The signs are only placed on the right-of-way adjacent to the agriculture property selling the product; c. The signs are displayed on premise that i s zoned for agricultural uses with a permit. These signs may be placed on County property provided they are at least 8 m from the driving lane and do not distract drivers or reduce site visibility; d. The sign is not to be placed closer than 10 m from a driveway or within 50 m of an intersection. Permitted Directional Sign (off premises): 1) Signs displaying directions to a place where agricultural products produced in Ontario, other than tobacco, are offered for sale if the following conditions are met: a. The owner of the signs must be the same as the owner or tenant of the land where the products are produced and the signs must be located on privately owned land zoned for agricultural uses and must be displayed only during the season during which the products are offered for sale. 2) A maximum of two (2) single-sided signs, each being not more than 1.7 m 2 in size and facing in different directions, if: a. The signs display directions to a place where agricultural products produced in Ontario, other than tobacco, are offered for sale or information about the sale; b. The owner of the signs also owns or rents the land on which the agricultural products mentioned in sub-sub-clause (a) were produced; c. The signs are displayed on premises that are zoned for agricultural uses. The signs are displayed only during the season during which the agricultural products mentioned in sub-sub-clause (a) are offered for sale (see 8.7.1). 8.9 Community Non-for-Profit Information (Not Advertising) Community Non-for- Profit Information (Not Advertising) signs such as Mothers Against Drunk Driving will be permitted to be placed subject to the following requirements: 1) The sign may be located on County road right-of-way within 2 m of the property boundary; 2) The message shall not advertise a product or event; Advertising Sign Permit 27 July 2, 2013

43 3) The sign must not exceed 3 m 2 in area and must not exceed 4 m above the grade in the vicinity of the sign; 4) The sign must not be within 500 m of a location or field advertisement sign or within 100 m of a municipal road intersection or within 20 m of an entrance or obstruct the view from a the adjacent property; 5) The requester must have the local municipality approval for the placement of the sign; 6) An Application is required with no fee. 7) An encroachment permit will be required (at no cost) Changeable Message Sign (Location Sign) A Changeable Message Sign is a sign that permits changing static messages; these signs would not be animated, nor would they include video. A changeable message sign may be fully or partially incorporated as a component into any location sign. Specifications: The following specifications must be applied to all changeable message signs. 1) Minimum Dwell Time (MDT) is the minimum amount of time, in seconds, which a static message must be displayed for. 2) Maximum Transition Time (MTT) is the maximum amount of time, in seconds, which shall be allowed between consecutively displayed static messages. Type MDT (sec) MTT (sec) Mechanical Electronic The purpose of the MTT is to ensure a near instantaneous change between fully displayed messages. Transition effects such as wipe, slide, fade, or pixelate shall not be allowed. A changeable message sign that alternates solely between current time and current temperature shall be permitted a MDT equal to 15 seconds. The MTT shall be as listed in the previous table, dependent on whether the sign is mechanical or electronic in nature. All changeable messages signs must be designed to ensure that in the event of a malfunction the displayed image becomes fixed or blacks out. Advertising Sign Permit 28 July 2, 2013

44 Changeable message signs may be illuminated per the specifications of this Policy. Changeable message signs will be subject to all of the other requirements of the Advertising Sign Procedure that apply to freestanding signs. Changeable message signs are permitted for Billboard Signs Diagrams: Intersection Sight Distance Requirements for Vision Triangle Advertising Sign Permit 29 July 2, 2013

45 Advertising Sign Permit 30 July 2, 2013

46 Section 9 Billboards A billboard sign is a sign which contains a message that is not related to the property on which the sign is located. 9.1 Message on the Billboard The message on the billboard must not promote violence, hatred, or contempt against any identifiable group. Identifiable group means any section of the public distinguished by color, race, ancestry, religion, ethnic origin, sexual orientation or disability. 9.2 Billboard Requirements in Rural Area A billboard sign which is located in an area with a posted speed limit of more than 70 km/h or more must not: 1) Exceed 8 m in height above the ground; 2) Exceed 60 m 2 in area; 3) Be placed in or be allowed to overhang a daylighting area; 4) Be placed within 305 m of another billboard sign per direction, provided there are no left hand billboard signs facing the motorist; 5) Be affixed to or mounted upon or be made to form part of a fence; 6) Be placed within 91 m of the limit of a road, street, or railway that intersects a County road at grade; or 7) Be placed adjacent to a curve where the radius is less than 1165 m radius (1.0 degree 30 minutes); 8) Must not contravene federal/provincial legislation. Must not advertise restricted products (i.e. tobacco). 9.3 Billboard Requirements in Built-Up or Urban Area A billboard sign which is located in a built-up or urban area with a posted speed limit of less than 70 km/h must not: 1) Exceed 8 m in height; 2) Exceed 60 m 2 in area; 3) Be placed in, or be allowed to overhang, a daylighting area; 4) Be placed within 75 m of another billboard sign per direction, provided there are no left hand billboard signs facing the motorist; 5) Be made to form a part of a building; 6) Be placed within 45 m of the limit of a road, street or railway that intersects a County road at a grade. Advertising Sign Permit 31 July 2, 2013

47 9.4 Location of Billboard Signs Related To Direction of Travel of Vehicles In situations where billboard signs have been placed to be viewed on the left hand side of the County road, no additional billboard signs will be permitted within the spacing requirements on the opposite side of the County road. 9.5 Angle of Billboard Sign as Related To County Road The angle of a billboard sign as this relates to the center line of a County road shall be equal to or greater than 45 degrees whether or not the sign is affixed to a building. That is, if the plane forming the face of the sign was extended in a straight line to intersect the center line of the County road, the angle this formed would be at the minimum angle of 45 degrees. 9.6 Billboard Signs In City, Town, And Village Etc. Billboard signs which are located within the limits of a city, town or village and adjacent to an assumed County road shall be subject to this policy. 9.7 Setback Distance for Billboard Signs The following setback distances shall apply to billboard signs: 1) No signs are to be placed within 17.0 m of the County road property line; 2) Signs up to and including 12.0 m 2 must be set back 17.0 m from the County road property line; 3) Signs over 12.0 m 2, but not over 18.5 m 2, must be set back 22.5 m from the County road property line; 4) Signs over 18.6 m 2, but not over 30.2 m 2, must be set back 34.5 m from the County road property line; 5) Signs over 30.2 m 2, but not over 60.4 m 2, must be set back 63 m from the County road property line; 6) Signs greater than 60.4 m 2 will not be allowed within the controlled area. 9.8 Basic Setback Distances Must Be Maintained The setback distances for billboard signs located other than in a built-up area must not be reduced to less than the setback distances set out in subsection 9.7- Setback Distance for Billboard Signs, regardless of the width of the right-of-way of the County road. Advertising Sign Permit 32 July 2, 2013

48 9.9 Setback Distance for Billboards in Built-Up Area A billboard sign that is located within a built-up area must not be reduced to less than the setback distances set out in subsection Setback Distance for Billboard Signs, except when a building line approved by the Director of Transportation Services has been established. In such cases, the billboard sign may, if approved by the County, be placed at less than the basic setback distance for billboard signs of a similar size but not closer to the County road than the approved building line Requirements Regarding Billboard Affixed To a Building A billboard sign located adjacent to a County road may be affixed to a building providing the height of the sign does not exceed 8 m above the ground. A billboard sign which is affixed to a building shall be on the right side of the County road, facing the motorist. Each such sign must conform to the basic setback provisions as set out above Each Billboard Must Be Covered By a Permit A sign permit, issued by the County, must be obtained for each billboard sign. The sign permit will be issued in the name of the registered property owner for a sign located on private property. However, when the owner of the property has a documented arrangement with the advertiser/sign operator the sign permit may then be issued to the advertiser/sign operator. The advertiser/sign operator will be entered into the County sign computer system Signs Must Be Placed Within Six Months of Issuance of Permit When a sign permit has been issued, the sign to which the permit applies must be placed or erected within six months of the date of issuance of the permit otherwise the permit shall be void and shall be cancelled. When a permit is cancelled in accordance with this procedure, the fee shall not be refunded Message on Sign May be Changed The message on a billboard for which a permit has been issued may be changed from time to time (poster panels). If the size and setback of the sign remains the same a new permit is not required. A new permit is only required when the size or setback has been changed. Advertising Sign Permit 33 July 2, 2013

49 Section 10 Revocation, Appeal and Costs 10.1 Revocation of Permits The County may revoke a Sign Permit issued under the Advertising Sign Permit Policy for the following reasons: It was issued based on mistaken, false or incorrect information; In the opinion of the Director of Transportation Services, the construction is substantially suspended or discontinued for a period of more than one year; It was issued in error; The applicant requests in writing that it be revoked; or A condition of the Sign Permit has not been complied with In the event that the applicant breaches any of the conditions contained in the Sign Permit, the County may use its own employees or agents to complete the work required under the Sign Permit or to remove the sign and may collect the cost of the work pursuant to the provisions of sections 398 and 446 of the Municipal Act, Appeals An applicant may appeal the decision of the Director of Transportation Services with respect to the issuance of the Sign Permit or any of its conditions to the Transportation and Public Safety Committee The applicant is required to submit a written notice of appeal to the Director of Transportation Services which sets out the reasons for the appeal and must be accompanied by the applicable fee prescribed in the Fees and Services By-Law The decision of the Transportation and Public Safety Committee is final and binding Costs All costs associated with a Sign Permit are the responsibility of the applicant. These costs may include, but are not limited to, applicable Sign Permit application fees, construction materials and labor, utilities, traffic control devices, layout, surveying, legal costs and removal of non-conforming works. Refer to the Fees and Services By-Law for applicable fees Where an applicant fails to comply with the requirements or provisions of the By-Law, the County may recover the expense by requesting that the Treasurer of the local municipality include any part of these fees and charges incurred by the County to the tax roll pursuant to the provisions of section 398 and 446 of the Municipal Act, Advertising Sign Permit 34 July 2, 2013

50 Section 11 Administration and Enforcement 11.1 This procedure will be administered by the Director of Transportation Services or designate except the provisions regarding recovery of costs which will be administered by the County s Director of Finance or designate This procedure shall be enforced by the persons appointed pursuant to section 15 of the Police Services Act and referred to in this procedure as Municipal Law Enforcement Officers No Person shall create or alter a sign on a County road without first having applied for and obtained a Sign Permit from the County Any person who contravenes any of the provisions of this procedure is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, as amended, and such fine is recoverable under the Provincial Offences Act R.S.O as amended If a person has been convicted of an offence under this procedure, pursuant to section 431 of the Municipal Act, 201, the court in which the conviction has been entered may, in addition to any other penalty or other remedy imposed, make an order prohibiting the continuation or repetition of the offence. Advertising Sign Permit 35 July 2, 2013

51 APPENDIX Classifications For the purpose of this policy each type of sign shall be placed in one of the classes under classification of signs. The following types are classified and may be used as a guide to the classification of other signs. TYPE DESCRIPTION CLASSIFICATION Advertising -at a place where the goods and services Location advertised are available on the property -at place where the goods and services Billboard advertised are not available on the property - a sign or notice of a temporary nature, under 3.0 m 2 Temporary (32 square feet) in size Advertising -see Devices Devices Agriculture -to identify members of agricultural groups Location and clubs -to identify field crops, sale of crops, etc. Location -to identify the location where crops are for Temporary sale Agricultural -to identify the property of the society Location Society etc. -to advertise annual or special event Temporary Association, -on member s property and of approved Location Miscellaneous size Auction Sale -see Sale, Auction Awning -advertising or other message on an Classify according awning is classified as a sign to use Banner -in any location off the right-of-way Advertising Devise -on or over Class 1 and 2 County roads Prohibited -on or over the right-of-way Temporary Breed Association -see Association, Miscellaneous (cattle, horse, sheep, swine or any other animal) Bunting -in any location off the right-of-way Advertising Device -on or over the right-of-way Prohibited -used to advertise at place where item Billboard advertised is not available on the property -used to advertise at place where item Location advertised is available on the property -used to identify, or name, a business Location Advertising Sign Permit 36 July 2, 2013

52 TYPE DESCRIPTION CLASSIFICATION location on the property Camp/Lodge -used to identify or name private camp or Location lodge and located on the property -used to identify or name public camp or Location lodge and location on the property Canopy or -see Marquee or Canopy Location Marquee Car Race -temporary, used to advertise race meet Temporary Posters etc. Charitable or -see Agriculture Society etc. Religious Organization Chimney or -using a chimney or smokestack as a sign Location Smokestack mounting is restricted. Only business identification and municipality names allowed. Must not exceed height or width of chimney. Church -to name and identify church Location Circus, Posters, -if event conducted solely for private profit; Prohibited Tack Signs see Temporary Signs Construction -placed on site during construction for any Temporary purpose other than signs placed, required or approved by the Ministry construction projects or projects on the right-of-way of a County road Contractors -on construction site naming general and Location sub-contractor(s) and/or architect for convenience of persons making deliveries etc. Crop Association -on member s property Location Crop Identification -on farm to identify crop, seed strain etc. Location Device -a permanent device, other than a Location recognized type of sign, advertising an item available on the property -a permanent device, other than a Prohibited recognized type of sign, advertising an item not available on the property -temporary advertising devise, other than a Location recognized sign, advertising an item available on the property without a message Election -used by or on behalf of a candidate or Temporary party Entrance or Exit -used to mark the entrance to, or exit from, a property Location Advertising Sign Permit 37 July 2, 2013

53 TYPE DESCRIPTION CLASSIFICATION Fascia -a sign placed parallel to and facing a County road Classified according to use Fare Zone -used to mark the limits of transportation Location company fare zones Fingerboard -other than official Prohibited Flags -with advertising or message Advertising Device Fraternal -located on property on which the Location organization has its headquarters -located on other than the property on Prohibited which the organization makes its headquarters Horse Race -temporary, used to advertise racing Temporary Posters and events Track Signs Hotel or Motel -used solely to name or identify the hotel or Location motel, bearing only the name of the establishment and located on the property or affixed to the establishment -used to convey a message in addition to the name of the establishment and located Location on the property or affixed to the establishment Identification -used to identify, or name an occupant, Location owner, property or resident, other than a commercial establishment and located off the right-of-way of the County road -used to identify a newspaper Location Inflatable Device -Cold or Hot Air Balloon Temporary -Balloons inflated with other gases Temporary Marquee or -used to identify or name a business Location Canopy -used for advertising product for sale on the property Location Midway, Posters, Tack Signs -temporary, used to advertise Midway rides and shows Prohibited Notice, posters -temporary notices on County road right-ofway Prohibited and Tack signs (Election Signs are excepted) -military convoys Temporary -temporary notices off the County road Temporary right-of-way No Vacancy -see Vacancy Oil Company Service Station -approved oil company identification sign used on service station property to identify Location Advertising Sign Permit 38 July 2, 2013

54 TYPE DESCRIPTION CLASSIFICATION Identification the oil company whose products are dispensed at the station Oil Company -used at a service station to advertise Location Miscellaneous products, services etc., available at the station Overhanging -used for business identification Location -used for advertising Location -overhanging signs, canopies, marquees Location and similar devices Posted Panel -posted paper used for advertising etc. Billboard other than where product or services available on the property Private -a sign placed on a private or residential Location property used solely to identify the property, or name the occupant or owner -an entrance or exit sign Location Professional -to identify office or place of business and Location type of service Public Assembly -to name and identify public assembly hall Location i.e., town hall, community hall and community owned halls of a similar nature -to convey message regarding public or Location community meetings Pylon -freestanding sign used to identify or name a business, product or service on the property Location Real Estate -when located on the property and under 3.0 m 2 No Restrictions (32 square feet) in area and advertising a property for lease, rent, sale or trade or advertising a real estate development or subdivision -when located on the property other than Billboard that advertised, regardless of size or sign - when located on the property and over 3.0 m 2 (32 square feet) and under 46 m 2 Location (500 square feet) in area and advertising a property for lease, rent, sale or trade or advertising a real estate development -leased, rented, sold or traded Prohibited Reforestation -see Forestry Signs Restaurant -used solely to identify or name the business and located on the same property Location Advertising Sign Permit 39 July 2, 2013

55 TYPE DESCRIPTION CLASSIFICATION -used to advertise and located on the same property Location Road -other than official, within 3 m (10 feet) of Prohibited Identification County road right-of-way -3 m (10 feet) or more from County road Location right-of-way See County Road Guide Signing Policy Manual Running or -a series of two or more signs placed one Prohibited String after the other along a County road with each sign conveying portion of a message Sale/Auction -to advertise the sale of private goods or property when such sale is not held at a public sale barn etc. Temporary Commercial auction Billboard or Location Service Clubs -used on the right-of-way within the limits of the city, town, village or policy village in Encroachment Permit which the organization makes its headquarter to convey information regarding service clubs and service club meetings etc. -along or combined with Chamber of Billboard Commerce signs located outside the limits of a city, town, village or police village and located off the County road right-of-way -temporary notices used for advertising Temporary functions sponsored, or the services provided, by a club Shopping Centre -used to identify the center or plaza Location -used to identify a commercial Location establishment forming part of center or plaza Sold -indicating real estate etc. has been sold Prohibited String or -see Running or String Signs Running Sub-Contractors Subdivision -on construction site naming the general and sub-contractor(s) and/or architect for the convenience of persons making deliveries -see Development/Real Estate Temporary Theatre -canopy, marquee and other theatre Location -signs used solely to identify the theatre by Location name Advertising Sign Permit 40 July 2, 2013

56 TYPE DESCRIPTION CLASSIFICATION -to advertise the plays or other business of Location the theatre Tower -affixed to a tower. Must not exceed height of tower. Location sign or a municipality name/logo only allowed. This does not Billboard include a tower (structures) built specifically to carry a sign Trucks/Trailers -advertising a message According to use Utility -on right-of-way of County road to indicate location of pipe lines, pipe line valves, hydro and telephone sub-stations etc. off right-of-way Location Vacancy/No -used to indicate availability of Location Vacancy accommodation at hotel, motel camp etc. Water Tower -see Tower Signs Advertising Sign Permit 41 July 2, 2013

57 THE CORPORATION OF THE MUNICIPALITY OF WEST GREY BY-LAW NUMBER BEING' a By-law to adopt a "Use of Corporate Resources During an Election Policy"; WHEREAS, Subsection BB.18 of the Municipal Elections Act, L996, S.O. 1996, c. 32, as amended, states, "Before May 1 in the year of a regular election, municipalities and local boards shall establish rules and procedures with respect to the use of municipal or board resources, as the case may be, during the election campaign period; AND WHEREAS' the Council of the Corporation of the Municipality of West Grey deems it expedient to adopt the aforementioned policy; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF WEST GREY ENACTS AS FOLLOWS: 1 2 The "Use of Corporate Resources During an Election policy" is hereby adopted as set out in Schedule "A" attached hereto and forming part of this By-law. This By-Law shall come into force and effect on the date of final passing thereof. READ a first and second time this 5th day of February, 2OIB. READ a third time and finally passed this 5th day of February, Kevin Eccles, Mayor Mark Turner, Clerk

58 Schedule "A" - Bv-law Number Use of Corporate Resources Durino an Election Policy Policy Statement: The Corporation of the Municipality of West Grey and its local boards and committees are committed to ensuring accountable and transparent election practices, relating to the use of corporate resources. Scope: This policy applies to members of Council and its local boards and committees, Municipality and local board employees, registered election candidates (including acclaimed candidates), registered third parties, and members of the public. Purpose: The purpose of this Policy is to clarify that all municipal election Candidates, Members of Council, and Municipal Staff are required to follow the provisions of the Act with regard to the use of corporate resources for election purposes. Where Municipality, municipal or related terms are used, it shall also be read to include its local boards, as applicable. This Policy also ensures that the Municipality's operations, events, and facilities are used for non-partisan purposes and are not used for election campaign related pu rposes/activities. 1.O DEFINITIONS "Acclaimed" means a Candidate elected by acclamation pursuant to section 37 of the Act. "Act" means the Municipal Elections Act, 1996, S,O, 1996, c. 32, as amended. "Campaigning" means a municipal election-related activity for the purpose of supporting or opposing the election of a Candidate or a question on the ballot, and includes, without limiting the generality of the foregoing, the distribution of materials, advertising, display of signage, etc. "Candidate" means a person who has filed a nomination for an office pursuant to section 33 of the Act, and includes a person who has filed a nomination for election to a school board pursuant to the Education Act, R.S.O. 1990, c. E.2, as amended. "Clerk" means the Clerk of the Municipality or his/her designate. "Council" means the Council of the Municipality. "Member" means a member of the Council of the Municipality, Page 1 of 5

59 "Municipality" means The Corporation of the Municipality of West Grey "Municipality resources" means real property, goods and/or services owned, controlled, leased, acquired, or operated by the Municipality including but not limited to: facilities, parks, materials, equipment, monetary funds, technology, Municipality IT systems and resources, databases, social media, intellectual property, and supplies, "Nomination Dav" means the deadline to file a nomination, for a regular election will be the fourth Friday in July. "Policy" means this "Use of Corporate Resources for Election Campaign Purposes Policy", "Staff" means all full-time and part-time persons hired by the Municipality, including but not limited to the Chief Administrative Officer/Deputy Clerk, Clerk, Directors, Managers, Supervisors, Coordinators, salaried employees, union employees, administrative staff, contract and temporary students, and cooperative placement staff. "Voting Day" means, in the case of a regular election, the fourth Monday in October in the year of the election -or- in the case of a by-election, the 45th day after Nomination Day, as noted in section 5 and subsection 65(4) of the Act. 2.O POLICY 2.1. General Provisions: z.l.l. In accordance with the provisions of the Municipal Elections Act, L996, as amended: a) Corporate resources and funding may not be used for any election-related purposes; b) Staff may not canvass or actively work in support of a municipal candidate or third party during normal working hours unless they are on a leave of absence without pay, lieu time, float day or vacation leave; c) Municipal facilities/property may not be used for any election related purposes, which includes displaying of any campaign related signs or materials on such premises unless all candidates are afforded the same opportunity. 2.2 Specific Regulations: 2.2.L The following, if supplied by the Municipality, shall be discontinued for all members of Council throughout the period from May l't of the municipal election year until Voting Day, inclusive or in the case of a municipal by-election, for the period 60 days prior to and inclusive of Voting Day, for any members running as candidates in the by-election: Page 2 of 5

60 a) All forms of advertising, including advertising in municipal publications; b) All printing, high speed photocopying and distribution, including printing and general distribution and display of newsletters unless so directed and approved by Council; c) The ordering of any stationery or office supplies or furnishings unless approved by the Municipal Clerk; d) Links to Council member-related web sites or social media lin ks; e) The posting of information relating to the activities of council or any member of council on the Municipality's website, excluding the minutes of council and committee meetings. only the photos and contact phone and/or posted for each member of Council at the commencement of each term shall remain on the corporate website To avoid any confusion with any website or social media accounts used for Council work, members of Council who choose to create or use their own websites or social media accounts shall throughout the period from May 1't of the municipal election year until Voting Day, inclusive or in the case of a municipal by-election, for the period 60 days prior to and inclusive of Voting Day, for any members running as candidates in the by-election: a) Include a clear statement, easily found and readable, on each website or social media account's home page indicating that the account is being used either solely for Council work, for both council work and election campaign purposes, or solely for election campaign purposes; b) Include the statement in clause a) for as long as the website or account is accessible by the public Members of Council shall not: a) Print or distribute any material paid for by municipal funds that illustrates that a member of council or any other individual is registered in any election or where they will be running for office; b) Profile (name or photograph), or make reference to, in any material paid for by municipal funds, df,y individual who is registered as a candidate in any election; c) Print or distribute any material using municipal funds that makes reference to, or contains the names, photographs, or identifies registered candidates for municipal elections; d) Use the corporate website, domain names, other corporate systems, the municipal crest or logo for campaigning/advertising or as a substitute to distributing newsletters or flyers throughout the period from May 1't of the municipal election year until Voting Day, incrusive or in the case of a municipal by-election, for the period 60 days prior to and inclusive of Voting Day; Page 3 of 5

61 e) Use the Municipality's voic system to record electionrelated messages; f) Use the Municipality's computer network (including the Municipality's system) for eiection-retated correspondence; g) Use any photographs produced for and owned by the Municipality or any photos taken utilizing municipal equipment or sent through municipal accounts for any election-related pu rposes; h) use municipal property or staff in any campaign photos or images unless all candidates are afforded the same opportunity. Photos/images of external municipal facilities are permitted, Photos/images of internal municipal facilities are not permitted; i) Use any corporate facility/property for any election-related purpose unless a market value rental fee has been established corporately and the rental of such is available to all candidates_ and third parties. Notwithstanding the foregoing, no facility/property shall be rented or used for any municipal election-related purpose by members of council, candidates, third parties, or the puutic during any day that voting is taking prace on the property, incllding set-up, hosting, or take-down activities; j) Benefit from the use of any corporate pricing established under the Municipality.s purchasing policyj k) Use any Council or Councillor budgets'for election-related purposes or to advertise, promote or support any candidate, third party or any position related to any qrertion, which may be authorized to be placed on the ballot. 2'2'4 Clauses d) g) h) i) above shall also apply to registered candidates, third parties and the public. 3.O Staff Involvement 3.1 staff, are discouraged from assisting with or any involvement in municipal election campaigns, including p-osting election signs on their property, phone and solicitations, signing nominalion papers, distribution of brochures and wearing canoloat6 buttons; due io a perceived conflict of interest. 3.2 staff, including full time, part time and contract employees shall: a) Behave in a manner that is impartial, fair and unbiased toward all registered candidates and third parties; b) consult with their direct supervisor prior to agreeing to perform any task requested by a membei of counciljregistired candidate, or third party that exceeds their normar dlties or could be construed as contributing to an election campaign; c) Not rent any corporate facirity/property for any mrlnicipar election-related purpose to members of council, candidates, third parties, or the public during any day that voting is tut ing Page 4 of 5

62 place anywhere on the property, including set-up, hosting, or take-down activities; d) Take care to separate personal activities from their official positions and shall not canvass or actively work in support of a municipal candidate or third party during normal working hours unless on a leave of absence without pay, lieu time, float day or vacation leave; e) Request and obtain a leave of absence without pay should they wish to run for federal, provincial or municipal office and abide by the respective legislation governing such elections. 3.3 Staff may be involved in provincial and federal campaigns as long as this involvement does not affect the objectivity with which they must discharge their duties as a representative of the Municipality, 4.O POLICY MANAGEMENT 4.1 Staff are authorized and directed to take the necessary action to give effect to this policy. 4.2 The Integrity Commissioner, once appointed, may at any time be consulted by members of Council with regard to complying with any part of this policy and will be responsible for enforcement of this policy through Council's Code of Conduct. 4.3 Nothing in this policy shall preclude a member of Council from performing their duties as a Councillor, nor inhibit them from representing their constituents. 4.4 The Clerk is delegated the authority to make administrative changes to this policy that may be required from time to time due to legislative changes or if, in the opinion of the Clerk, the amendments do not change the intent of the policy during an election period. Page 5 of 5

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