EMBU WATER AND SANITATION COMPANY LIMITED P.O. BOX 2142 EMBU TELEPHONE NO

Transcription

1 EMBU WATER AND SANITATION COMPANY LIMITED P.O. BOX 2142 EMBU TELEPHONE NO SUPPLY AND DELIVERY OF HDPE & PPR PIPES. TENDER REF NO: EWS/OT/2016/2017/03 DOCUMENT TO BE SUBMITTED EXPRESSION OF INTEREST COMPLETED QUESTIONNARE MANAGING DIRECTOR EMBU WATER AND SANITATION COMPANY LIMITED APRIL 2016

2 2 SECTION I PRE- QUALIFICATIONS INVITATION FOR EXPRESSION OF INTEREST TENDER NOTICE Embu Water and Sanitation Company Ltd invite tenders and applications for registration of suppliers from interested eligible bidders for the supply of under listed goods, services and for the financial year July June 2017/2018 respectively. OPEN TENDERS S/No Tender No. TENDER DESCRIPTION ELIGIBILITY SUPPLY OF GOODS 1. EWS/OT/2016/2017/01 Supply and delivery of UPVC pipes and pipe Open fittings 2. EWS/OT/2016/2017/02 Supply and delivery of G.I pipes and pipe fittings Open to KEBS standards 3. EWS /OT/2016/2017/03 Supply and delivery of HDPE & PPR pipes Open 4. EWS /OT/ 2016/2017/04 Supply and delivery of water meters(provide Open samples 15mm/20mm) 5. EWS /OT/ 2016/2017/05 Supply and delivery of water meters spare parts Open 6. EWS /OT/ 2016/2017/06 Supply and delivery of water treatment chemicals Open to comply with KEBS standards 7. EWS /OT/ 2016/2017/07 Supply and delivery of Office Stationery Open PROVISION OF SERVICES 8. EWS/OT/ 2016/2017/08 Provision of Security Services Open 9. EWS/OT/ 2016/2017/09 Provision of Medical Insurance Cover Open REGISTRATION OF SUPPLIERS SUPPLY OF GOODS 1. EWS /R/ 2016/2017/01 Supply and delivery of Electric items, fittings and Open accessories 2. EWS/R/ 2016/2017/02 Supply and delivery of Office equipment and Open furniture 3. EWS/R/ 2016/2017/03 Supply and delivery of staff uniforms and Open Personal Protective Equipment 4. EWS /R/ 2016/2017/04 Supply and delivery of Paints Special Groups 5. EWS /R/ 2016/2017/05 Supply and delivery of miscellaneous hardware store and tools Open 6. EWS/R/ 2016/2017/06 Supply and delivery of fuel, oil and lubricants Open 7. EWS/R/ 2016/2017/07 Supply and delivery of computers hardware, Open tablets, ipads, Smart phones, Global Positioning Systems(GPS), Printers, Photocopiers and other related equipment 8. EWS/R/ 2016/2017/08 Supply and delivery of building materials Open 9. EWS/R/ 2016/2017/09 Supply and delivery of motor bikes and their spare parts. Open 10. EWS/R/ 2016/2017/10 Supply and delivery of Water Testing Laboratory Open apparatus, equipment and reagents 11. EWS/R/ 2016/2017/11 Supply of Supermarket items Open

3 12. EWS/R/ 2016/2017/12 Supply and delivery of games sportswear and Open related equipment 13. EWS/R/ 2016/2017/13 Supply and delivery of motor cycle tyres, tubes, Open batteries and other motor cycle spares 14. EWS/R/2016/20017/14 Supply and delivery of motor vehicle tyres, tubes, Open batteries and other motor spares 15. EWS/R/ 2016/2017/15 Supply, installation and maintenance of Biometric Open & CCTV system 16. EWS/R/ 2016/2017/16 Printing and publication of newsletters, brochures, Open diaries, calendars among others 17. EWS/R/ 2016/2017/17 Provision of hire of pickups, motor cycles and Open Taxi services 18. EWS/R/ 2016/2017/18 Printing of promotional materials e.g. posters, T- Special group shirts and banners 19. EWS/R/ 2016/2017/19 Supply, delivery and installation of meter Open calibration, ultrasonic flow meters & leak detectors 20. EWS/R/ 2016/2017/20 Provision of cleaning materials and detergents Special Groups 21. EWS/R/ 2016/2017/21 Provision of repairs, maintenance and servicing of Open motor cycles 22. EWS/R/ 2016/2017/22 Provision of repairs, maintenance and servicing of open motor vehicles 23. EWS/R/ 2016/2017/23 Supply and Maintenance of air conditioners Open 24. EWS /OT/ 2016/2017/24 Supply and delivery of Laboratory Reagents Open PROVISION OF SERVICES EWS/R/ 2016/2017/25 Provision of General Insurance Open 26. EWS/R/ 2016/2017/26 Provision of GPA/WIBA, Group life & WIBA Open 27. EWS/R/ 2016/2017/27 Fabrication of pipes and fittings Open 28. EWS/R/ 2016/2017/28 Provision of Cleaning Services Special Group 29. EWS/R/ 2016/2017/29 Provision of Landscaping Services Open 30. EWS/R/ 2016/2017/30 Provision of staff training services Open 31. EWS/R/ 2016/2017/31 Provision of Courier Services Open 32. EWS/R/ 2016/2017/32 Provision of catering services Open 33. EWS/R/ 2016/2017/33 Provision of legal services Open 34. EWS/R/ 2016/2017/34 Provision of Audit services on VAT Claims Open 35. EWS/R/ 2016/2017/35 Provision of Company Secretary services Open 36. EWS/R/ 2016/2017/36 Provision of Tax Consultancy services Open 37. EWS/R/ 2016/2017/37 Maintenance of Computer Hardware, printers, Open photocopier & other related equipment 38. EWS/R/ 2016/2017/38 Supply and Maintenance of computer software Open 39. EWS/R/ 2016/2017/39 Supply of inventory management software Open 40. EWS/R/ 2016/2017/40 Occupation, Safety, health auditing and Open Consultancy 41. EWS/R/ 2016/2017/41 Event Management; hire of tents, chairs, tables, Open public address systems, decorations and related items 42. EWS/R/ 2016/2017/42 Asset tagging and labeling Open 43. EWS/R/ 2016/2017/43 Supply and delivery of branded of polo shirts, Special Group corporate shirts and blouses 44. EWS/R/ 2016/2017/44 Human Resource Consultancy: Job evaluation, Open training needs assessment, salary survey. 45. EWS/R/ 2016/2017/45 Consultancy; Strategic Plan Open 46. EWS/R/ 2016/2017/46 Environmental Impact/ Assessment Consultancy Open

4 PROVISION OF WORKS 47. EWS/R/ 2016/2017/47 Building, Construction and general civil works Open 48. EWS/R/ 2016/2017/48 Hire of Earth Moving Machines e.g. excavator, Open loader etc 49. EWS/R/2016/2017/49 Supply and deliver of the filter media open 4 The Special groups (Youth, Women and Persons living with disability) MUST be registered with National Treasury/ County Government, and other related bodies (attach copy of AGPO certificate. Special Criteria will be used to evaluate categories reserved for the special or target group. Special/ Target group may choose to apply for registration in categories open to the public. However, all applications for categories open to the public will be subjected to the same evaluation criteria. NOTES (a) Documents containing detailed instructions and requirements can be downloaded from our website, free of charge. (b) Applicants who download the tender and Registration documents shall their name, contact details and Tender No. to info@embuwater.co.ke Those wishing to be registered in more than one category will be required to download additional registration document for each category. Completed tender and registration document in plain sealed envelopes clearly marked with the; Category No. and Category description should be deposited in the Tender Box situated at Cash Office and to be addressed to; The Head Procurement Unit Embu Water and Sanitation Company Limited, P.O Box , EMBU Tel: , info@embuwater.co.ke To be received by 12 th May, 2016 Tenders and Registration documents will be opened immediately thereafter in the company s boardroom in the presence of bidders or their representatives who choose to attend. MANAGING DIRECTOR

5 SECTION II: INSTRUCTIONS TO BIDDERS 5 Section II Instruction to Suppliers 1. General The company has prepared prequalification Documents, which contain all information necessary for a prospective supplier to apply for pre-qualification. These include the invitation for bids, instructions to bidders and questionnaires to be completed by possible suppliers. 2. Submission Prequalification documents shall be submitted appropriately signed by the supplier s authorised representative and any amendments duly initialled. The completed documents shall be delivered in sealed envelopes quoting the contract (s) number the supplier has interest in. The Documents shall be delivered by the established deadline to the Employers address, as specified in the invitation for bids. 3. Opening of documents, evaluation and prequalification. (a) Pre-qualification Documents opening procedures. The bids shall be opened promptly after the submission deadline at the employers address specified in the invitation for prequalification of suppliers. Prequalification documents shall be opened at the stipulated time by EWASCO S procurement Unit. The names of the suppliers applying for prequalification shall be recorded in the order they are opened, and prequalification documents received after the time stipulated shall not be opened. (b) Process to be confidential The prequalification Documents, information relating to the examination, clarification and evaluation and recommendations concerning pre-qualification shall not be disclosed to other persons not officially concerned with this process. After the evaluation process all the applicants will be informed of the out-come. Further, those who do not qualify will be informed of the reasons leading to their disqualification. (c) Examination of Prequalification Documents Following the documents opening, the procurement Unit shall ascertain whether the prequalification documents (i) have been properly signed; (ii) are substantially responsive; (iii) contain no material errors in presentation; and (iv) are otherwise generally in order. If a prequalification document which are not substantially responsive shall be rejected and the reasons (s) thereof recorded. (d) Evaluation The evaluation Committee will evaluate the documents in order to establish whether the suppliers are compliant and whether they have the capacity to supply. The committee will make their recommendation to the procurement unit.

6 (e) REGISTRATION OF SUPPLIERS EVALUATION CRETERIA 6 EWASCO will examine the tenders to determine completeness, general orderliness and sufficiency in responsiveness. The method of evaluation will be Merit Point System. The criteria of evaluation and the points to be awarded on each criterion will be as follows: A. PRELIMINARY REQUIREMENTS COMPLIANCE (YES/NO) A1 A2 A3 A4 A5 Valid Certificate of Incorporation/Business Registration (Attach copy) Personal Identification Number (PIN) certificate (Attach copy) Valid Tax Compliance Certificate (Attach copy) Current Business Permit/License (Attach copy) Physical location of business premises (See business questionnaire) YES/NO YES/NO YES/NO YES/NO YES/NO Fulfillment of Special condition relevant to the category applied for B. GENERAL REQUIREMENTS B1. Supplier Availability: 10 - Postal Address (2) - Telephone Number (2) - Contact Person (2) - Website (2) - Address (2) B2. Business Ownership: 10 Company/Business Profile - Disclosure of Directors/Partners/Sole Proprietor B3. Financial Capacity: 20 Audited Accounts for the last 2 years. Attach Bank Statements for the last 6 months. B4. Financial Stability - Evidence of profit making in the attached 2 years 10 audited reports. B5. Experience: 20 Indicate having undertaken similar assignment with at least 3 firms. (Attach Proof: copies of LPOs, Letters of Award, Completion Certificates, Contracts) B6. Supply Capacity: 12 Maximum Volume of Business handled in the (last two years) - Kshs. 2,000, and above (12) - Kshs. 1,500, Kshs. 2,000, (9) - Kshs. 1,000, Kshs. 1,500, (6) - Kshs. 500, Kshs. 1,000, (3) B7. Credit Period: 12 Indicate Credit Period willing to offer - 90 Days (12) - 60 Days (9) - 30 Days (6) - Less than 30 Days (3) B8. Eligibility & Disclosure of litigation history 6 TOTAL 100 NB: Bidders must meet all the mandatory requirements to qualify. THE PASS MARK FOR REGISTRATION SHALL BE 70% (The Technical Evaluation Team will verify the information submitted by applicants and may visit the physical premises of the applicants. This will form part of the evaluation process).

7 7 Declaration (For the Tenderer only) (The tenderer is expected to state categorically whether he/she will/will not accept to be evaluated on the above criteria) Q. Will you accept your bid to be evaluated based on the above criteria and abide by them during the entire period of the tender? (Tick appropriately below) No. Yes Official Stamp Sign (f) (g) Award of contracts During the financial year , EWASCO will seek bids/quotations for supply of goods as need arises. Except when supply circumstance do not allow for reason of competitiveness/fairness, bids will be sort from the pre-qualified suppliers only. The Employer will award the contract to the lowest bidder whose bid will have been determined to be the lowest evaluated bidder. Rejection of all Pre-Qualified Suppliers The employer reserves the right to cancel the pre qualification process and the right to pre-qualify or not to any supplier. At the time of bidding, EWASCO shall reserve the right to accept or reject any bid and to cancel the bidding process and reject all bids, prior to the award of the contract. Confidential Business Questionnaire SECTION III -QUESTIONNAIRE You are requested to give the particulars indicated in Part I and either Part 2 (a), 2 (b) or 2 (c) whichever applies to your type of business. You are advised that it is a serious offence to give false information on this Form. Part I - General: Business Name if any:... Pin No.and VAT No Location of offices:... Plot No...Street/Road:... Postal Address:...Tel. No.... Mobile No Fax no. . Nature of Business Current Trade License No...Expiry date:... Maximum value of business which you can handle at any one time: KSHS... Name of your bankers:.. of P. O. Box Tel. No...of P.O. Box..Tel No....of P.O. Box..Tel No..

8 8 Part 2 (a) - Sole Proprietors: Your name in full: and age.. Nationality: Country of origin:... Citizenship details:... Part 2 (b) - Partnership: Give details of partners if any as follows: Name Nationality Citizenship Details Shares Part 2 (c) - Registered Company: Private or Public:... State the nominal and issued capital of the company:- Nominal K... Issued K... Give details of all directors as follows:. Name Nationality Citizenship Details Shares Date:...Signature of Bidder:. If Kenya Citizen, indicate under Citizenship Details whether by Birth, Naturalization or Registration.

9 9 MANUFACTURER S AUTHORIZATION FORM To [name of the Procuring entity]. WHEREAS [ name of the manufacturer] who are established and reputable manufacturers of.. [name and/or description of the goods] having factories at [address of factory] do hereby authorize [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you against tender No.. [reference of the Tender] for the above goods manufactured by us. We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Tenders. [Signature for and on behalf of manufacturer] Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent

10 10 BUSINESS OPERATIONS (INPUT THE LATEST AND LARGEST BUSINESS TRANSACTIONS) Customer name Address Phone Date Goods supplied Kshs. Date. Signature of supplier Official Stamp...

11 EMBU WATER AND SANITATION COMPANY LTD 11 TENDER FOR THE SUPPLY OF HDPE & PPR PIPES: NO. EWS/OT/2016/2017/03 Description Units Qty Unit Price Kshs HDPE Pipes PN 10 (KSISO 4427 (1-5):2007) 1 1D/1 HDPE Pipes 20mm Class 5 m 3,000 Cts 2 1D/2 HDPE Pipes 25mm Class 5 m 3, D/3 HDPE Pipes 32mm Class 5 m 3, D/4 HDPE Pipes 40mm Class 5 m 3, D/5 HDPE Pipes 50mm Class 5 m 3, D/6 HDPE Pipes 63mm Class 5 m 3, D/7 HDPE Pipes 75mm Class 5 m 3, D/8 HDPE Pipes 90mm Class 5 m 3, D/9 HDPE Pipes 110mm Class 5 m 3, D/10 HDPE Pipes 160mm Class 5 m 3,000 HDPE Pipes PN 16 (KS ISO 4427 (1-5):2007) 11 1D/11 HDPE Pipes 20mm Class 6 m 2, D/12 HDPE Pipes 25mm Class 6 m 2, D/13 HDPE Pipes 32mm Class 6 m 2, D/14 HDPE Pipes 40mm Class 6 m 2, D/15 HDPE Pipes 50mm Class 6 m 2, D/16 HDPE Pipes 63mm Class 6 m 2, D/17 HDPE Pipes 75mm Class 6 m 2, D/18 HDPE Pipes 90mm Class 6 m 2, D/19 HDPE Pipes 110mm Class 6 m 2, D/20 HDPE Pipes 160mm Class 6 m 2,000 HDPE Pipes PN 20 (KS ISO 4427 (1-5):2007) 21 1D/21 HDPE Pipes 20mm m 2, D/22 HDPE Pipes 25mm m 2, D/23 HDPE Pipes 32mm m 2, D/24 HDPE Pipes 40mm m 2, D/25 HDPE Pipes 50mm m 2, D/26 HDPE Pipes 63mm m 2,500

12 D/27 HDPE Pipes 75mm m 2, D/28 HDPE Pipes 90mm m 2, D/29 HDPE Pipes 110mm m 2, D/30 HDPE Pipes 160mm m 2, D/31 HDPE equal Tee 20mm No D/32 HDPE equal Tee 25mm No D/33 HDPE equal Tee 32mm No D/34 HDPE equal Tee 40mm No D/35 HDPE equal Tee 50mm No D/36 HDPE equal Tee 63mm No D/37 HDPE equal Tee 75mm No D/38 HDPE equal Tee 90mm No D/39 HDPE equal Tee 110mm Np D/40 HDPE equal Tee 160mm No D/41 HDPE Elbow 20mm No D/42 HDPE Elbow 25mm No D/43 HDPE Elbow 32mm No D/44 HDPE Elbow 40mm No D/45 HDPE Elbow 50mm No D/46 HDPE Elbow 63mm No D/47 HDPE Elbow 75mm No D/48 HDPE Elbow 90mm No D/49 HDPE Elbow 110mm No D/50 HDPE Elbow 160mm No D/51 HDPE Male Adaptor 20mm No D/52 HDPE Male Adaptor 25mm No D/53 HDPE Male Adaptor 32mm No D/54 HDPE Male Adaptor 40mm No D/55 HDPE Male Adaptor 50mm No D/56 HDPE Male Adaptor 63mm No 20

13 D/57 HDPE Male Adaptor 75mm No D/58 HDPE Male Adaptor 90mm No D/59 HDPE Male Adaptor 110mm No D/60 HDPE Male Adaptor 160mm No D/61 HDPE Coupler 20mm No D/62 HDPE Coupler 25mm No D/63 HDPE Coupler 32mm No D/64 HDPE Coupler 40mm No D/65 HDPE Coupler 50mm No D/66 HDPE Coupler 63mm No D/67 HDPE Coupler 75mm No D/68 HDPE Coupler 90mm No D/69 HDPE Coupler 110mm No D/70 HDPE Coupler 160mm No D/71 HDPE Saddle Connector 40mmx32mm No D/72 HDPE Saddle Connector 50mmx25mm No D/73 HDPE Saddle Connector 50mmx32mm No D/74 HDPE Saddle Connector 63mmx50mm No D/75 HDPE Saddle Connector 63mmx32mm No D/76 HDPE Saddle Connector 63mmx25mm No D/77 HDPE Saddle Connector 90mmx63mm No D/78 HDPE Saddle Connector 90mmx50mm No D/79 HDPE Saddle Connector 90mmx32mm No D/80 HDPE Tee Reduced 90mmx63mm No D/81 HDPE Tee Reduced 90mmx50mm No D/82 HDPE Tee Reduced 90mmx63mm No D/83 HDPE Tee Reduced 90mmx50mm No D/84 HDPE Tee Reduced 90mmx32mm No D/85 HDPE Tee Reduced 90mmx25mm No D/86 HDPE Tee Reduced 90mmx32mm No D/87 HDPE Tee Reduced 90mmx25mm No D/88 HDPE End Caps 110mm No 10

14 D/89 HDPE End Caps 90mm No D/90 HDPE End Caps 63mm No D/91 HDPE End Caps 50mm No D/92 HDPE End Caps 32mm No D/93 HDPE End Cap 25mm No D/94 HDPE End Cap 20mm No 10 1D/98 HDPE End Caps 75mm No D/95 HDPE Saddle Connector 90mmx25mm No D/96 HDPE Saddle Connector 75mmx25mm No D/97 HDPE Saddle Connector 75mmx32mm No D/98 HDPE saddle connector 110mm x 25mm No D/99 HDPE saddle Connector 110mm x32mm No D/100 HDPE saddle Connector 110mm x 50mm No D/101 HDPE saddle connector 110mm x 63mm No D/102 HDPE saddle connector 110mm x 75mm No D/103 HDPE saddle connector 110mm x 90mm No D/104 HDPE saddle connector 75mmx 63mm No D/105 HDPE saddle connector 75mm x 50mm No D/106 HDPE saddle connector 75mm x 40mm No D/107 HDPE saddle connector 90mm x 75mm No D/108 HDPE Tee Equal mm PN 10 with Male/Femal thread on Outlet No D/109 HDPE Tee Equal 32mm PN10 with Male/ 110 1D/ D/ D/112 Female thread on outlet. No 100 HDPE Tee reduced 32mmx25mm PN 10 with Male/Femal thread on outlet. No 100 HDPE Tee Reduced 90mmX75mm PN16 No. 100 HDPE Tee Reduced 90mmX63mm PN16 No D/113 HDPE Tee Reduced 90mmX50mm PN16 No D/114 HDPE Tee Reduced 75mmX63mm PN16 No D/115 HDPE Tee Reduced75mm X50mm PN16 No. 100

15 116 1D/116 HDPE Tee Reduced 63mm X 50mm PN16 No Signature of Tenderer:.. Stamped: