Florida Courts E-Filing Portal Update. September 2016

Transcription

1 Florida Courts E-Filing Portal Update September 2016

2 Total E-Filing Submissions Average Per Month Year at a Glance July 2015 July 2016 Category Individual Documents Submitted Average Per Month Number 15,286,872 1,273,906 22,876,528 1,906,377 Average Submissions per Weekday 59,008 Highest Volume Day: March 8, ,324 Peak # of Filings in 1 hour: 3 pm,july ,288 Average Monthly New Case Initiations Month with Most Case Initiations: March ,769 61,897 Portal Users 122,584

3 Monthly E-Filing Submissions for July 2015 through July ,500,000 2,000,000 1,500,000 1,000, ,000 0 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Submissions Documents

4 Statutory Filing Fees Paid To-Date Year Fees Paid Voluntary $141, Voluntary $2,622, Civil April $187,056, st Full Yr. $243,609, $235,319, July $137,092,548 TOTAL $805,841,950

5 July 2016 Monthly Stats

6 July Portal Activity by Filer Role

7 % Filings Returned to Filer for Correction 2.10% 2.09% 2.09% 2.14% 2.13% 2.06% 1.91% 1.97% 1.97% 1.94% 1.89% 1.85% 1.85% Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16

8 July Incorrect Submissions Filer options with Incorrect Submissions Correct and Resubmit Of the 21,176 submission returned for correction, 10,699 were corrected and resubmitted Do not resubmit Leave submission in pending queue until Clerk updates status to Abandoned Filing queue where the filer can no longer update that submission

9 July Corrected Submissions

10 Self-Represented Litigants 50,000 45,000 40,000 35,000 30,000 25,000 20,000 20,366 22,148 23,953 25,606 27,257 28,821 30,506 32,355 34,384 36,434 38,623 40,924 43,097 Accounts Submissions 15,000 10,000 5,000 4,718 4,977 4,960 5,668 4,839 4,617 4,860 4,991 5,819 5,728 5,798 6,556 5,936 0 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16

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12 Current Filing Paths Trial Courts 67 Counties Appellate Courts 2 nd DCA Florida Supreme Court Department Of Corrections Proposed Orders

13 Coming October 21 for the Filers Add Forgot User Name? Adding Fee Waiver Option for Fla. Stat. 63 [Adoptions] Changing Pending Queue to Correction Queue and enhancing correction capabilities Block Use of ACH Account on Bad Debt Atty. Accounts Ability to copy an address from one party to another on case initiation

14 Portal Review Side Adding a User Option in the Security Tab for allowing a Clerk User to move filings to the Abandoned Filing Queue County Portal Admins will be able to view all Organizations in the Portal Ability in Portal Review to move a large number of submissions to a different queue at the same time Adding Spell Check to Docket Text Field in Portal Review Emergency Indicator per Docket Code Only Portal County Admins have the ability to edit county user names Include in Audit Trail any changes to case #, category, event type, docket date and notify filer of these changes County Portal Admins will be able to run Portal Report for their County Add Help Icons to Portal Review

15 Proposed Orders Attorneys are required to submit all court documents through the Florida Courts E-Filing Portal Attorneys would like to submit proposed orders to the judges through the Portal Single login Logical in the business process when filing a motion to the clerk to provide a proposed order to the judge Don t need to know individual Judge preferences Standardization Implemented April 2016

16 Options Available Portal provides options to process proposed orders Accept XML directly from the Portal into the Viewer without using the Portal Review Software 1. Requires software from Judiciary IT Staff or Vendor Benchmark ICMS Use the Portal Review Software 2. Print, save or directly from the Portal Opt to stop here and not send XML to the viewer Requires no software from Judiciary IT Staff or Vendor Sign and File functionality 3. Review on the portal and accept for processing in Viewer Sends XML from the portal to the viewer Requires software from Judiciary IT Staff or Vendor

17 July P.O. Submissions

18 Judicial Review Client Creates a Judicial Work Queue for each Judge Provides a tool for the Judiciary to automate the distribution of proposed orders to specific staff Provides a way to verify that the electronic document is not corrupt and is formatted properly prior to being sent to the Judge Allows for a faster implementation due to the fact that it can be implemented without a Judicial viewer

19 Judicial Work Queue

20 Sign and File

21 Add to Certificate of Service

22 Signature Block Adds CAPS compliant signature block to the order with a wet ink signature if provided

23 Certificate of Service

24 Review Complete Sends signed Order and Cover Letter to Clerk Provides E-service of Signed Order Removes Submission from Work Queue

25 Portal Projects Team Implementation of Access to Justice Forms for Self-Represented Litigant Implementation and Testing with Vendors of System-to-System E- Filing for Law Firms Release October 21, 2016 Maintenance Release 2 end of the year Collaborating with the DOC and Retention Centers to save documents to their DMS working toward receiving the Commitment Packets via the Portal Submitting Proposed VOP Warrants through the Portal Provide technical support to Judiciary Vendors and Circuits to receive Proposed Orders from the Portal Provide training to Judiciary and JA s