OPTIMISATIONS IN THE USE OF DIGITAL DOCUMENT MANAGEMENT FOR COLLABORATIVE ENGINEERING DESIGN. deliver projects better, faster, together

Transcription

1 OPTIMISATIONS IN THE USE OF DIGITAL DOCUMENT MANAGEMENT FOR COLLABORATIVE ENGINEERING DESIGN

2 Presentation Overview Learning moment Traditional Paper-Based Approach to Document Management Optimisations in DDM Implementation of DDM Streamlined Work Processes

3 Learning Moment

4 Learning Moment

5 Traditional Paper-Based Approach to Document Management

6 Document Life-cycle in Engineering Firm

7 Traditional Approach = Paper Documentation is the main deliverable of an engineering firm In fact, this applies throughout EPCMV Paper has traditionally been used as the mechanism for controlling Master documentation (P&IDs) Document reviews Vendor Handovers Total Pages Printed Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16

8 Optimisations in DDM

9 Define & Measure Value Stream Map Typical paper-based Document Review process * Non-value add steps associated with paper-based activities (circled red) * Average data based on typical vendor document review requiring 3 discipline reviews and client review on multi office project

10 Analyse Document Control Value Add 17% Client Value Add 9% Non Value Paper Admin 23% Engineering Value Add 51%

11 Implementation of DDM

12 Improve DDM Implementation Document reviews (vendor/ internal) Master document management and P&ID Change Control Electronic sealing and signing of deliverables (US only)

13 Collaborative Document Reviews Digital platform replaces hard copy paper vendor document review Document reviewed in a secure cloud session Comments are legible Comments populated on single document reducing duplication Increased collaboration Decrease time cycle of routed documents Easy consolidation of comments Full traceability Reporting on reviewer status Improved document control

14 Improved Master Document Management Master Documents P&ID s A&ID s PFD s Digital platform replaces traditional Master stick file Improves collaboration and Global Integrated Delivery Improves workflow efficiency Cloud based platform that provides easy access for others to view Master P&IDs

15 Improved Master Document Management Improved P&ID / A&ID Change Control Digital document markups electronically Improved clarity of mark-ups Markup and changes history Increased workshare collaboration efficiency Review and approval of changes within the platform Report generation

16 Streamlined work process

17 Streamlined Process Revised Value Stream Map Electronic based Document Review process * Reduced from 18 step task to 10 step task Reduced total work time by approx hours Total task duration reduced by approx. 2 days * Data taken from 2 recent Jacobs projects which have replaced paper vendor document reviews with electronic.

18 Streamlined Process WORK TIME ANALYSIS DOCUMENT REVIEW Document Control Value Add 23% Client Value Add 9% Non Value Paper Admin 0% Engineering Value Add 68%

19 Savings Afforded Document Control Printer in Cork Printer has had very limited usage since introduction of DDM for vendor document reviews Doc Controller Cork Reduction of 23% in total documents printed in Dec17-Feb18 compared with the same time period in 2015/ / / Dec Jan Feb

20 Overview of Lean Construction Ireland

21 About LCI WHO WE ARE Lean Construction Ireland is an all-island, independent, and not-for-profit association whose members passionately believe that Lean Thinking & Practices can enable and sustain enhanced effectiveness, efficiency, productivity, and profitability for the Irish Construction Sector, Clients, and Supply Chain. WHAT WE DO Lean Construction Ireland leads a community of learning and practice that promotes the application of Lean Thinking & Practices throughout the Irish Architecture, Engineering, Construction (AEC) sector so as to realise value-add for all stakeholders in the value chain. It supports the open exchange of knowledge, information, and experiences around good practices and case studies. It also supports ongoing research into Lean practices nationally and globally, their application to AEC, and their sharing with the wider Lean Construction Ireland Community. It is aligned to LCI USA. CORE VALUES Collaboration. Leadership. Teamwork. Commitment. Knowledge. Innovation. Integrity. STAKEHOLDERS Public & Private Capital Project Clients & Owners. AEC Supply Chain. AEC Representative Bodies & Agencies. AEC Professional Bodies. AEC Academics. Lean Construction Trainers & Consultants. Lean Business Ireland. Ireland Inc. OBJECTIVES To achieve this Vision Lean Construction Ireland will: Promote the application of Lean Thinking & Practices in the Irish AEC sector. Develop a national network of members committed to the application of Lean Thinking & Practices. Challenge the status quo of current project thinking and delivery methods. Advance amongst all stakeholders the business case for Lean Construction knowledge and skills. VISION Deliver Projects Better, Faster, Together

22 Contact LCI TWITTER.COM/LCI_IRELAND