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info@cashtrak.co.uk 01865 522785 Keep your ducks in a row with Cashtrak Limited.

Pensions Auto-Enrolment Year-End Accounts for micro-entities Virtual Accounts Department for smaller businesses Management accounts, forecasting and cashflow analysis Overflow bookkeeping service for

1 Keep your ducks in a row with Cashtrak Limited. Providing a range of award-winning bookkeeping and payroll services to SMEs across London and the Home Counties Full bookkeeping and VAT service by a licenced practice Payroll processing, RTI and Pensions Auto-Enrolment Year-End Accounts for micro-entities Virtual Accounts Department for smaller businesses Management accounts, forecasting and cashflow analysis Overflow bookkeeping service for accountancy firms Xero, Sage, ClearBooks, Quickbooks Online, FreeAgent, Kashflow On-demand Xero training Bring your bookkeeping into the 21st century with our free health check. Using the latest cloudbased software we can assist with everything from basic payroll and VAT through to a fully managed virtual accounts department. Working at your premises or remotely, saving you office space, time and money. We also have a great working relationship with local accounting firms. If you want to work with a qualified, professional team who will streamline your bookkeeping and help you work smarter, contact Carol Webb, MD of Cashtrak today on Use this link to read about the Cashtrak team. Read on for a detailed breakdown of our service offering. Cashtrak really understands the requirements of small businesses, and has the knowledge and qualified contacts to advise and keep all our accounts accurately.

2 Providing a range of services to SMEs Keeping clients compliant Cost-effective and competitive pricing After a brief assessment of your requirements we can work with you on a hourly basis, or as a retained service. We believe in transparent pricing, and can do as little or as much of your bookkeeping as you need, from a wide range of services: Bookkeeping & VAT Payments, receipts and bank reconciliations Opening bank and trading accounts Customer invoicing Credit control, and collection of monies due to the company Management of cash and bank balances Payroll & CIS Payroll run to your current payment schedule Payslips and reports ed to you for acceptance RTI submissions made directly to HMRC Starters and leavers including P45 Annual holiday tracking Management of the company's relationship with its bankers Tax self-assessment and tax forms Assistance with VAT registration Advice on planning and administration VAT control and reconciliation Completion of VAT returns Dispute negotiation with Customs and Excise All aspects of pensions & auto-enrolment Statutory payments for sickness and parental leave pay Legal deductions Salary sacrifice schemes P11s, P32s and year-end submission Construction Industry Scheme (CIS) experts Virtual Accounts Dept Working remotely, or in your offices in High Wycombe area: Purchase ledger control Sales ledger control Bank, PayPal and credit card reconciliations Online shop integration Management Accounts Snapshot of the financial status of the business Business planning financials Month-end journals Nominal ledger control Wages journal Fixed asset register VAT and acting as your agent Software partnering, support and training: Xero, Sage, ClearBooks, Quickbooks Online, FreeAgent, Kashflow Reporting including profit & loss account and balance sheet Budgetary control and variance reporting Detailed cashflow analysis and forecasting Cost-cutting analysis Micro-Entity Accounts End of year accounts for businesses with a turnover of less than 10.5M and fewer than 50 employees Services to Accounting Firms Overflow bookkeeping by competent and qualified staff Cost-effective partnership providing regular support Leaves employees more time to manage clients Enables practices to improve recoverability of qualified staff Reliable, timely service Xero Training Xero training for new Cashtrak clients Xero training for any business, on any aspect of the software Tailored training by a Xero certified advisor Cashtrak took over a complicated, costly accounting procedure and simplified everything with their expertise. We have saved a vast amount of money with online, timely submissions and streamlined technology.

3 Qualified and experienced bookkeepers Excellent relationship with local accountants Services tailored to each business We re often asked by new clients about the difference between a bookkeeper and an accountant. Here s a primer: Bookkeeping: The main responsibility of a bookkeeper is to accurately record financial data, ensuring that entries in and out of the company s accounts are correct on a daily basis. They record and calculate income and expenses, and undertake activities in support of this. For example, bookkeepers raise invoices, deal with day to day transactions, and file VAT returns. They may also process payroll to ensure that tax and NI contributions are correctly calculated and reported to HMRC. Bookkeepers have the skills and knowledge to explain financial information to business owners. They also get involved with detailed cashflow work to help managers make decisions based on accurate data. Many businesses process the day to day work in-house, and engage a bookkeeper to carry out the more in-depth bookkeeping processes on a weekly basis. This can be done on the company s premises or remotely using secure, cloud-based software. Accounting: Accountants are responsible for overseeing accounts, and producing statutory accounts and tax returns. Part of their role is interpreting data, providing advice on financial decisions that will affect a business. Accountants usually work with a variety of businesses, sometimes only meeting with a client once a year. This is often true of those working as part of a practice. Bookkeeping and accounting have considerable overlap because the first can be considered a part of the second. Bookkeepers lay the groundwork for accountants, providing data that is detailed and accurate, and essential to the performance of their role. Qualifications: Bookkeepers aren t required by law to have any formal education, but the right qualifications help demonstrate expertise. Choosing a member of the Institute of Chartered Bookkeepers (ICB) is a mark of expertise and experience. Cashtrak s principals are certified members of the ICB, not just qualified, for your peace of mind. The Association of Accounting Technicians (AAT) also provides well-regarded bookkeeping qualifications. Accountants prove their ability through qualifications. This often begins with AAT courses, followed by ACA or ACCA (Association of Certified Chartered Accountants) courses - qualifications that demonstrate knowledge and expertise in a wide range of areas including financial law and ethics. Important to Note: Bookkeeping is a regulated profession. If you are providing a bookkeeping service, or are seen as carrying out bookkeeping 'by way of business' you must be monitored by an HM Treasury appointed supervisory authority, such as the ICB, and put in place certain controls to identify, prevent and report money laundering offences known as anti-money laundering or AML. For more information read HMRC Manual MLR2R1300 Bookkeeping versus Accounting: While both deal with the finances of a business, bookkeeping is concerned with recording financial data on a weekly or monthly basis, while accounting involves interpreting and reporting on that data. Did you know? Carol Webb of Cashtrak is the chair of the Oxford branch of the ICB. She works to keep local bookkeepers abreast of changes to legislation and provides a curated programme of meetings and talks on relevant topics throughout the year. I have worked with Cashtrak for the past ten years. In that time they have helped me tremendously, especially in dealing with HMRC. Nothing is too much trouble. They are always at the end of the phone, and very responsive with s.

4 Company start-up specialists Flexible range of services At your premises, or remotely Bookkeeping & VAT Even sole traders and smaller businesses must keep track of monies moving in and out of the business, managing bank accounts, invoicing clients and collecting monies owed. Keeping track of receipts, purchase invoices and documentation for HMRC can create stress and complexity for the new business owner. Many businesses are using outdated systems to keep track of all these transactions, so Cashtrak specialises in bringing your books into the 21st century with migration to the latest cloud-based accounting tools, to help you keep track, and stay on top of the key deadlines you must meet each year. If your turnover exceeds the threshold in any rolling 12 month period, your business must also be VAT registered, and you will need to select and administer a suitable VAT scheme. Our VAT support service helps you stay ahead of the latest developments and even tackle complex VAT office audits and negotiations on your behalf. We often find ourselves working with start-ups, and can advise on company formation and recommend professionals from a wide network of local specialists who can work alongside you to get things done. Payroll & CIS Payroll to company directors and employees is a heavily regulated area, and must be reported monthly to HMRC to tight deadlines and in the correct format. Cashtrak can act as your company s agent, processing payroll at a time of the month convenient to you and your business, providing you with the documentation you need to retain. Once we have processed pay, and to comply with the new General Data Protection Regs, we recommend a cloudbased self-service portal where your employees can download their own payslips, keeping their personal data secure. We are also experts in processing CIS payments for companies working in the construction sector and employing subcontractors. Take payroll as a stand-alone service, or in conjunction with bookkeeping and VAT above for a complete solution for small businesses. Virtual Accounts Dept Cashtrak has successfully provided a virtual accounts department to small to medium-sized businesses that do not need a standing accounts team. Day-to-day transactions, monthly bank reconciliation and journals can all be managed either remotely or at your premises, saving you the fixed cost of an accounts department. This solution has been used by companies wishing to have a presence in the UK without the overhead of additional staff. Our cost-effective solution means that even smaller businesses can have trustworthy, experienced advisors on hand at all times. We have now moved to remote bookkeeping support with Cashtrak, which means Carol's team are working for us throughout the week rather than in a single weekly session. This gives us greater coverage, and a fixed retainer fee, which means our bookkeeping costs are predictable and regular.

5 Helping directors regain control Advising on statutory obligations Custom reporting Management Accounts Most small business owners don t have daily access to their financials, or a team of accounts professionals, yet they need to keep a close eye on the status of the business. This is particularly true of small to medium-sized companies, where the business is growing and cashflow is still a concern. We can produce a range of management reports from high-level overviews to in-depth briefings, to help you make sound business decisions. We can also implement cost-cutting initiatives and even provide detailed day-by-day cashflow analysis when trading conditions are tight. It would be no exaggeration to say that we have worked alongside directors to recover businesses using our reporting and analysis skills. Our goal is to provide transparency and support, but also to put business owners back in control. Where desired, we migrate our clients to the best accounts software available today, and enable directors to forecast with confidence using the information at their fingertips. Year-End Accounts All registered companies in the UK (even those not currently trading) are legally required to file a set of year-end accounts with Companies House. This includes a profit and loss (or income and expenditure) account, a balance sheet, and notes. Not to mention Confirmation Statements, PSC registers and corporation tax returns. Cashtrak can help at every stage from company formation through to statutory reporting obligations, helping save you time and money and avoiding fines. We help our clients meet every deadline and ensure that nothing is missed, working alongside you with our hallmark friendly, reliable service at very reasonable rates. We have excellent relationships with local accounting firms, and can recommend a company from our extensive network of contacts. Micro-Entity Accounts for smaller businesses: Are you a small company fulfilling two of the following criteria? Turnover of less than 632,000 Balance sheet totalling not more than 316,000 Fewer than 10 employees If so, you can be defined as a Micro-Entity, and therefore eligible to submit condensed, less detailed year-end accounts. We specialises in the creation of micro-entity year-end accounts, preparing full accounts before converting this into the compact micro-entity report for submission to Companies House. Services to Accounting Firms We are retained by a number of local accounting firms to carry out overflow work, providing a cost-effective solution to the ebb and flow of in-house bookkeeping work. Our experienced team meets the highest standards of professionalism, and improves the recoverability of your qualified accountants. The Cashtrak service is timely and reliable and allows your practice to turn projects around smoothly. References available. I'd like to express my satisfaction for a super service over many years, I'm really impressed by Carol's constant enthusiasm and energy, and support for me and my business.

info@cashtrak.co.uk 01865 522785 Xero Training We think Xero is a great software solution for small to medium-sized businesses.

6 Xero Training We think Xero is a great software solution for small to medium-sized businesses. It is straightforward and easy to adopt, good value, and there is a huge library of help topics online that answer most questions quickly. We recommend Xero for most new clients. Xero training can be tailored to the requirements of your business, and can cover any aspect of the software. If you become a Cashtrak customer, we will help train you and your team in using Xero. Contact us for more details and to discuss your team s requirements: Training is delivered by a Xero certified advisor at your premises to individuals or small groups. If you are not a Cashtrak customer, we are happy to provide overview, or more specific topic training in half or whole days within a 1 hr radius of High Wycombe. We can even spend time with you exploring whether Xero is right for you and your business. On-Demand Support You don t need to be a Cashtrak client to request support for a project or business concern. We have a wealth of experience in all aspects of running small businesses, and can point you in the right direction, or provide a quote for a specific piece of work. Just contact our MD, Carol Webb, for an informal chat. Throughout this year, Carol has worked tirelessly to help us get on top of our accounts. Our previous bookkeeper left it in a shambles. She has brought in several new systems, which have reduced our workload and streamlined our cash flow/accountancy process Cashtrak Limited 2 Wormsley Crescent Stokenchurch HP14 3TS info@cashtrak.co.uk

Client Resource. Cloud accounting. A guide for clients. BWM, Castle Chambers, 43 Castle Street, Liverpool, L2 9SH

Client Resource. Cloud accounting. A guide for clients. BWM, Castle Chambers, 43 Castle Street, Liverpool, L2 9SH Cloud accounting A guide for clients www.bwm.co.uk 0151 236 1494 Introduction Cloud technology is powering the newest and most advanced accounting software. Cloud computing refers to the storage of data