Using PeopleSoft Project Costing and Program Management for managing capital projects and programs, IT portfolio management, and ALM Overview

Transcription

1 Using PeopleSoft Project Costing and Program Management for managing capital projects and programs, IT portfolio management, and ALM Overview Mike Castronovo President and CEO, AMC Infomediaries Inc. Nashville RUG 1:45 2:30 June 13 th, 2008 AMC Infomediaries

2 AMC and Methodology: Brief Overview PeopleSoft Consulting Firm Experienced with external change drivers, such as regulatory bodies PeopleSoft Customer Advisory Board X PeopleSoft Immersion method for strategic projects Strong emphasis on Charter and Guide Principles Alignment of program and enterprise activities and objectives Emphasis on Earned Value and Assessment of ROI as Triple Bottom Line return Use of reverse engineering techniques from desired endpoints/ future state/ outcomes Purpose People - Process AMC Infomediaries

3 AMC Methodology Systems Project Charter Procedures Current State Business Process Analysis Expertise Meta Data Set Future State User Requirements Technical Requirements Fit Gap Technical Assessment Migration Pathway Consultation PLAN Project Team (Collaboration) AMC 2007 Technical/ Project Specification Implementation Roll Out and Training Endpoint/ Outcome t AMC Infomediaries

4 Example: A public sector triple bottom line (TBL) return. $2Bn investment over years, up to 400 linked projects TBL: Financial Social Environmental AMC Infomediaries

5 The Alignment Process Vertical : justifying the money Design, planning and monitoring Tends to be project/ program oriented Horizontal : following the money Delivering and protecting Earned Value and delivering a triple bottom line overall result Tends to be Enterprise oriented Happiness is a function of good alignment AMC Infomediaries

6 Get the Money: Capital Projects and Programs iwave PeopleSoft Implementation: Vertical Traceability and EPM MSD GC Sewer System Social Capital CIP MSD KPIs Activity [Dimension] Earned Value Program Project Cost Schedule Milestones Contract Contract Overhead Control Point Design Planning Preplanning Project Request AMC Infomediaries

7 Follow the Money: Project Execution and Earned Value iwave Horizontal Traceability: Activity to ROI Strategic Plan CIP Legislation Program(s) WBS Project(s) Activity MPS PM R O I Resources and Costs Invoices and Payments Social Capital Earned Value Control Point AMC Infomediaries

8 Manage Project and Programs Costs and Schedules 360 degree view [consolidated] of project / program financial data allowing for better Risk Mgnt, upstream planning and control Source of record for legal issues Align program and project delivery with enterprise ROI/ROA Provides Dollars and Dates for multi-stakeholder groups, using standard, best practices, system AMC Infomediaries

9 Clean data flow: the key to successful Whole Lifecycle Management New MSD Cybernetic Whole Life-Cycle Model: Goal - Seamless Data Flow Evaluation Mission Concept Strategic Plan E{A/T}C Seamless data flow Screening Closeout Knowledge Base/ Lessons Learned Planning Construction Design AMC Infomediaries

10 PeopleSoft Activity Overview for Program Management and Project Costing Program Mgnt Program Dashboard Budgeting Project Costing Project Dashboard Cost and Schedule Forecasting Budgets Forecasts Requisitions Commitments Purchase Orders Change Orders Invoices Risks and Issues Change Orders Vendor Contracts /PO s Actual Costs Schedules Budget at Completion (BAC) Budgeted cost of work scheduled (BCWS) Budgeted cost of work performed (BCWP) Actual cost of work performed (ACWP) schedule performance index (SPI) Cost Performance Index (CPI) Estimate at Complete (EAC) Estimate to Complete (ETC) Schedule Variance (SV) AMC Infomediaries

11 Convert Program/Project Work Estimates into Project Budgets Project Plan Project Budget Commitment Control

12 Planning AMC Infomediaries

13 Analysis AMC Infomediaries

14 Facilitates industryleading project management practices Monitor Project Progress Earned Value Tracking & Projections, Project Analytics

15 Tracking Earned Value

16 Review Program AMC Infomediaries

17 PC - IT Portfolio Management Provides business leaders visibility into their project financial information, including budgets, forecasts, actuals, schedules, and status Predictive trending and early project diagnostics Links to programs and strategic initiatives Provide macro and micro level financial controls Use of standards and best practices AMC Infomediaries

18 Customizable Dashboard Expenses (ACT) Accounts Payable (ACT) Contracts Forecasting (CFI) Project Costing Budgeting (IMB) Time and Labor GL (ACT) AM Project Costing integrates with other modules and systems, where transactions are created, and then brought into Project Costing for adjustments and reporting. AMC Infomediaries

19 Customizable (Project) Dashboard AMC Infomediaries

20 Long-Range Strategic Planning Evaluate Portfolio of Program & Project Requests

21 IT Assets Software/Hardware AMC Infomediaries

22 Review Project Costs Before Capitalization Controls to Review and Reverse Projects to Assets Capitalization Process

23 Asset Lifecycle Management Plan / Budget The Comprehensive PeopleSoft Solution Build / Acquire Commission Operate / Maintain Re-Deploy / Dispose Project Planning Project Portfolio Management Program Management Planning & Budgeting Grants Project Management Program Management Project Costing Maintenance Management Option to integrate to thirdparty project scheduling tools* Procurement Strategic Sourcing Purchasing, eprocurement Services Procurement esupplier Connection Intelligence & Collaboration ESA and Supplier Portal Packs Monitor Performance Maintenance Maintenance Mgmt Project Costing Purchasing, Inventory eprocurement, Services Procurement AP, Expenses, General Ledger ALM Portal Pack Asset Repository - Plant, Equipment, Property, IT Assets Asset Management Service Help Desk Real Estate Management IT Asset Management Intelligence & Collaboration Enterprise Performance Management Warehouses Enterprise Portal Compliance Internal Controls Enforcer * Requires software provided by a partner

24 Plan - to Retire PeopleSoft Asset Lifecycle Processes Modules PeopleSoft Asset Lifecycle Management 4 New Applications to Further Support the Business Process from Planning to Retiring Service Request Entry Resource Planning Site Selection Optimize Space Plan Discovery Work Order Generation Task Planning Work Scheduling Work Order Completion Construction Maintain Infrastructure Requisition Reconciliation Material Request Measure Performance Lease Administration Service Real Estate Assets Acquisition Service Maintain Maintenance Management Real Estate Management IT Asset Management Asset Lifecycle Management Portal Pack

25 PeopleSoft Asset Lifecycle Management Receiving Delivered Integrations Capitalize Costs, Retire Assets Time Entry Purchasing/ eprocurement Inventory Project Costing/ Program Management IT Help Desk Time Entry WO Materials, Reqs Linked to WO & Workflow Procurement Cards Transactions Costs Updates Project / Task, Resources, WO Costs, Chargeback Cases Linked to WOs IT Asset Management Assets, Usage Suppliers WO Updates, Catalogs Maintenance Management Assets, Warranties, Meters, Maintenance History, Component Changeouts, Retirements Asset Management Human Capital Management Employees & Skills Payables/ Receivables Posting Integration Req & PO Changes, AP-to-PO Matching & Recon Chart of Accounts General Ledger Maintainable Assets, Space Cost Allocations Rent Payments, Sub-lease billings, Space Utilization Real Estate Management (Space Management/ Lease Administration) Accounting Entries, Chargeback

26 Your Needs/ Requirements? Optimize current People Soft Systems Improve internal communications about IT spend Collecting and using trend information, variance analysis etc Define and disseminate best practices for IT projects OTHER: Please specify.

27 Questions?

28 Thank You! Contact AMC