OpenPro Application TimeCard System for Payroll Job Costing and Manufacturing

Transcription

1 OpenPro Application TimeCard System for Payroll Job Costing and Manufacturing Talbert Ave Suite 200 Fountain Valley, CA Telephone Fax Last Updated January 2017

2 OpenPro TimeCard Management Software.(TMS) Introduction Thank you for your interest in OpenPro. This Demonstration Guide is designed to orient you to the OpenPro product. The guide contains getting started information as well as a more detailed overview of the basic business flow. We hope you will find the scenarios in the overview to be useful. We have loaded the same set of data used to populate the overview screen shots into the database you will be accessing during your evaluation period. If, after your evaluation, you would like to learn more about how we might assist your enterprise, do not hesitate to contact us at salesop@openpro.com or call And again, thank you for your interest. On-line training processes On the website you can find our on-line training, which walks you through the processes in this manual. OpenPro TimeCard Management Software.(TMS) OPEN-PRO Timecard module supports a variety of special functions: regular time and overtime calculation, management reporting, supervisor updating, and missing time reports. It is a complete web based timecard module. Gather employee timesheets via hardware, software, or remote devices. Choose just one or as many different collection methods as you need to accommodate your organization's requirements. Employee TimeCards 2 Timecards include company and employee information, as well as a magnetic strip or barcode. Hardware Time Collection Hardware time clock options give employees the familiarity of a wall-mounted time clock, with all the benefits of the TimeForce software. Our clocks offer one or a combination of the following features: Swipe card entry

3 Proximity reader Bar code scanner Biometric (fingerprint) reader Hand shape recognition OpenPro TimeCard Management Software.(TMS) MC3090 Wireless Mobile Computer (WLAN, Gun, Laser, Color, 5.0 PRO, 48-Key Keypad, High Capacity Battery and E) There are about 40 different options on this product. Considering the size of the TimeCard, there may be a need for a wireless network and maybe some repeaters. If your Timecard is already set up for wireless, nothing extra is required.

4 OpenPro TimeCard Management Software.(TMS) With the TAS Terminal with Finger Biometric reader & EM Proximity Reader, you can use the thumb or finger to clock in and out of the system. Software Time Collection Software options allow employees to clock in using their browser from a desktop or laptop computer. Remote Time Collection Remote options are perfect for companies with telecommuters, field workers, or other employees on the go. Time can be collected with a PDA or reported via cell phone. - Use of bar coded scanners - Integrates with work order, projects, job costing, warranty service order, or just timecard entry. Can also use piece work timecard. Simple time and attendance tracking: Easy to use, configurable, flexible, 100% web-based timesheet Web Based Software for Exempt Employees Employees can submit time off requests online Can be set up using Barcoding, Fingerprint, RFID cards, or Magstripe For use with 2 to 20,000 employees OpenPro TimeCard Management Software (TMS) Ensure accurate and timely timesheets Smart notification to encourage prompt submission of timesheets 4

5 Choose from over 80 different approval paths to fit your business Make quick decisions Powerful real-time graphical reporting engine Choose from hundreds of canned reports or configure the report to your needs Integration to eliminate redundancy Works with OpenPro, ADP and Paychex Basic Process Flow This section is a continuation of Application Demonstration Guides I and II and is designed to introduce you to the basic process flow through the Openpro TimeCard Management Standard Solution. We have assembled a series of related screenshots to illustrate a logical sequence of business scenarios. We hope you will find the scenarios to be useful. Feel free to test them out yourself. Your evaluation database comes pre-loaded with the same sample data used to generate the screen shots in this section. The basic flow starts with your timecard entry. They can come from several different sources, including: clock in and out, bar code scanner, etc. Key Corporate Benefits for ERP TimeCard system are as follows: Reduce data entry, hand written mistakes, while increasing accuracy and reporting Catch costing trends before they happen through the automatic data checking and warning system Lower cost by optimizing production Increase utilization through scheduling optimization Basic Process Flow This section shows you the overall OpenPro system data flow and integration between systems:

6 Basic Process Flow This section is a continuation of Application Demonstration Guides I and II and is designed to show you the manufacturing system processes and flow for manufacturing standards and work order processing. 6

7 Basic Process Flow This section shows you the overall OpenPro system data flow and integration between systems:

8 OpenPro ERP software Log in to Figure 1.1: Login Screen for OpenPro Client for Windows Note This is a fully functional OpenPro Client. It is hard-coded to access a demonstration database on our company server. Due to heavy usage we must limit the number of concurrent connections to the software. If you do not connect the first time you try, please try again later. 8

9 Affordable and Easy TimeCard Management Works with Payroll, Jobs for job costing, Manufacturing, and WSO orders Affordable and Easy TimeCard Management The utility software is provided to populate the TimeCard management system database and to export from it. The frequency of transfer is also established as an option. Data transfer runs as a background operation and does not require user intervention.capture TIME This manual will go through how to set up timecard management, collecting the time and reporting the time data to payroll.

10 The timecard system will interface with the following systems: Payroll Job costing Manufacturing work flows Time clock in and out CAPTURE TIME To begin with the basic timecard entry, have the employee login to OpenPro and then clock in and out by clicking on the button clock in/out. 10

11 CAPTURE TIME There are several ways to capture time within our system: 1. Login to OpenPro 2. Use wall clocks with Windows CE, or dumb terminals and bar code readers 3. During the manufacturing process with portable terminals or entry screen 4. During the WSO processing and job costing activity process CAPTURE TIME First, LOGIN to OpenPro. As the employee clocks in and out the screen shows their hours for the week.

12 These hours are then totaled and show up on the timecard report. CAPTURE TIME There are several ways to capture time within our system: use wall clocks with OpenPro, have clocking turned on with Windows, Linux, Windows CE, or dumb terminals and bar code readers. 12

13 To continue, open the browser, set up the default location to be your OpenPro server information, but add the following on the end: mobile/batch_clock.php CAPTURE TIME There are several ways to capture time within our system: use wall clocks with OpenPro, clocking turned on with Windows, Linux, Windows CE, or dumb terminals and bar code readers. For the work order and/or the job costing process, you can set up a stand alone machine asking for work order information.

14 To continue open the browser, set up the default location to be your OpenPro server information, but remember to put the following on the end: includes/batch_clock_jc_wo.php CAPTURE TIME There are several ways to capture time within our system: use wall clocks with OpenPro, clocking turned on with Windows, Linux, Windows CE, or dumb terminals and bar code readers. OpenPro TimeCard Management Software (TMS) The TAS Terminal with Finger Biometric reader & EM Proximity Reader gives you the ability to clock in and out of the system with your finger. Go to the control panel and enable the bar code scanner for this to work properly. 14

15 UPDATES AND CHANGES TO TIME To maintain or change the hours for each employee, you can select the employee by the employee number and edit each record:

16 UPDATES AND CHANGES TO TIME To maintain or change the hours for each employee, you can select the employee by the employee number and edit each record. When you make a change here it logs all changes into the system. The time can also be assigned to the job cost system. You can select ACTIVITY to assign time to overtime, sick leave, holiday, double time, etc. REPORTS AND CHANGES TO TIME Reporting time for each employee, department or company: This shows the details for the date range requested. 16

17 When there is an * in the report, this means that there was an over ride done to change this employee s time. Exports of this are automatically sent to the OpenPro Payroll system, and can be exported to ADP and Paychex formats by clicking on the export process. This report has a total for the period: