On-Line Staff Schedule, Time & Attendance Software Solutions

Transcription

1 On-Line Staff Schedule, Time & Attendance Software Solutions Employee workforce management solution Employee scheduling, live time & attendance monitoring, location tracking, payroll, equipment & uniform issue, qualifications & skills, HR database. Employee Smartphone App Time & attendance with location tracking, view past & future schedules, holiday status, book on & off duty, report incidents and attach photo s. Employee vetting and screening management. Full employment history, reference checker, document recording, employment gap calculator, employment references, on-line progress tracker. Payroll and Billing Module Generate gross payroll and invoicing values from hours worked with ease. Simple hourly rates or complex pay rules automatically passed to final processing systems like Sage or Quick Books. Gallinet Limited Groucutt Street Coseley West Midlands WV14 9BA Tel: Fax: mail@gallinet.com Web: -

2 PeopleHours Reduce Costs. Improve accuracy Eliminate payroll errors Reduce staff turnover Reduce administration Simplify payroll Improve supervision Improve decision making Full audit trail Simplify communications Comprehensive reporting Automated report schedules Track uniform & equipment Dedicated employee app Client portal Continual development FREE updates Take Control and Reduce Costs Managing your staff is no simple matter. Traditionally relying on manual time sheets to report time and attendance is time consuming and can produce inaccurate results. In most organisations creating duties and maintaining schedules is typically achieved with paper based or out-dated IT systems. These systems are prone to errors and typically require a lot of effort to manage. Take the guess work out of how best to assign employees to jobs and put your mind at ease with PeopleHours - a wholly on-line workforce management system that will help you manage your staff at any time and from anywhere and using any device. Productivity Increase profitability by effectively scheduling your staff. PeopleHours can reduce the administrative burden of operational activities allowing more effective control of costs. Substantially reduce your administration by automating pay rules and centralising payroll administration. PeopleHours offers the most advanced time and attendance functionality on the market today, with sophisticated features utilising the very latest technology's without the need for phone lines or dedicated hardware. Seamless Integration PeopleHours integrates easily with existing legacy systems ensuring continued return on your technology investments without the need for costly third-party interface solutions. PeopleHours shares information with other systems such as HR, Payroll, Billing and accounts applications.

3 Staff scheduling with ease Manage complex staff rosters Wizards guide users Automatic scheduling Compliance checks Warnings prevent errors. Full audit Suggest Employee feature. Auto roster feature Record sickness Record holiday Record lateness Duty change notifications Create simple or complex schedules with the minimum of effort. PeopleHours is at its core a simple and effective way to create and manage a large workforce with supreme accuracy and the minimum of effort. The most simple to complex rolling and recurring roster patterns can be created and applied automatically thereafter in accordance with your own working practises. During the Auto Create process any staff allocations that fail any number of compliance checks are flagged for special attention. No need to remember or check complex rules PeopleHours knows your rules, who can work when, where and for how long. It knows what special skills are required at specific posts or locations and it knows who is on holiday or sick. The process of creating and publishing the rosters therefore is simplified to the point where anyone can do it without the need for any soft knowledge whatsoever. PeopleHours will even suggest the best fit when seeking staff for a specific requirement taking into account everything from availability to cost to skills required.

4 Work Monitor Live real time monitoring of your workforce Real-Time alerts Unattended operation SMS or alerts. Staff location tracking Contract compliance alerts Attendance and management reports Allows schedule updates Regional or global views Mobile phone version The Ability to monitor staff over many locations is critical for some organisations where up-to-the-minute information is vital. For others the ability to make periodic checks on the deployment of staff is sufficient. In either situation Work Monitor allows you to identify lateness and non-attendance of employees and make changes to ensure proper service is maintained. The data gathered by Work Monitor provides accurate time-sheet information which can then verified and passed to payroll, billing and management reporting systems. Work Monitor will deliver substantial savings to any organisation that operates a call centre or staff management control room, it can even operate in an unattended mode generating real time alerts via or SMS. The real-time display of information by exception will highlight late or non-attendance of employees allowing for timely management directions to be made.

5 GALLINET Call Taker & TelMe Employee live Time & Attendance solutions Manages high volumes Scalable for small or large workforces. Unmanned mode Automatic data validation Employee proof of presence Real-Time data Highly accurate Ensure contract compliance Customer satisfaction Eliminate employee issues. Employee app Supervisor mode For Organisations employing off-site personnel, the ability to monitor and track their movements at different locations is of particular importance. Our fully automated time capture software negates the need to employ staff to take calls manually and monitors staff time and attendance in real time. Call Taker can make or receive a high volume of calls simultaneously whilst verifying if the employee is at the right location at the right time. Using any telephone the employee is able to book on and off duty using VoIP technology requiring no hardware whatsoever at the monitoring location. Smartphone dedicated apps provide additional prof of presence via geo-location services and geo-fencing prevent misuse. Employees can view their schedules, request holidays or uniform, book on and off duty, perform welfare checks.

6 Payroll and Billing Generate accurate values from hours worked. Create pay rules in seconds. Overtime calculations Skill based premium pay Public Holiday multipliers Fixed duty length payments Single one-off payments Pay the greater of two rates Hours required to activate pay component. Approval triggers Complex or simple rules to cater for all needs, legislation or union agreements. PeopleHours is able to produce reports detailing gross payroll or invoice values using the duty times that it records from officers booking on and off duty. PeopleHours is able to produce pay and bill reports by assignment or individual working positions on an assignment using either the scheduled or actual times that the officers have recorded when booking on and off duty. Using Peoplehours removes the need for honour based timesheets or 3rd party calculations using applications like Excel. The reports can be produced either to paper or transmitted electronically directly in a number of different file formats such as Sage, QuickBooks etc. * The data can be imported directly into payroll applications such as Sage

7 LIMITED... CONNECTING YOUR BUSINESS...2 With a full audit trail of actions taken and by which user senior managers no longer have to hunt for answers to many questions. The existence of by-exception reporting allows those ultimately responsible for meeting the companies contractual obligations to its clients to quickly and easily monitor service levels. Finance departments can produce payroll and billing reports to gross values secure in the knowledge that duty start times have been verified by live control room monitoring. Additional savings can be gained by importing this data direct to your own accounting and payroll application or out-sourced payroll service. HR departments can effectively monitor staff records including holiday entitlements, sickness, qualifications held, SIA license verification and their expiry dates with this information being immediately available to all authorised personnel. If HR update an employees details all departments are immediately viewing the most recent records also. Sensible delegation of site specific scheduling can be granted to an on-site Supervisor or Manager allowing them to manage their rosters with Managers secure in the knowledge that they can view or edit any decision taken at site level. End-Client view-only access can also be granted demonstrating a level of operational confidence and transparency that few companies hope to achieve. Site based or Mobile Supervisors and Area Managers are no longer required to work solely from the office. Free from files full of telephone numbers and AI s all information is now available to them on the road at home or anywhere an internet connection is available. The use of Smart Phones and lap-top s make it possible for the mobile manager to be effective from anywhere. With access to staff records, schedule data, assignment details and incident reports all located in one central and accessible source.